Chargemaster 101: Breaking it Down · New Codes 74018 –X-Ray Abdomen 1 view 74019 –X-Ray...

56
12/13/2017 1 Presented by Sandy Sage RN, HomeTown Health, LLC Chargemaster 101: Breaking it Down December 14, 2017 A PORTION OF THESE MATERIALS WERE PRODUCED PURSUANT TO THE Iowa Small Hospital Improvement Program (SHIP) Grant FY 17, IA Contract #5888SH01 and the Georgia Small Hospital Improvement Grant FY 17 WEBINAR ETIQUETTE Hospital Transformation Consortium All attendees are in “Listen Only” mode Questions or comments? - Open “Questions” pane in dashboard. - Type in comments or questions. - Comments will be monitored throughout webinar. - Questions will be addressed at end of the webinar.

Transcript of Chargemaster 101: Breaking it Down · New Codes 74018 –X-Ray Abdomen 1 view 74019 –X-Ray...

  • 12/13/2017

    1

    Presented by Sandy Sage RN, HomeTown Health, LLC

    Chargemaster 101:Breaking it Down

    December 14, 2017

    A PORTION OF THESE MATERIALS WERE PRODUCED PURSUANT TO THE Iowa Small Hospital Improvement

    Program (SHIP) Grant FY 17, IA Contract #5888SH01 and the Georgia Small Hospital Improvement Grant FY 17

    WEBINAR ETIQUETTE

    Hospital Transformation Consortium

    •All attendees are in “Listen Only” mode•Questions or comments?- Open “Questions” pane in

    dashboard.

    - Type in comments or questions.

    - Comments will be monitored

    throughout webinar.

    - Questions will be addressed at

    end of the webinar.

  • 12/13/2017

    2

    •This webinar will be recorded and emailed to you to share with others

    on your team.

    •Handouts are available for download in the Handouts pane and will be

    emailed out to attendees after the

    webinar.

    WEBINAR RESOURCES

    Hospital Transformation Consortium

    As an IACET Authorized Provider, HomeTown Health, LLC offers

    CEUs for its programs that qualify under the ANSI/IACET

    Standard. HomeTown Health, LLC is authorized by IACET to

    offer 0.1 CEUs for this program.

    In order to obtain these units, you must:

    • Attend webinar/view recording in its entirety within 30 days• Pass online quiz with 80% or better.• Complete webinar evaluation.

    Following this webinar, all attendees who have viewed the recording in its entirety will receive an email with a link to the quiz and evaluation.

    Anyone that misses the webinar can view the recording online, posted on the program Dashboard, for CEUs.

    CONTINUING EDUCATION

    Hospital Transformation Consortium

  • 12/13/2017

    3

    GROUP PARTICIPATION

    Hospital Transformation Consortium

    Are you on this webinar with a group?

    If so, please enter:first/last names and email addresses of those in attendance with you in the

    Questions Pane.

    Welcome & Introductions Desi Barrett,

    HomeTown Health, LLC

    Focus on Chargemaster: Breaking it Down

    Room Rates, Radiology, ER, OR, Therapy

    Sandy Sage RN,

    HomeTown Health, LLC

    Upcoming Events & Resources Sandy Sage,

    HomeTown Health, LLC

    AGENDA

  • 12/13/2017

    4

    Sandy Sage RN

    • Registered Nurse for 25+ years• Has worked in rural hospital revenue cycles 18 years• HTHU Instructor• Currently a Revenue Analyst for HomeTown Health

    • Passionate about saving rural hospitals• Love my kids and my cats!

    Presented by Sandy Sage RN, HomeTown Health, LLC

    Chargemaster 101:Breaking it Down

    Learning Outcome Standard: Based on CMS Guidelines for HCPCS codes and AMA guidelines for CPT codes

  • 12/13/2017

    5

    Poll

    Question

    Learning Outcomes

    � List the most common 3 modifiers used in the Radiology Chargemaster

    � Identify the different therapy revenue codes

    � Describe why revenue codes are important

    � Describe the role of department managers in maintaining the Chargemaster

  • 12/13/2017

    6

    THE PROCESS

    Poll

    Question

  • 12/13/2017

    7

    Access

    � Not everyone should have access to make changes in the Chargemaster

    �Chargemaster Leader

    �Back-up to Chargemaster Leader

    �CFO

    � Too many hands spoil the soup!

    People

    � Who should verify new charges?

    �Department Manager

    �Coding Department

    �CFO or BOM

    �Chargemaster Leader

  • 12/13/2017

    8

    Process

    Assign Assign oversight responsibilityAssign oversight responsibility

    Make Make exceptions for last minute additionsMake exceptions for last minute additions

    Determine Determine time limitsDetermine time limits

    Develop Develop a tracking mechanismDevelop a tracking mechanism

    Use Use a form or other standardized method that can be moved quickly from department to department. (shared drive)Use a form or other standardized method that can be moved quickly from department to department. (shared drive)

    Process

    After additions, test charges to make sure they are crossing to the bills correctly

    After additions, test charges to make sure they are crossing to the bills correctly

    The CDM Leader should lead the team in making the annual updates

    The CDM Leader should lead the team in making the annual updates

    Assign responsibility for review of quarterly HCPCS code updates

    Assign responsibility for review of quarterly HCPCS code updates

    Do in-house reviews by department managers annually

    Do in-house reviews by department managers annually

  • 12/13/2017

    9

    Documentation

    � Create a reference book for your process, include:

    �Contact information for the CDM team

    �Definitions of required elements (revenue codes, description lengths etc.)

    � Flow charts of the processes (entering, auditing)

    � Samples of reports used and how to run them.

    �Policies and procedures

    2018 CPT Code Changes

    Respiratory Changes

    � 94620 Pulmonary stress testing – deleted

    � 94617, 94618 Added

    � 94621 Revised

  • 12/13/2017

    10

    2018 CPT Code Changes

    Other Changes

    � 99363 and 99364 for Warfarin/Coumadin

    Supervision have been deleted

    � Several surgical codes have been changed,

    see your 2018 CPT code manual for updates

    ROOM CHARGES

  • 12/13/2017

    11

    Room Charges

    � Revenue Codes

    Revenue Code Description

    111/121 Med/Surg Private/Semi-private

    112/122 OB Private/Semi-private

    113/123 Pediatric Private/Semi-private

    114/124 Psych Private/Semi-private

    170 Nursery- Well Baby

    171-174 Nursery Levels 1-4

    179 Boarder Baby

    Room Charges

    � Revenue Codes

    Revenue Code Description

    201 Surgical ICU

    202 Medical ICU

    203 Pediatric ICU

    207 Burn Care ICU

    208 Trauma ICU

    210 Coronary Care Unit – CCU

  • 12/13/2017

    12

    Room Rates

    � Private room is considered medically necessary if no other type room is available.

    � What is included in the room rates?

    � Telemetry

    � Isolation

    � Equipment

    � Beds

    � Nursing Care

    � Meals

    � Routine supplies (admission kit)

    Room Rates

    � You can set up room rates that reflect the services provided.

    � Example: A routine Med/Surg room rate would be lower than a Telemetry room rate and an Isolation room rate.

    � Add the cost of telemetry monitoring into the inpatient room rate.

  • 12/13/2017

    13

    Assignment

    � Room charges are determined during the registration process.

    � If the wrong room accommodation code is chosen it will create havoc throughout the revenue cycle.

    � Train Patient Access staff and explain the importance of accuracy.

    Observation Hours

    Observation hour charges should equal or exceed the charge for an inpatient day’s rate.

    Observation is considered more intensive care than a regular room rate so the charge should be reflective of the care given.

    Don’t forget if a patient does not come through the ER or OR a Direct Admit to Observation charge should be applied.

  • 12/13/2017

    14

    RADIOLOGY

    Radiology

    � Multiple disciplines within the department

    � High volume department

    � Most exams/procedures are hard coded

    � Interventional Radiology may be coded in HIM

    � Staff must know what and when to charge

    � All procedures coded by HIM for outpatient accounts must have a corresponding charge.

  • 12/13/2017

    15

    Radiology

    � Revenue Codes

    RC Description

    320 General X-rays - Diagnostic

    321 Angiocardiography

    322 Arthrography

    323 Arteriography

    324 Chest X-ray

    RC Description

    330 General X-rays – Therapeutic

    340 General – Nuclear Medicine

    341 Diagnostic Nuclear Medicine

    342 Therapeutic Nuclear Medicine

    343 Diagnostic Radiopharmaceuticals

    344 Therapeutic Radiopharmaceuticals

    Radiology

    � Revenue Codes

    RC Description

    350 General CT Scan

    351 Head CT Scan

    352 Body CT Scan

    359 Other CT Scan

    790 Lithotripsy

    921 Peripheral Vascular Lab

    RC Description

    401 Diagnostic Mammography

    402 Ultrasound

    403 Screening Mammography

    404 PET Scans

    409 Other Imaging

    483 Echocardiology

    482 Stress Test

  • 12/13/2017

    16

    Radiology

    � Revenue Codes

    RC Description

    610 General MRI

    611 MRI Brain and Brain Stem

    612 MRI Spine and Spinal Cord

    614 Other MRI

    740 EEG

    749 Other EEG

    RC Description

    615 MRA Head and Neck

    616 MRA Lower Extremities

    618 MRA Other

    621 Supplies incident to Radiology

    Radiology CPT/HCPCS

    � All Radiology exams are assigned a CPT/HCPCS Code; Majority are in 70000 range for CPT codes

    � Some are assigned both a CPT and a HCPCS code for the same exam with Medicare requiring the HCPCS code and other payers a CPT code.

    � Both must be included in the CDM with the billing system set up to route the correct code to the bill.

  • 12/13/2017

    17

    Radiology Crosswalk Updated 6/2017Description CPT HCPCS Code

    Screening Mammography Bilateral w/cad 77067 G0202

    Diagnostic Mammography Bilateral w/cad 77066 G0204

    Diagnostic Mammography Unilateral w/cad 77065 G0206

    Diagnostic Digital Breast tomosynthesis unilateral or bilateral, add on code (G0204/G0206)

    77062 G0279

    MRA Abdomen with contrast None C8900

    MRA Abdomen without contrast None C8901

    MRA Abdomen with and without contrast 74185 C8902

    MRI with contrast breast unilateral None C8903

    MRI Breast without contrast unilateral None C8904

    MRI Breast with and without contrast unilateral None C8905

    Radiology

    � Check your HCPCS code book for other C-codes including Transthoracic echocardiography, more MRAs and other testing done in Radiology

    � If the HCPCS codes are not in your CDM, Medicare and sometimes Medicaid will deny as invalid code for billing.

  • 12/13/2017

    18

    Radiology CDM Modifiers

    � LT – Left RT – Right 50 - Bilateral

    � If a code specifies that the exam is bilateral you do not use the 50 modifier and should not bill as a unilateral exam.

    � If there is no specification use all 3 modifiers on a separate line for each in the Chargemaster.

    � *Note: Some payers do not accept modifiers

    Radiology

    � 73560 X-ray of knee 1-2 views

    �320 X-ray of knee 1-2 views Left – 73560LT

    �320 X-ray of knee 1-2 views Right – 73560RT

    �320 X-ray of knee 1-2 views Bilateral – 7356050

    � Screening Mammogram bilateral – 77067 No modifier 50 is needed if bilateral is specified in the description.

  • 12/13/2017

    19

    RadiologyLT, RT, 50

    Do NOT use the modifiers on

    single unmatched body parts

    � Sacrum

    �Heart

    �Head

    �Chest

    �Pelvis

    � Etc.

    Radiology Modifier 76

    Modifier 76 is used in Radiology to show that and exam has been repeated. Modifier 76 is used in Radiology to show that and exam has been repeated.

    This is applied by HIM and the Radiology Department needs a good communication process with the coders.This is applied by HIM and the Radiology Department needs a good communication process with the coders.

    It is only applied to the second or repeated CPT code so it is not practical to add these to the CDM.It is only applied to the second or repeated CPT code so it is not practical to add these to the CDM.

    Do not charge a repeat exam if you are repeating it due to a technical errorDo not charge a repeat exam if you are repeating it due to a technical error

    The billing department should not be assigning modifiersThe billing department should not be assigning modifiers

  • 12/13/2017

    20

    Radiology Tips

    Do NOT use Modifier 59 in the Chargemaster!!

    No need to use finger and toe modifiers because the X-ray will capture the whole hand or foot.

    DO NOT charge a left and a right on the same date of service even if done at different times. It will have to be charged and billed as a bilateral exam.

    Radiology Modifier TC

    Modifier TC is for the Technical Component of an exam.Modifier TC is for the Technical Component of an exam.

    It is not required for hospital billing.It is not required for hospital billing.

    It is assumed that CPT codes billed by a hospital on a UB04 are technical and not professional.

    It is assumed that CPT codes billed by a hospital on a UB04 are technical and not professional.

  • 12/13/2017

    21

    Radiology

    � Make sure that every procedure you do is available for you to charge.

    � CPT codes are updated annually

    � Don’t forget to add any new service lines

    � Communicate with Radiologist and HIM Coders

    Radiology

    � Choose the charge that describes most accurately what the exam includes.

    � Example:

    � 71100 Ribs unilateral 2 views

    � 71101 Ribs unilateral 2 views including posteroanterior chest min. 3 views

    (Do not charge a chest x-ray separately, it is included)

    * Note that these would each be in your Chargemaster twice. One for the

    left side, one for the right side with the LT and RT modifiers. You would

    NOT put this in the Chargemaster as a bilateral with a 50 modifier. For

    bilateral you would use 71110 and 71111 without the 50 modifier.

  • 12/13/2017

    22

    Radiology Contrast

    � Low Osmolar Contrast Material (LOCM)

    � High Osmolar Contrast Material (HOCM)

    � Q9951-Q9967

    � Includes Gastrografin, Omnipaque, Isovue, Ultravist, Vispaque, Optiray, Sinografin etc.

    � Must be billed according to the description in the HCPCS code book

    Radiology Contrast

    � Q9967 – LOCM 300-399 mg/ml per ml

    � MUST BE BILLED PER ml/cc

    � Don’t bill as one unit, bill the number of ml/cc given to the patient

    � Use revenue code 255 – Drugs incident to Radiology

  • 12/13/2017

    23

    Note

    There are codes that are always included in payment of another code.

    It is still important to charge them.

    76376 and 76377 describe CT reconstruction, these are always bundled for PPS hospitals.

    Exception is CAHs cost based reimbursement

    2018 Radiology Changes

    � Deleted Codes

    �71010

    �71015

    �71020-71023

    �71033

    �71034

    �71035

  • 12/13/2017

    24

    2018

    Changes

    New Codes

    71045 – Chest X-ray Single view

    71046 - Chest X-ray 2 views

    71047 – Chest X-ray 3 views

    71048 – Chest X-ray 4 or more views

    2018 Changes

    � Deleted Codes

    � 74000

    � 74010

    � 74020

  • 12/13/2017

    25

    2018 Changes

    New Codes

    74018 – X-Ray Abdomen 1 view

    74019 – X-Ray Abdomen 2 views

    74021 – X-Ray Abdomen 3 or more views

    Radiology Managers

    Sit down

    Sit down with your copy of the CDM, the HCPCS book and the AMA CPT code book.

    Start

    Start at 70000 and go page by page to make sure that every exam you do is listed in your CDM.

    Check

    Check your revenue codes against the list in this webinar handout. Correct if needed.

    Confirm

    Confirm all unilateral and bilateral modifiers are included with the correct description

  • 12/13/2017

    26

    Radiology Managers

    Identify

    Identify any codes that are in your CDM that are no longer active (Not in the code book)

    Remove

    Remove or delete any inactive codes

    Add

    Add any HCPCS codes that are required for Medicare billing. Notify your BOM

    Check

    Check that your department assignments are correct

    QUESTIONS??

  • 12/13/2017

    27

    Emergency Department

    Poll

    Question

  • 12/13/2017

    28

    Emergency Department

    � Revenue Codes

    � Emergency Room Hospital – 450

    � Emergency Room Physician – 981

    � Other revenue codes may be charged

    � 450 is the place of service for ER

    Emergency Department

    � ER Levels 99281-99285 and 99291-92 (hard coded)

    � Procedure charges can be in the ER CDM 2 different ways

    �Listing each individual procedure on it’s own charge line

    �Having 3-4 procedure categories

    � Injections and Infusions (hard coded)

    � Nursing Procedures (hard coded)

  • 12/13/2017

    29

    Emergency Department

    � How do you assign ER Levels?

    � Points? Acuity? EHR?

    � CMS has said that hospitals can decide how to assign levels as long as these requirements are met:

    � Consistent

    � In Writing

    � An outside auditor could reproduce the level based on your written policy.

    POLL QUESTION

  • 12/13/2017

    30

    POLL QUESTION

    Emergency Department

    Individual ProceduresPROs CONs

    Each procedure has a description listed in the CDM

    Physicians and Nursing staff do not know procedure coding rules

    The coding staff do not have to code the procedure

    It is easy to select the wrong procedure

    The physician and the hospital can easily charge the same procedure

    Charge sheets are enormous

    If a charge is missed it will not hit an edit to notify the billing staff

    More time consuming for staff

    You may do a procedure not listed

  • 12/13/2017

    31

    Emergency Department

    Procedure LevelsPROs CONs

    Easier, less time consuming All procedures are not listed on the charge forms

    Nursing staff does not have to know coding rules

    The physician may choose to bill a different code

    If a charge is missed it will trigger billing edits

    Coding staff can ensure correct codes are billed

    You don’t have to worry about missing a procedure in the CDM

    Pricing is much easier

    Emergency Department

    If you decide to list each procedure individually, your coders should help review the CDM to make sure the descriptions match the codes.

    You should have a process in place to add missing procedure charges quickly to avoid delays in billing.

    You need to have a pricing mechanism in place for any added procedures.

  • 12/13/2017

    32

    Emergency Department� If you have procedure levels they can be described according to

    intensity.

    � Minor procedure

    � Moderate procedure

    � Major procedure

    � Each facility can determine what they want put in each level.

    � Example:

    � All single layer sutures < 3 inches = Minor

    � Manipulation of dislocation = Moderate

    � Chest Tube Insertion = Major

    Emergency Department

    Dept RC Description CPT code Price

    ER 450 Minor Procedure $000000

    ER 450 Repair of Scalp 2.5 cm or < 12001 $000000

  • 12/13/2017

    33

    Emergency DepartmentDept RC Description CPT code Price

    ER 450 Foley Catheter Insertion 51702 $000000

    ER 450 Splinting or strapping $000000

    ER 450 Casting $000000

    ER 450 Burn Dressing $000000

    ER 450 Change G tube 43760 $000000

    ER 450 Gastric Intubation/Lavage 43753 $000000

    ER 450 CPR 92950 $000000

    ER 300 In and Out Specimen Collection P9612 $000000

    ER 300 FSBS 82962 $000000

    Emergency Department

    � Injections and infusions can be in your CDM with place of service revenue codes and the CPT code.

    � 450- Emergency Department

    Or

    � 260- IV Therapy

    � You want to make sure that they are mapping to the correct department

  • 12/13/2017

    34

    Emergency Department

    Physician ER Levels do not have to match what you are charging for the hospital ER Level.

    Hospital levels are based on resources used.

    Physician levels are based on the assessments and documentation.

    If all levels always match it may send up red flags at your payers.

    Emergency Department

    � When you are reviewing your Chargemaster, communicate with your CFO regarding pricing.

    � It is important, especially on your ER levels that you do NOT price them below your contracted rates.

    � You will be paid the “lesser of” in most contracts.

  • 12/13/2017

    35

    ED Managers

    Sit down

    Sit down with your copy of the CDM, the HCPCS book and the AMA CPT code book.

    Start

    Start by looking at each charge in the CDM making sure the revenue codes are correct

    Check

    Check to make sure that all levels and procedures have a CPT code attached (unless you do procedure levels)

    Confirm

    Confirm that your descriptions are correct and up to date

    ED Managers

    Identify

    Identify any codes that are in your CDM that are no longer active (Not in the code book)

    Remove

    Remove or delete any inactive codes

    Add

    Add any procedures that Nursing does that can be hard coded in the CDM and add them (Let HIM know)

    Communicate

    Communicate any process or charging changes to your coders in HIM.

  • 12/13/2017

    36

    Operating Room and Endoscopy

    Operating Room

    Revenue Codes

    � 360 – General OR

    � 361 – Minor/Outpatient Surgery

    � 370 – Anesthesia

    � 710 – Recovery Room

  • 12/13/2017

    37

    POLL QUESTION

    POLL QUESTION

  • 12/13/2017

    38

    Choose How to Bill

    � The standard for billing OR procedures is usually to bill invasive procedures based on time increments and Endoscopic procedures based on the procedure itself.

    � Each hospital can choose how they want to bill to cover the costs.

    Charging for ProceduresOperating Room

    Charging Time Increments

    When determining cost don’t forget

    non-billable supplies!

    PROs CONs

    Actual time is billed Slow MD, Higher charges

    Can determine actual cost of procedure

    No pre-determined prices by procedure

    Productivity can be measured Each patient’s charge could vary

  • 12/13/2017

    39

    Operating Room Charging Time vs. Procedure

    � Many times there are multiple procedures done in one OR session.

    � Charging for the subsequent procedures must show reduced pricing because the room set up was done only once, same staff was utilized, one bill is generated, one set of instruments cleaned.

    � If time is used no discounting needs to be determined

    � Front load with the first 15 minutes then each additional minute or increment of time.

    � Once most frequent procedures are done multiple times, estimates can be determined by averaging charge by physician.

    Estimating OR Procedures� Use the history found in your IT system for

    procedures

    � Identify your top procedures, by service line i.e. Ortho, General, GYN, ENT etc.

    � Pull the charges that are tied to the CPT codes for top procedures

    � Develop pricing based on an average procedure charge

    � Evaluate payment ranges based on payer history

    � Determine what amount would cover costs and also be fair to uninsured.

  • 12/13/2017

    40

    OR Charging

    � If you do surgeries that are typically more cost intensive you can also charge using time increments specific to a certain OR suite.

    � General Suite: $350 base rate then $175 per add 15 min

    � OB/GYN Suite: $500 base rate then $225 per add 15 min

    � Ortho Suite: $650 base rate then $275 per add 15 min

    � Whatever works for your OR

    OR Charging Tips

    Your processes for charging need to be evaluated to ensure that any implants or devices are charged.

    Remember that you can’t charge for equipment!

    Do invoices need to be given to your business office for billing?

    Some payers will not pay if an implant is not charged and an invoice is not included with the bill.

    Work with materials management!

    Newly ordered devices may not be in the Chargemaster at the time of surgery, what is your process?

  • 12/13/2017

    41

    Recovery Room

    � Revenue Code – 710

    � No CPT code is attached

    � Recovery Room can be charged by time or by room.

    Charging OR Procedures

    When OR procedures are charged in time increments they will go to the bill on one

    line for revenue code 360

    The coder will code the procedure(s)

    The CPT will match up with the revenue

    code on the bill

    Once again a double check

    system!

  • 12/13/2017

    42

    Anesthesia - Hospital

    � Revenue code 370 – No CPT code is assigned to this revenue code

    � If you are charging time based surgeries you can charge anesthesia in time increments as well

    � You can charge anesthesia according to procedure if you are charging each individual surgery and not according to time increments.

    � If you are billing for your CRNA there are different rules and guidelines.

    Conscious Sedation

    � CPT codes 99151-99157

    � 99151 1st 15 minutes then code for each additional 15 minutes

    � Includes pre and post service work

    � Do not report separately

  • 12/13/2017

    43

    Conscious Sedation

    � Pre-service Work

    �Assessments including pulse ox

    �Vital signs

    �Consents

    � IV insertions

    � Included in conscious sedation CPT code

    Conscious Sedation

    � Post-service Work

    �Assessment of consciousness

    �Assessment of discharge readiness

    �Documentation

    �Communication with family

    � (basically recovery)

    � Included in conscious sedation CPT code

  • 12/13/2017

    44

    Endoscopy� Revenue code – 750

    � These can be put on individual lines in the Chargemaster with the CPT code attached.

    Or

    � You can use lines with no CPT code and let the coders do the coding.

    � Initial Endo procedure

    � Subsequent Endo procedure (use when more than one procedure is done during a session at reduced pricing)

    Endoscopy

    � There are many rules for the endoscopy CPT codes

    � It is usually more accurate for the coders to assign the CPT codes

    � Example: 43239 Endoscopy with biopsy

    (Do not report with 43254 for the same lesion)

    (Do not report with 43197, 43198,43235,44360, 44363,44364,44365,44366,44369,44370,44372,44373, 44376,44377,44378,44379)

  • 12/13/2017

    45

    OR Managers

    Discuss

    Discuss how you want to charge for surgeries (Procedure vs. Time)

    Evaluate

    Evaluate your charges by using historical data to determine cost vs. charge

    Review

    Review your current Chargemaster

    Evaluate

    Evaluate your processes for charging

    THERAPY

  • 12/13/2017

    46

    POLL QUESTION

    Therapy Revenue Codes

    � 0420 Physical Therapy0421 Visit charge0422 Hourly charge0423 Group rate0424 Evaluation or re-evaluation0429 Other

    � 0430 Occupational Therapy0431 Visit charge0432 Hourly charge0433 Group rate0434 Evaluation or re-evaluation0439 Other

    � 0440 Speech Therapy – Language Pathology0441 Visit charge0442 Hourly charge0443 Group rate0444 Evaluation or re-evaluation0449 Other

  • 12/13/2017

    47

    Therapy Modifiers

    � GP – Physical Therapy

    � GO – Occupational

    � GN – Speech Therapy

    Therapy Billing

    � Service based codes – Evaluations, hot/cold packs, things that are not time based and are only billed once.

    � Time-Based – Billing in 15 minute increments; one on one

    � Certifications – required within 30 days of the evaluation to be signed by the physician, covers the first 90 days of treatment.

    � Progress reports every 30 days or 10 visits, whichever comes first.

  • 12/13/2017

    48

    Therapy CPT Codes

    � PT Evaluations – 97161-97163

    � OT Evaluations – 97164-97168

    � Untimed Modalities- 97010-97028

    � Timed Modalities – 97032-97039

    � Therapeutic Procedures – 97110-97546

    � Wound Care Management – 97597-97606

    � Tests and Measurements – 97750-97755

    � Orthotic or Prosthetic Management – 97760-97762

    Functional Reporting

    � For Medicare patients only

    � 42 functional G codes

    � 14 sets of 3 codes

    � Describe functional limitations

    � Medicare Quick Reference Chart:

    � https://www.cms.gov/Outreach-and-Education/Medicare-Learning-Network-MLN/MLNProducts/Downloads/G-Codes-Chart-908924.pdf

  • 12/13/2017

    49

    Functional Reporting

    Severity and Complexity modifiers to be applied to the G codes

    Therapy Managers

    Review

    Review your current Chargemaster

    Check

    Check that codes are in the correct revenue code

    Check

    Check that therapy modifiers are on the correct codes

    Make

    Make sure that all functional codes are available

  • 12/13/2017

    50

    Learning Outcomes

    � List the most common 3 modifiers used in the Radiology Chargemaster

    � LT, RT, 50

    � Identify the different therapy revenue codes

    � 420s

    � 430s

    � 440s

    Learning Outcomes

    � Describe why revenue codes are important

    �They communicate type and location of procedure or supply

    � Describe the role of department managers in maintaining the Chargemaster

    �Verify new charges

    �Communicate new services

    �Maintain up to date

  • 12/13/2017

    51

    QUESTIONS?

    Coming Up…..

    � Tuesday, January 16, 2018, 11 am EST

    Draffin and Tucker presents:

    Cost Report 101:

    The Who, What, Where, How and Why of the Cost Report

    � Friday, December 29, 2017, 1 pm EST

    RHC: Workflow Analysis

  • 12/13/2017

    52

    CONSORTIUM SUPPORT:

    WEBSITE DASHBOARD

    IOWA

    www.hthu.net/iahtc

    GA/FL

    www.hthu.net/htc17

    Contact us for password

    PROGRAM CALENDAR

    “Cheat Sheet”

    FEBRUARY 8, 2018 2pm EST

    � We will cover:

    � Supply

    �Pharmacy

    � Lab

    These are large departments in the Chargemaster

    Prior to the webinar review the charges and be familiar with these departments.

  • 12/13/2017

    53

    ResourcesResourcesResourcesResources

    Monthly Newsletter

    Visit the Dashboardto be added to the mailing list!

    ANNUAL EDUCATION SOLUTIONS

    Standard Pre-Built Programs For: Clinical, Non-Clinical and Long-Term Care Staff

    Customize Programs For: Departments, Multiple

    Locations, or with System-specific information

    New Hire Orientation For: Onboarding New Employee

    with Facility Information and required topics of compliance

    Utilizing HTHU annual employeeeducation program, healthcare teamswill learn how to comply with many ofThe Joint Commission, DNV, OSHA andother regulatory requirements, safelytreat patients in varying age groups,maintain confidentiality, increasequality and minimize risk, reportinappropriate situations, providepositive patient experiences andprofessional behavior for your facilityand so much more!

  • 12/13/2017

    54

    ANNUAL EDUCATION SOLUTIONS

    • Choose courses from HTHU Course Catalog• Work with HTHU Staff to identify topics most

    applicable to your team• Incorporate topics being utilized in live training or

    internal meetings to online forum• Quizzes, Evaluations and Acknowledgements for

    Staff Records• Increase productivity by using online education!• Tell your HR manager about our education!

    http://hthu.net/course-catalog/customized-annual-education/

    Questions?

    Questions about these resources or Upcoming

    Events?

    Contact:

    Sandy Sage, Financial Program Lead

    [email protected]

    or

    Jennie Price, SHIP Program Manager

    [email protected]

  • 12/13/2017

    55

    TELL US HOW WE DID!

    A survey will launch after this webinar

    closes: please take a moment to give us

    your feedback on the training, speaker,

    content, webinar format, and anything

    else you can share!

    If there’s something we can help your

    hospital with, please let us know!

    References� https://www.cms.gov/Medicare/Medicare-Fee-for-Service-

    Payment/PhysicianFeeSched/Downloads/FAQ-Mammography-Services-Coding-Direct-Digital-Imaging.pdf

    � https://www.cms.gov/Medicare/Coding/MedHCPCSGenInfo/Downloads/HCPCSLevelIICodingProcedures7-2011.pdf

    � http://bok.ahima.org/doc?oid=106784#.WgR_sGhSxPZ

    � https://www.bcbsnc.com/assets/providers/public/training/g_code_crosswalk.pdf

    � http://www.mainstreetradiology.com/File%20Library/pdf/cpt-code-final.pdf

    � https://www.cms.gov/Regulations-and-Guidance/Guidance/Manuals/downloads/clm104c13.pdf

    • https://www.cms.gov/Regulations-and-Guidance/Guidance/Manuals/downloads/bp102c01.pdf

  • 12/13/2017

    56

    References

    � https://www.bcbsnc.com/assets/providers/public/training/g_code_crosswalk.pdf

    � http://www.mainstreetradiology.com/File%20Library/pdf/cpt-code-final.pdf

    � https://www.cms.gov/Regulations-and-Guidance/Guidance/Manuals/downloads/clm104c13.pdf