Launching an ePreferred Approval Plan

XXXI Charleston Conference – Nov. 4, 2011

Ann-Marie Breaux abreaux@ybp.comVP, Academic Service Integration , YBP Library Services

Nancy J. Gibbs nancy.gibbs@duke.edu

Head of Acquisitions, Duke University Libraries

Aisha Harvey aisha.harvey@duke.eduHead of Collection Development, Duke University Libraries

eBook Context at Duke

2009

289,233 eBooks

9% of the monographic collection

Most acquired as a part of packages, consortial deals, or subject based collections

2011553,303 eBooks

18% of the monographic collection

Acquired through firm orders, approval plans, PDA/DDA, packages, consortial deals and subject based collections

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Background

• Why we decided to do this• What we get in print

• From whom• Review of books received• Importance of GOBI to TRLN

• Other eBook plans at Duke

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YBP eBook Services

• Notification slip plans• eApprovals• Firm orders• Demand Driven Acquisitions• ePackages• Workflow Support

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Simultaneous Print-eBook Profiling

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Parameters of Duke’s eApproval Plan

• E is received for US plan• If profiled within 8 weeks of publication• Against all parameters in the plan • ebrary MUPO if available• Cost limits

• What we did if we had resistance from faculty or staff

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YBP ePreferred Setup Work

• Shuttle subaccount for ePreferred AP decisions

• Which eBook suppliers included and what is the preference hierarchy?

• Same or different fund codes for Print and E?

• Cataloging/eInvoicing services for the eBooks

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Show ePreferred piece of Duke AP

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Overall Costs for Duke University

# Invoiced % Total Cost

Avg Cost per Book

All Autoships 9381 100% $ 539,727.02

$57.53

Print 7441 79% $ 367,960.90 $49.45

E 1940 21% $ 170,766.12 $88.02

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Pilot Period: November 2010-August 2011

Top 5 LC Classes for eApproval Books

English Literature 172

Public Policy 114

Economics 105

Religion 101

Sociology 100

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eBooks by Discipline Groups

Discipline% of Total

# of Books

Avg cost Total cost

Social Sciences 38% 731 $82.08 $60,002.10

Humanities 29% 556 $83.97 $46,685.42

IAS 16% 316 $86.59 $27,188.23

Sciences 11% 212 $109.78 $23,274.14

Divinity 5% 101 $92.62 $9,354.33

Interdisciplinary 1% 24 $171.75 $4,121.91

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Review of Humanities Titles on eApproval Plan

• 306 of the 548 titles were accessed (56%)• Top five titles accessed:

• Emergence of the classical style in Greek sculpture (46)• Nice Girls, Naughty Sex (169)• Felt: Fluxus Joseph Beuys and the Dalai Lama (181)• Second Sin: Josephine Baker and the modern surface (342)• Republicanism Rhetoric and Roman Political Thought (358)

• Top publishers: Continuum, Cambridge UP, Palgrave, McFarland, Routledge

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Review of Science Titles on the eApproval Plan

• 103 of the 191 titles were accessed (54%)• The top five titles accessed:

• Bayesian Decision Analysis (201)• Kinetic View of Statistical Physics (209)• Intermolecular and Surface Forces (291)• Social Neuroscience (308)• Principles of Plasma Physics (625)

• Top publishers: Cambridge UP, Wiley, Springer, Elsevier, Princeton UP and Univ of California Press

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Review of Social Sciences Titleson the eApproval Plan

• 420 of the 731 titles were accessed (57%)• The top five titles accessed:

• Capitalism for and against: the feminist debate (179)• Future of power (202)• Sovereignty in fragments (441)• Reds at the blackboard (506)• The other cold war (632)

• Top publishers: Routledge, Palgrave, Cambridge UP, Springer

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Workflow

CURRENT

• Titles “shipped” to Duke• Receive invoice with bib

and order data• Load into Aleph• Turn titles on in

Discovery Service; A-Z list updated in 24 hours

• Create list of new titles to send to selectors twice a month

IDEAL

• Titles “shipped” to Duke• Simultaneous

notification sent to Discovery Service; they activate and add to A-Z list automatically

• Receive invoice with bib and order data

• Load into Aleph

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Duplicating Print for eApprovals

• Purchased 203 print books that duplicated eBooks

• Cost for that duplication was $25,400+

• Selector vs. Faculty requests 97/3 %

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Top 5 Subjects/Areas for Print Books Duplicating eApproval Books

Subject AreaNumber purchased % of Total

English Literature 57 28%

Film Studies 17 8.3%

Western Europe 15 7.3%

Philosophy 14 6.8%

Public Policy 10 4.9%

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Transition Philosophy

“I want to assure you that working in a transition period is an ungrateful job for any honest government.”

- Robert Kocharyan

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Communication Strategy,Library Staff

FAQs: ePreferred YBP Approval Plan

1. What if the eBook is not preferred by the patron?

2. How will I know which eBooks have come on the YBP approval plan?

3. How do I firm order an eBook in GOBI?

4. What if the eBook is not in the catalog yet?

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Communication Strategy, University Community

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http://library.duke.edu/ebookstrategy/

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Duke Next Steps

• Continuing pilot

• Evaluate print duplication

• Change in access model

• Additional platforms

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Thank You!

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