Chapel of the Cross Vestry Meeting Agenda April 16, 2015—6:30 pm, Library

I. Bible Study: Ann Craver—Luke 3:1-14 II. Approval of Minutes from March 19, 2015 III. Oversight Committee Reports—Ford Worthy, Eugene Dauchert, Alan Rimer IV. Report of the Finance Committee—Neil Pedersen V. Outreach Commission Report—Mary Beth Grealey VI. Treasurer’s Report—John Pegram VII. Old Business/Issues Assigned for follow-up VIII. New Business/Parish Concerns

Appended Items: Minutes from March 19, 2015 Vestry Meeting Record of March 15 Annual Meeting Buildings and Grounds Committee Report Oversight Committee Report Finance Committee Report Finance Committee Charter 2015 Operating Budget Changes March Financials and Treasurer’s Report Christian Formation Report Chief Administrator’s Report For your calendar: April 14—Rector’s Tea with the Christian Formation and Outreach and Social Justice Commissions April 16—Vestry meeting April 19—Bishop’s Visit—confirmation, followed by lunch for the vestry with the Bishop at 1 pm April 23—Canon Michael Hunn to be with sitting and newly elected vestry to discuss interim selection process; light supper to be served; 6 pm April 26—St. Paul AME Jazz Dinner in the Great Hall May 1-2—Vestry Retreat, Friday evening dinner in the library; Saturday retreat Third floor Youth Room May 16—Preschool fundraiser in the Great Hall May 21—Vestry meeting (tentative) James Moeser has the Bible Study—Luke 10:25-37 May 20—Rector’s Tea with the Worship Commission June 5—Sweet Potato Ball to benefit Episcopal Farmworkers’ Ministry

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THE NEXT MEETING OF THE VESTRY

OF THE CHAPEL OF THE CROSS

WILL BE ON THURSDAY, APRIL 16, 2015

IN THE PARISH LIBRARY

with supper at 6:00 p.m.

and the business session to begin at 6:30 p.m.

Draft Minutes of the Vestry of the Chapel of the Cross

19 March 2015

The March meeting of the Vestry was held in the Yates Conference Room on Thursday,

March 19, 2015. Vestry members present were James Moeser (Sr. Warden), Eugene Dauchert

(who arrived at 6:05 p.m. because of having been caught in traffic due to an accident on I-40),

Neil Pedersen, Heather Benjamin, Brian Coggins, MaryBeth Grealey, Barbara Day, Katherine

Kopp, Martha Schütz, and Ted Vaden. Also present were Stephen Elkins-Williams (Rector),

John Pegram (Treasurer), and Nancy Kelly (Clerk).

The Rector presided and opened the meeting at 5:30 p.m., the time of the meeting having

been changed to accommodate the UNC first-round game in the NCAA tournament, scheduled

for 7:20 p.m. this evening.

Bible Study

Mr. Pedersen led the Bible study. The Gospel reading appointed for the day, the Feast of

St. Joseph, was Matthew 1: 18-25.

Approval of Minutes

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The following correction was made to the minutes of the Vestry meeting of February 19:

p. 2, second paragraph under Finance Committee, correct “the Annual Frund” to

“the Annual Fund”

It was moved by Mr. Moeser, seconded by Mrs. Day, and passed

unanimously, that the Vestry approve the minutes of the meeting of February 19, as

amended.

Finance Committee

Attached is the report of the Finance Committee.

Mr. Pedersen explained the section of the Finance Committee’s report on Request for

Funds to the Transferred to the Johnson Service Corps. This issue arose when Mr. Vaden made a

request of the Finance Committee to transfer the $30,000 in funds promised to the Johnson

Service Corps (formerly known as the Johnson Intern Program) in a 2005 gift of $180,000 from

Jim Crow to the parish. The gift was originally earmarked for the Chapel Organ Fund, but Mr.

Crow then asked that $150,000 be designated to the Development Fund of the Capital Campaign

and $30,000 to the Johnson Intern Program, and this request was formalized in a 2008 agreement

between Mr. Crow and Gary Monroe, the Treasurer at that time. The gift was originally intended

to reduce the debt on the chapel organ, which was to be funded, in part, from the gift of another

parishioner of $270,000 in an irrevocable trust to be forwarded to the parish upon the death of the

parishioner. Since that annuity has not yet been received, the Finance Committee concluded that

the $30,000 requested by the Johnson Service Corps should not be transferred at this time. The

Finance Committee does want to make certain that the Vestry is aware of this arrangement and to

affirm that the $30,000 should be transferred to the Johnson Service Corps upon receipt of the

annuity.

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Mr. Vaden responded by stating that he appreciates the serious consideration of the

request for accelerated payment of the $30,000. He then provided some background information

about the request and subsequent developments. He originally submitted the request to the Sr.

Warden and the Chair of the Finance Committee when the Johnson Service Corps was

experiencing some financial problems. Since then, however, the organization has received two

donations in the amount of $5000 each, with the hope for matching funds. Also, Mr. Vaden met

with Bishop Curry, who has committed diocesan funds of $10,000 annually for three years.

Mr. Elkins-Williams added that the diocese also will help the Johnson Service Corps to

re-apply for a Jessie Ball duPont grant. The grant would be for the diocese, which in turn would

forward it to the Johnson Service Corps.

Mr. Moeser suggested that it would be useful to have Mr. Vaden make an informational

presentation on the Johnson Service Corps to the new Vestry. This will be scheduled for some

time after the new Vestry members have officially taken office.

Mr. Pedersen then addressed the section of the report on February Financial Report. He

stated that the latest budget figure puts pledges at $1,406,000. He said that the Finance

Committee will re-visit the budget at its April meeting and have a recommendation for a revised

budget, if necessary, to present to the Vestry on April 16.

Treasurer

Attached are the Treasurer’s Report and the Combined Balance Sheets as of February 28,

2015.

Mr. Pegram reminded the Vestry that only 99% of the pledge total will be budgeted.

Referring to the previous discussion about the $30,000 to be transferred to the Johnson

Service Corps upon receipt of the annuity, Mr. Pegram explained that the amounts cited in the

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budget are estimates. On p. 1 of the balance sheets, the line item Discounted Beneficial Interest

in Assets Held by Others (in the Assets section) shows $202,463. On p. 4, under the Program

Fund line item Chapel Organ, the figure is ($46,536). If the annuity were received today in the

amount of $270,000 and the promised $30,000 were transferred to the Johnson Service Corps, it

would leave less than is owed to be applied to the organ debt.

Addendum

All items are to remain on the list, pending completion.

Celebration Committee

The report of the Celebration Committee is attached.

Mr. Vaden highlighted several of the celebrations planned for the remainder of Mr.

Elkins-Williams tenure as Rector. A video about Mr. Elkins-Williams and the parish will be

prepared for presentation at the September 27 parish barbecue. Local photographer Lance

Richardson will take a photo portrait of Mr. Elkins-Williams. Parishioner David Brown, a

professional journalist, will compile and edit a book of Mr. Elkins-Williams’ sermons. Mrs. Day

suggested that the committee might explore outside funding, perhaps by the National Church, for

the book of sermons.

Reflection on Annual Meeting

Mr. Elkins-Williams asked the Vestry to comment on their reactions to the recent Annual

Meeting.

Mr. Moeser re-emphasized that the date of the Annual Meeting needs to be secured on

the master calendar of the parish as soon as possible. Mr. Coggins relayed the concern of the Sr.

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Choir that they would like to be able to attend the meeting, which is impossible when the meeting

is held between the 9:15 a.m. and 11:15 a.m. services, as this is rehearsal time for them. Mr.

Elkins-Williams added that this is also true for Church School teachers. Mr. Moeser raised the

concern about having the meeting during UNC spring break, as was the case this year. Mrs.

Schütz said that some parishioners would like to see a designated date set for the Annual

Meeting, which would help individuals to plan around it. Mr. Pegram said that setting the Annual

Meeting for a time prior to the spring equinox would avoid a conflict with Easter. It was also

pointed out that the meeting needs to be held at a time that would allow for the books to be closed

on the previous year’s budget.

Mr. Elkins-Williams said that he felt that meeting in the Great Hall produced a more

relaxed atmosphere.

Mr. Vaden commended Mr. Moeser on his wonderful job on reporting on the transition

process.

Ms. Benjamin asked about the voting process and level of participation. Mr. Dauchert

reported that there were more than 350 ballots cast. Mr. Elkins-Williams said that in the past,

there were only about 300 ballots cast, so this year’s new process resulted in increased

participation.

Mr. Moeser spoke of one issue that arose from the new process. Ballots were mailed to

all parishioners who are adult, confirmed communicants. Mr. Elkins-Williams reported that this

year several individuals asked why they didn’t receive a ballot, saying that they pledge to the

parish and consider themselves parishioners. Mr. Elkins-Williams said that there is a specific

definition of “adult, confirmed communicant” and asked if perhaps they had not transferred their

membership from another church. Ms. Benjamin suggested that perhaps more attention needs to

be paid to merging the database for membership and the database for sending pledge packets,

which are sent to everyone, whether officially a member or not.

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Mr. Dauchert called it remarkable that four candidates were elected without the need for

a run-off ballot. He added that few ballots included votes for fewer than the four maximum

allowed.

Mr. Elkins-Williams told the Vestry that on Saturday night he called all of the candidates

to let them know whether or not they had been elected. He also informed them that there were

four candidates who received a majority of votes cast. Mrs. Day said that she heard from several

candidates that this personal touch was very meaningful to them.

Ms. Benjamin raised the issue of misunderstandings associated with the new process.

She repeated the issue of those who thought they were parishioners but technically were not and

thus did not receive a ballot. She also noted that there were a significant number of individuals

who were not aware that they could mail in the ballot, although this option was stated on the

ballot itself.

Interim Rector Process

Mr. Vaden stated that parishioners have questions about the process for selection of an

interim rector and wonder if parishioners have any role in the selection process. Mr. Moeser

replied that the Vestry, whose members are representatives of the parish, is responsible for the

selection of the interim rector.

Mrs. Schütz, commenting that it would be very helpful, asked if she remembered

correctly that Canon Hunn offered to address the parish and was told that this is the case.

Mr. Vaden reminded the Vestry that Canon Hunn will meet with both sitting and new

Vestry on April 23. Mrs. Kopp suggested that the Vestry needs to have names to consider by

May or June in order to act before candidates make other plans.

Vestry Retreat

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Ms. Grealey asked what will be done at the May retreat. Mr. Moeser said that Chief

Administrator Walker Mabe is contacting the Consortium for Endowed Episcopal Parishes for

recommendations.

Parish Concerns

Mrs. Day reported that she has been asked by several parishioners about how the new

building is being used and what are the guidelines and cost for using it.

Mrs. Day also asked about issues relating to funerals, specifically about parking and

about scheduling for the church or the chapel.

Mr. Moeser asked the Vestry to consider a clear system for rotation on Vestry

committees. Ms. Benjamin asked if he recommends a formal process, and Mr. Moeser replied

that the Vestry just needs to think about this issue. Ms. Grealey confirmed that there is need for

new members on several committees, including Outreach Ministry. Mr. Elkins-Williams said

that the parish Engagement Fair is scheduled for August 30 and that this is a good venue for

recruitment of new members for committees. Mrs. Kopp suggested that, in order to make

recruitment easier, the commissions need to make known the term length of committee

membership.

Ms. Benjamin asked where the master calendar is located, on line or elsewhere? Mr.

Elkins-Williams suggested that she refer this concern to Mrs. Mabe and Assistant Administrator

Travis Powers.

Announcements

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Mr. Elkins-Williams called to the attention of the Vestry a new book by H. G. Jones,

Miss Mary’s Money: Fortune and Misfortune in a North Carolina Plantation Family, 1760-1924,

about Mary Ruffin Smith, an early parishioner of Chapel of the Cross. Mr. Elkins-Williams has

sent the link included in Friday’s weekly e-mail to both Bishop Curry and Brooks Graebner,

historian of gthe diocese.

Mr. Elkins-Williams also informed the Vestry that Emma Carter-Armstrong, one of the

student leaders, is doing a survey for her geography class on what impact the new addition has

had on parishioners in their experience of the community that is the Chapel of the Cross.

Mr. Elkins-Williams commented that the Fish Fry was a wonderful event and netted

$4000 from the silent auction.

Committee Reports

There were no additional committee reports this month.

The Rector offered a prayer, and the meeting was adjourned at 6:45 p.m.

Respectfully submitted,

Nancy F. Kelly

Clerk of the Vestry

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Attachments

- - - Finance Committee Report

- - - Treasurer’s Report for February 2015

- - - Combined Balance Sheets as of February 28, 2015

- - - Celebration Committee Report

ADDENDUM TO THE MINUTES OF MARCH 19, 2015

Mrs. Mabe - Provide Vestry with electronic list of committee assignments, including non-Vestry

members of each committee.

Buildings and Grounds Committee - Study and take action on issue of communication about

parking.

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DRAFT MINUTES OF THE ANNUAL MEETING

OF THE CHAPEL OF THE CROSS

SUNDAY, 15 MARCH 2015

Call to Order

The Annual Meeting of the Chapel of the Cross convened at 10:05 a.m. in the

Great Hall. Rector Stephen Elkins-Williams presided and welcomed those present to the

meeting.

Attached is a copy of the Agenda for the 2015 Annual Parish Meeting. This

includes yearly reports from the Rector, the Sr. Warden, the Worship Commission,

Christian Formation, Outreach and Social Justice, Pastoral Care and Hospitality and

Fellowship, the Administration Commission, the Finance Commission, the Annual

Campaign, and the Treasurer.

Mr. Elkins-Williams began by noting changes to the Vestry election process.

Diocesan canons require that those elected to the Vestry receive a majority of the ballots

cast at a meeting of the parish and that there be no absentee voting. In the past, this

requirement was satisfied by adjourning the Annual Meeting to a specified Sunday, at

which time eligible parishioners cast their ballots at all eucharistic services, with run-offs

to be held on succeeding Sundays as needed. The parish by-law governing this process

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was amended to allow for a preferential ballot to be sent to all eligible parishioners, with

those candidates for Vestry who receive a majority of ballots cast to be elected by

acclamation at the Annual Meeting and with run-offs, if necessary, to be held at that same

meeting.

Appointment of Parliamentarian

Mr. Elkins-Williams appointed Joe Ferrell to serve as parliamentarian for the

meeting. He then thanked all the nominees who allowed their names to be put forward to

stand, and they were recognized with a round of applause. Mr. Elkins-Williams also

informed those present that the members of the outgoing class of the Vestry serve as

tellers for the election, counting the preferential ballots and, if necessary, the run-off

ballots.

Report of the Elections Committee

Mr. Elkins-Williams then turned the meeting over to Jr. Warden Carter Kersh.

Mr. Kersh announced that there were 359 ballots cast, which he called exciting

participation. On the preferential ballot, Syd Alexander, Ann Craver, Melody Savage,

and Kevin Trapani received a majority of the ballots, negating the need for a run-off.

It was moved by James Moeser, seconded by Ted Vaden, and passed

unanimously, that Syd Alexander, Ann Craver, Melody Savage, and Kevin Trapani,

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having received a majority of the ballots cast in the advisory balloting, be elected to

the Vestry by acclamation.

Mr. Elkins-Williams noted that all of the elected individuals have served previous

terms on the Vestry.

Rector’s Annual Address

Mr. Elkins-Williams then gave his Annual Address (attached) to the parish. He

used as a unifying note to his remarks a quote from Revelation indicating God’s

reassurance: Behold, I make all things new. He concluded by saying that rectors come

and go but the parish, the congregation, the Church goes on. The congregation responded

with applause and a standing ovation.

Treasurer’s Report

Mr. Elkins-Williams then introduced Treasurer John Pegram. Mr. Pegram began

with an overview of all those who are involved in the financial business of the parish.

Each Sunday the tellers process the offering plates. Chief Administrator Walker Mabe,

Parish Accountant Debby Kulik, and Sr. Associate Treasurer Barney Varner deal with the

parish finances on a daily basis. The Finance Committee, which meets once a month,

oversees all aspects of the parish finances. The Oversight Committee takes responsibility

for overseeing the finances related to the recently completed building project and the

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financing of this project. Mr. Pegram likened his role to that of a traffic cop,

coordinating all of these entities. All report to the Vestry, which has the ultimate

responsibility for the financial health of the parish.

In addition, the parish employs an outside accounting firm, which for many years

now has been Butler & Burke LLP, to conduct the annual audit.

Mr. Pegram reported that the shortfall for the 2014 budget was about $10,000.

The projections for the 2015 show a small increase in the budget.

Referring to the financing of the building project, Mr. Pegram reported that the

bank loan will be around $3,000,000, about what was projected. This includes some of

the funding for chapel restoration and repair.

Mr. Pegram stated that the parish made a commitment to the future with the

building addition. There is now need to re-build the financial reserves of the parish while

paying off the debt. He thanked Mr. Elkins-Williams for his leadership and spiritual

guidance in making this project a reality.

Annual Campaign Report

Mr. Kersh and Jim Noonan, Co-Chairs of the Annual Campaign, then reported on

the Annual Campaign. The committee had promised a different, shorter, and more

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focused campaign this year, with the stated goal of 100% participation. Although 100%

participation was not achieved, there was tremendous progress. The goal for the 2015

budget was $1,430,000, and 543 pledges to date total $1,401,987. There will be one final

call to those who have not yet pledged for 2015. Mr. Kersh and Mr. Noonan extended

thanks to all those who have made a pledge and to the campaign volunteers for their time

and efforts towards reaching the campaign goal.

Remarks from the Sr. Warden

Mr. Elkins-Williams then introduced Sr. Warden James Moeser and said that at

the Vestry retreat in May, he will nominate Mr. Moeser for a third term as Sr. Warden.

Mr. Moeser thanked the lay leadership who volunteered their time to make the

building project a reality. He mentioned specifically Capital Campaign Co-Chairs Reid

and Margaret Conrad, Oversight Committee Chair Ford Worthy, Parish Chancellor and

soon-to-be Chair of the Oversight Committee Eugene Dauchert, Buildings and Grounds

Chair Alan Rimer, Terry Eason with his architectural expertise, and Transition

Committee Chair Nancy Tunnessen.

Mr. Moeser then referred to the issue of chapel restoration and repair, saying that

the Vestry has tapped available funds for the chapel project and giving assurance that the

principal of the Stoudemire Fund was not invaded for this purpose.

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Mr. Moeser thanked Mr. Kersh and Mr. Noonan for their dedicated work on the

Annual Campaign. He floated the idea of sustainer pledging such as is done by WUNC

in its fund-raising efforts. His remarks were greeted with appreciative laughter when he

added that Chapel of the Cross even offers better benefits than does WUNC. They may

offer free trips, but we offer eternal life.

Mr. Moeser expressed thanks also to Mr. Ferrell for the work of the Vestry

Elections Committee, which initiated the new process for election of Vestry, with the

positive result of increased participation in this process.

Mr. Moeser also thanked Mr. Vaden for his work in chairing the Celebration

Committee.

Acknowledging that it comes with great anticipation and anxiety, he then turned

to the process of transition. In April the new Vestry will meet with the Reverend Canon

Hunn, Canon to the Ordinary for Program and Pastoral Ministry, about the selection of an

individual to serve as Interim Rector. The Diocese will present the Vestry with a list of

candidates, and the Vestry will select the Interim Rector. Once the Interim Rector is in

place in October, the search process for the new Rector will begin. As Sr. Warden, Mr.

Moeser will, with Vestry approval, name a chair of the Search Committee, who will then

aid him in preparing a proposed Search Committee slate for Vestry approval. They will

be seeking volunteers to serve on the Search Committee. The committee will have six to

ten members, with some intentional overlap from the Vestry. He emphasized that

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parishioners who seek to become members of the committee need to know that it will be

a very time-consuming process.

Mr. Moeser then opened the floor to questions.

Pete Andrews commented that he wished there could be more people here today

and said that it is unfortunate that this meeting was set for a Sunday during UNC spring

break. Mr. Moeser apologized for the conflict. He acknowledged that there was also a

conflict with a large group of parish women on retreat and said that with the beginning of

the new academic year in August, the Vestry will set the date on a master schedule in

order to avoid such conflicts in future.

Sankey Blanton asked what is the cost to the parish of a $3,000,000 debt for the

building project. Mr. Pegram spoke to this issue. He stated that the interest will amount

to about $90,000 per year. For the 2015 budget, $10,000 is earmarked for this purpose.

Mr. Moeser added that in about 2020, there will be a retire-the-debt campaign.

Mr. Blanton then asked what will be the impact of this debt on the search for a

new Rector. Mr. Moeser replied that he is confident that this will be a very attractive

position, adding that the new building is a statement of faith.

Robert Wright asked what the search will cost. Mr. Moeser said that he doesn’t

have the answer to that question but that it will not impact the 2015 budget.

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Recognition of Outgoing Vestry Members

Mr. Elkins-Williams asked the continuing members of the Vestry to stand to be

recognized. Heather Benjamin, Brian Coggins, Mary Beth Grealey, and Mr. Moeser

have one year remaining of their term on the Vestry, and Barbara Day, Katherine Kopp,

Martha Schütz, and Mr. Vaden have two years remaining. He then recognized the three

retiring members of the Vestry. Ann Craver has been serving an unexpired term and was

re-elected. Eugene Dauchert, in addition to his role on the Vestry, is the Parish

Chancellor and will soon become the Chair of the Oversight Committee. Mr. Pedersen

led the Strategic Plan Committee and was Chair of the Finance Committee. Mr. Kersh

has served as Jr. Warden and as Co-Chair of the Annual Campaign.

Adjournment and Doxology

Mr. Elkins-Williams asked the congregation to join him in the singing of the

Doxology, and the meeting adjourned at 11:00 a.m.

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Respectfully submitted,

Nancy F. Kelly

Clerk of the Vestry

Attachments

- - - Annual Parish Meeting Agenda and Reports

- - - Rector’s Annual Address

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COTC Buildings and Grounds Committee Meeting Minutes

Thursday, April 9, 2015 Library, 5:30 pm

Building & Grounds Committee Members

Name Name Name Brian Coggins Y Margo MacIntyre Y Martha Schutz Y Jean DeSaix Y Ron McGill Y Rob Sullivan Y Peter DeSaix Y Bryson Powell E Ken Talbot Y Terry Eason Phil Rees Y Nancy Tunnessen Y Rob Hooke Y Ken Robinson Y Guests: Walker Mabe Y Alan Rimer Y

Meeting Agenda Items

• Welcome –Additions to the agenda = Path between the CotC parking Lot and Morehead Lot (See item 16.)

• Discussion Items: 1. Planting & Weeding – Margo discussed having a planting workday in the fall.

Nancy has a number of Lenten rose plants that are heeled in at her house that were part of the CotC grounds before construction. These plants will be moved this fall and other miscellaneous landscaping chores undertaken at that time.

2. Building Construction Schedule – Alan reported that the Department of Insurance (DOI) upheld the town of Chapel Hill’s requirement to either construct fire suppression (sprinklers) or a firewall between the chancel and the Battle building. Alan will forward to the Committee the email sent out to the Vestry this week on the issue.

3. Chapel Paint/Washing – Waters Craftsman – the current schedule for the completion of the Chapel surface restoration and other repairs should be complete in 5 to 6 months.

4. Chapel Window Painting - Phil reported that the painting has been completed except for the wood elements that are part of the tower. That painting will be completed when Waters Craftsman are complete with their restoration.

5. Reserved Parking & New Signage – the signs for the clergy, Alter Guild and Van as well as handicapped signs for Sunday parking will be ordered shortly. Walker and Nick have a design that will be utilized for the signs. Alan will order from a firm in Durham.

6. Operations – Ron reported on his training at the FacilitiesDude.com University in March. We currently utilize Facility Dude to create work orders and keep track of maintenance throughout the facility. Monthly reports will soon be generated indicating the various tasks that have been done, or need to be done to maintain our facilities.

7. Networks – Peter reported on a number of items:

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a. The last of the uninterruptible power supply units has arrived and will be installed that covers the administrative area.

b. A Wi-Fi access point will be installed in room G20 (old Classroom 5), and will take into consideration the installation of a surveillance camera at the Tower door. (See item 11 below.)

c. Described the failure of the A/V system to connect the church and the Great Hall on Easter Sunday. Apparently someone had been in the A/V control panel and disconnected the unit and no signal was being delivered to the Great Hall. Steps will be taken to secure this so that it cannot happen again.

d. A new subnet will be set up to handle all A/V requirements throughout the facility – thus making some of the past issues that have been experienced go away.

e. New video screens will be installed in the lobby. 8. Fireplace Policy – Gas logs are being installed in library and parlor negating

the need for a policy for controlling fires in the fireplaces. 9. Work order policy –Ron will set up an attractive work order box in the lobby

in which parishioners, staff and clergy can insert requests for repairs, or make notice of other issues that exist that the facilities team next needs to address. As soon as the box is obtained, an announcement will be made parish wide about how to utilize this service to report issues.

10. Completion of Library – Rob has nearly finished the library bookcases, and has one more set to finish. This work is being done under the sponsorship of the interiors committee.

11. Surveillance cameras – Alan is looking into the purchase of wireless cameras to be utilized to observe the tower door at the southeast side of the building, the cloister door, the hallway area from Yates to the new basement wing, and the children’s playground. A report will be made to the Committee in May.

12. Chapel Lectern – Terry was to have reported on his investigation into securing the Chapel lectern, but he was unable to make the meeting.

13. Ramp Room – Comfort Engineers has been requested to prepare a quote to better ventilate the ramp room.

14. Chapel Vapor barrier -it was recommended by Comfort Engineers that a vapor barrier be placed underneath the Chapel. A quote was obtained for the work, but after a lively discussion, it was determined that additional information is necessary before any steps are taken to install such a vapor barrier. The attached photographs illustrate some of the issues underneath the Chapel including several wires which have fallen and become corroded (an electrician has been contacted to fix these wires immediately) some non-toxic white mold, a significant amount of trash, and poorly wrapped heating ducts which are slated to be repaired.

15. Garbage in cans – for a variety of reasons the garbage and recycling cans have been sitting outside of the storage building where they are supposed to reside. Ron and Alan looked at ways to move things around within the existing storage building and the cans will soon disappear to where they belong.

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16. Missing Shrubs – Phil pointed out that there are several missing shrubs adjacent to the new storage building which has become an unofficial cut-through that should be made a safe and permanent entrance to the parish property from the Morehead lot. The Committee discussed this and rejected the idea. The only cut-through approved by the University is the improved entrance which is several feet further north. Shrubs will be placed in the existing unofficial cut-through and other steps taken to make sure it stays closed. (Arborist will determine how to do that.)

From top to bottom left to right

a. Corroded electrical wires

b. Trash under Chapel c. Duct wrapping

falling off d. White mold

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Oversight Committee Financing Plan Update April 13, 2015 The purpose of this report is to update the Vestry on the status of the building project and the upcoming Final Loan Drawdown. The Committee now expects to submit its recommendation regarding the amount of the Final Loan Drawdown for consideration at the Vestry’s May or June meeting. This target date could be further extended depending on how and when the final remaining important construction issue is resolved. We previously had hoped to make this recommendation at the April Vestry meeting. 1. Project Cost and Outstanding Work to be Completed During the past three months a subcommittee of the Oversight Committee (Eugene Dauchert, John McGee and Alan Rimer) has negotiated with Barnhill Contracting to reconcile a variety of contract items (e.g., allowances, contingencies, general conditions) in order to arrive at a near-final cost for the construction contract. With the exception of potential costs associated with fire protection for the nave in the church (which is discussed below), the total cost under the Barnhill contract is currently projected to be $7,756,720 which is in line with the Committee’s expectations as of our February report to the Vestry. This amount includes the cost of installing sprinklers below the ceiling in the Chapel. A small amount of additional work remains to be completed, most notably the installation of sprinklers and insulation above the Chapel ceiling. The “punch list” is now down to less than a dozen minor items (e.g., installation of certain hardware, small changes to the parlor fireplace). At the Committee’s next scheduled meeting on April 20th, we plan to approve a next-to-last payment to Barnhill, with the understanding that a final payment would be made only after the Chapel sprinkler system has been satisfactorily installed and all other remaining punch list items have been completed. The final payment, $66,000, will include approximately $17,000 that will be held back pending completion of the overall project. It is difficult to predict when the sprinkler system will be completed, as the work cannot begin without approval from the Town of Chapel Hill. The proposed sprinkler system design was formally submitted to the Town on March 16, 2015. 2. Fire Protection for Nave As the Committee reported in February, in conjunction with the final inspection process the Town of Chapel Hill imposed a requirement that some form of fire protection be implemented with respect to the main Church. In order to issue a final certificate of occupancy for the new addition, the Town has mandated that we either (1) install a sprinkler system covering the nave, or (2) install a fire protection wall where the nave and chancel directly abut adjacent areas of our facility (principally, where the chancel abuts the Battle Building). This requirement was not only unanticipated at this late stage of the construction process, but was contrary to the Town’s original approval of the overall project design plan. With the Vestry’s encouragement, the Committee’s representatives, working with our architect, informally appealed the Town’s position to the North Carolina Department of Insurance (DOI). Unfortunately, we learned last week that DOI has decided to uphold the Town finding that we must provide some form of fire protection in the nave of the Church. We believe DOI ruled as it did because of a detailed letter written by the Town which we believe inaccurately portrayed the situation.

Our options are described below:

• We are evaluating whether or not a formal appeal to DOI is warranted. Such a decision will be based on the cost and likelihood of success of an appeal, and also the possibility that the findings of the informal appeal might be overturned. Lee Becker of Hartman-Cox and John Mabe are evaluating this course of action. We have already determined that an appeal directly to the Town is unlikely to be successful. We have until approximately the end of April to make a decision about whether to file a formal appeal.

• Barnhill has preliminarily estimated the cost of installing a fire separation wall to be $65,000. • We have asked First Defense, the Barnhill subcontractor that installed the fire suppression

system in both the new building and in the Yates/Battle buildings, to provide a cost estimate for installing a sprinkler system in the nave. We have also asked First Defense to provide information regarding how such a system would be installed, including how visible the system would be and how unobtrusive it could be made.

We are working to evaluate each of these alternatives and will report back to you as soon as the full Committee has developed a recommendation. 3. Final Loan Drawdown In adopting the Final Financing Plan, the Vestry charged the Committee with making a recommendation of the total amount that should be borrowed in connection with the new building. It should be noted that the Vestry explicitly did not delegate this decision (the amount of the Final Loan Drawdown) to the Committee. Thus, the Committee plans to make a recommendation regarding the Final Loan Drawdown, for your consideration in the coming months. Subject to the outcome of the fire protection issue, the amount of the likely Final Loan Drawdown is unchanged from our February report. We expect to recommend that the Vestry approve a Final Loan Drawdown of approximately $500,000. This amount includes $100,000 that will be used to pay for part of the Chapel renovation project that is currently underway. We expect to submit this recommendation for approval by the Vestry at the May or June Vestry meeting. Under the terms of the BB&T loan agreement, the Final Loan Drawdown was to have been made no later than January 10, 2015. Due to the longer-than-expected construction period, BB&T has verbally agreed to extend the deadline for making the Final Loan Drawdown, until mid-July. At our request, BB&T recently agreed to memorialize this extension in a written letter agreement. The additional time will provide some valuable flexibility as we continue to work on resolving the fire protection issue.

Finance Committee Report to the Vestry April 2015

The Finance Committee met in the Yates Conference Room at 6:30 p.m. on Tuesday, April 7, 2015. Neil Pedersen, Chair, presided. Also in attendance were John Pegram, Treasurer, Barney Varner, Senior Associate Treasurer, Chris FitzSimons, John McGee, Dick Taylor, Finance Commission Chair, and Walker Mabe, Parish Administrator.

March Financial Report John Pegram reviewed the March 2015 financial report. The Treasurer and the Finance Committee remain concerned about the revenue picture for this year. Prior Year Pledges, Current Year Pledges, and Unpledged Contributions are running behind the First Quarter receipts in 2014. Pledges to date amount to $1,408,401. Our budget is based upon the receipt of $1,430,537 in pledges (99% of $1,444,987). On the expense side, we raised questions about the following lines:

• Music Program: 72% of the budget has been expended in the First Quarter. We believe that this is partially attributable to the inclusion of some Easter expenses. Also, the Music Director usually expends these funds prior to tapping the James Fund. Nevertheless, with the Rector’s retirement and Christmas still to come, this budget should be monitored by the Rector. Expenditures are authorized by the Music Director and are not subject to review and control by the Chief Administrator.

• Hospitality: 40% of the budget has been expended in the First Quarter. The high rate of expenditure is largely attributable to the Wardens’ Dinner and the Rector’s Teas. With the Rector’s retirement and transition to an Interim Director, we can expect to continue to incur some non-routine costs. Hospitality is a program that has been significantly expanded with the opening of the new facility and is contributing to the vitality of the Parish. The Chief Administrator is in a position to control this budget; however, we may need to look for ways to underwrite the costs of special events from other sources to maintain the level of activity that we are now enjoying.

• Communications: 46% of the budget has been expended in the First Quarter. The Chief Administrator reports that the high rate of expenditure is attributable in large part to advertising of the Common Good Conference and the ABC Sale. She is confident that she can control future expenditures such that spending is within the budgeted amount.

• Cleaning Vendor: 37% of the budget has been expended in the First Quarter. Because this is an annual contract, we would expect that only 25% of this line would be expended. The Chief Administrator reports that some funds from this account were used to clean up areas that were impacted by the construction and renovations. This is understandable, however, if the budget for the line item is only sufficient to cover the cost

2

of the annual cleaning service contract, it’s possible that we will have a slight over-expenditure in this line. The Chief Administrator believes that she can keep this to a minimum and/or make up any overruns by under-spending other Physical Plant lines.

• Buildings and Grounds: 40% of the budget has been expended in the First Quarter. This line was overspent last year by approximately $13,000, and the Finance Committee is concerned that this may happen again this year. We understand that this relates, in part, to wrapping up the new construction and renovations; however, there is only a limited amount of funds available. The Finance Committee would like for the Treasurer and/or Chief Administrator to be authorized to exercise greater control over this budget.

Final Budget Recommendation The Vestry charged the Finance Committee with making a recommendation regarding a final budget for 2015. We discussed whether or not the budget for any of the expenditure lines should be adjusted in light of the spending patterns outlined above. We concluded that because the budget is only a spending plan, we should expect some variances among the lines and we need not over-react with frequent adjustments. We concluded that none of the First Quarter variances cited above were of a magnitude that required that we increase any individual lines at this time. That said, when we look at the overall budget for expenditures, we probably run a greater risk of over-spending than under-spending our budget in 2015. It should be emphasized to budget managers that we cannot afford for them to overspend their accounts. Turning to revenues, as stated earlier, revenues are coming in at a slower pace this year than last and pledges are approximately $22,000 short of what is provided for in the budget (assuming that we collect 100% of pledges). The Finance Committee agreed that it’s reasonable, perhaps optimistic, to conclude that the budget has a $20,000 shortfall that should be eliminated by either increasing revenues or making reductions in budgeted expenditures. The Committee discussed three possible courses of action:

1. Leave the budget as it stands in the hope that either sufficient pledges will eventually come in or, if not, we will run a deficit at the end of the year that will need to be made up by drawing down the Church’s fund balance, which was $90,771 at the beginning of this fiscal year. This option was rejected because we believe that it paints an unsubstantiated and misleading portrayal of the church’s financial position to the Vestry and the congregation.

2. Reduce the Current Pledge Revenues budget by $20,000 and transfer $20,000 from the Program Fund as a revenue source to balance the budget. There is $174,550 in the Program Fund at the current time. We rejected this option because it would constitute a step backward in terms of fiscal responsibility. A major goal of the Vestry in recent years has been not to rely on the Program Fund to balance the budget, and

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we have not done so for the last two years. The Senior Warden has emphasized that we must put the budget on a sustainable path.

3. Reduce the Current Pledge Revenues budget by $20,000 and reduce expenditures by $20,000. The Committee concluded that this was the fiscally responsible step to take and would send an accurate message about the financial position of the church now that the Annual Campaign has been completed. Unfortunately, there is very little leeway in our budget at this time. This is not an appropriate time to consider cutting back on staff, and fixed operating costs cannot be adjusted. As demonstrated earlier, some austerity measures may need to be taken to keep the operating line costs within budget. That, unfortunately, forces us to consider reductions in Parish Programs and Work Outside the Parish. There really is very little discretionary money in Parish Programs and 37% of this budget has already been expended. Consequently, the Finance Committee reluctantly recommends that the category of “Work Outside the Parish” be reduced by $20,000. The Commission Chair for this area will be asked to work with the Committee Chairs to decide how this budget reduction can be distributed and implemented with the least negative impact. It is the Finance Committee’s hope that more pledges will come in and that this money can be restored to the budget at a later date.

Since the initial budget adoption, Barney Varner has made some minor changes to the budget to ensure its accuracy (see highlighted lines in the attachment). These changes, actually, have already been incorporated into the Financial Reports that the Vestry has been receiving. When the Vestry approves a final budget, it is recommended that these changes be included. Revision of the Finance Committee Charter The Finance Committee made a few minor changes in its charter. We clarified that all ex-officio members are voting members except for the Chief Administrator and the Senior Associate Treasurer. We eliminated the position of Vice-Chair, concluding that it was unnecessary. We added a provision for a standing Audit Subcommittee. The Finance Committee has found this charter document to be useful and recommends that other committees consider adopting this practice. Respectfully submitted, Neil Pedersen Chair of Finance Committee

Finance Committee Charter Charge to the Committee The Finance Committee has responsibility for overseeing all aspects of the church’s finances to ensure that funds are strategically budgeted to meet the goals of the church, that funds are received and expended in accordance with established internal controls and the budget adopted by the Vestry, that sufficient funds are budgeted to protect the capital investment of the church, and that the church remains on a sound financial footing for the foreseeable future. Membership

• Ex-officio members of the Finance Committee include persons in the following positions: Chair of the Finance Commission (voting), Senior Warden (voting), Treasurer (voting), Senior Associate Treasurer (non-voting), and Chief Administrator (non-voting). Although the Rector is not an ex-officio member, he or she is always welcome to attend all meetings of the Finance Committee and to provide input during the Committee’s decision-making process.

• The Rector and Senior Warden will appoint six members to serve on the Finance Committee, three of which are to be members of the Vestry.

• Members will be appointed to three-year staggered terms. Members may serve no more than two consecutive three-year terms. They may be re-appointed after not having served for a period of at least one year. After an initial transition period, a Vestry and a non-vestry member shall be appointed each year to a three-year term. The Rector and Senior Warden will make appointments as necessary to complete unexpired terms as vacancies arise.

• Annually, the Rector will appoint a Chair to serve a one-year term. A chair may serve in this capacity for no more than two consecutive years.

Schedule of Meetings

• As the calendar permits, the Finance Committee will meet monthly on the Tuesday of the week preceding the Vestry meeting. The meeting time is normally 6:30 – 8:30 p.m.

• The chair, at his or her discretion, may cancel meetings when they are not warranted or if poor attendance is anticipated.

Responsibilities of the Finance Committee

• Provide sufficient oversight to the financial management and operations of the church to ensure that funds are received and expended in accordance with the church’s adopted financial procedures and that all internal controls are in place.

• Oversee the development of policies and procedures related to the financial operations of the church.

• Annually work in conjunction with the Chief Administrator to develop a balanced operating budget to recommend to the Vestry.

• Review and discuss monthly financial reports provided by the Treasurer or Senior Associate Treasurer in order to monitor the receipt of revenues and the expenditure of funds during the course of the year.

• Oversee the audit process, including the selection of an auditor when necessary and meeting with the auditors to preview the audit report.

• Recruit and recommend to the Vestry a Treasurer, who serves a three-year term.

• Oversees the church’s risk management program to ensure that the church’s financial and capital resources are adequately protected.

Subcommittees

• The Chair shall appoint an Investment Subcommittee to oversee the church’s investments and to make recommendations regarding how funds are invested. The Investment Subcommittee shall include at least one member of the Finance Committee.

• The Chair shall appoint an Audit Subcommittee to oversee the auditing process, including the selection of the audit firm and meeting with the audit team for an exit conference.

• The Finance Committee will recommend to the Vestry the chair of the Oversight Subcommittee, which will monitor all finances associated with the construction of the 2014 addition to the church. The Oversight Subcommittee will serve until the entire debt for this capital project is paid off. There is a separate charter for how this Oversight Subcommittee operates.

• The Chair has the authority to appoint other subcommittees as he or she deems necessary to meet the responsibilities of the Finance Committee.

Headings and Account

Vestry

Approved As Modified Notes

Revenues

411010 - Prior Year Pledges $10,500.00 $10,500.00

411020 - Current Year Pledges $1,426,603.00 $1,430,537.00 To balance budget

411030 - Plate Offering $30,000.00 $30,000.00

411040 - Unpledged Contributions $80,000.00 $80,000.00

411049 - Camp Min Diocesan Grant $61,365.00 $61,365.00

411050 - B&G Endowment Income $3,150.00 $3,150.00

411051 - E&UO Endowment Income $5,262.00 $5,262.00

411052 - CO Endowment Income $22,733.00 $22,733.00

411053 - W&PS Endowment Income $2,647.00 $2,647.00

411065 - External Endowments $3,456.00 $3,456.00

411070 - Investment Income $1,000.00 $1,000.00

411088 - Xfer from James Fund $8,612.00 $8,612.00

411090 - ABC Sale Receipts $25,000.00 $25,000.00

411091 - Building Use Inome $12,000.00 $12,000.00

411092 - Parking Revenue $3,600.00 $3,600.00

Total Revenues $1,695,928.00 $1,699,862.00

Expenses

Outside Parish

511010 - Diocesan Share $178,130.00 $178,130.00

511020 - Episcopal Institutions $0.00 $0.00

511030 - Episcopal Seminaries $2,000.00 $2,000.00

511040 - Yates Scholarship $200.00 $200.00

511042 - Outreach Ministry $70,000.00 $70,000.00

511062 - Global Outreach $15,000.00 $15,000.00

511070 - Johnson Service Corps $15,000.00 $15,000.00

511110 - ABC Sale Disbursements $25,000.00 $25,000.00

Total Outside Parish $305,330.00 $305,330.00

Parish Program

512010 - Christian Formation $13,975.00 $13,975.00

512020 - Books & Pamphlets $800.00 $800.00

512030 - Prayer Books & Hymnals $500.00 $500.00

512040 - Altar Supplies $2,700.00 $2,700.00

512050 - Vestments $3,250.00 $3,250.00

512060 - Acolytes $150.00 $150.00

512070 - Music Program $13,500.00 $13,500.00

512095 - Youth Ministry $7,200.00 $7,200.00

512120 - Hospitality $13,000.00 $13,000.00

512150 - Campus Ministry $12,130.00 $12,130.00

512160 - Crossties $900.00 $900.00

512170 - Pastoral Ministries Support $750.00 $750.00

512180 - Stewardship $2,700.00 $2,700.00

512205 - Spiritual Life Committee $740.00 $740.00

512210 - Other Parish Program Exp $1,950.00 $1,950.00

512215 - Communications $6,300.00 $6,300.00

512220 - Diocesan Conv. Delegates $1,880.00 $1,880.00

Total Parish Program $82,425.00 $82,425.00

Program Support

513010 - Postage $5,000.00 $5,000.00

513011 - Postage Equipment $1,800.00 $1,800.00

513020 - Telephone $9,000.00 $9,000.00

513021 - Telephone Equipment $300.00 $300.00

513030 - Office Supplies $2,500.00 $2,500.00

Chapel of the Cross

2015 Operating Budget Changes

F:\Treasurer\2015\Budget\2015 Operating Budget Changes.xlsx Page 1 of 2

Headings and Account

Vestry

Approved As Modified Notes

Chapel of the Cross

2015 Operating Budget Changes

513045 - Printing $5,000.00 $5,000.00

513046 - Printing Equipment $22,000.00 $22,000.00

513051 - Computer Equipment $2,000.00 $2,000.00

513052 - Computer Maintenance $10,000.00 $10,000.00

513055 - Accounting Services $45,865.00 $45,865.00

513060 - Audit $12,600.00 $12,600.00

513065 - Accounting Supplies $1,300.00 $1,300.00

513070 - Service Charges $2,400.00 $2,400.00

513071 - Merchant Fees $7,500.00 $7,500.00

513072 - Parking $6,000.00 $6,000.00

513080 - Events & Conferences $250.00 $250.00 Name of line changed

513100 - Staff & Volunteer Training $0.00 $2,500.00 New line - replaced 514018 - Staff Upgrades/Training

Total Program Support $133,515.00 $136,015.00

Staff

514010 - Salaries & Wages $563,198.00 $563,191.00 Reconciliation with Pay Plan plus Housing Allowance Changes

514015 - Clergy Housing Allowance $152,370.00 $154,770.00 Clergy requested Housing Allowance Changes

514018 - Staff Upgrades/Training $2,500.00 $0.00 Replaced by 513100 - Staff & Volunteer Training

514030 - Temporary Help $0.00 $0.00

514040 - Pensions $87,436.00 $88,035.00 Reconciliation with Pay Plan

514050 - Health Insurance $88,681.00 $88,681.00

514060 - Life Insurance $2,574.00 $2,590.00 Reconciliation with Pay Plan

514080 - FICA - Lay $32,112.00 $33,038.00 Reconciliation with Pay Plan

514090 - Worker's Comp Ins $4,000.00 $4,000.00

514095 - Retired Housekeeper $8,652.00 $8,652.00

514100 - Supply Organists $3,000.00 $3,000.00

514110 - Rector's Expenses $3,620.00 $3,620.00

514120 - Assoc (Parish) Expenses $3,105.00 $3,105.00

514123 - Assoc (Pastor) Expenses $3,105.00 $3,105.00

514125 - Assoc (Campus) Expenses $3,105.00 $3,105.00

514127 - Dr. of Christian Formation Expenses $1,045.00 $1,045.00

514128 - Deacon J Expenses $750.00 $750.00

514130 - Organist's Expenses $3,105.00 $3,105.00

514135 - Parish Admin Expenses $1,000.00 $1,000.00

514150 - Other Staff Expenses $0.00 $0.00

514160 - Search Expenses $5,000.00 $5,000.00

Total Staff $968,358.00 $969,792.00

Physical Plant

515010 - Utilities $84,500.00 $84,500.00

515020 - Buildings & Grounds $32,000.00 $32,000.00

515025 - HVAC $25,000.00 $25,000.00

515030 - Musical Instruments $4,000.00 $4,000.00

515040 - Furniture & Equipment $3,000.00 $3,000.00

515045 - Cleaning Vendor $16,800.00 $16,800.00

515050 - Janitorial Supplies $4,000.00 $4,000.00

515060 - Property & Liability Ins $27,000.00 $27,000.00

515070 - Debt Service Support $10,000.00 $10,000.00

515080 - Xfer to Capital Fund $0.00 $0.00

Total Physical Plant $206,300.00 $206,300.00

Total Expenses $1,695,928.00 $1,699,862.00

Net Total $0.00 $0.00

F:\Treasurer\2015\Budget\2015 Operating Budget Changes.xlsx Page 2 of 2

CHAPEL OF THE CROSS - TREASURER'S REPORT March 2015

Enclosed are Financial Statements for March 31, 2015

Selected Assets March 2014 March 2015

Total Assets 3,918,482 3,108,809

Endowments & Restricted Funds Principal 1,548,557 Current Income for Endowment & Restricted Funds 74,099 Total Restricted Funds 1,622,656

Other Program Funds 695,512 *

Discounted Beneficial Interest in Assets Helf by Others 198,550 202,463

Selected Data for General FundBeginning Balance 100,665 90,771 Revenues Year to Date 432,449 407,790 Expenditures Year to Date 357,924 378,856 Net 74,525 28,934 Ending Balance 175,190 119,705

Selected Data for Development FundDevelopment Funds 602,363 Expenditures Year to Date 30,950 Loan Balance 2,360,000

COMMENTS:

Respectfully submitted,John Pegram, Treasurer

2014 2015

ASSETS

Cash 1,834,604 905,379

Certificates of Deposit - -

Investments: Diocese 1,395,333 1,441,410

Investments: Vanguard 452,703 433,966

Deposits/Securities in Transit - -

Prepaid expense - -

Accounts receivable 37,292 125,592

Discounted Beneficial Interest in Assets Held by Others 198,550 202,463

Other assets - -

Total Assets 3,918,482 3,108,809

LIABILITIES

Prepaid pledges 45,444 56,706

Employee withholding 10,535 14

Accounts payable 10,832 18,704

Accrued Annual Leave 41,189 33,919

Due to Special Funds 3,631,552 2,875,024

Other liabilities 3,741 4,738

Total Liabilities 3,743,292 2,989,105

FUND BALANCE

Beginning balance 100,665 90,771

Current year Change 74,525 28,934

Total Fund Balance 175,190 119,704

Total Liabilities and Fund Balance 3,918,482 3,108,809

ASSETS

Income 1,866,424 1,326,466

Principal 1,765,128 1,548,557

Total Assets 3,631,552 2,875,024

LIABILITIES

Development Fund Loan Principal - 2,360,000

Development Fund Retainage 184,787 151,470

Total Liabilities 184,787 2,511,470

FUND BALANCE

Beginning balance 3,880,211 75,413

Current year Change (433,447) 288,140

Total Fund Balance 3,446,764 363,554

Total Liabilities and Fund Balance 3,631,552 2,875,024

Notes to Balance Sheets:

1)

2)

3)

4) Special Funds assets are divided into income and principal. In general, income is available for expenditure in

accordance with the purposes of the particular fund. Principal is not, in general, available for expenditure.

General Fund

Special Funds

Chapel of the Cross

BALANCE SHEETS

March 31, 2015

All real assets (checking accounts, investments, etc.) are held in the General Fund. Thus the total assets of the

General Fund represent the total assets on the books of the Chapel of the Cross.

The General Fund owes a substantial part of these assets to the Special Funds. The total of the assets of the Special

Funds always equals the total of the General Fund "due to" liability lines, summarized here as "Due to Special

Funds".

This structure means that there is no direct mapping of Special Funds assets to particular real investments or

accounts.

Financial Reports Page 1 of 6 Balance Sheets

February

2014

March

2014

2014

To-date

2014

Budget

% of 2014

Budget

February

2015

March

2015

2015

To-date

2015

Budget

% of 2015

Budget

REVENUES 1 1

Prior Year Pledges 4,648 1,200 8,548 10,500 81.41% 255 1,900 4,740 10,500 45.14%

Current Year Pledges 108,245 110,746 375,833 1,383,050 27.17% 100,124 102,362 355,442 1,430,537 24.85%

Plate Offering 1,385 3,058 6,373 35,781 17.81% 1,936 2,322 6,390 30,000 21.30%

Unpledged Contributions 1,359 4,135 17,656 101,714 17.36% 4,933 4,015 14,028 80,000 17.53%

Camp Min Diocesan Grant 5,114 5,114 15,341 61,365 25.00% 5,152 5,152 15,457 61,365 25.19%

B&G Endowment Income - 776 776 3,150 24.64% - 802 802 3,150 25.46%

E&UO Endowment Income - 1,297 1,297 5,262 24.64% - 1,339 1,339 5,262 25.46%

CO Endowment Income - 5,601 5,601 22,733 24.64% - 5,787 5,787 22,733 25.46%

W&PS Endowment Income - 652 652 2,647 24.64% - 674 674 2,647 25.46%

External Endowments - 688 688 3,456 19.92% - 740 740 3,456 21.41%

Investment Income (152) 261 (317) 1,000 -31.68% (44) 568 241 1,000 24.11%

Xfer from James Fund - - - 8,612 0.00% - - - 8,612 0.00%

ABC Sale Receipts - - - 25,000 0.00% - - - 25,000 0.00%

Building Use Income - - - - 0.00% 1,050 100 1,150 12,000 9.58%

Parking Revenue - - - - 0.00% - 1,000 1,000 3,600 27.78%

Total Revenue 120,599 133,529 432,449 1,664,270 25.98% 113,407 126,761 407,790 1,699,862 23.99%

EXPENDITURES

Work Outside the Parish

Diocesan Share 14,515 14,515 43,546 174,182 25.00% 14,844 14,844 44,533 178,130 25.00%

Episcopal Institutions - - - - 0.00% - - - - 0.00%

Episcopal Seminaries - - - 2,000 0.00% - - - 2,000 0.00%

Yates Scholarship - - - 200 0.00% - - - 200 0.00%

Outreach Ministry - 1,000 1,000 70,000 1.43% 1,000 - 1,000 70,000 1.43%

Global Outreach 3,500 3,000 6,500 15,000 43.33% - - - 15,000 0.00%

Johnson Intern Program 2,500 1,250 3,750 15,000 25.00% 1,250 1,250 3,750 15,000 25.00%

ABC Sale Disbursements - - - 25,000 0.00% - - - 25,000 0.00%

Subtotal, 20,515 19,765 54,796 301,382 18.18% 17,094 16,094 49,283 305,330 16.14%

Work Outside the Parish

Parish Program

Christian Formation 1,752 (656) 1,519 13,975 10.87% 291 2,655 3,880 13,975 27.76%

Books & Pamphlets 4 33 203 900 22.58% 123 - 350 800 43.69%

Prayer Books & Hymnals - - - 900 0.00% - - - 500 0.00%

Altar Supplies 519 - 519 2,500 20.75% 426 329 754 2,700 27.93%

Vestments - 220 428 3,250 13.18% 281 87 504 3,250 15.52%

Acolytes - - - 150 0.00% - - - 150 0.00%

Music Program - 239 258 13,500 1.91% 520 8,981 9,657 13,500 71.53%

Youth Ministry 744 120 1,294 7,200 17.97% 5,266 (2,343) 2,313 7,200 32.12%

Hospitality (20) 1,458 1,484 9,000 16.48% 2,651 1,814 5,196 13,000 39.97%

Campus Ministry 447 302 1,410 12,130 11.62% 1,380 (81) 2,966 12,130 24.45%

Crossties - - - 900 0.00% - - 96 900 10.65%

Pastoral Ministries Support 25 25 75 1,200 6.25% 50 25 75 750 10.00%

Stewardship & Development 57 1,437 2,313 2,700 85.67% - 1,106 1,299 2,700 48.11%

Spiritual Life Committee - 120 120 740 16.21% - 360 360 740 48.65%

Other Parish Program Exp - - - 1,950 0.00% (3) (150) (153) 1,950 -7.84%

Communications 1,321 40 1,596 6,300 25.33% 171 2,067 2,922 6,300 46.38%

Diocesan Conv. Delegates - - - 1,880 0.00% - - - 1,880 0.00%

Subtotal, 4,849 3,337 11,219 79,175 14.17% 11,155 14,848 30,219 82,425 36.66%

Parish Program

Chapel of the Cross

GENERAL FUND REVENUES AND EXPENDITURES

March 31, 2015

Financial Reports Page 2 of 6 General Fund Revs and Exps

February

2014

March

2014

2014

To-date

2014

Budget

% of 2014

Budget

February

2015

March

2015

2015

To-date

2015

Budget

% of 2015

Budget

Chapel of the Cross

GENERAL FUND REVENUES AND EXPENDITURES

March 31, 2015

Program Support

Postage 2,000 49 2,049 6,200 33.05% - 21 480 5,000 9.59%

Postage Equipment - - 438 1,800 24.33% - - 426 1,800 23.69%

Telephone 748 241 1,735 9,000 19.27% 768 582 2,117 9,000 23.52%

Telephone Equipment 99 99 411 300 136.95% 99 198 297 300 99.00%

Office Supplies 150 952 1,134 2,500 45.35% 44 150 369 2,500 14.77%

Printing 66 1,626 1,808 4,500 40.17% 132 151 1,087 5,000 21.74%

Printing Equipment 2,529 - 4,155 21,000 19.79% 1,959 1,657 3,917 22,000 17.80%

Computer Equipment 6,722 - 7,486 9,000 83.18% - 1,152 1,152 2,000 57.60%

Computer Maintenance 1,109 435 3,205 12,600 25.43% 1,937 (656) 4,533 10,000 45.33%

Accounting Services 3,711 3,711 11,132 44,529 25.00% 3,822 3,822 11,466 45,865 25.00%

Audit - - - 12,600 0.00% - - - 12,600 0.00%

Accounting Supplies 200 431 709 1,000 70.95% - 824 1,175 1,300 90.39%

Service Charges 233 (6) 504 2,400 21.02% 243 100 606 2,400 25.25%

Merchant Fees 1,017 260 2,571 5,000 51.42% 845 384 2,133 7,500 28.44%

Parking - - - - 0.00% - 1,000 1,500 6,000 25.00%

Events & Conferences - - - 250 0.00% (141) (126) (557) 250 -222.90%

Staff & Volunteer Training - - - - 0.00% 117 59 235 2,500 9.40%

Subtotal, 18,583 7,798 37,337 132,679 28.14% 9,825 9,317 30,937 136,015 22.74%

Program Support

Staff

Salaries & Wages 47,944 48,514 143,292 564,119 25.40% 47,717 47,316 142,446 563,191 25.29%

Clergy Housing Allowance 12,697 12,697 38,092 152,370 25.00% 12,897 12,897 38,692 154,770 25.00%

Staff Upgrades/Training 413 413 885 2,000 44.25% - - - - 0.00%

Temporary Help - - - - 0.00% - - - - 0.00%

Pensions 2,184 (64) 2,120 90,057 2.35% 2,099 - 2,099 88,035 2.38%

Health Insurance 7,503 145 22,534 86,659 26.00% 7,457 7,457 30,154 88,681 34.00%

Life Insurance 311 (50) 525 2,746 19.13% 218 218 824 2,590 31.82%

FICA - Lay 2,623 2,583 7,660 31,480 24.33% 2,653 2,623 7,913 33,038 23.95%

Worker's Comp Ins - (115) 2,672 4,466 59.82% - - 3,542 4,000 88.54%

Retired Housekeeper 673 673 2,019 8,652 23.34% 683 683 2,049 8,652 23.69%

Supply Organists - - - 3,000 0.00% - - - 3,000 0.00%

Rector's Expenses 1,321 359 2,017 3,620 55.72% 73 (197) 545 3,620 15.05%

Assoc (Parish) Expenses 76 1,363 2,072 3,105 66.74% 121 - 2,591 3,105 83.45%

Assoc (Pastor) Expenses 103 125 228 3,105 7.35% 471 517 1,036 3,105 33.35%

Assoc (Campus) Expenses 293 28 224 3,105 7.22% - - - 3,105 0.00%

Dr. of Christian Formation Expenses 600 71 670 1,045 64.13% - 64 64 1,045 6.14%

Deacon J Expenses - - - 750 0.00% 50 - 50 750 6.67%

Organist's Expenses - 460 316 3,105 10.18% 315 67 382 3,105 12.30%

Parish Admin Expenses 440 (236) 218 1,000 21.84% - 200 229 1,000 22.86%

Other Staff Expenses - - - - 0.00% - 14 14 - 0.00%

Search Expenses - - - - 0.00% - - - 5,000 0.00%

Subtotal, 77,181 66,964 225,546 964,384 23.39% 74,753 71,858 232,629 969,792 23.99%

Staff

Physical Plant

Utilities 5,683 5,187 10,869 90,150 12.06% 6,356 6,554 16,076 84,500 19.02%

Buildings & Grounds 3,040 4,709 14,242 30,000 47.47% 3,021 1,672 11,834 32,000 36.98%

HVAC 285 - 1,774 20,000 8.87% - 190 190 25,000 0.76%

Musical Instruments 326 - 326 4,000 8.16% 215 215 430 4,000 10.75%

Furniture & Equipment - 875 875 2,000 43.75% - 349 418 3,000 13.92%

Cleaning Vendor 45 - 45 7,500 0.61% 1,497 4,652 6,189 16,800 36.84%

Janitorial Supplies 743 59 894 3,000 29.81% 620 - 654 4,000 16.34%

Property & Liability Ins - - - 25,000 0.00% - - - 27,000 0.00%

Debt Service Support - - - 5,000 0.00% - - - 10,000 0.00%

Xfer to Capital Fund - - - - 0.00% - - - - 0.00%

Subtotal, 10,122 10,829 29,027 186,650 15.55% 11,709 13,632 35,790 206,300 17.35%

Physical Plant

Total Expenditure 131,251 108,694 357,924 1,664,270 21.51% 124,537 125,750 378,856 1,699,862 22.29%

NET CURRENT PERIOD (10,652) 24,835 74,525 - (11,130) 1,011 28,934 -

Financial Reports Page 3 of 6 General Fund Revs and Exps

Beg of Year

Principal

Beg of Year

Income

Year to Date

Change in

Principal

Year to Date

Revenue &

Liability

Change

Year to Date

Expenses

Current

Principal

Cuurent

Income

Permanent Endowments

Building & Grounds Endowments

Building & Grounds Endowment 127,454 - (75,000) 75,697 (75,697) 52,454 -

C/C Cobb Chapel 38,373 14,053 - 372 (6,000) 38,373 8,425

Cobb 172,194 28,620 - 1,578 (27,000) 172,194 3,198

Elkins Rose Garden 50,039 - - 450 (450) 50,039 -

Gibson-Hill Garden 39,056 1,677 - 356 (352) 39,056 1,682

Stoudemire Chapel 261,388 - (200,000) 201,152 (201,152) 61,388 -

Buildings & Grounds Endowments Subtotal 688,505 44,350 (275,000) 279,606 (310,651) 413,505 13,305

Evangelism & University Outreach Endowments

Evangelism & University Outreach Endowment 74,866 - - 674 (674) 74,866 -

Campus Ministry 73,962 3,030 - 674 (666) 73,962 3,038

French Scholarship 35,187 9,604 - 342 - 35,187 9,946

House Scholarship 19,638 6,385 - 194 - 19,638 6,578

Evangelism & University Outreach Endowments Subtotal 203,654 19,019 - 1,884 (1,339) 203,654 19,563

Community Outreach Endowments

Community Outreach Endowment 22,279 - - 201 (201) 22,279 -

Mills-Tolbert 193,011 - - 1,737 (1,737) 193,011 -

Social Ministry 5,216 1,618 - 51 - 5,216 1,670

Community Outreach Endowments Subtotal 220,506 1,618 - 1,989 (1,938) 220,506 1,670

Worship & Program Support Endowments

Worship & Program Support Endowment 74,866 - - 674 (674) 74,866 -

Altar Guild 3,517 2,167 - 6,884 (100) 3,517 8,951

Duerden 2,551 4,561 - 35 - 2,551 4,596

Shaffer 46,603 6,895 - 425 (7,320) 46,603 -

Worship & Program Support Endowments Subtotal 127,538 13,623 - 8,018 (8,094) 127,538 13,547

Total Permanent Endowments 1,240,202 78,610 (275,000) 291,497 (322,023) 965,202 48,085

Other Funds with Restricted Principal

Outreach 427,684 - - 4,174 (3,849) 427,684 325

Altar Guild Flower 6,891 (997) - 3,086 (1,495) 6,891 594

James Music 59,797 16,760 - 1,544 (513) 59,797 17,791

Lantz Scholarship 88,984 6,486 - 818 - 88,984 7,304

Other Funds with Restricted Principal Total 583,356 22,248 - 9,622 (5,857) 583,356 26,014

Program Funds

Program - 174,550 - 466 - - 175,016

Capital - 53,852 - 309,389 (260) - 362,981

ABC Sale - (1,121) - 27,827 - - 26,706

Campaign Completion - - - - - - -

Chapel Organ - (46,536) - 1,028 - - (45,507)

Clergy Enrichment - 15,389 - 41 - - 15,430

Designated Bequests/Gifts - 5,155 - 525 (491) - 5,189

Designated Offerings - 9,168 - 5,585 (14,208) - 545

Development - 448,269 - 185,044 (30,950) - 602,363

Episcopal Church Women - 8,520 - 23 - - 8,543

Global Missions - 1,496 - 94 (199) - 1,391

Good Samaritan - 1,338 - 4 - - 1,341

Library - 4,949 - 13 - - 4,962

Memorials - 16,705 - 302 - - 17,007

Refugee Resettlement - 1,078 - 3 - - 1,081

Student Mission - 24,311 - 6,630 (502) - 30,439

Thompson Clothing - 6,958 - 100 - - 7,058

Vestments - 1,223 - 3 - - 1,227

Youth Mission - 2,597 - 1,734 (1,095) - 3,236

Program Funds Total - 727,901 - 538,811 (47,705) - 1,219,007

Clergy Discretionary Funds

Asso/Campus Discr’y - 10,805 - 99 119 - 11,023

Asso/Parish Discr’y - 1,844 - 255 (247) - 1,852

Deacon J Discr’y - 1,954 - 5 - - 1,959

Pastoral Asst Discr’y - 5,059 - 655 (1,744) - 3,970

Rector’s Discr’y - 14,904 - 6,174 (6,521) - 14,557

Clergy Discretionary Funds Total - 34,567 - 7,189 (8,394) - 33,361

Overall Total 1,823,557 863,326 (275,000) 847,119 (383,979) 1,548,557 1,326,466

Chapel of the Cross

SPECIAL FUNDS SUMMARY

March 31, 2015

Financial Reports Page 4 of 6 Special Funds Summary

Current

Income

Operating

Budget

Support

Designated

Uses

Pending

Designations

Net Available

Income

Permanent Endowments

Building & Grounds Endowments

Building & Grounds Endowment - -

C/C Cobb Chapel 8,425 7,362 1,063

Cobb 3,198 - 3,198

Elkins Rose Garden - -

Gibson-Hill Garden 1,682 1,682

Stoudemire Chapel - -

Buildings & Grounds Endowments Subtotal 13,305 - 7,362 - 5,943

Evangelism & University Outreach Endowments

Evangelism & University Outreach Endowment - -

Campus Ministry 3,038 3,038

French Scholarship 9,946 9,946

House Scholarship 6,578 6,578

Evangelism & University Outreach Endowments Subtotal 19,563 - - - 19,563

Community Outreach Endowments

Community Outreach Endowment - -

Mills-Tolbert - -

Social Ministry 1,670 - 225 1,445

Community Outreach Endowments Subtotal 1,670 - - 225 1,445

Worship & Program Support Endowments

Worship & Program Support Endowment - -

Altar Guild 8,951 2,256 6,696

Duerden 4,596 4,596

Shaffer - -

Worship & Program Support Endowments Subtotal 13,547 - 2,256 - 11,292

Total Permanent Endowments 48,085 - 9,617 225 38,243

Other Funds with Restricted Principal

Outreach 325 325 -

Altar Guild Flower 594 594

James Music 17,791 8,612 - 9,179

Lantz Scholarship 7,304 7,304

Other Funds with Restricted Principal Total 26,014 8,612 325 - 17,077

Program Funds

Program 175,016 - 175,016

Capital 362,981 362,981 -

ABC Sale 26,706 26,706

Campaign Completion - -

Chapel Organ (45,507) (45,507)

Clergy Enrichment 15,430 15,430

Designated Bequests/Gifts 5,189 5,189 0

Designated Offerings 545 545 -

Development 602,363 602,363

Episcopal Church Women 8,543 8,543

Global Missions 1,391 - 1,391

Good Samaritan 1,341 1,341

Library 4,962 4,962

Memorials 17,007 10,367 6,640 -

Refugee Resettlement 1,081 1,081

Student Mission 30,439 30,439

Thompson Clothing 7,058 7,058

Vestments 1,227 1,227

Youth Mission 3,236 3,236

Program Funds Total 1,219,007 - 379,082 6,640 833,286

Clergy Discretionary Funds

Asso/Campus Discr’y 11,023 11,023

Asso/Parish Discr’y 1,852 1,852

Deacon J Discr’y 1,959 1,959

Pastoral Asst Discr’y 3,970 3,970

Rector’s Discr’y 14,557 14,557

Clergy Discretionary Funds Total 33,361 - - - 33,361

Overall Total 1,326,466 8,612 389,024 6,865 921,966

Chapel of the Cross

SPECIAL FUNDS ENCUMBRANCES

March 31, 2015

Financial Reports Page 5 of 6 Special Funds Encumbrances

Fund

Amount of

Encumbrance Description of Encumbrance

Altar Guild 2,256 Designated gifts for kneelers

subtotal 2,256

Capital Fund 362,981 Chapel Restoration Project

subtotal 362,981

C/C Cobb Chapel 7,362 Chapel Exterior Woodwork Repair

subtotal 7,362

Cobb

subtotal -

Designated Bequests/Gifts 600 Church Doors

1,500 Elder ministry, memory of Jean Copeland

34 Remainder after gift of Gospel Book and 3 Communion Sets

45 Writing workshop

100 Adult Education/Spiritual Formation

2,910 Sanctuary Lamp & Associated Fixtures, Hobbs Memorial

subtotal 5,189

Designated Offerings 325 Episcopal Farmworker's Ministry

220 L'Esperanza de Jesus Children's Home

subtotal 545

Global Missions Fund -

subtotal -

James Fund

subtotal -

Memorials 10,367 Burial Plaque Engraving

subtotal 10,367

Outreach 325 Circles of Support

subtotal 325

Program

subtotal -

Social Ministry

subtotal -

Total 389,024

Fund

Amount of

Encumbrance Description of Encumbrance

Memorials 6,615 2014 memorials pending family designation

25 2015 memorials pending family designation

subtotal 6,640

Social Ministry 225 Tithes of Undesignated Bequests and Memorials

subtotal 225

Total 6,865

Pending Designation

Designated Uses

Chapel of the Cross

SCHEDULE OF ENCUMBRANCES

March 31, 2015

Financial Reports Page 6 of 6 Schedule of Encumbrances

Christian Formation

Three goals of the Christian Formation commission in 2015 are to hold more intergenerational events, work cooperatively and creatively with the other commissions and take full advantage of the new space, especially the Great Hall. We are excited to see back-to-back programs that do all of this. During Holy Week, the Way of the Cross was set up in the Great Hall. Church school classes created interactive stations representing Jesus’ walk from the court of Pontius Pilate to Golgotha. On Palm Sunday, parishioners of all ages could walk the Way with the children who made the various stations, including stations that highlighted a new Outreach initiative (Circles of Support) and Global Missions. The Episcopal Campus Ministry visited the stations on Tuesday and the Rev. Bill Joyner led a group through them on Friday. The new space makes this kind of shared experience possible. On April 12, the Outreach Committee will sponsor another intergenerational event, this one focused on the importance of water to both our world and our faith. Multiple committees across commissions (including Children and Family Ministry, Global Missions and Environmental Stewardship) will sponsor educational displays. Bill Joyner will again take a leadership role, teaching about Baptism in the parlor. And once again, the new space and the new commission structure make this sort of collaboration possible. It is exciting to be a part of it. Boykin Bell

Chief Administrator’s Report April 2015 Communications and Development

• Planned and implemented ABC Sale kick-off fish fry and silent auction, which netted $5568 for

the Sale. Responsible for publicity for the sale, including partnership with WCHL/Chapelboro. Wrote copy and did voice over for radio ads for the sale. Also advertised through fliers, yard signs, ads in other outlets, and Treasure of the Day emails. Organized credit card payment locations on day of sale.

• Strongly recommend use of COTC storage unit to advertise and collect once a quarter donation pick-up for large or valuable items. If the success of the sale is based on quality and quantity of merchandise, we need to be more flexible in collections and enable people to give year-round.

• Working with outreach commission and other commissions to develop parish-wide volunteer opportunity. Training is underway for Support Circles, a project of the Orange County Partnership to End Homelessness. Support Circle teams make a one-year commitment to partner with a family transitioning out of homelessness. We have enough volunteers for two teams; the outreach budget supports one team—donations are being solicited for another $2500. Our teams are being trained at COTC.

• Beginning campaign to educate and update parish about rector transition. Began with an email from the senior warden laying out the celebration, interim, and search timeline.

• Preparing weekly updates to parish about repairs to the Chapel. • Planning and implementing series of Rector’s Teas and past wardens’ dinner as part of

celebration year. Generating invitation lists, creating invitations, planning menus, and organizing volunteers.

• Continuing to publish This week at COTC, an interactive email with links publicizing opportunities for engagement and involvement in the parish, the community, and beyond.

• Continuing to update Finding Your Place: directory of parish ministries reflecting commission-based organization designed to reach parishioners at all levels of involvement and preferences for activity.

• History archive: updating and renaming of videos stored on parish YouTube page. • Creating ongoing parish wide-emails on different activities designed to send traffic to specific

webpages on our website; working with outreach, global mission, and others to update and revise content on their specific pages. Directing staff in the continuous updating of website homepage and calendar. Finding new ways to link Cross Roads blog and Facebook to event publicity.

• Legacy donor campaign: Launching planned giving campaign. Consulted with Episcopal Church Foundation regarding content of brochure and establishment of William Mercer Green Society. Intent is to roll out planned giving brochure and hold one event prior to SEW’s retirement.

• Capital campaign: Continuing to monitor campaign results and keep data for oversight committee; continuing to generate hand-written thank-you notes to all donors. Planning campaign wrap-up and positioning for retire the debt campaign in 2019.

Administration

• 2015 budget process. Continuing to fine tune and adjust budget as 2015 pledges come in. • Administering chapel repair project. Working with subcommittees from the oversight and

buildings and grounds committees to oversee chapel repair project. Acting as the church’s representative to the contractor.

• Developed policies for use of new facility and relationship with wedding planners, caterers, and outside groups. Developed contracts and policies for building use and rentals for non-profit groups traditionally supported by COTC, other non-profit and University groups, corporate and for profit groups, and large catered events such as wedding receptions. Developing contract and policies for use between COTC and preferred caterers. d

• Working with kitchen manager and volunteer building use coordinator to plan and implement building use by outside renters. Typical events are wedding and anniversary receptions, community group speakers and panel discussions, yoga work-shops, fundraisers, and University special events and meetings.

• Building administration: coordinating details of move into new spaces; training and processes around fire suppression and sprinkler systems, elevator, electronic doors and keying/rekeying of all other doors and locks, HVAC systems; monitoring installation of cabling for telephone and computer networks and wireless access points; supervising maintenance and janitorial work.

• Working with commission chairs and vestry liaisons to develop processes and protocols for commission activities, reports, and goals.

• Working with kitchen manager to develop policies and budget requirements for kitchen and kitchen supplies and staples. Developed kitchen contract and kitchen training program as part of building use process.

• Data management: Keeping updated statistics on annual campaign as well as capital campaign. • Maintain contact with Barnhill project superintendent. • Regular meetings with oversight committee, celebration committee, buildings and grounds,

master plan steering committee, wardens, staff, finance.