___________________________________________________________________________

560 Peoples Plaza #197 Newark DE 19702 ▪ 302 836 0540 ▪ www.ap-now.com

Is the foundation for your accounts payable function as strong as

it should be? Use this checklist to find out.

Sponsored by:

1. Does your staff understand the basics? ___ Yes ___ No

2. Has there been adequate training provided for the staff? ___ Yes ___ No

3. Has there been retraining to brush up and make sure everyone is on the same

page for existing processes? ___ Yes ___ No

4. Has there been training for any new processes or changes you have made? `

___ Yes ___ No

5. Do you periodically sit and watch the processors handle invoices to make sure

they are doing it the way others are? ___ Yes ___ No

6. Have appropriate internal controls been fully addressed within the department?

___ Yes ___ No

7. Do you have no more than one person handling each leg of the P2P process?

___ Yes ___ No

8. Does your segregation of duties workflow include the necessary provisions for

backup when someone is out of the office? ___ Yes ___ No

9. Have you checked to make sure old accesses to your system were turned off in

cases of promotions or terminations? ___ Yes ___ No

10. Does your staff understand the importance of not sharing passwords?

___ Yes ___ No

11. Do you have a policy and procedures manual for your accounts payable function?

___ Yes ___ No

___________________________________________________________________________

560 Peoples Plaza #197 Newark DE 19702 ▪ 302 836 0540 ▪ www.ap-now.com

12. Does your policy and procedures manual accurately reflect the work being done in

the department? ___ Yes ___ No

13. Is your policy and procedures manual updated every time a change is made to

your process? ___ Yes ___ No

14. If there have been no changes to your process in a year, do you review the

manual at least annually? ___ Yes ___ No

15. Do you periodically evaluate (either formally or informally) new information

related to the accounts payable procedures to see if it would enhance your

operations? ___ Yes ___ No

16. Do you periodically evaluate (either formally or informally) new information

related to technology affecting the accounts payable function to see if it would

enhance your operations? ___ Yes ___ No

17. When evaluating the integration of a new practice, do you analyze not only how it

would affect your accounts payable operation, but also other departments?

___ Yes ___ No

18. Does your process include steps that will enable you to meet all regulatory issues

accurately and timely? ___ Yes ___ No

19. Do you keep up-to-date on all regulatory issues affecting accounts payable?

___ Yes ___ No

20. Do you keep your eyes open for new regulatory issues the accounts payable team

needs to understand? ___ Yes ___ No

21. Do you continually look for ways to make your accounts payable process more

efficient? ___ Yes ___ No

22. Do you regularly ask processors for process improvement suggestions that can be

evaluated to see if they would be effective for the entire staff? ___ Yes ___ No

23. Do you keep your eyes open for new technology that might help your

organization’s accounts payable process? ___ Yes ___ No

24. Do you know what new technology your competitors and peers are using?

___ Yes ___ No

25. Do you attend vendor’s webinars, watch online demos to learn what features are

available in new technology that might enhance your own operations?

___ Yes ___ No

26. Have you requested a product demo from Anybill yet? ___ Yes ___ No

Call 877 426 9245 E-mail info@anybill.com

Clearly, the best practice response to all these questions is Yes. To listen to Mary

Schaeffer explain why these issues are so important, go to:

http://info.anybill.com/APNowPart3FoundationWebinar.html