Chapter14 Store Control
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Chapter 14 STORES PROCEDURE 14.1. INTRODUCTION 14.1.1. Proper control over receipt and issue of stores, their custody and accoun ting is the primary and complete responsibility of the Stores Department (SD). 14.2. FUNCTIONS AND RESPONSIBILITIES OF STORES DEPARTMENT • Receipt of materials; • Storage, Preservation and Safe Custody; • Issue of materials against proper authorizations; • Quantitative account of the above transactions; • Disposal of obsolete / unserviceable / scrap items, • Verification of stores; • Other related works; 14.3. RECEIPT OF MATERIALS 14.3.1. Receipt of Goods in the stores will, fall into one of the following categories: - 14.3 .1.1 . Items rece ived for immed iate issue to the inde ntin g Dep artment / Proj ect through Stores Requisition (SR). (Non-Stock Items). 14.3.1.2. Items rec ei ved for sto rag e in Sto res Department for perio dic al issue to Groups / Sections through Stores Requisition (SR). (Stock Items). 14.3.2. Receipt of Despatch Doc uments. Consign ment arriving at the Unit through rail / road / air / post / direct, etc will be covered by Railway Receipt / Lorry Receipt / Air Consignment Note / Postal disp atch Advice / Deliv ery Challan, etc. These doc uments are received in the Purchase Department. 14.3.2.1 . Retiremen t of Docume nts from Bank: On receipt of information from Bankers, the Account Section shall retire the documents from Bank, after verification of their authen ticity, and hand over the consignment note in respect of indigenous orders as well as the Bill of Lan din g, etc. in resp ect of imp orte d cons ignment to Purc hase Department for clearance. 14.3.2.2. Registratio n of Ra ilway Rece ipt / Lo rry Receip t / AC Note Etc. The Despatch Documents, on receipt at the Purchase Department should be immediately entered in the Goods Receipt Register with all relevant deta ils givin g each entry a serial number. The aut hentica tion of the Documents will be verified with the Purchase Orders. -241-
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