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Chapter 230 Quality and Constructability

230.01 General230.02 References230.03 Definitions230.04 RolesandResponsibilities230.05 ProjectManagementPlan230.06 QualityControl230.07 QualityAssurance

230.08 QualityControl/QualityAssurance(ConsultantDesignedProjects)

230.09 QualityControl/QualityAssurance(Structures)

230.10 ProjectGoalRequirements230.11 Advertisement230.12 LimitedPublicWorksContracts

230.01 GeneralThischapterprovidesanexplanationofandtheproceduresforWSFTerminalEngineeringQualityControl,QualityAssuranceandConstructabilityReviews.Itwillexplainhowtheapplicableprojectprocedures,practices,and/orplansaretobefollowedtomeetrequirements;andidentifiestheorganizationalstructureofthestaffresponsibleforperformingqualityactivitiesandverifyingcompliance.ThefactthattheTeamincludesmanymembersfrommanydisciplinesreinforcestheneedforaconsistentplantomaintainquality.ThequalityplanwilladdressqualitycontrolproceduresforTerminalEngineeringincludingWSDOTstaffmembers,consultantteammembers,on-callteammembers,andothersinvolvedinthepreparationofplansanddesigndocuments.

Capitalprojectswithanestimatedconstructionvaluelessthan$100,000dollarsarenotrequiredtofolloweveryprocedureoutlinedwithinthischapter.FormalapprovalofanexemptionfromcertainstepsofthecontrolsoutlinedinthischaptershouldbesoughtfromtheDesignEngineeringManageranddocumentedwithintheprojectdocumentationasoutlinedinChapter220.

230.02 References(1) Federal/State Laws and Codes

23CodeofFederalRegulations(CFR)635.411,Materialorproductselection

RCW39.04.155 Small works roster contract procedures — Limited public works process — Definition

RCW47.28.030 Contracts – State forces – Monetary limits – Small businesses, minority, and women contractors – Rules

RCW47.28.035 Cost of project, defined

RCW47.60.327 Operational strategies for asset utilization

RCW47.60.365 Terminal design standards

RCW47.60.385 Terminal improvement project funding requests — Predesign study — New vessel acquisition planning

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(2) Design GuidanceOfficeofFinancialManagement, 2009-11 Transportation Predesign Manual

WSDOTPolicyDocumentsIndex,includingthoselistedbelow:• Secretary’sExecutiveOrderE 1032 Project Management• Secretary’sExecutiveOrderE 1053 Project Risk Management and Risk Based

Estimating• InstructionalLetterIL 4071 Risk-Based Project Estimates for Inflation Rates,

Market Conditions, and Percentile Selection

WSDOTtechnicalmanuals,includingthoselistedbelow: www.wsdot.wa.gov/Publications/Manuals/index.htm• Bridge Design Manual LRFDM23-50• Bridge Inspection ManualM36-64• Bridge ListM23-09• CostEstimatingManualforWSDOTProjectsM3034• Design ManualM22-01• Emergency Relief Procedures ManualM3014• Environmental ManualM31-11• Geotechnical Design ManualM46-03• Highway Runoff ManualM31-16• Hydraulics ManualM23-03• Local Agency GuidelinesM36-63• Plans Preparation ManualM22-31• Project Control and Reporting ManualM3026• Right of Way ManualM26-01• Standard PlansM21-1• Transportation Structures Preservation ManualM23-11• Utilities Accommodation PolicyM22-86• Utilities ManualM22-87

WSDOTAdministrativemanuals,includingthoselistedbelow: www.wsdot.wa.gov/publications/manuals/index.htm• Advertisement and Award ManualM27-02• Electronic Engineering Data StandardsM3028

WSDOTEngineeringApplications,includingthoselistedbelow: www.wsdot.wa.gov/design/projectdev/engineeringapplications• Bid Tabs • EBASE• Standard Items• Unit Bid Analysis

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TerminalEngineeringIntranetPages,includingthoselistedbelow: www.wsdot.wa.gov/ferries/terminalengineering/default.htm• CostEstimating• Life Cycle Cost Model• ProgrammaticScoping

230.03 DefinitionsAdvertisement or Ad or AD–theWSDOTprocessofcontractorbidsolicitation.

Award–Theformaldecisiontoacceptthelowestresponsibleandresponsivebidder.

Checks–Checksaresystematicanddetailedinspectionsofprojectdocumentstoverifytheymeetspecifiedrequirements–i.e.fitforpurpose,accuracy,correctness,completeness,etc.Checksareestablishedasasecondsetofeyesandareperformedbyatechnicallyqualifiedindividualotherthanthedocument’soriginator.Thecheckingprocessrequirestheuseofthecolorcodingsystem.Thethreebasicchecksare:• 100percentdocumentcheck• Spotcheckofselectedorcriticalitemsofadocument• Input/outputcheckforspreadsheetsorpre-validatedsoftware

Checkprints–Checkprintsarecopiesoforiginalprojectdocumentsusedforthecheckingprocess.Marked-upcheckprintsaretobemaintainedintheprojectfilesforsupportdocumentation.(Scannedcopiesareacceptable.)

Comment Review Form–TheCommentReviewForm(CRF)isthestandarddocumentusedtocaptureandcommunicateallcommentsgeneratedfromaPS&EorConstructabilityreviewprocess.ThisformisaMSExcelfile.SeeAppendixC.

DQC Sign-Off Sheet–TheDocumentQualityControl(DQC)Sign-OffSheetisthecoversheetaccompanyingallqualityreview/checkdocumentsthatcontainssignaturesofallindividualsthatcontributedtothequalityprocess.

Project Documents –Aprojectdocumentisanydocumentordatausedduringthecourseofaprojectuptoandincludingthefinaldeliverable.Thisincludesbutisnotlimitedtodrawings;specifications;calculations;schedules;estimates;reports;graphics;publiccommunications;WorkOrdersandTaskOrders,documentsordatareceivedfromotherWSDOTdepartments,outsideagencies,orconsultants.

Project Engineer–ThesupervisoroftheProjectManager.

Project Management Plan–Aformal,approveddocumentthatdefineshowtheprojectisexecuted,monitored,andcontrolled.Itmaybeinsummaryordetailedformandmaybecomposedofoneormoresubsidiarymanagementplansandotherplanningdocuments.

Quality–Qualitymeansconsistentlymeetingtheneedsofthecustomersandprojectobjectiveswhiledevelopingthefullpotentialofthepeoplecontributingtotheprojectdelivery.

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Quality Assurance–Qualityassurancereferstothoseactions,proceduresandmethodstobeemployedatmanagementlevelsandunderthejurisdictionoftheProjectEngineertoobserveandassurethatprudentqualitycontrolproceduresareinplace,arebeingcarriedout,andthatthedesiredresultofqualityprofessionalservicesandconstructionproductsarebeingachieved.

Quality Audit –QualityAuditsareperformedinternallyaftereachQualityControlReviewtoensureanddocumentthatallQCrequirementswereperformedinaccordancetothisdocument.TheQualityManager/ProjectManagerordesigneeconductstheaudit.Oncetheauditispassed,aQualityAuditDocumentationFormisissuedindicatingtheprocesswascompleted.TheQualityAuditDocumentationFormisshowninAppendixD.FollowingtheQualityAudit,areviewpackageisreadyforinternal-externalorexternalreviews.

Quality Control–Qualitycontrolreferstothoseactions,procedures,andmethodsthataretoberoutinelyemployedattheproductionandadministrativelevels,andunderthejurisdictionoftheSeniorMarineEngineerduringthedevelopmentofworkproductstoproducethedesiredqualityprofessionalservices.

Quality Plan –TheprojectplanestablishedbytheProjectManagerthatdefinesthescheduleandscopeforallcheckingandreviewactivitiesontheproject.TheQualityPlanisincludedintheProjectManagementPlan(PMP).

Reviews–Reviewsareintendedtoassessperformance,conductand/orprogressofprojectdocuments;verifyworkisconceptuallycorrect,complete,logical,coordinated,hasfollowedtherequiredprocedures,and/orhasusedthecorrectrequirements;andassessvalueengineeringopportunities.Reviewsareestablishedasasecondsetofeyesandareperformedbyatechnicallyqualifiedindividualotherthanthedocument’soriginatorwhomayormaynotbeassociatedwiththeproject.Thetypesofreviewsare:• PermitReview• PS&EReview(InterdisciplinarycoordinationreviewofPS&Edocumentsduringdevelopment–i.e.30percent,60percentand90percent)

• ConstructabilityReviews• ThresholdReview(itemssupportingprojectelements,i.e.Risk,CEVP/CRAestimates,VEstudies,etc.)

• PS&ETurn-InQA/QC(pre-submittalchecklistpriortosubmittaltotheContractAdandAwardofficeforadvertisementandbidopening).

Value Engineering (VE) –ValueengineeringisdefinedbytheSocietyofAmericanValueEngineersastheartofdevelopingaplantomaximizevaluewhileminimizingcost.Itisasystematic,multi-disciplineapproachdesignedtooptimizethevalueofeachdollarspent.Asamanagementtool,itcomplementsratherthanreplacesothercost-reductionand/orcostcontroltechniques.Theobjectiveistosatisfytherequiredfunctionatthelowestcostconsistentwithperformancerequirements,reliability,andmaintainability.Valueengineeringhasthepotentialtoreduceconstructioncostsifitisperformedearlyduringthedesignphasebyexperiencedstaff,andtheresultingrecommendationsareimplementedinatimelymannertopreventcostlyconstructiondelays.

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230.04 RolesandResponsibilitiesChecksOriginator(Designer)

The qualified individual responsible for the development of a document in its original form.Responsible for:

• Developing project document in accordance with all applicable criteria.• Accuracy, completeness, and correctness, including format, spelling, grammar,

mathematical accuracy, etc. of both inputs and outputs before releasing a project document for required Checking.

• Identifying and making accessible all input, reference, and backup materials for the Checker’s use.

• Resolving and incorporating/correcting Checking comments.• Following completion of the original document, signing (not initialing), dating and making

a copy of the document (checkprint), adding and completing the DQC sign-off sheet, and issuing the deliverable to the Project Manager, or appropriate individual, for continuation of the quality control process.

Checker(Peer Designer or Supervisor)

The qualified individual assigned to check a project document generated by an Originator. Checkers must have equal or greater experience than the Originator.Responsible for:

• Checking the document against: 1) the established inputs and requirements; 2) applicable procedures, standards, and codes; and 3) good practice and judgment.

• Color code the document in accordance with the established color code – see Appendix E.• Resolving any significant corrections, additions or deletions that potentially void a portion

of the work before continuing with the checking process. Irreconcilable differences between the Originator and Checker must be referred to the Project Manager for resolution.

• Initialing the checkprints at the completion of the checking, or signing and dating the DQC sign-off sheet in the space marked “CHECKER” and returning the checkprint(s) to the appropriate individual for continuation of the quality control process.

The Checker must not be unduly influenced by personal opinion about the presentation or approach of the document, nor change it simply to do it his or her way. However, the document must be able to be interpreted by the Checker without further explanation.

• Coordinating with the Backchecker to resolve any disagreements. Irreconcilable differences shall be referred to the Project Manager and/or discipline Supervisor (Structural or Electrical/Mechanical), as appropriate, for resolution.

Backchecker(Originator)

The qualified individual assigned will verify whether or not the Checking comments are appropriate, and make changes that should be incorporated/corrected in the final project document. Wherever possible the Backchecker should be the Originator.Responsible for:

• Reconciling the Checker’s comments to the project document.• Changes initiated by the Backchecker are to be made directly on the checkprint in

accordance with the color code, and should have full concurrence with the Originator and Checker.

• Coordinating with the Checker to resolve any disagreements. Irreconcilable differences shall be referred to the Project Manager and/or discipline Supervisor (Structural or Electrical/Mechanical), as appropriate, for resolution.

• At completion of the backcheck, signing and dating the original document and the DQC sign-off sheet in the space marked “BACKCHECKER” and forwarding the project document to the appropriate individual for continuation of the quality control process.

ProjectRolesandResponsibilitiesExhibit 230-1

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Checks (continued)Updater(Originator)

The qualified individual assigned to update the original project document to accommodate reconciled revisions by the Checker and Backchecker. Wherever possible the Updater should be the Originator or should be supervised by the Originator. Wherever practicable the Originator should be notified in advance of any changes to the original project document.Responsible for:

• Updating the original project document in accordance with the reconciled checkprints.• Indicating the original has been updated by marking the corrections, additions or deletions

of the checkprint in accordance with the color code.• At completion of the update:

– Signing and dating the DQC sign-off sheet or in the space marked “UPDATER”.– Forwarding the project document to the appropriate individual for continuation of the

quality control process.Rechecker(Checker)

The qualified individual assigned to verify that corrections have been made to the original project document by the Updater in accordance with the backchecked checkprints. Wherever possible, the Rechecker should be the Checker.Responsible for:

• At the completion of the recheck:– Sign and date the DQC sign-off sheet in the space marked “RECHECKER”– Return the project document to the appropriate individual for continued processing

Project Manager

The qualified individual to make decisions regarding resolution of irreconcilable differences from the checking process in consultation and coordination with applicable discipline supervisors, and how the resulting from the checking process will be incorporated into the project.Responsible for:1. Providing direction for checking documents per the Quality Plan included in the Project

Management Plan.2. Identifying how the project will proceed based on changes from the checking process.3. Preparing an action plan to address resolution of irreconcilable differences from the

checking process.4. Assembling all QA/QC documentation for the project files.

ProjectRolesandResponsibilitiesExhibit 230-1 (continued)

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ReviewsOriginator(Designer)

The qualified individual responsible for the development of a document in its original form. Responsible for:

• Developing project document in accordance with all applicable criteria.• Accuracy, completeness, and correctness, including format, spelling, grammar,

mathematical accuracy, etc. of both inputs and outputs before releasing a project document for required Review.

• Identifying and making accessible all input, reference, and backup materials for the Reviewer’s use.

• Resolving and incorporating/correcting Review comments.• Following completion of the original document, signing (not initialing), dating and making

a copy of the document, adding and completing the DQC sign-off sheet, and issuing the deliverable to the Project Manager, or appropriate individual, for continuation of the quality control process.

Reviewer(s)(Project Manager; Designers; Construction; Maintenance; Operations;Department Directors)

The qualified individual(s) assigned to review a project document generated by an Originator.Responsible for:

• Reviewing the project document(s) to verify; the concept is appropriate and/or the information provided on which other work will be based is conceptually correct; the work is appropriately coordinated with other disciplines; and good practice and judgment are incorporated.

• Record review findings using the CRF or memorandum.• Discussing review findings with Originator.• Signing (not initialing) the signing and dating the DQC sign-off sheet in the space marked

“REVIEWER” and returning the reviewed document to the appropriate individual for continuation of the quality control process.

Project Manager

The qualified individual to make decisions regarding how the reviews will be incorporated into the project.Responsible for:

• Providing direction for reviews in the Quality Plan included in the Project Management Plan.

• Identifying how the project will proceed based on the review comments.• Preparing an Action Plan to address review findings and recommendations and to indicate

compliance or non-compliance along with appropriate explanations.• Assembling all QA/QC documentation for the project files.

ProjectRolesandResponsibilitiesExhibit 230-1 (continued)

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230.05 ProjectManagementPlanTheProjectManagementPlandefinestheprojectperformancebaseline—theprojectdeliverables,scheduleandbudgetplans—andthemanagementmethodsusedbytheprojectteamtodelivertheproject.UntilaProjectManagementPlan(PMP)isapproved,only10percentofthePreliminaryEngineeringphasebudgetwillbeauthorized.

Theprojectperformancebaselinedocumentstheprojectteam’sdetailedgoalsfortheperformanceoftheprojectwithinthescope,schedule,andbudgetparametersestablishedbyWSFTerminalEngineering.• Scope–thedeliverablestobeproducedbytheprojectteam.• Schedule–thelogicalsequenceofworkandrelatedmilestones.• Budget–theallocationfortheproject.• Risk–potentialriskstotheproject.

TheProjectManagementPlanincludestheRiskManagement,ChangeManagement,CommunicationManagement,QualityManagement,andTransitionandClosureplans.Theseplanshelpaligntheteamtowarduniformgoalsanddescribehowtheteamwill:

1. Manageriskeventsandchange,

2. Ensurequalityrequirementsaremet,

3. Identifyhow,whenandwhowillneedandreceivewhatprojectinformation,

4. Planforaneffectivetransitionorclosure.

AProjectManagementPlanisrequiredforallWSFprojectswithanestimatedconstructionvalue(notincludingtax,contingencies,below-the-lineitems(otherthanstatesuppliedmaterialsandequipment),andconstructionengineering)greaterthan$100,000.

TheWSFTerminalEngineeringProjectManagementPlanTemplatecanbefoundinAppendixF.

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230.06 QualityControlAllPS&Edocumentsforcontractadvertisementandassociatedcalculations,permitdocuments,anddocumentstobepresentedtothepublicpreparedbyTerminalEngineeringshallbechecked(seecheckingrolesandresponsibilitiesinSection230.04).Alldocumentsshallbecheckedwiththegoalofcompletingasmuchcheckingaspossiblebyoronthe90percentreviewsubmittal.Checkingshallbeperformedbyeachdisciplineofitsowndocuments,thetiminginaccordancewiththeproject’sQualityPlanasdefinedinthePMP.AflowchartofthecheckingprocesscanfoundinAppendixG.

(1) CheckingCheckingiscomprisedof:• Verifyingscope• Verifyingdesigncriteria• Verifyinggeometry• VerifyingconformancewithGeotechnicalcriteria• VerifyingconformancewithEnvironmentalregulations• Verifyingaccuracyofcalculationsanddata• Verifyingaccuracyofinformationconveyed• Verifyingconsistencybetweenthecalculationsanddrawings• VerifyingaccuracyofPlansandSpecifications• VerifyingeachitemisshownonthePlans• VerifyingeachitemisdescribedintheSpecifications• Verifyingeachitemisincludedinsummaryofquantities• Verifyingeachitemisaccountedforintheprojectcostestimate• Verifyingtheexistenceandapprovalofproprietaryitems(seethePlans

Preparation ManualSection700.05(20)formoreinformation)• Verifyingthat,ifprojecthasfederalfunds,BuyAmericaandBuyAmericanrequirementshavebeenmet(seeChapter220formoreinformation)

• VerifyingthatallStateForceWorkandStateSuppliedMaterialrequirementshavebeenmet.(seethePlans Preparation ManualSection700.05(29)andRCW47.28.030)

(2) Checking DocumentationAllcheckeddocuments(checkprints)shallbecodedusingthestandardQualityControlColorCode–SeeAppendixE.CheckeddocumentsshallbeaccompaniedbyacopyoftheDQCSign-OffSheet.TheSign-OffSheetshallcontainsignaturesanddatesofallresponsibleparties.AtemplateoftheDQCSign-OffSheetisincludedinAppendixH.

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230.07 QualityAssuranceAllTerminalEngineeringprepareddocumentsshallreceiveatleastonereview.Thereviewshallbeperformedinaccordancewithproject’sQualityPlanasdefinedinthePMP.

ForPS&E,permittingandpubliccommunicationdocumentsitisimperativethatcoordinationoccursbetweenallthedocumentsanddisciplinesthatareinvolvedtoensureaccuracyandconsistencyoftheproject’sscope.

(1) Review Types

(a) PermitReview1. Priortothepermitsubmittal,alldocumentsshallbecheckedtoensuretheproject

informationandscopeisadequatelyreflected,includinggeotechnicalreportsandtype,sizeandlocationdeterminations.Thisreviewisinterdisciplinary.

2. Duringthe90percentrevieworearlier,alldocumentsshallbecheckedtoensurethePS&Epackagecomplieswithallrelevantlaws,agreements,permitconditionsandcommitments.

3. Afterchecking,anEnvironmentalCommitmentMeetingshallbeheldforeachprojecttodiscussthedocumentreviewasdescribedinSection230.07(3)below.Thismeetingwillalsoensuretherelevantenvironmentalcommitmentsarecontainedwithinthespecifications,includingpermitsattachedasappendices.MoreonincorporatingenvironmentalcommitmentsintoWSDOTcontractsmaybefoundinAppendixN.

(b) PS&EReviewThisisaninterdisciplinaryreviewofthePlans,SpecificationsandEstimateandshallbeperformedatthe30percent,60percent,and90percentsubmittalphasesoftheproject.ThisreviewinvolveslookingatthePS&Edocumentsbetweenandwithinrespectivedisciplinesforinterdisciplinarycoordinationdiscrepanciesattheinterfaces,forerrorsandomissions,andforconstructability.Thesereviewsarescalabletothesizeoftheproject.IfaProjectManagerwouldliketoomitanyofthesereviews,approvalfromtheDesignEngineeringManagerisrequired.

1. Deliverables Expectations Matrices

Thelevelofdetailanddevelopmentexpectedat30percent,60percentand90percentpackagesvarydependingonthetypeofproject.DeliverablesExpectationsMatriceshavebeendevelopedtoguidethedesignerandmanagertocalibrateexpectationsonwhatisrequiredwithineachset.Detailedrequirementswithineachdiscipline,presentedalongthetimelineofprojectdevelopmentmilestones,canbefoundwithineachmatrixincluding:• Purpose• Decisionsrequired• Projectmanagementexpectations

• Environmental• Tribaloutreach• Geotechnical

• TrafficandOperations• Civil• Architectural• Structural• Electrical• Construction

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FourdifferentexpectationmatriceshavebeendevelopedforuseforTerminalEngineeringProjectsinanattempttodemonstratecomponentsofwhatmayberequiredwithineachdifferentprojecttype.TheprojecttypesareHSpan,Wingwall,DolphinandTollBooth/TerminalBuildingProjects.PleaseseeAppendixI.

TheProjectManagershouldchooseoneofthefourthatbestrepresentsthescopeofaparticularprojectandaltertosuit.

2. Staff performing reviews

Staffreviewingthesepackagesareasfollows(butnotlimitedto):• ConstructionManager• ConstructionSupportEngineer

• ChiefInspector• OfficeEngineer• MarineProjectEngineer(s)• MaintenanceEngineer• FacilityEngineer(s)• StructuralSupervisor

• Maintenance/ElectricalSupervisor

• Architect• EnvironmentalStaff• ChiefEstimator• PlanReviewer(s)• OperationsLiaison• RegionalRepresentative(ifapplicable)

(c) ConstructabilityReviewsThisisareviewofthePS&Edocumentsastheycomparetotheactualsiteconditionsandmayoptionallybeperformedonsite.TheConstructabilityReviewshallbeperformedatthe60percentand90percentsubmittalphasesofaproject.Ideally,alldisciplinedesignersandtheChiefInspectorshallberepresentedatanon-sitemeetingtowalkthroughtheprojectsite–plansinhand–toidentifyanddiscusscoordinationissues,gaps,errorsandomissions,sequencingandsurprises.

AtthediscretionoftheProjectManager,anindependentConstructabilityReviewmaybeperformedbyanindustryprofessionalthatfocusesonissuesfromtheContractor’sperspective.

(d) ThresholdReviewThisisareviewofaproject’ssupportingelementssuchastheRiskWorksheet,CEVP,CRA,ValueEngineering,etc.Thisreviewshallbeperformedtoverifythereasonablenessoftheelement’smagnitudeanditspotentialimpacttotheproject.ThisprocessandreviewshallbeperformedinaccordancewithExecutiveOrderE 1053andProjectDeliveryMemo07.01.

(e) EstimateThe90percentandearlierestimateswillbesubmittedtotheChiefEstimatortoreviewandcommentpriortofinalizationinEBASE.IncludedwithinthatsubmittalwillbebackupdocumentationthatincludesthebasisofunitbitpricesandLumpSumitembackupcalculations.Forthe90percentestimate,whenapplicable,theProjectManagerwillrequesttheCADDteamorthedesignerstoreviewquantities.

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(f) PS&ETurn-InQA/QCTheProjectStatusReport(PSR)isproducedweeklyforallprojectsthatwillbeadvertisedinthenext90daysandprojectsthatarecurrentlybeingadvertised.AllthecheckboxesonthereportmustbeclearedbeforeaprojectisallowedtobeadvertisedbytheWSDOTContractAdandAwardOfficeinOlympia.TheProjectStatusReportincludesthefollowing:• AdDate,AwardDateandAddendumDeadlineDate• StatusofDesignandProjectDevelopment(DesignDocumentationPackage)Approval

• ContractWorkingDays• Engineer’sEstimateDollarRange• NumberofPlanSheets• ListofallApplicablePermitsandAgreements• UtilityConflictsandRelocationsStatus• ExistenceofFederalFundsandFederalContractProvisionsrequiredbyfundingsource(typicallyDHS,FHWAorFTA)

• NEPA/SEPAStatus• SpecialProvisionApprovalStatus• FundsRequestandWorkOrderApprovalStatus• ProprietaryItemIssuesandApprovals• Right-Of-WayCertificationStatus• MWBE/DBE/TrainingGoalsRequestandDeterminationStatus

Notethatsomeoftheabovemaynotbeapplicabletoaparticularproject.

AcopyoftheProjectStatusReportcanbefoundinAppendixJ.AcopyofthePS&ETurn-InQA/QCprocesscanbefoundinAppendixK.

(2) Review DocumentationReviewersshallutilizethedisciplinespecificreviewchecklistsasaguideforthereviewprocess.Thisensuresacomprehensivecheckofalldocumentsandprojectaspectsthroughthecourseofthemultiplereviewprocess.Thechecklistsassistinreviewdirectiontoverifysimilarelementsandpotentialgapswithinotherdisciplines.

ChecklisttemplatesareincludedinAppendixL.Electroniccopiesofthechecklisttemplatesarefoundat:G:\Proj\Z-PM_Standards\QAQC\A-QAQCTemplate.Templatesmaybemodifiedtosuitprojectspecificrequirements.

RevieweddocumentsshallbeaccompaniedbyacopyoftheDQCSign-OffSheet.TheSign-OffSheetshallcontainsignaturesanddatesofallresponsibleparties.

PS&EandConstructabilityreviewsshallutilizetheCommentReviewForm(CRF)tocaptureandorganizeallgeneratedcommentsandassociatedresponses.Areviewmeetingshallbeheldtodiscussandresolveoutstandingissuesthatinvolvemorethanonediscipline.

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Reviewdocumentationforaproject’sriskbasedelements(CEVP,CRA,etc.)consistofdevelopmentandimplementationoftheproject’sRiskManagementandChangeManagementplans,inaccordancewithExecutiveOrderE 1053andProjectDeliveryMemo07.01.AcopyofExecutiveOrderE 1053canbefoundatwww.wsdot.wa.gov/publications/fulltext/cevp/1053policy.pdf.ARiskManagementPlantemplatecanbefoundontheWSDOTProjectManagementOnlineGuidewebpage:www.wsdot.wa.gov/Projects/ProjectMgmt/OnLine_Guide/Tools/Risk_Management_Plan.xls

NotethatthistemplateisforprojectsthatdonotmeettherequirementsforaCRAandCEVPworkshop.ForCRAorCEVPriskplanscontacttheStrategicAnalysisandEstimatingOffice.

(3) Review MeetingsReviewmeetingsshallbescheduledsothatthedesignteamandreviewerscandiscuss,coordinateandresolveoutstandingissuesresultingfromareview.Theintentofthereviewmeetingistodiscussonlyoutstandingissuesthatimpactmorethanonedisciplineorissuesthatcanberesolvedbetweendesignersandreviewers,notperformaline-by-linereviewofeachcomment.ResolutionshallberecordedontheCRF.

Thereviewmeetingshallbescheduledafterallcommentshavebeenconsolidatedanddistributedtothedesigners,andthedesignershavehadaperiodoftimetoreviewthecomments.

(4) Comment Review FormTheCommentReviewForm(CRF)shallbedistributedtoallreviewersforPS&EandConstructabilityreviews.Theformshallbefilledoutbyeachreviewertocapturecomments.Allcommentsshallbeconsolidatedbytheprojectmanagertoonemasterformforeachreview,i.e.30percent,60percent,90percent.Themasterformshallbedistributedbytheprojectmanagertoalldesignersfortheirreplytocomments.Allrepliesshallbeconsolidatedbytheprojectmanagertothemasterformanddistributedtothereviewers.Thereviewersshallverifyallcommentswereaddressedduringsubsequentsubmittalreviews.

Ifcomments/responsesarenotincorporatedintothedocuments(plans/specifications/estimate)asdescribed,thereviewershallelevatetheissuetotheProjectManager.

AcopyoftheCRFisincludedinAppendixC.AnelectroniccopyoftheCRFtemplateisincludedatthislink.

TheelectronicmasterCRFdevelopedforeachreviewshallbesavedintheproject’sdesignfolderunder:\Design\D600Review\611Comments.

(5) DQC Quality AuditTheProjectManagershallaudittheprojectfilestoensurethecheckingandreviewingprocedureswerefollowedthroughthecourseoftheproject.TheProjectManagershalldemonstratethecompletionoftheQualityAuditbycompletingandsigningtheQualityAuditSign-OffSheet.AcopyofQualityAuditSign-OffSheetisincludedinAppendixD.

DQCSign-OffSheets,checkprints,CommentReviewFormsandallotherqualitycheckingandreviewdocumentsshallbeincludedintheDesignProjectFileandarchived.

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230.08 QualityControl/QualityAssurance(ConsultantDesignedProjects)

(1) Consultant PS&E-Projects on WSF Right-of-WayPS&EpreparedbyconsultantswillfollowasimilarQC/QAprocedureasfoundinSections230.06and230.07forWSFpreparedPS&E’s,and,asaminimum,shallincludethefollowingelements:

1. WSF Project Manager’s Responsibilities• ReviewScopeofWork.• Negotiatecontractandconsultant’sTaskAssignments.• Coordinate/NegotiatechangestoScopeofWork.

2. WSF Design Reviewer’s Responsibilities• Initiateaprojectstart-upmeetingwiththeConsultanttodiscussdesigncriteria,submittalscheduleandexpectations,andalsotofamiliarizehimself/herselfwiththeConsultant’sdesigners.

• Earlyintheproject,reviewconsultant’sdesigncriteria,andstandarddetailsforconsistencywithWSDOT/WSFpracticesandotherdesignsintheproject.

• ReviewandconcurwithconsultantpreparedmaterialinsupportofandobtainDesignApprovalandProjectDevelopmentApprovalfromWSDOTAssistantStateDesignEngineerAssignedtoWSF.

• ReviewandconcurwithconsultantprepareddeviationsfromWSFTerminalDesignCriteria.TheReviewerwillthenobtainapprovalfromWSDOTAssistantStateDesignEngineerassignedtoWSF.

• Obtainapprovalfortheuseofproprietaryitemsintheproject.Checkfortheuseofproprietaryitemsinthefollowinglocations:– PlanSheets– Estimates(SummaryofQuantities)– SpecialProvisions

SeeDivision7ofthePlans Preparation Manualformoreinformationregardingproprietaryitems.Pleasenotethat,absentproprietaryitemuserequestapproval,listingasingleproductfollowedbythephrase“orapprovedequal”isnotallowed.CurrentWSDOTblanketapprovalsmaybefoundatthefollowinglocation: www.wsdot.wa.gov/Design/ProjectDev/BlanketApprovals.htm.

• AddingvariancesintotheDesignVarianceInventorySystemDatabase.• AfterDesignApprovalandagainafterProjectDevelopmentApprovalhavebeengranted;reviewtheprojectfileforconsistencyandcompleteness.

• Identifyresourcesneededtocompletework.• Reachagreementearlyinthedesignprocessregardingstructuralconceptsanddesignmethodstobeused

• Identifywhoisresponsibleforspecifictasksordeliverablesandwhenallintermediateconstructability,Plans,andPS&Ereviewsubmittalsaretobemade

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• Monitorprogress• Facilitatecommunication,includingface-to-facemeetingswithconsultantsand/orotherWSFDisciplines

• VerifythattheConsultant’sdesignhasbeencheckedbytheConsultant’scheckeratthe100percentsubmittal.Thechecker’scalculationsshouldbeincludedinthedesigner’scalculationsset.

• ReviewConsultant’sdesigncalculationsandplansforcompletenessandconformancetoWSFdesignpractice.Theplansshallbecheckedforconstructability,consistency,clarity,andcompliance.Also,selectivelycheckdimensionsandelevations.

• ReviewPlans,SpecialProvisions,andEstimate,includingtheEBASEFile.• Resolvedifferences• ReviewandsubmitupdatesfortheProjectStatusReport

230.09 QualityControl/QualityAssurance(Structures)(1) General

ThepurposeoftheQC/QAprocedureistoimprovethequalityofthestructuraldesignsandplans.ThekeyelementtothesuccessoftheprocessiseffectivecommunicationbetweenallDisciplinesandstakeholders.

ThegoalsoftheQC/QAprocedureare:• Designedstructuresthatimprovepublicsafetyandmeetstateregulations• Designedstructureswhichmeettherequirementsof:

– StructuralDesignCriteriaestablishedinthisTerminal Engineering Design Manual

– TheWSDOTBridge Design Manual LRFDM23-50– AASHTOLRFD Bridge Design Specifications– Currentstructuralengineeringpractices

• Designedstructuresthatareaestheticallypleasing,constructible,durable,economical,inspectable,andrequirelittlemaintenance.

• Designcontractdocumentsthatmeetthecustomer’sneeds,schedule,budgetandconstructionstagingrequirements.

• Structuraldesigncostsareminimized.• AnorganizedandindexedsetofdesigncalculationsfortheProjectFile.Designcriteriaandassumptionsareincludedinthefrontaftertheindex.

• Planqualityismaximized.• TheQA/QCprocedureallowsforchange,innovation,andcontinuousimprovement.

• Thegoalsarelistedinorderofimportance.Ifthereisaconflictbetweengoals,themoreimportantgoaltakesprecedence.

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TheSupervisordeterminesprojectassignmentsandtheQC/QAprocesstobeusedinpreparationofthestructuraldesign.TheintentoftheQC/QAprocessistofacilitateplanproductionefficiencyandcost-effectivenesswhileassuringthestructuralintegrityofthedesignandmaximizingthequalityofthestructuralcontractdocuments.

TheWSFStructuresGroupQC/QAprocedureisacomponentofthegeneralWSDOTtemplateforprojectmanagementprocess.

(2) Design/Check Procedures

(a) PS&EPreparedbyWSF1. Design Team

ThedesignteamusuallyconsistsoftheDesigner(s),Checker(s),andStructuralDetailer(s)whoareresponsibleforpreparingasetofcontractdocumentsonorbeforethescheduledduedate(s)andwithinthebudgetallocatedfortheproject.

TheQC/QAproceduresmayvarydependingonthetypeandcomplexityofthestructurebeingdesigned,andtheexperiencelevelofthedesignteammembers.Moresupervision,review,andcheckingmayberequiredwhenthedesignteammembersarelessexperienced.Ingeneral,itisagoodpracticetohavesomeexperienceddesignersoneverydesignteam.

Alldesignmembersshouldhavetheopportunitytoprovideinputtomaximizethequalityofthedesignplans.

2. Designer Responsibility

Thedesignerisresponsibleforthecontentofthecontractplansheets,includingstructuralanalysis,completenessandcorrectness.

Duringthedesignphaseofaproject,theDesignerwillneedtocommunicatefrequentlywiththeSupervisor,otherdisciplinesandotherStakeholders,suchasoperations.Thisincludesacquiring,finalizingorrevisingroadwaygeometrics,soilreports,andhydraulicrecommendations,mechanicalandelectricalrequirements.ConstructabilityissuesmayalsorequirethattheDesignercommunicatewiththeConstructionGroup.TheDesignermayhavetoorganizeface-to-facemeetingstoresolveconstructabilityissuesearlyinthedesignphase.

TheDesignershalladvisethesupervisorassoonaspossibleofanyscopeandprojectcostincreasesandthereasonsfortheincrease.TheSupervisorwillthennotifytheProjectManagerifthedeliveryschedulewillhavetobechanged.TheProjectManagerisresponsibleforcommunicatingandobtainingnecessaryapprovalsfrommanagement.

TheDesignerisresponsibleforprojectplanningwhichinvolvesthefollowing:• Determinescopeofwork,identifytasksandplanorderofwork.• Preparedesigncriteriathatareincludedinthefrontofthedesigncalculations.ComparestaskswithWSFofficepracticeandAASHTObridgedesignspecifications.

• PreparejustificationfordeviationfromWSFTerminalDesignStandardsBridge Design Manual LRFDM23-50standards,orAASHTOstandards

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• PreparematerialsandseekASDEProjectDesignApprovalandProjectDesignApprovalasdescribedinChapter220.

• Preparejustificationfortheuseofproprietaryitemsinthecontract• Preparejustificationfortheuseofstateforceworkontheproject• MeetwiththeProjectManagerandotherprojectStakeholdersearlyandasoftenasnecessaryinthedesignprocesstoresolveasmanyissuesaspossiblebeforeproceedingwithfinaldesignanddetailing.

• IdentifycoordinationneedswithotherDesigners,PermitCoordinatorsandtheProjectManager.

• EarlyintheprojectthestructuresheetnumberingsystemshouldbecoordinatedwiththeCADDGroupandtheProjectManager.

• AtleastmonthlyorasdirectedbytheDesignSupervisor:– UpdateProjectScheduleandListofSheets– Estimatepercentcomplete– Estimatetimetocomplete– WorkwiththeSupervisortoadjustresources,ifnecessary.

• DeveloppreliminaryquantitiesforallcostestimatesafterthePreliminaryPlanstage.

• Nearendofproject,thedesignershall:– Developquantities– Coordinateallfinalchanges,includingreviewcommentsreceived– MeetwithWSFstaffandotherprojectstakeholdersattheconstructabilityreview/roundtablereviewmeetingstoaddressfinalprojectcoordinationissues.

– ThedesignershouldinformtheSupervisorofanyareasofthedesign,whichshouldreceivespecialattentionduringcheckingandreview.

– PreparetheQA/QCChecklist,andobtainsignatures/initialsasrequired.Thisappliestoallprojectsregardlessoftypeorimportance.

Thedesigncalculationsarepreparedbythedesignerandbecomeaveryimportantrecorddocument.Designcalculationswillbeareferencedocumentduringtheconstructionofthestructureandthroughoutthelifeofthestructure.Itiscriticalthatthedesigncalculationsbeuserfriendly.Thedesigncalculationsshallbewellorganized,clear,properlyreferenced,andincludenumberedpagesalongwithatableofcontents.SeeSection(3)Design/CheckCalculationFilefordirectionsinorganizingthecalculations.

ThedesigncalculationsshallbearchivedintheProjectFile.Computerfilesshouldbearchivedforuseduringconstruction,intheeventthatchangedconditionsarise.Archive-readydesignandcheckcalculationsshallbeboundandsubmittedtotheSupervisorconcurrentlywiththeturn-inofthe100percentPS&ESubmittal.CalculationsshallbeavailableforreferencewithintheWSFStructuresGroupuntilcompletionofconstruction.AfterconstructiontheyshallbesenttotheWSFTerminalEngineeringLibrarytobecatalogedintotheWSFlibrary.

TheDesignerisresponsibleforresolvingconstructionproblemsreferredtotheStructuresGroupduringthelifeofthecontract.

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3. Checker Responsibility

TheCheckerisresponsibletotheSupervisorfor“qualityassurance”ofthestructuraldesign,whichincludescheckingthedesign,plansandspecificationstoassureaccuracyandconstructability.TheSupervisorworkswiththeCheckertoestablishthelevelofcheckingrequired.Thecheckingproceduresforassuringthequalityofthedesignwillvaryfromprojecttoproject.Followingaresomegeneralcheckingguidelines:

a. Design Calculations

DesignCalculationsmaybecheckedbyeitheroftwomethods:• Designcalculationsmaybecheckedwithalinebylinereviewandinitialingbythechecker.Ifitismoreefficient,thecheckermaychoosetoperformhis/herownindependentcalculations.

• Iterativedesignmethodsmaybebestcheckedbyreviewofthedesigner’scalculations,whilestandardandstraight-forwarddesignsmaybemostefficientlycheckedwithindependentcalculations.AlltheDesignerandCheckercalculationsshallbeplacedinonedesignset.

Revisionofdesigncalculations,ifrequired,istheresponsibilityofthedesigner.

b. Structural Plans

TheChecker’splanreviewcommentsarerecorded,followingtherequirementsoftheQualityAssurancesectionabove,onacopyofthestructuralplans,includingdetailsandbarlists,andreturnedtotheDesignerforconsideration.Thesecheckprintsareavitalpartofthecheckingprocess,andshallbepreserved.IftheChecker’scommentsarenotincorporated,theDesignershouldprovidejustificationfornotdoingso.IfthereisadifferenceofopinionthatcannotberesolvedbetweentheDesignerandCheckertheSupervisorshallresolveanyissue.CheckprintsshallbesubmittedtotheSupervisoratthetimeof90percentand100percentPS&Eturn-in.

IfassignedbytheSupervisor,aStructuralDetailershallperformacompletecheckofthegeometryusingCADDorhandcalculations.

Revisionofplans,ifrequired,istheresponsibilityoftheDesigner.

c. Quantities and Bar List

Thecheckershallcheckthebarlist.TheCheckershallprovideanindependentsetofquantitycalculations.ThesetogetherwiththeDesigner’squantitycalculationsshallbeplacedintheprojectfile.

ResolutionofdifferencesbetweentheDesignerandCheckershallbecompletedbeforethePS&Esubmittal.

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d. Additional Checking Responsibilities• Performastructural/constructabilityreviewoftheplans.• ReviewandconcurwithStructurePreliminaryDesign.• ReviewuniqueprojectspecialprovisionsandStandardSpecificationmodificationsrelatingtostructures.VerifytheStandardSpecificationsupplementedbytheSpecialProvisionscompletelyaddresstherequiredwork.

4. Structural Drafter Responsibility

TheStructuralDrafterisresponsibleforthequalityandconsistencyofthecontractplansheets.TheStructuralDraftershallensurethattheCADDdraftingstandardsareupheldandwill:• EnsureCADDStandardsareperWSFCADDStandards• Providenecessaryandadequateinformationtoensurethecontractplansareaccurate,complete,readableandconstructible

• Detailplansheetsinaconsistentmannerandfollowaccepteddetailingpractices

• Checkplansforgeometry,reinforcingsteelcongestion,consistency,andverifycontroldimensions

• Checkforpropergrammarandspelling• Maintainanongoingunderstandingofbridgeconstructiontechniquesandpractices

5. General Structures Plan Stamping and Signature Policy

ThispolicyappliestoplansproducedbybothWSFpersonnelandconsultants.ThestampingandsigningofStructuresPlansisthefinalstepintheQC/QAprocedure.ItsignifiesareviewoftheplansanddetailsbythoseinresponsiblechargeoftheStructurePlans.Atleastonelicensedstructuralengineershallstampandsigneachcontractplansheet.(ExceptberthingstructuresdonotrequirealicensedStructuralEngineer,onlyalicensedPEwhoisknowledgeableinthedesignofstructures.)

ForcontractplanspreparedbyWSFstructuralengineeringstaffbyalicensedCivilorlicensedStructuralEngineer,theStructuresSupervisorandthelicensedCivilorlicensedStructuralEngineerco-sealandsigntheplans.

Forcontractplanspreparedbyconsultant,theconsultantprincipalandthelicensedCivilorlicensedStructuralEngineerco-sealandsigntheplans.

ThecontractplansnotpreparedbyalicensedCivilorlicensedStructuralEngineer,theStructuresSupervisorwhoisalicensedStructuralEngineershallstampthoseplans.

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(3) Design/Check Calculation File

(a) FileofCalculations• TheWSFStructuresOfficemaintainsafileofallpertinentdesign/checkcalculationsfordocumentationandfuturereference.

(b) Procedures• Afteranassignedprojectiscompletedandthestructureisbuilt,thedesignershallturninaboundfilecontainingthedesign/checkcalculationsforarchiving.Thefrontcovershouldhavealabelidentifyingtheprojectdate,contractnumber,PS&Enumber,projectnameandstructuredesignation(s).

(c) FileInclusionsThefollowingitemsshouldbeincludedinthefile:

1. Index Sheets• Numberallcalculationsheetsandprepareanindexbysubjectwiththecorrespondingsheetnumbers.

• Listthenameoftheproject,chargenumber,designer/checkerinitials,date(month,dayandyear),andSupervisor’sinitials.

2. Design Calculations• Thedesigncalculationsshouldincludedesigncriteria,designassumptions,loadings,structuralanalysis,onesetofmomentandsheardiagrams,andpertinentcomputerinputandoutputdata(reducedto8½”x11”sheetsize).

• Thedesigncriteria,designassumptions,andspecialdesignfeaturesshouldfollowinthatorderbehindtheindex.

• ConstructionEstimateCalculations

3. Special Design Features• Briefnarrativeofmajordesigndecisionsorrevisionsandthereasonsforthem.

4. Construction Problems or Revisions• Notallconstructionproblemscanbeanticipatedduringthedesignofthestructure;therefore,constructionproblemsariseduringconstruction,whichwillrequirerevisions.Calculationsforrevisionsmadeduringconstructionshouldbeincludedinthedesign/checkcalculationfilewhenconstructioniscompleted.

(d) FileExclusionsThefollowingitemsshouldnotbeincludedinthefile:

1. Geometriccalculations

2. Irrelevantcomputerinformation

3. PrintsofOfficeStandardSheets

4. Irrelevantsketches

5. Voidedsheets

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6. Preliminarydesigncalculationsanddrawingsunlessusedinthefinaldesign

7. Testholelogs

8. Quantitycalculations

230.10 ProjectGoalRequirementsFourweekspriortoAD,voluntaryMinority/MinorityBusinessEnterprise(MWBE)goalsforstatefundedprojects,ormandatoryDisadvantagedBusinessEnterprise(DBE)andTrainingGoalsarerequestedfromtheWSDOTHeadquartersOfficeofEqualOpportunity.TheProjectManagerisresponsibleforthisrequest,whichincludesaformforMWBEorDBEGoals,90percentEstimateintheformoftheEBASESummaryandItemReports,andacopyofthe90percentspecialprovisions.ThisrequirementdoesnotapplytoprojectswithanEngineer’sEstimatelessthan$100,000.However,forpurposesofrecordkeepingandreporting,allprojectsshallsubmitagoalsrequest.

ThecriteriaforProjectGoalsRequirementsareasfollows:

FundingType Criteria GoalRequirementsState Only >$100,000 engineer’s estimate voluntary MWBE goals inserted in GSP

Federal Only

FHWA>$100,000 engineer’s estimate require DBE goals

>=50 working days require OJT goals

FTA >$100,000 engineer’s estimate actual DBE goal = 0, with voluntary goal inserted in GSP

State and Federal use only federal criteria use only federal goal requirements

ProjectGoalsRequirementsExhibit 230-2

230.11 AdvertisementAllProjectManagersmustfollowtheADProcesswhenpreparingtosubmitapackageforAdvertisement.ThedocumentcontainingthistemplatecanbefoundinAppendixM.

TheDirectorofTerminalEngineeringwillapprovethedecisiontoadvertiseterminalconstructionprojects.Insomecases,suchandwhenallpermitshavenotbeenreceivedbytheAdvertisementDatebutAdvertisementmustnotbedelayedduetothepotentialtomissthein-waterworkwindow,WSDOTHeadquartersapprovalmayalsoberequiredtoproceedwithAdvertisement.SeeAppendix1oftheWSDOTAdvertisement and Award ManualforadditionalinformationonRiskLevelsandrequiredprocedures,notificationsandapprovalstoproceedwithAdvertisement.

NoprojectmaybeAdvertisedwithoutDesignApprovalandProjectDevelopmentApprovalgranted(seeChapter220)orwithanyoutstandingproprietaryitemorculturalresourceissues.Inaddition,sevenweeksbeforeadvertisement,ensureWSFProgramManagementhasreceivedthedocumentsorinformationlistedinthefollowingtabletoprocessconstructionworkorder(s)promptly.Ifalldocumentsaresubmitted,WSFProgramManagementwillsubmitworkorderstoCAPSqueuefiveweeksbeforeadvertisement.Pleaseexpecta2-weekdelayforholidayseasons.

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Document/Information FHWAFunded FTAFunded StateFundedGrantObligationVerification

a. May be submitted with Work Order; but should submit all related documents for Work Order Creation.

Need. Please also submit all related supportive documents for Work Order Creation.

N/A

DesignApproval Required by a. N/A N/AProjectDevelopmentApproval

Required by a. N/A N/A

IncludedinSTIP Required by a. Required by a. N/ANEPAApproval Required by a. Required by a. N/ABiologicalAssessment

Required by a. Required by a. N/A

Section106 Required by a. if necessary

If necessary N/A

RWCertificate Required by a. If necessary

If necessary N/A

DBEplan N/A Required by a. ** N/APlanMilestones Need Need NeedLockedEBASEReports

Need Need Need

BudgetAuthorization>=WOArequest

Required Required Required

TaskSetupinTRAINS Required if necessary Required if necessary Required if necessary

Note: All documents are electronic copies saved to corresponding folders at G:/Admin/WOA/00New. ** A Disadvantaged Business Enterprise (DBE) plan is required by FTA obligation for a construction project specific goal if it is not included in your organization’s goal.

Documents/InformationInNeedforCapitalConstructionProjectWorkOrder(s)

Exhibit 230-3

(1) ApprovalProcessforProjectSpecificSpecialProvisionsInthePlans Preparation ManualSection630,ProjectSpecificProvisions,states:

“ApprovalofprojectspecificspecificationsthatalterStandard Specifications forRoad,Bridge,andMunicipalConstruction(WSDOTSpecbook)isrequiredpriortoinclusioninyourcontract.Allprojectspecificspecificationsaretobesent,alongwithjustification,totheStateConstructionEngineerforconcurrenceandapproval.”

Inconjunctionwiththeaboveguidance,belowistheprocessforapprovalofallprojectspecificspecialprovisions.ThisappliestoanyandallspecialprovisionsthatsupplementorrevisethecurrenteditionoftheWSDOTStandard Specifications,makechangestoState-wideorWSFGeneralSpecialProvisions(GSPs),orarecreatedasstand-alonespecialprovisions.

Asamatterofgoodpractice,itisalmostalwaysmoredesirabletorelyuponastateGeneralSpecialProvisionorRegionGeneralSpecialProvision(RGSP),AmendmentorStandardSpecificationthanastand-alonespecialprovision.

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(a) ProvisionApprovalProcessTheprocessbelowissequential,requiringresolutionandapprovalateachstepbeforeproceedingtothenext.

1. ThedesignershallcoordinatewiththePS&EreviewersforcontentandformatcorrectnessinthewritingofprojectspecificprovisionsandrevisionstoGSPs.

2. Thedesignershallthensendthespecialprovision,dependingonthedisciplinetowhichitisrelated,totheMarineProjectEngineer,StructuralSupervisorortheElectricalSupervisorforapproval.

3. ThedesignerwillthensendthePE/SupervisorapprovedspecialprovisiontoboththeDesignEngineeringManagerandtheConstructionManagerforreviewandapproval.

4. AminimumoftwoweekspriortoAd(allowmoretimeforlargerorcomplexprojects),followingapprovalbytheManagers,theentirespecialprovisionsdocumentshallbesubmittedtotheAssistantStateConstructionEngineer(ASCE)assignedtoWSFforfinalreviewandfinalapproval.ThepurposeofthisfinalreviewistoensureuniformitywithWSDOTcontractingpractices,policiesandphilosophies.Thefollowingexceptionsshouldbenoted:• ForDivision1GeneralRequirements,Sections1-02,1-03,and1-08requireapprovalbytheASCE.OtherSectionsofDivision1requireWSFDesignEngineeringManagerapprovalonly.

• ArchitecturalprojectspecificspecialortechnicalprovisionsrequireapprovalbytheWSDOTEquipmentandFacilitiesOfficeProjectDeliveryManagerordesignee.

(2) GeneralTheProjectManagerisresponsibleforformattingandmovingthespecialprovisionsthroughtheapprovalprocessinatimelymanner.Acopyofeachapprovalandeachassociatedspecialprovisionshallbeplacedintheprojectfilefolders.

SubjecttoapprovaloftheWSFDesignEngineeringManager,anapprovedprojectspecificspecial,usedonapreviousprojectmaynotrequireWSDOTHeadquartersapprovalidentifiedabove.

AllprojectspecificspecialprovisionsrequireapprovalattheWSFManagerlevelpriortosubmittingthefinalapprovalrequesttoHeadquarters.

FinalApprovalsarerequiredbeforegoingtoAd.

WhensubmittingforFinalApprovalofspecialprovisions,pleaseensurethattheyareunderstoodincontextfortheprojectasawhole.Thiswillhelpthefinalapprovingauthorityrespondinamoreefficient,informed,andtimelymanner.• ProvidethenamesoftheProjectEngineersandManagerswhohavereviewedandapprovedthespecialprovision.

• Includebackgroundinformationastowhyyouareproposinganewspecialprovisionormodifyinganexistingspecialprovision.

• SubmittheentirecompiledprojectspecialprovisionsandTableofContentswithprojectspecificfileshighlightedforeasiervisualreference.

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(3) Advertisement DurationTheminimumdurationtimeaprojectisadvertisedthroughtheWSDOTHeadquartersAdandAwardOfficeisasfollows:

Engineer’sEstimate Duration< $50,000 (State Funds) 2 weeks

< $50,000 (Federal Funds) 3 weeks$50,000 – $1,000,000 3 weeks

$1,000,000 – $3,000,000 4 weeks> $3,000,000 6 weeks

Excludingholidayweeks,theAdvertisement(Ad)DateisalwaysonaMondayandtheBidOpeningDateisalwaysonaWednesday.ThefinalPS&EpackageisdueinWSDOTHeadquartersAdandAwardOfficebynoonontheWednesdayprecedingtheAdDate.

230.12 LimitedPublicWorksContractsStatefundedprojectswithanengineer’sestimatebelow$35,000maybeadvertisedasLimitedPublicWorksprojects,subjecttotheapprovaloftheDirectorofTerminalEngineering.

Per RCW39.04.155,thebreakingofanyprojectintounits,oraccomplishinganyprojectsbyphases,isprohibitedifitisdoneforthepurposeofavoidingthemaximumdollaramountofacontractthatmaybeletusingthesmallworksrosterprocessorlimitedpublicworksprocess.

TheseprojectsarenotadvertisedthroughthetypicalHQAdandAwardprocess.TheprocessforpreparingaLimitedPublicWorkcontractincludesthefollowing:• Atthetimeoftherequestfortheconstructionworkorderissubmittedforapproval,theprojectmanagerwillcontactHQAdandAwardofficeandrequestalistofbidders.

• TheprojectmanagerwillnotifyWSFContractsandLegalServicesOfficeandrequestaninternalprojectnumberwhichwillserveasthecontractnumber.

• Aftertheabovestepshavebeensatisfactorilycompleted,andtheworkorderapproved,theTerminalEngineeringConstructionOfficewillsolicitbidsviafax.Addurationistypicallyoneweek.

• UponcompletionoftheworkordertheTerminalEngineeringConstructionOfficecanproceedwiththesolicitationofbidsfromthelistofbiddersviafax.