Chapters Final Print

8/13/2019 Chapters Final Print

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Web-Based Record Management System for

United Christian Multi-Purpose Cooperative for

Improvement of Transaction Resulting

to Better Clientele ServicesWBRMSUCMPCITRBCS

ABSTRACT

United Christian Multi-Purpose Cooperative is a registered association of

Filipinos, united voluntarily to meet common economic, social and cultural needs

and aspirations through a jointly owned and democratically controlled enterprise.

It is owned and managed by the people who used its services. The headquarters

of the corporation was established in the year 2001 in G. Lazaro St. Dalandanan

Valenzuela City. They aim to encourage industriousness, thriftiness, savings,

wise spending and investment to generate earnings for future needs. A member

of the United Christian Multi-Purpose Cooperative helps attain goal and

objectives in spreading Gospel of the Lord, love and concern to others by helping

improve the well being of its member through improved livelihood and financial

loan assistance through supervised credit. It operates like a bank with a various

financial assistance to its members. Deposits in United Christian Multi-Purpose

Cooperative earn more than most banks, higher interest on deposits hence,

without withholding tax.

United Christian Multi-Purpose Cooperative promotes their business by

means of posting tarpaulins, giving flyers or personally communicates with the

person in order to obtain more clients. The flyers includes the contact number of

the in charge person and the location of the cooperative to acquire information.

Before they can get a registration form, they required to attend the pre-


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membership seminar which is done every first Saturday of the month. And if

other group members request to set another seminar which they are convenient,

they need to go to the headquarters and ask for the available schedule. The

client who already has a pre-membership seminar is the only capable for

acquiring membership. The client will fill-up the form with their personal

information and registered them as a member of the cooperative. United

Christian Multi-Purpose Cooperative communicates with their member through

the use of text messages about the schedule of their meeting. If the member is

busy and failed to come to the schedule meeting, the member doesnt know what

was discussed by the organization. He will not be aware about matters in their

cooperative. He become informs of what happen in the previous meeting when

he personally goes to the headquarters. In filling for loans, the member needs to

go to the headquarters to fill-up form for the loan and wait few days until it is

confirmed. To process the request it takes time, the borrower needs to monitor

his request from day to day to know if his request is accepted. And for the

savings, the fill-up savings slip to record their deposits. In records of payment

and updates are receiving encoded in excel and reflected on their own passbook.

When payments are forwarded thru email or otherwise, the passbook should be

presented for posting at least quarterly. In case the passbook is loss or stolen the

owner shall notify the treasurer at once in writing and later issue a duplicate


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passbook upon the proof of its loss by the affidavit of the owner and the payment

fee. For the loans of the members, it have interest indicated according to type of

loans they request and for savings deposits it earn four percent of the shares per

annum.

Knowing the situation mention above the proponent thinks for a solution

that will help the organization to promote their business easily and help clients to

ease their burden. The proponent proposes a website for United Christian Multi-

Purpose Cooperative. The proposed website will have the information about the

cooperative and the program that they offer. It will help the organization to gain

members for using a web-based promotion. This also includes the background

information about different types of deposits and loans that the member can

acquire. For those who are already member they have their own account to view

the private matters of the cooperative that needed to be known by the members.

Also it will serve as their access that helps them to have their record for proof of

receiving and paying money. And for those who are not yet member, it will have

features that will accept an online acquiring for membership and a form that will

accept their request seminar. For the manager, he has the full control of the

website. The manager can add, update, or delete information of the cooperative

members. He can also display issue or events that happened in the cooperative

for the members that will view it.


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For the proposal to materialize, the proponent will create web pages that

typically written in a plain text interspersed with formatting instructions oh

Hypertext Markup Language (HTML). HTML is the main markup language for

creating a web pages and other information that can be displayed in a web

browser. It allows images and objects to be embedded and can be used to create

interactive forms. I will also use cascading style sheets (CSS) to define the

appearance and layout of text and other material. To become more attractive I

will also use Jquery for the design. And for the database I will use hypertext

preprocessor (PHP). It is a server side scripting language used as a general

purpose programming language. The command of this language can be

embedded directly into a hypertext markup language. It uses hosting for users to

view the website. For this study it uses WAMP as a local host. For the working

environment it is applicable in windows based environment that have internet

browser.

This paper aims to promote the United Christian Multi-Purpose

Cooperative website with a user friendly membership registration. It offers an

effective and efficient way to keep updated and complete registry of all members

record. The proposed website will render reports monthly, annually or as may be

required by the board of director that the members can view.


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Chapter 1

THE PROBLEM AND ITS BACKGROUND

This chapter discusses about the process of managing record of United

Christian Multi-Purpose Cooperative. It also presents the background of the

study as well as the problem, conceptual framework, theoretical framework,

significance, objective, scope and limitations of the study, and definitions of

terms.

Introduction

United Christian Multi-Purpose Cooperative is a registered association of

Filipinos, united voluntarily to meet common economic, social and cultural needs

and aspirations through a jointly owned and democratically controlled enterprise.

It is owned and managed by the people who used its services. The headquarters

of the corporation was established in the year 2001 in G. Lazaro St. Dalandanan

Valenzuela City. They aim to encourage industriousness, thriftiness, savings,

wise spending and investment to generate earnings for future needs. A member

of the United Christian Multi-Purpose Cooperative helps attain goal and

objectives in spreading Gospel of the Lord, love and concern to others by helping

improve the well being of its member through improved livelihood and financial

loan assistance through supervised credit.


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From day to day process they need to promote their business to others

and to record their transaction to be reliable with the members. In promoting their

business it is usually done with the used of tarpaulins and flyers. Distributing

flyers may cause time with them. And to inform members about the transaction,

members needed to came to the headquarters.

This study is intended to have a web-based system in the organization

and aims to promote the United Christian Multi-Purpose Cooperative website

with a user friendly membership registration. It offers an effective and efficient

way to keep updated and complete registry of all members record.The proposed

website will render reports that the members can view. The records are reported

monthly.

Background of the Study

United Christian Multi-Purpose operates like a bank with a various

financial assistance to its members. Deposits in United Christian Multi-Purpose

Cooperative earn more than most banks, higher interest on deposits hence,

without withholding tax. The vision of the said cooperative is to become a

progressive cooperative, worth of Gods stewardship, serving its members and

society in general, enhancing their economic well-being through application of

proven principles of Christian business ethics. Their goal is to encourage hard

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work and industriousness, thriftiness, savings and investment in the cooperative

to generate additional earnings to provide for future needs.

The main line of business is savings and loans but as a multi-purpose

cooperative it also engages in other line of business such as consumer,

marketing, producer and service. At the end of the fiscal year, accounting of

earnings are done and distributed. Seventy (70) percent goes back to the

members as dividend, ten (10) percent for the reserve found, ten (10) percent

goes to cooperative education and training fund, ten(10) percent goes to optional

fund for spreading the gospel in Christian Ministry and social economic concern

for the community welfare of the less fortunate.

The client who already has a pre-membership seminar is the only capable

for acquiring membership. The client will fill-up the form with their personal

information and registered them as a member of the cooperative. United

Christian Multi-Purpose Cooperative communicates with their member through

the use of text messages about the schedule of their meeting.

In filling for loans, the member needs to go to the headquarters to fill-up

form for the loan and wait few days until it is confirmed. To process the request it

takes time, the borrower needs to monitor his request from day to day to know if

his request is accepted.

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For the loans of the members, it have interest indicated according to type

of loans they request and for savings deposits it earn four percent of the shares

per annum.

Theoretical Framework

A theoretical framework is the compilation of thoughts and theories that

are related to the proponents proposed topic. It ponders and develops theories

INPUT PROCESS OUTPUT

-gathered of

information and

data

-research,

interview and

survey

-Collection of

ideas and

concept of

system

-web pages

and database

concept

-administration

of survey

-conducting

interview

-tabulation and

interpretation of

data

-system

creation,

designing and

programming

-knowledge

about the

problem of

association

-system

analysis

-Easy and

effective way of

record

management

Figure 1Theoretical Paradigm

of the proposed topic

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on what possible answer could be. It is also used to make research findings

meaningful and show how they fit together.

Figure 1 shows the Theoretical Paradigm of the propose topic which have

the input of gathering information and data; research, interview and survey;

collecting of ideas and concept of the system and the web pages and database

concept that results to have the output of knowledge about the problem of the

association; system analysis and easy and effective way of record management.

It covers the process of administration of survey; conducting interview; tabulation

and interpretation of data; and system creation, designing and programming.

Conceptual Paradigm

f

INPUT PROCESS OUTPUT

GeneralManager:

-checks themembers

records andreview themonthlyreports.

-searching ofrecord

-compiling ofrecords

-viewing ofrecords

GeneralManager:

-compile andkeep updatesof records

Figure 2.1Conceptual

Paradigm for General

Manager

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Staff:

-acceptsmembershiprequest, andupdate themembers.

-Inserting Data

-Updating Data

-Deleting Data

-Searching of

records

Staff:

-easy, fast andaccurateupdate of

records andinformation


Paradigm for Staff

Member:

-viewcooperativeconcerns,

request forloan and checkaccount

-inputtingaccount nameand password

-inserting data

-submitting

data

-viewingnewsfeed

Member:

-receivesupdate and

reliable report

of records.


Paradigm for Member

Client:

-acquireinformation

and request formembership.

-Inserting data

-submittingdata

Client:

-save time andeffort for

membershiprequest


Paradigm for Client

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For the conceptual Diagram the proponent used the Input-Process-Output.

The IPO shows how the resources are converted to products.

In the figure above (figure 2.1, figure 2.2, figure 2.3 and figure 2.4)

describe the conceptual paradigm of the general manager, staff, member and

client. Conceptual paradigm for the general manager (figure 2.1) shows the input

is to check the members records and review the monthly reports in the process

of searching, compiling and viewing of records. It gave the output of compile and

keep updates of records. In conceptual paradigm for staff (figure 2.2) shows the

process of inserting, updating and deleting data and searching of records. Given

the input and output mention above. Conceptual paradigm for members (figure

2.3) shows to have input to view cooperative concerns, request for loan and

check account. In the process of inputting account name and password, inserting

and submitting data and viewing news feed will give the output of receiving

update and reliable report of records. In the last figure which is the conceptual

paradigm for client (figure 2.4) describe the relationship of the input in acquiring

information request for membership gives the output to save time and effort for

them. This input and output involves the process of inserting and submitting data.

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Statement of the Problem

The purpose of this Statement of the Problem is to focus on the different

problems facing by the proponents.

General Problem

Manual way of advertising their cooperative business and communicating

to their clients, that results in consuming much of their time and efforts.

Specific Problem

Creating and Distribution of flyers and tarpaulins for promotions requires

lots of budget

Absent members during the meetings do not have any information about

the discussion

Filling for request takes a lot of effort for the client because they need to

go directly to the cooperative's headquarter

Storage of client's records is not secured enough with the usage of

passbook.

Objectives of the Study

The Objective of the Study answers the general and specific problem of

the study. It contains the aim of the proponent.

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General Objective

The study aims to develop a Web-Based Record Management System for

United Christian Multi-Purpose Cooperative for improvement of transaction

resulting to better clientele services

Specific Objective

To create a web-based system that can reduce the process of manual

promoting of the cooperative

To create a web-based system that will post information discussed in the

meeting.

To create a web-based system having online filing of registration for every

client

To create a web-based system that will replace the old storage and is able

to secure the data of the client.

Hypothesis

For the null hypothesis, web-based record management system will not

help to have reliable records for the members of the association and cannot

easily promote their business.

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Scope and Delimitation

To create a more effective system, the proponent needs to know

the measure of responsibilities and boundaries of the proposed system.

Scope of the Study

In general, the focus of this study is directed towards the design and

development of a cooperatives record management system of United Christian

Multi-Purpose Cooperative for the improvement of transaction and to have

reliable monthly reports. For the online, the web-based system will provide short

description about the background of the cooperative, their contact number and

their location. It will have hint about the programs that the association offers and

display activities that happened. It also accepts the request for membership who

wants to be a member and for the member they have their own account for them

to view their own records. Members are provided request form for their loans. For

offline it will manage by the staff. It will help for easily recording the transaction

between the staff and the members. The web-based system will also have the

features for uploading or posting important matters about the cooperative. It will

have databases to manage records. The study is largely dependent, honest, and

sincere of the respondents. Managing the encode information is important.

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Delimitation of the Study

This study is limited only to United Christian Multi-Purpose Cooperative

employees and members. They were chosen to be the respondents of the study

for they are knowledgeable when it comes to cooperative businesses. The

employees profiles are not provided by the system because it will only focus in

the associations transactions. The system cant retrieve files once it deleted.The

system doesnthave the form for deposits that involves large money.

Significance of the Study

This study is significant to the following.

General Manager. The Web-Based Record Management System will bring a big

impact for the General Manager of the association for it will help him to gather

the information of the member easily. Through the use of this web-based system,

the organizing of records becomes reliable.

Staff. Through the use of this web-based system, it can help the staff to easily

inform the members. It will serve as the information section for all the matters of

the organization.

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Cooperative Member. The web-based system for managing the records

protects the confidentiality of their profile and make sure that their records are

organized. They can easily access about the matters concerning to them.

Client. The web-based system will help them to know more about the

organization and the programs that they offer.

Cooperative. Promoting their organization will become easier.

Future Researchers. This would serve as a guide and basis for the future

researchers who will conduct their record management in the cooperative.

Definition of Terms

Operational Terms

The definition of terms is based on observable characteristics and how it is

used in the study.

Association

-Group of people organized with the same purpose

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Cooperative

-Organization pertaining to United Christian Multi-Purpose Cooperative, it

is an organization that is owned and run jointly by its members, who share the

profits or benefits.

Deposit

-Is the sum of money placed or kept in a bank account, usually to gain

interest.

Loan

Is the sum of money advanced to a business that must be repaid,

with interest at some point in the future. The lender must bear the risk that the

borrower may not repay the loan. The interest rate charged is the price for that

risk. A loan is money, classified as debt, for temporary use.

Members

-The people who own the cooperative and share the profits and benefits.

Staff

-A person who works for United Christian Multi-Purpose Cooperative.

Conceptual Terms

The definition of terms are based on concept or hypothetic ones which are

usually taken from the dictionary

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Online

-Is done while connected to such a system and for the conceptual

definition it isconnected or available through a system and especially a computer

or telecommunications system.

PHP

-Hypertext Preprocessor is a server-side scripting language, especially

suited for the creation of dynamic web-pages.

Web

-Isshorter term for Website and for the conceptual definition it is a group

of World Wide Web pages usually containing hyperlinks to each other and made

available online by individual, company, education institution, government or

organization.

Web-basedsystem

-Is any system that uses a web browser as a client. The term may also

mean a computer software application that is coded in a browser-supported

programming language and reliant on a common web browser to render the

application executable

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Chapter 2

REVIEW OF RELATED LITERATURE AND STUDIES

Local Literature

Importance of Records

A record is any information of text, number, image, or voice kept for future

reference. It said that as a civil servant or even as a business man, you need to

realize how vital an efficient records management system is to the smooth

operation of an organization. The main purpose of a records management

system is to make sure records are available when needed so that the

organization can operate efficiently. Such a system fulfils this purpose in several

ways by using storage media, providing proper storage equipment and supplies,

outlining procedures for filing, developing an efficient retrieval procedure and

setting up a schedule for when records should be kept or discarded.

An office cannot operate without records. Records are kept so that you and

others in the office can refer to the information later or use it to complete another

task. That is why many business and other organizations have records

management system such a system will help you store and retrieve records


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efficiently and keep the file current. (http://www.studymode.com/essays/Record-

Management-Facilities-322039.html)

Record Management as the Most Important in Organization

According to the study of Julie (October 2010) some time ago, record

management was not recognized as being important in an organization, unlike

these days, it is considered a must or if not, crucial function of most company

today.

Record management is what we use to manage the location of records in

an organization. As we all know, record management is a compulsory function for

universities, schools, government agencies, hospitals and all other entities that

generate information that needs to be kept for a certain amount of time. A record

can be also come in digital or electronic form. Records can be kept on financial,

medical, informative, payroll and emails among hundreds of other types of

record.

She classify the life cycle of records in three phases, which is the creation

or the receipt of a record, the maintenance, meaning safe storage, retrieval or

general use of a record and finally the disposal of a record.

(http://www.studymode.com/essays/Record-Management-425255.html)

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According to Fe Angela M. Versosa, records management is a logical and

practical approach to the creation, maintenance use and disposition of records.

She gives criteria for a good filing system which are simple, flexible or expansive

and adaptive. A good records system contains complete and comprehensive files

thereby enabling effective decision making and facilitates protection and

preservation of records. Also a good record system means less time in spent

searching for files and documents. The ultimate test of a good records

management is whether the records are available to those who need them, when

and where they are needed, and the manner in which they are made available

and at what cost. (http://www.slideshare.net/verzosaf/records-management)

According to the sitewww.studymode.com (august 2011), an effective

records management program is an integral part of an organizations effective

business operations. Organizations must consider records management

requirements when implementing the system management strategies or

whenever they design and augment an electronic information system.

Organizations that do not consistently adhere to standard records management

practices run the risk of not having records that can be depended upon in the

course of subsequent business transactions or activities.

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The study focuses on the various methodologies that organizations can

implement in order to develop ECM/ERM strategies that are backed with

electronic signature systems. It also gives an insight into the various ways

through which organizations can implement good IT practices to complement or

parallel existing records management practices. In systems implemented in line

with ECM/ERM guidelines, developing the most efficient systems will form the

core of organizational success. This will be achieved by making electronically

signed records the core of organizational IT systems. The organizational IT

professionals will come to terms with the fact that signatures are an integral part

of the records they keep. If the records need to be preserved, whether for a short

duration of time or permanently, then the organization is required to promote

integrity of its records by electronically signing them in scheduled series.

(http://www.studymode.com/essays/Record-Management-753899.html)

Managing Documents

According to the sitewww.studymode.com (October 2011), managing

documents can be extremely time-consuming and costs in staffing are

substantial. In large organizations, keeping templates up-to-date and ensuring all

staffs using the latest document are almost impossible. Document retrieval took

up an hour per document and even a longer time since paper files were stored in

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desperate locations. Today, Document Management System (DMS) can help to

meet the challenges. DMS is a system for managing collections of documents. It

is a computer system (or set of computer programs) used to track and store

electronic documents and/images of paper documents. Although, the term

somehow has the same concepts of Content Management System and it is often

viewed as a component of Enterprise Content Management (ECM), DMS is

basically related to digital asset management, document imaging, workflow

systems and records management systems.

http://www.studymode.com/essays/Record-Management-803899.html

Foreign Literature

Automated Records Management System

The automated records management system is the arms that will hold the

business in its goal to a paperless office environment. From the acronym itself,

the ARMS is that management process that will protect information and data to

ensure that all the records and the files in the system database of the business

organization is protected and easily accessed by users in the framework. In the

shortest definition of the automated records management system, it is simply that

process that is employed by the organization in the maintenance of records and

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files from the very moment that they arrive to the business or were created by the

enterprise up to the period when they will be deemed ready for eradication and

deletion from the archived or active databases. The records handled by the

automated records management system may come in tangible forms that will be

translated to digital formats with the use of the latest technologies in the market.

(http://www.cvisiontech.com/document-automation/pdf/automated-records-

management-system.html?lang=eng)

Record Management Definition

Records management (RM), also known as Records information

management or RIM, is the professional practice or discipline of controlling and

governing what are considered to be the most important records of an

organization throughout the records life-cycle, which includes from the time such

records are conceived through to their eventual disposal. This work includes

identifying, classifying, prioritizing, storing, securing, archiving, preserving,

retrieving, tracking and destroying of records.

(http://en.wikipedia.org/wiki/Records_management)

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http://www.cvisiontech.com/document-automation/pdf/automated-records-management-system.html?lang=enghttp://www.cvisiontech.com/document-automation/pdf/automated-records-management-system.html?lang=enghttp://en.wikipedia.org/wiki/Records_managementhttp://en.wikipedia.org/wiki/Records_managementhttp://www.cvisiontech.com/document-automation/pdf/automated-records-management-system.html?lang=enghttp://www.cvisiontech.com/document-automation/pdf/automated-records-management-system.html?lang=eng


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Local Studies

AOLIS

AOLIS stands for Adventist University of the Philippines On-line

Information System. An On-line Information System is one which accepts input

directly from the area where it is created. It is also a system in which the output

or results of computation are returned directly to where they are required. A

common characteristic of on-line systems is that data are entered into the

computer system and received from the computer system remotely. That is, the

users of the computer system typically interact with the computer from terminals

that may be located hundreds of miles from other terminals and from the

computer itself.

With an on-line information system, the academic and service

departments of AUP can access data from a centralized database such that

information needed by one department from another may be obtained through

the system.

(http://web.aup.edu.ph/)

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Integrated Records Management Office

The Integrated Records Management Office (IRMO) is the physical and

electronic records management center of the Civil Service Commission.

It general functions are to formulate and implement policies, standards and rules

pertaining to management of civil service records such as personnel and

examination records, particularly on their development, maintenance, security

and control, retention and disposition, transmission, preservation and archive.

Provide records storage and extension services that will ensure easy access to

these records. Manage the flow of internal and external communication

documents of the Commission. Administer and monitor computerized systems on

records management control and extension services such as the Document

Tracking and Management System (DTMS), the Database of Individuals Barred

From Taking Civil Service Examinations and From Entering Government Service

Information System (DIBAR-IS), and the CS Eligibility Database Information

System (EDQIS). (http://excell.csc.gov.ph/cscweb/irmo.html)

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Foreign Studies

Document and Records Management System in Civica, London

The ability to quickly access information across the organization is critical

to enabling Council staff to deliver improved efficiencies and higher quality

service. At the same time, staffs face increasing challenges in managing the

growth in the volume of information recorded in both paper and electronic form.

Compounding this challenge is the need to meet changing legislative and

regulatory requirements across all forms of information. The HP TRIM Electronic

Document and Records Management System (EDRMS) is a proven, powerful

and flexible system that enables Council to manage all forms of documents and

to meet their statutory records management requirements. Implementing the

TRIM EDRMS improves Councils business process efficiency, enhances records

integrity and increases overall staff productivity by providing staff with the ability

to quickly and effectively access the information resources of the enterprise.

The power of Councils EDRMS is significantly enhanced when it interacts

seamlessly with the organizations corporate information systems. Civica's

Authority local government enterprise application is designed to manage all

forms of council business processes. Documents are integral to effective

business process management and Authority leverages the EDRMS facilities of

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case study. The system was implemented using Microsoft visual basic 6.0

Express Edition, Microsoft word processor, Microsoft excel, Microsoft access,

Structured Query Language and Seagate crystal reports developer Edition. They

identify their system requirements through observation and interview methods of

data collection. The study identified the major problems faced by the use of

manual filing systems to manage school records and attempted to solve them by

developing an automated school records management system. It said in their

study that for their recommendation in the system they have done, user must

have training, parallel system conversion and anti-virus update installations will

ensure smooth functionality and system availability.

(http://www.google.com.ph/url?sa=t&rct=j&q=&esrc=s&source=web&cd=2&cad=r

ja&ved=0CD4QFjAB&url=http%3A%2F%2Fwww.academia.edu%2F1195633%2

FA_Model_Records_Management_System)

Synthesis

Studymode.com stated the purpose of having record management

system, in which it is use to ensure that records are available when needed by

the organization. In accordance to the topic, many authors had their own study,

while others built their own system.

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The importance of record management system to the present time was

tackled in the study of Julie. She also classify the life cycle of records in three

phases. On the other hand, Fe Angela M. Versosa gives criteria for a good filing

system and describes what a good record system is. On August 2011, the

website studymode.com tackled the effectivity of records management program,

while on October 2011, they proposed DMS or Document Management System

that will manage documents for the purpose of reducing the time and cost

consumed when manually managed.

There were also programs and systems built in accordance to record

management. One of it was made in Civica, London. Electronic Document

Records Management System is a powerful and flexible system that enables

Council to manage all forms of documents and to meet their statutory records

management requirements. Other program was proposed in Uganda, it was

entitled as Automated Record Management System that will manage school

records.

As stated above, many authors and programmers made their own ways

on how they define and present record management.

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Chapter 3

METHODOLOGY

This chapter described the design of the research, the techniques of

determining the respondents and drawing them out of the target population in the

locality where the study was made, development and validation of the instrument

for the data gathering process, specific steps taken for the entire procedure of

the study, and statistical treatment of data.

Research Method

Togather relevant data and information the proponent used different

research method that can help them to complete the needs for their study.

Interview

Interview may be defined as the interaction between two or more people

where questions are asked. The interview is conducted in the United Christian

Multi-Purpose headquarters. It is done to gather information about the current

situation happened in the said cooperative. The proponents prepare a question

that serves as the guide for gaining information. They also use pen and ball pen

to write the answer of the interviewee. With the help of the information given by

the interviewee, the proponents know the problem that they are experiencing.


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Survey

Survey may be defined as to ask questions or series of questions in order

to gather information about their study. Like in interview the proponents prepare

a survey questions for the respondents. They produce many copies of the survey

questions to distribute with the respondents. In this method the proponents

gather information about most respondents prepared.

Internet Research

Internet research is used in gathering information using the internet.

It helps the proponents to gather some information about their study. For

collecting related literatures and studies in both local and foreign that used in

their study, most of it is come from the internet. Internet Research gives them

idea to know more about their study.Population and Sample Size

The study will have the respondents directly from their client United

Christian Multi-Purpose Cooperative in Dalandanan, Valenzuela City. This

includes the general manager, staff and members. All of the participants were

selected through unstructured random sampling. All the people who are involved

in the said cooperative have the chance to become the respondents.

Of all the employees of the association the general manager is chosen to

be the main respondent for he is knowledgeable about the associations matters.

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He becomes the interviewee for the proponents to get information that they

needed to their study. To gain additional information and to know the problem

they are experiencing, the proponents also choose selected staff and members

to be the respondents for they have the knowledge about their business

transactions and problems occurred in the organization.

Samples and Sampling Technique Used

For sample and sampling technique, the proponents used qualitative

studies which explain the rationale for selecting the particular participants and

quantitative that describes the target population and the sample frame.

The population of the study covers the people who are involved in United

Christian Multi-Purpose Cooperative. In getting the total population the

proponents were personally went to the headquarters. To identify the number of

population, the proponents will use the slovins formula where it allows the

proponent to get their sample population with their desired accuracy of answers.

In this formula it will give the respondents an idea of how big is their sample size

needed in order for them to acquire the accuracy of results they want.

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Interview Questions

Interview is in the sense of an oral questionnaire. Instead of writing the

response the interviewee gives directly their answer face-to-face. The proponent

used this instrument to gather information about the cooperative transactions.

The proponent utilized questions for interview. The interview is used to

determine the appearance as well as the function of the web-based system. The

interview was formulated by the proponent in relation to the objective of their

study. The type of interview is one on one with the general manager of the

cooperative which have ten (10) questions to answer. It helps the proponent to

clarify points of information and to collect data.

Survey Form

Survey form is used to obtain data and information that can help

the proponents in their study. Survey consist list of questions that the

respondents need to answers. Data gathered from the respondents answer was

checked and analyzed for better understanding.

This survey was used for measuring the current process and the work of

the proposed system. The type of survey is checked-list type consisting of ten

(10) items. Survey-made form is also consists of a comment box where the

respondents can give their opinion about the web-based system.

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Internet

It was used to gather information about the cooperative. Also this help to

complete different studies and literature related to the proponents study. The

proponent used this as instrument because it is easy to used and can give

information about several questions that the proponents wanted to know.

Data Gathering Procedures

For the proponents to start their original proposed topic was revised and

checked. Then proponents made a proposal to be signed by the thesis professor,

it coordinator and the dean of Pamantasan ng Lungsod ng Valenzuela, where the

proponents are presently studying. Upon the approval of the proposed topic, the

proponents started their study. They made a letter of request to the dean of the

university to conduct interview with their client. The web-based system was

clearly explained and demonstrated to the client. System trial was administered.

The manager tried to control and tests the web-based system. The proponents

also conducted an interview to know the feedback about the use of the web-

based and gathered data to the staffs in terms of survey. Data gathered from the

general manager and staffs answer was analyzed and presented in table for

better understanding.

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Statistical Treatment of Data

The statistical tools were used to group, analyze and synthesize the data

in preparation for the presentation and discussion of the results. Below are the

statistical formula used to arrive in to computation used by the statistical tools.

Percentage.This was used to compute the percentage of frequency.

%

Where:

P=percentage

F=frequency

N=total number of respondents

Mean () = F(X1+X2+.....Xn)/n

Where:

F= Frequency that a given x was chosen by the respondents

X= Represents any of the numerical rating 5, 4,3,2,1 represents, excellent, very

good, good, fair, poor

n= Total number of respondents

Weighted mean(x) = f(X1 + X2 + Xm) n /N

Where:

n = Total numbers of criteria

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