CHAP 01 Concepts

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Chapter 1

Project ManagementConcepts


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Learning Objectives Definition of a project and its attributes

Key constraints within which a project must be

managed

How a project is born

Life of a project

Steps involved in the project management process

Benefits of project management


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Real World Example Vignette: Project Management for Better Health

The Interior Health Authority (IHA) had two goals: to integrate over 100

independent financial applications into one system, and to consolidate andstandardize electronic health records

Executive support was established for both objectives and project teams

were formed

Projects were completed on time and under budget. They are being

geographically implemented

Results of both projects: cost savings, and higher user satisfaction


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Real World Example Vignette: Making Movies

Masaffar Ali, well-known Indian filmmaker, was in the process of

making Zooni in January 1989 when violence broke out where hewas filming

14 years later, he was able to resume filming when peace reached theregion

To finish his film, Ali needs to stay on schedule and within his budget.A script breakdown is designed to consider tasks and factors that helpdetermine schedule and budget.

Use of a script breakdown, and open communication between assistantdirector and production manager will help Ali reach to complete his

project effectively


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Project, Defined A project is an endeavor to accomplish a specific

objective through a unique set of interrelated tasks

and the effective utilization of resources.


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Attributes of a Project Has a well-defined objective

Composed of a series of interdependent tasks

Utilizes various resources

Has a specific time frame

Has a customer

Involves a degree of uncertainty


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Examples of Projects Planning a wedding

Designing and implementing a computer system

Hosting a holiday party

Designing and producing a brochure

Executing an environmental clean-up of a

contaminated site

Holding a high school reunion

Performing a series of surgeries on an accident

victim


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Constraints Scope

Cost

Schedule

Customer satisfaction


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Unforeseen Circumstances Unforeseen circumstances may jeopardize

achievement of the project objective.

The challenge facing the project manager is to

prevent, anticipate, and/or overcome such

circumstances.


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The Project Life Cycle Projects are born when a need is identified by the

customer.

Project life cycles vary in length, from a few weeks

to several years.

Not all projects formally go through all four phasesof the project life cycle.


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Phases of the Project Life

Cycle 1 The first phase involves the identification

of a need, problem, or opportunity.

The need and requirements are usually written by

the customer into a document called a request for

proposal (RFP).


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The second phase is the development ofa proposed solution to the need or

problem. This phase results in the submission

of a proposal.

The customer and the winningcontractor negotiate and sign acontract (agreement).

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Cycle 2


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Cycle 3 The third phase is performing the project.

Different types of resources are utilized

Results in the accomplishment of theproject objective


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Cycle 4 The final phase is terminating the

project.

Perform close-out activities

Evaluate performance

Invite customer feedback


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The Project Management

Process The project management process means planning the

work and then working the plan.


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Process

(Cont.) Clearly define the project objective.

Divide and subdivide the project.

Define the specific activities that need

to be performed.

Graphically portray the activities in a network

diagram.


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Controlling Projects Establish a baseline plan.

Monitor progress.

Measure actual progress and compare it to plannedprogress.

Take corrective action if the project is behind

schedule, overrunning the budget, or not meeting

technical specifications.


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enefits of Project

Management Satisfied customers

Additional business

Expansion of career opportunities

Satisfaction of being on a winning team

Improved knowledge and skills

When projects are successful, everybody WINS

CHAP 01 Concepts

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