Charts in Excel 2007

Community TrainingJuly 15, 2010

Pie Chart-Entering the Chart Data• The first step in creating a pie chart is to enter the data into

the worksheet. • When entering the data, keep these rules in mind: • Don't leave blank rows or columns when entering your

data.• Enter your data in columns.

Note: When laying out your spreadsheet, list the names describing the data in one column and, to the right of that, the data itself.

• A pie chart is a percentage chart, so only one series of data will be used in the chart. If there is more than one column of data, try to list the data to be used in the chart next to the column containing the list of names in order to simplify creating the chart.

• Two Options for Selecting the Chart Data• Using the mouse • Drag select with the mouse button to highlight the

cells containing the data to be included in the pie chart.

• Using the keyboard • Click on the top left of the pie chart's data. • Hold down the SHIFT key on the keyboard. • Use the arrow keys on the keyboard to select the data

to be included in the pie chart.• Note: Be sure to select any column and row titles that

you want included in the chart.

Pie Charts-Select the Pie Chart Data

Selected Data

Pie Charts - Selecting a Pie Chart Type

• Click on a chart category to open the drop down list of available chart types.

(Hovering your mouse pointer over a chart type will bring up a description of the chart type).

• Click on a chart type to select it.• For this tutorial • Choose Insert > Pie > Pie in 3-d.• A basic pie chart is created and placed on your

worksheet.

Insert Tab/Pie

Chart is placed within the worksheet

Move Chart to separate worksheet

Pie Charts- Formatting the Pie Chart

• When you click on a chart, three tabs - the Design, Layout, and Format tabs are added to the ribbon under the title of Chart Tools.

• Choosing a style for the Pie chart • Click on the pie chart.• Click on the Design tab.• Choose Style 2 of the Chart Styles

Pie Chart-Exploding a piece of the pie

• Note: Exploding a piece of pie out from the rest of the chart is done to emphasize that section.

• Click once on the pie chart to highlight it.• Click once on the Peanut Butter slice of the pie

chart to select just that piece of the chart.• Click and drag the Peanut Butter slice out from

the pie chart to explode it.

Your Chart Should Look Like This

Pie Charts – More Formatting

• Adding a title to the chart • Click on the Layout tab.

• Click on Chart Title under the Labels section.

• Select the third option - Above Chart.

• Type in the title “My Cookie Shop Sales”

Pie Charts - Remove the legend• Choose Layout > Legend > None.

Pie Charts - Adding data labels to the chart

• Choose Layout > Data Labels > Best Fit to add data labels.

• Choose Layout > Data Labels > More Data Label Options to bring up the Format Data Labels dialog box.

• Remove the check marks from Show Leader Lines and Value under Label Options in the right hand window.

• Check off Category Name and Percentage under Label Options in the right hand window.

Pie Chart – Background Color

• Drag select the chart title.

• Click on the Format ribbon tab.

• Choose Format Selection> Gradient Fill > Gradient Stop 1 > Choose Color > Gradient Stop 2 > Choose Color > Gradient Stop 3 > Choose Color

Your Chart Title should look similar to this

Pie Chart – Drop Shadow of Title

• Drag select the chart title.

• Click on the Format ribbon tab.

• Choose Format Selection > Shadow > Presets > Perspective Diagonal Lower Right

Drop Shadow on Title

Pie Chart – Beveling Edge of Chart

• Click on the chart background.

• Click on the Format ribbon tab.

• Choose Shape Effects > Bevel > Divot.

Beveled Edge Chart