Simple | Intuitive | Flexible | Complete

Portfolio Management

Main value

Organizes, simplifies and automates complex

processes and workflows;

Cross departmental automation and

organizational processes that cover multiple

departments;

Dramatically decrease operational costs and

improves employees' effiency;

Increases the company's agility and

competitiveness;

360 view over the performance indicators;

Increases customer loyality;

Collaborative working environment, focused on

satisfying business partners’ needs;

Updates and develops customers' business needs.

value

Provides key reports and analysis for executives to

run business;

Reports with the ability to go from high level to

low level detail;

Comprehensive insight from all departments and

systems;

Provides executive dashboards, on-spot quick

facts and real-time notifications.

value

Clean and friendly user interface;

Commonly performed tasks can be automated;

Can provide data from other applications and

sources;

Can access various reports from the same

interface;

Provides technical support directly from the

application interface;

Provides development methods and tools for

business flows and entities directly from the

application.

value

In 2012, Charisma ERP was designated as one of

the 5 strongest European B2B solutions in the

"Enterprise Vertical Market Solution" segment.

Management

Employee’s

Market

Portfolio Management

The economical and

technological development

in fields such as

architecture, constructions,

interior design or

consultancy services has

led to an explosive increase

of the projects complexity,

but also to higher

requirements from

customers or to research

activities that waste more

and more resources. The

management of these

projects means new

challenges that are difficult

to address without IT

solutions dedicated to

these business fields.

Increasing the profitability,

efficient use of human or

financial resources, tracking

and controlling the costs at

internal operations level

are only a few of the

competitive advantages

that can ensure the success

of a company.

Charisma Portfolio

Management provides

complete support in

creating, storing and

querying contracts, projects

or pieces of work deployed

by the company, as well as

the management of

documents and resources

used. Thus, the

subcontractor management

becomes an easy task by

using a correct solution,

especially designed for this

activity type.

Perfectly integrated with Charisma ERP, Primavera solution, Charisma

HCM or other CRM or Document Management solutions, Charisma

Portfolio Management completes the end-to-end solution for tracking

the financial investments or contracts.

Thanks to the access at an unique data base, the companies benefit

from the reduction and control of costs related to contract

management, the increase of the contracts and operations compliance

according to the company's policies, as well as the reduction of risks

and the improvement of the financial management.

BenefitsFinancial and Operational

Reduces the costs allocated for

managing the contracts

Improves the financial management

Facilitates the effort in contract

management

Increases the compliance and

eliminates the financial risks

Decreases the financial risk and

increases the control of expenses

Reduces the operational risks

the ongoing contracted projects, eliminating

the human errors and signaling the need for

some tasks registered in the contracts. The product eliminates the quasi-medieval Charisma Portfolio Management includes practices and provides modern methods to required tasks alerts, that are completely manage the contracts, by centralizing the configurable, as well as notifications of risks data, eliminating the redundancy of manual associated to each task;activity, offering a significant reduction of

the organization's operational costs.

The product improves the financial

management based on the decisional

support provided to the management team The solution is flexible in terms of platform and an extremely efficient control of all configuration and automates or eliminates financial entities such as advance payments, steps (contracts with values that are lower invoices, payments, guarantees, trust than a threshold value do not pass through letters, penalties, as well as support in the juridical department).analyzing and planning the investments

(financing scenarios, budget/business plan,

cash flow, balance sheet).

Thanks to the rapid access to a tool where

"learned lessons" can be stored across time,

the solution helps the company to define By identifying/limiting/stopping each and observe a series of internal policies and purchase within a project, by enhancing the rules ("do not sign contracts where validation process and by preventing the penalties exceed a certain threshold").company budget exceeding, Charisma

Portfolio Management decreases the company's financial risks.The product provides an efficient control of

Main

Customer Offer Management.

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Internal Estimates.

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Business Plan.

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Includes:

Versioning/offering scenarios;

Access to offer history;

Price management;

Comparison with different market indicators (for example, if the

construction of a building is being quoted, the system automatically

calculates the price per square meter, for reference);

Customizable calculation;

Import from expense report applications;

Support for public system tenders (legal forms);

Possibility to prepare the offer based on internal rules;

Lasting evaluation period for those tasks that need to be executed /

execution schedule;

Determination of the billing schedule;

Platform for the introduction of other contractual elements (warranties,

delays, etc.);

Link to the project.

Includes:

Currency management, estimations of the contract's actual cost;

The possibility to create scenarios in order to analyze different methods

of achieving the objectives;

The details of the customer offer with actual resources/ actual

quantities/ etc.;

Link to the project;

Import from expense report applications;

Use of internal or republican regulations (used in legal reporting, e.g.

construction works for city halls);

The possibility to import manufacturers' rules.

Includes:

Estimation of project costs (in the idea stage);

Revenues estimation;

Financing scenarios;

Multiple business plans versions;

Tracking of the achievement stage of the business plan;

Business plan corrections;

Complete financial analysis for any ongoing project – Cash Flow, IRR

(with/without Exit),etc.;

Financial analysis for SPV (Special Purpose Vehicle/Entity).

Features

Contract Management.

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Works statements.

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Project management.

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Includes:

Contract stages and details;

Configurable approval and signing workflow;

Risk list and risk analysis;

Management of involved parties;

Billing at contract level, based on the works statement;

Contract financial management with the possibility of tracking revenues

and expenses by cost centers;

Bank warranties and letters management;

Advances management.

Includes:

Periodical, monthly or weekly view of the work's execution status for

billing;

The possibility to analyze / compare the internal reported progress;

Process automation;

Change management, based on the following documents:

Additional note or disclaimer note for the objectives or parts of the

objectives;

Change request;

Addendums, in case a contract needs to be modified, with the

facility to keep the history and the contractual elements changed

across time.

Includes:

Tracking the projects at contract level, as well as the tasks within the

project;

Comparison between budgeted and results based on the synchronization

with the project in Primavera system or any other project management

system;

Scheduling functions;

Workflow at task level;

The possibility to assign own or rented resources to tasks;

The possibility to collect consumptions of materials, machineries and

labor;

The possibility to automatically collect the consumptions from third party

applications;

Integration with the purchasing flows in Charisma ERP through limit

record and/or requisition.

Main

Subcontractors. The module tracks and manages the offers, the

contracts or the works status with subcontractors.

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Financings.

Integration with third party applications.

Includes:

Determining the offer format for subcontractors;

Collecting and comparing the offers from subcontractors;

The subcontracting process (as viewed by the general entrepreneur) -

direct subcontracting of the items in the internal expense report (e.g.

complete subcontracting of the electric part);

Configurable approval workflow;

Negotiation support (list of tasks to be subcontracted);

Additions/Withdrawals;

Works statements with subcontractors, meaning the acceptance of the

subcontracting parties by the beneficiary, in view of billing;

The possibility to totally or partially subcontract a task to one or more

subcontractors;

Using and tracking the subcontracted resources and rent costs; the works

statement is managed based on timesheets (human resources /

machineries).

The module tracks and manages both internal and external financings

such as credits or assignments. It includes the possibility to perform

feasibility analysis with a view to use mixed financing patterns.

The module is part of the Charisma ERP suite and is natively integrated

with Primavera, Project Management system, Charisma HCM suite (HR,

MMC, TSP, etc). Furthermore, it is capable to complementarily operate

with document management systems, CRM and/or SharePoint solutions.

Features

Poland Poland

Romania Romania

Bulgaria Bulgaria

Greece Greece

Czech RepCzech Rep

HungaryHungary

Albania Albania

Austria Austria

UnitedKingdom UnitedKingdom

Germany Germany

Russia

Ukraine

Moldova

Serbia

Slovakia

SenegalSenegal

Qatar Qatar

Saudi ArabiaUAE

BelgiumBelgium

FranceFrance

ItalyItaly

SwedenSweden

SpainSpain

Estonia

USAUSA

TotalSoft Implementations

Planned Subsidiaries

Active Subsidiaries

TotalSoft Headquarters

TotalSoft Headquarters, Global City Business Park 10 Bucharest - Nord Street

thBuilding O2, 8 Floor,

P: +4021 335 17 09

W: totalsoft.ro, charisma.ro, acollada.com

E: office@totalsoft.ro

Voluntari, llfov,România

Austria | Greece | Bulgaria | Qatar

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