Charter System and Cluster Planning Update · and deliverables - Provide feedback on the...

Charter System and Cluster Planning

Update

October 5, 2015

Phase 3 Approach: Building Capacity for the Charter System Operating Model

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Georgia’s Newest Charter System- Atlanta Public Schools

APS’ Contract begins July 2016

APS 2015-16 Charter System Timeline and ActivitiesDate Activity

July 2015 • Begin principals’ training

July – August 2015 • Organize District Support Teams and work flow to support charter system model

August 2015 • Interview with GADOE regarding charter system application

August – November 2015 • Flesh out tools, support needed, trainings and processes for an effective charter system

August 2015 – June 2016 • Community engagement

August 2015 – June 2016 • Charter System Advisory Committee monthly meetings

August 2015 – June 2016 • Provide ABOE with updates

September 2015 • Received approval to become a Charter System

September – December 2015 • Central Office trainings

November 2015 - January 2016 • LSGT informational sessions and orientations

January 2016 • LSGT election (if charter system is not approved, we will elect LSCs)

February – March 2016 • LSGT initial training (LSC training if charter system is not approved)

March – April 2016 • Cluster Advisory Team members are appointed

April – August 2016 • LSGTs engage in planning – strategic and school improvement (LSCs if not approved)

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Charter System Framework

APS Charter System

Governance TrainingStrategy and Planning

Grow. Lead. Transform

Ensuring substantial autonomy is given to schools (LSGT), ensuring all LSGTs are operating effectively, developing SBS and election process

Ensuring the alignment of cluster and local school plans to the district’s strategic plan, creating a support network for all schools and clusters

Developing leadership capacity, educating LSGTs, creating an internal leadership and instructional pipeline

Effective governance, substantial support from central office, appropriate training, innovative ways to use waivers, constant monitoring, timely reporting and feedback

Monitoring & Assessing

Monitoring LSGTs and providing timely feedback, assessing progress of charter system model and reporting progress to the state

Ensuring all stakeholders are informed and engaged throughout the charter system process

Communicating

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Implementation Considerations

Areas to Review Mitigation Strategies

Central Administration and Principals• Major Change• New Authority/Autonomy/Structure• Lack of Charter System Knowledge

• Training• Involving principals and central office

in the planning process• Facilitators supporting principals• Building capacity

Local School Governance Team (LSGT)• Lack of Knowledge of the New Model

or Key Areas of Decision-making• New Authority and Structure• Lack of Charter System Knowledge• Working Relationship and History

• Training• Involving LSC’s early• Facilitators supporting LSGT’s• Effectively Communicating

expectations• Key Influencers• Building capacity

Communities/Schools• Lack of

Participation/Interest/Involvement• Lack of Charter System Knowledge

• Outreach/Communication• Key Influencers• Engage business community/non-

profit• Building capacity 5

LSGT Training ProgramTransition Training

• LSC Summit

• Charter System Open Night

• LSGT Information Sessions to gather interest

Initial Training

• All-day training for approved LSGT members

• Role of the LSGT

• Governance vs. Day-to-Day Management

• School Budget Basics

• Data Interpretation Basics

• School-based Solutions Process Basics

• Consensus Building

• Interpersonal Skills for Effective Board Governance

• Code of Conduct and Code of Ethics

• Open Records and Open Meetings Requirements,

• Confidentiality of Student and Employee Data

• Robert’s Rules of Order

Ongoing Training

• Provided at critical points throughout LSGT work cycle for maximum retention/relevance

• Strategic Planning

• School-Based Solutions

• School Budgeting

LSGT University

• These trainings are available a la carte for LSGTs and can be conducted in person or online.

• Data Interpretation

• Building Consensus

• Special Education and Response to Intervention Programming

• Services for At-Risk Student Populations

• Restorative Justice in School Discipline

• Community Engagement and Effective Communication Practices

• Plus other topics as developed

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Key Progress:

• Principals and Central Office Leaders completed training in September focused on:

– Preparing for Open Houses-Charter System 101

– The Role of Central Office in a Charter System

– Cluster Planning

– Change Management

Next Steps:• Principal and Central Office will continue to train

around key charter system concepts including:– Election Process– Deep dive on the Role of the LSGT and the focus for

this team– The role of the Central Office; Supporting Schools in

the Charter System

• LSC/Community Sessions:– Charter System Open Houses across APS Schools

(October)– Charter System Information Sessions to learn more

(October)– LSGT Candidate Information Sessions to gather interest

(November and December)– Update Website to include LSGT Candidate Information

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Building Capacity: Key Progress and Next Steps

Education and Engagement Planning

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Informed and Engaged

Developing Communication Plans for All Stakeholders

Work done by our advisory committee and community

Cluster Planning

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Cluster Planning: Consideration Phase

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Key Progress:• Principals and Cluster planning teams

are reviewing the proposed draft signature programs to ensure the best long-term match

• Clusters that are undecided or are reviewing multiple options are researching and narrowing the options

• Clusters are working on a long term framework and plan for the signature program and other programs across the cluster (i.e. academics, arts, wraparound support services, partnerships)

Next Steps:

• Principal and Cluster Planning Meetings – Principal Meetings (August-December)

– Cluster Planning Team Meetings* (September- December)

• Community Sessions:– Cluster Community Wide Planning and

Input Meetings (October/November)*

*Open to the Public

From Silos to Symmetry

School

Turnaround

Strategy

Schools

Cluster

Planning

Charter System

Implementation Schools

Central Office is working to integrate these

strategies and supports to allow for a smooth

implementation of the Charter System

Collaborative

Alignment

Other District

Requirements &

Initiatives

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School-based Plans, aligned and guided by the Cluster Plans, will be developed from January – May 2016

Cluster Plan Overview

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PROVIDES CLARITY, PURPOSE, INSPIRATION, AND IDENTITY

Mission/Vision

Priorities

WITHIN EACH PRIORITY THERE

SHOULD BE STRATEGIES TO

ACCOMPLISH THAT PRIORITY

(LOOKING OUT THREE YEARS)

Strategies

Engagement &

Partnership Strategy

Mission/Vision

CLUSTER

PLANS

Signature Program

Priorities

Performance Indicators

Strategies

Engagement & Partnership

Strategy

Resource Requirements

COMPLETEDMission/

Vision

OCTOBER 16, 2015 Priorities


Strategies

NOVEMBER 27, 2015

Engagement &

Partnership Strategy


EACH PRIORITY REQUIRES A

KEY PERFORMANCE

INDICATOR OR SMART GOAL

OCTOBER 16, 2015

OCTOBER 16, 2015

Deliverable Timeline

AN ENGAGEMENT & PARTNERSHIP STRATEGY WILL

HELP BUILD AWARENESS, DESIRE, AND KNOWLEDGE

NECESSARY TO IMPLEMENT THE

PLAN

THE BUILDING BLOCKS OF THE

STRATEGY THAT DEFINE THE

KEY HIGH LEVEL ACTIVITIES

THAT MUST BE PERFORMED TO

ACHIEVE THE MISSION/VISION. (LOOKING OUT THREE YEARS)

School Plans

EACH CLUSTER SHOULD

IDENTIFY FY17/18 RESOURCE

REQUIREMENTS NEEDED TO

IMPLEMENT THEIR PLANS

Resource Requirements

Signature Program

Identification

THE PRIMARY ACADEMIC

PROGRAM FOR THE CLUSTER

THAT GUIDES DECISIONS ACROSS

ALL AREAS

DECEMBER 18, 2015FY17/18 Resource

Requirements

NOVEMBER 6, 2015Signature Program

Identification

OCTOBER 2, 2015FY16 Cluster

Funds

Cluster Principals’ Work Session

• Full-day

• Takes place during the month of October

• Purpose: To walk away with not only an understanding of what is expected for the remainder of the semester and develop working draft of every part of the Cluster Plan for community feedback and input.

• Central Office Staff will provide support for each of the deliverables for the Cluster Plan.

• Next Steps: These drafts can then be presented to the Cluster Planning Teams and communities for review.

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Cluster Planning to Cluster Advisory Teams

Cluster Planning Teams are laying the groundwork for Cluster Advisory Teams (CATs) through the creation of cluster-wide vision, mission, priorities, signature programming, and strategic plans.

Cluster Advisory Teams (CATs) will continue that work and maintain the aligned vision for a pipeline to college and career readiness across schools and support each Local School Governance Team (LSGT) within their cluster to ensure all schools have the capacity to reach their goals.

Cluster Advisory Team (CAT) composition:• LSGTs will elect their CAT representative • School principal (or his/her leadership team designee

CATs will replace cluster planning teams and will meet for the first time in the spring of 2016 to identify community partners, confirm the CAT meeting schedule for the subsequent year, and participate in training on the function and role of the body.

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Cluster Planning Team: Roles and Responsibilities

Cluster Planning Team

Principal Facilitators

- Communicate Cluster Planning Team meetings- Lead the writing process of the deliverables- Lead the conversation specific to your cluster- Work with project managers and Associate Superintendents on next steps, risks, issues, etc.

Community Representatives

- Attend all Cluster Planning Team meetings- Actively participate in the discussion and creation of the plan- Communicate with community groups the progress of the team and provide feedback on the community response

Principals

- Attend all Cluster Planning Team meetings- Actively participate in the discussion and creation of the plan- Communicate with your school staff the progress of the team and provide feedback on the staff response

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Cluster Planning Support: Roles and Responsibilities

Chief Schools Officer- Supervise the planning, process and implementation- Approve the cluster deliverables- Provide direction and input based on the vision of C&I and the district

Associate Superintendents- Attend all Cluster Planning Team Meetings- Provide content expertise and direction to the team- Provide feedback on the deliverables

Cluster Planning Lead- Develop templates, agendas, and frameworks- Provide guidance to the project managers/ consultants on the process and deliverables- Provide feedback on the deliverables

Project Managers/Consultants- Attend and facilitate all Cluster Planning Team Meetings- Research and respond to questions/concerns from the team- Provide guidance and assistance in completing the deliverables

Cluster Planning Support

Special Assistant to the Supt.- Oversee Cluster Planning

Central Office SupportAll divisions may be required to provide guidance and support as clusters build their plans.

Chief Schools Officer- Supervise the planning, process and implementation- Approve the cluster deliverables- Provide direction and input based on the vision of C&I and the district

Associate Superintendents- Attend all Cluster Planning Team Meetings- Provide content expertise and direction to the team- Provide feedback on the deliverables

Project Managers/Consultants- Attend and facilitate all Cluster Planning Team Meetings- Research and respond to questions/concerns from the team- Provide guidance and assistance in completing the deliverables

Special Assistant to the Supt.- Oversee Cluster Planning

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Cluster Community Support: Roles and Responsibilities

Cluster Community Support

Community-at-Large- Provide resources and support- Provide input to the Cluster Plan- Drive awareness of the Cluster Plan- For example:

School PTA’s- Engage cluster stakeholders in support

of the Cluster Plan- Seek partnership opportunities with

LSGT’s to implement the Cluster Plan (eg. grants, sponsorships, etc.)

- Communicate with stakeholders to build awareness and engagement

Higher Education- Partner with cluster schools to

help implement their Signature Program or other priorities

- Provide subject-matter expertise

Business Community- Internship/mentor

program- Sponsor technology or

cluster event

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Community Input

Principal Work Sessions

• These meetings allow the principals an opportunity to plan together to ensure vertical and horizontal alignment

Cluster Planning Teams Meetings

• The Cluster Planning Team is made up of principals and the designees from each school

• Near the end of every Cluster Planning Team Meeting, public comment opportunities will be available to hear from interested members of the community

• The total time provided for public comment will be 15 minutes

• Each speaker will be allowed 2 minutes for comments

• Persons wishing to provide comments must register in person at the sign-in table prior to the start of cluster planning team meeting

Cluster-wide Events

• These events or meetings are open to everyone and provide awareness and feedback opportunities for the cluster community

Cluster Community Events and Planning Team MeetingsCluster Cluster Community-Wide Event

Cluster Planning Team Meetings

October November December

BEST/CSKOctober 21st (6:00pm)

Location: TBD

October 14th (5:00pm)

Location: TBD

November 11th (5:00pm)

Location: TBD

December 9th (5:00pm)

Location: TBD

CarverOctober 27th (6:00pm)


Location: Carver HS


Location: Carver HS


Location: Carver HS


Location: Carver HS

DouglassOctober 27th (6:00 pm)

Location: Douglass HS

October 22nd (5:30pm)


November 12th (8:30am)


December 10th (5:30 pm)


GradyOctober 19th (6:00 pm)


Location: Inman MS

October 2nd (8:30am)

Location: Morningside ES


Location: Hope Hill ES

December 1st (8:30am)

Location: Mary Lin ES

JacksonOctober 20th (6:00pm)

Location: MHJS


Location: Jackson Cluster TBD

November 18th (5: 30 pm)


December 16th (5:30 pm)


MaysOctober 20th (6:00pm)

Location: Mays HS


Location: HS

North AtlantaOctober 14th (6:30pm)

Location: Brandon ES


Location: Sutton MS


Location: E. Rivers ES

South AtlantaOctober 14th (6:00pm)

Location: South Atlanta HS

September 16th (6:00pm)

September 28th (5:00pm)




December 2nd (9:00am)


TherrellOctober 20th (6:00pm)

Location: Bunche MS


Location: Bunche MS


Location: Therrell HS

December 2nd (6:00pm)

Location: Bunche MS

Washington




Location: Washington HS







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Dates as of: 10/2

Strong Students. Strong Schools. Strong Staff. Strong System

ADVISORY COMMITTEE MEETINGS

Center for Learning and Leadership

(CLL Auditorium)

130 Trinity Avenue, SW, Atlanta, GA 30303

6:00 p.m. - 8:00 p.m.

(All meetings are open to the public)

Tuesday, September 15, 2015

*Wednesday, October 21, 2015

Wednesday, November 18, 2015

Wednesday, December 16, 2015

Wednesday, January 20, 2016

Wednesday, February 17, 2016

Wednesday, March 16, 2016

Wednesday, April 20, 2016

http://www.atlantapublicschools.us/strongschools

*alternate location will be identified due to work at CLL Auditorium

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http://www.atlantapublicschools.us/strongschools

Charter System and Cluster Planning Update · and deliverables - Provide feedback on the...

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