Chandigarh/ Mohali/ Panchkula/ Zirakpur Document-Purchase-of-25... · Residential Flats at...

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Tender for purchase of Residential flats in Chandigarh/ Mohali/ Panchkula/ Zirakpur ______________________________________________________________________________________ Notice Inviting Tender for Purchase of 25 Residential Flats at Chandigarh/ Mohali/ Panchkula/ Zirakpur IDBI Bank Limited (the Bank) is a company incorporated and registered under the Companies Act, 1956 and a banking company under section 5 (c) of the Banking Regulation Act, 1949 and wants to purchase 25 residential flats (with covered/open car parking for each flat) at Chandigarh/ Mohali/ Panchkula/ Zirakpur on ownership basis, complete with all necessary permissions from the concerned local authorities for use as residential accommodation. These flats must have clear and marketable title, free from encumbrances. The flats which are ready for immediate occupation and guaranteed possession will only be considered. The requirement of flats is as under: Approx carpet area of the flats Number of flats required Desired location (1) 2 BHK 800-1100 sqft (+/- 10% will be acceptable) (2) 3 BHK 1150-1400 sqft (+/- 10% will be acceptable) 20 Nos. 5 Nos. Chandigarh / Mohali / Panchkula / Zirakpur 2. The offers shall be from the reputed promoters/developers/builders having experience in construction of residential flats will be preferred. Offers for minimum 25 flats in one block or complex will be preferred. If 25 flats are not available in one block or complex/building or the rates quoted for the flats by the bidder appears on higher side, Bank may purchase the flats at other places within the Locations. 3. The prospective builders / vendors meeting the above requirement may download the non-transferable Tender Documents (Technical Bid and Price Bid) from the website of the Bank i.e. www.idbi.com or collect the same from the under mentioned branch office of the Bank . The Tender Documents will be issued between 10.00 a.m. to 5.00 p.m. (Monday to Friday) and between 10.00 a.m. to 01.00 p.m. on Saturday from March 16, 2015 to April 06, 2015 (excluding Bank Holidays and Sundays) at the following address.

Transcript of Chandigarh/ Mohali/ Panchkula/ Zirakpur Document-Purchase-of-25... · Residential Flats at...

Tender for purchase of Residential flats in

Chandigarh/ Mohali/ Panchkula/ Zirakpur

______________________________________________________________________________________

Notice Inviting Tender for Purchase of 25 Residential Flats at Chandigarh/ Mohali/ Panchkula/ Zirakpur

IDBI Bank Limited (the Bank) is a company incorporated and registered under the

Companies Act, 1956 and a banking company under section 5 (c) of the Banking

Regulation Act, 1949 and wants to purchase 25 residential flats (with covered/open car

parking for each flat) at Chandigarh/ Mohali/ Panchkula/ Zirakpur on ownership basis,

complete with all necessary permissions from the concerned local authorities for use as

residential accommodation. These flats must have clear and marketable title, free from

encumbrances. The flats which are ready for immediate occupation and guaranteed

possession will only be considered. The requirement of flats is as under:

Approx carpet area of the flats Number of flats required

Desired location

(1) 2 BHK 800-1100 sqft

(+/- 10% will be acceptable)

(2) 3 BHK 1150-1400 sqft

(+/- 10% will be acceptable)

20 Nos.

5 Nos.

Chandigarh / Mohali / Panchkula / Zirakpur

2. The offers shall be from the reputed promoters/developers/builders having experience

in construction of residential flats will be preferred. Offers for minimum 25 flats in one

block or complex will be preferred. If 25 flats are not available in one block or

complex/building or the rates quoted for the flats by the bidder appears on higher side,

Bank may purchase the flats at other places within the Locations.

3. The prospective builders / vendors meeting the above requirement may download the

non-transferable Tender Documents (Technical Bid and Price Bid) from the website of the

Bank i.e. www.idbi.com or collect the same from the under mentioned branch office of the

Bank . The Tender Documents will be issued between 10.00 a.m. to 5.00 p.m. (Monday to

Friday) and between 10.00 a.m. to 01.00 p.m. on Saturday from March 16, 2015 to April

06, 2015 (excluding Bank Holidays and Sundays) at the following address.

Tender for purchase of Residential flats in

Chandigarh/ Mohali/ Panchkula/ Zirakpur

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Shri S K Sharma, Deputy General Manager, IDBI Bank Ltd., Second Floor, SCO 72-73, Sector 17 B, Bank Square, Chandigarh-160017 The last date and time for receipt of the Tender Documents shall be 02.00 P.M on April

07, 2015. Tender Document received by the Bank after 02.00 p.m. on April 07, 2015 shall

be rejected outright.

4. If the bidder has flats to be offered, at different locations in Chandigarh/ Mohali/

Panchkula/ Zirakpur, separate Tender Documents has to be submitted for each location of

the flats.

5. The completed Tender Documents in separate sealed envelopes, duly marked as

“Technical Bid” and “Price Bid” are to be placed in a single cover super scribed “Tender

for Residential Flats in Chandigarh/ Mohali/ Panchkula/ Zirakpur” along with legible

copies of credentials like clear title certificate, Municipal /other competent authorities‟

approval, sanctioned layout plans etc. as prescribed herein should be submitted on or

before the day and time prescribed for submission.

5.1 Duly filled Tender Documents in English language along with legible copies of all

supporting documents shall be submitted as under:

i) Envelope marked as I: Price Bid to be put in this envelope and sealed. This envelope

would be super scribed as Price Bid. The envelope will be opened if the offer is found

suitable.

ii) Envelope marked as II : Technical Bid, duly completed in all respects to be put in this

envelope and sealed. The envelope would be super scribed as Technical Bid.

iii) Envelope marked as III : The above two sealed envelopes No. I & No. II be placed in

envelope No.III and sealed (i.e. envelope marked as III, will contain two envelopes marked

as I & II). This envelope marked as No.III would be superscripted as “Tender for

Residential Flats at Chandigarh/ Mohali/ Panchkula/ Zirakpur”.

5.2 The duly filled in and sealed and super scribed tender envelope must be dropped in

the Tender Box placed at the above address of the Bank.

Tender for purchase of Residential flats in

Chandigarh/ Mohali/ Panchkula/ Zirakpur

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6. Tender Document fee of Rs.2,000/- (non-refundable) to be credited through

electronic mode (NEFT/RTGS) to the IDBI Bank’s current account no.

0143102000001571, IFSC Code :- IBKL0000143, Branch :- Sector 17, Chandigarh –

160017 and receipt should be enclosed along with the Technical Bid. An initial Earnest

Money Deposit of Rs.3,00,000.00 (Rs. Three Lakh only) (the EMD) also to be credited

through electronic mode (NEFT/RTGS) to the IDBI Bank’s current account no.

0143102000001571, IFSC Code :- IBKL0000143, Branch :- Sector 17, Chandigarh –

160017 and receipt should be enclosed along with the Technical Bid. The EMD of Bidders

who are not qualified after opening of their Price Bid will be returned through electronic

mode only to the Bidder within 60 days (without interest) from the date of opening of Price

Bid. The EMD will be forfeited if the bidder withdraws their offer/bid before opening the

Price Bid for any reasons whatsoever. Offers/bid without Tender Document fee and EMD

shall not be considered by the Bank.

7. The Technical Bids will be opened on April 07, 2015 at 03.00 P.M. at the above

address in presence of the bidders, who wish to be present. All the bidders are advised in

their own interest to be present on that date at the specified time. No separate intimation

will be given in this regard.

8. Offers from Brokers/Intermediaries shall not be entertained by the Bank and shall

be rejected without assigning any reasons. The Bank does not pay

brokerage/commission.

9. Bank reserves the right to reject any or all the tender without assigning any reasons

whatsoever. The Bank also reserves its right to amend/modify/alter/withdraw/cancel this

tender any point of time without assigning any reasons whatsoever. Canvassing in any

form will disqualify the bidder. No brokerage will be paid.

___________

Tender for purchase of Residential flats in

Chandigarh/ Mohali/ Panchkula/ Zirakpur

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Evaluation of Technical Bid

1. The Bank has adopted system of Combined Quality Cum Cost Based System

(CQCCBS) for evaluation of Technical bid received. The salient features of the evaluation

system are mentioned as under:-

1.1 All the offers received will be screened and short listed by an in-house Committee of

the Bank based on the requirement specified and the details submitted by the bidder, and

carrying out inspection of the offered sites. The bidder should have flats in ready condition

for the inspection of the Committee, immediately after opening of the “Technical Bid”

(Photographs of flat should be attached with, Technical bid). All such short listed offers will

be further inspected and examined by the Committee and will be further evaluated on the

qualitative aspects in various parameters. The detailed list and marks assigned to each

parameter is as under:

SNo Parameter Maximum Marks

1 Distance of the flats from Zonal Office, Sector 17 B,

Bank Square, Chandigarh

i) upto 15 Kms. (Full marks)

ii) More than 15 Kms. and upto 20 kms. (20 marks)

iii) More than 20 and up to 25 Kms (15 marks)

30

2 Exclusivity of flats offered

i) Fully exclusive building / (Full marks)

ii) Wing wise exclusivity (15 marks)

iii) Flats scattered over two-three wings (10 marks)

30

3 For the number of flats offered

i) 25 flats (full marks)

ii) Lesser than 25 flats as the case may be

(Proportionate)

30

Tender for purchase of Residential flats in

Chandigarh/ Mohali/ Panchkula/ Zirakpur

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S.No Parameter Maximum Marks

5 Time of completion required

i) Ready possession with all municipal approvals

including Municipal Building Use permission

(Occupation Certificate) (40 marks)

ii) Possession available with all municipal approval

except Municipal Building Use permission (OC) which

will be applied and got within 3 months time (20

marks)

40

6 Internal layout of flats and layout of building in complex

i) Most suitable (15)

ii) Good (10)

iii) Average (05)

15

7 Availability of covered car parking

i) Exclusive covered car parking for each flat (Full

marks)

ii) Open car parking for each flat (15 marks)

iii) Combination of covered and open parking (10 marks)

25

TOTAL 200

Evaluation will be done for different locations as specified and offered separately. Price

Bid will be opened only if the bidder has deposited requisite amount of Security Deposit as

mentioned in the Tender Document (Clause No. 12).

4 Quality of construction, specification of internal fixtures /

finishing items

i) Excellent (30)

ii) Good (20)

iii) Average (10)

30

Tender for purchase of Residential flats in

Chandigarh/ Mohali/ Panchkula/ Zirakpur

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Bidders are advised to note importantly that evaluation of offers will be under Combined

Quality cum Cost Based System (CQCCBS). The methodology under this system will be

as under:

i) Preliminary evaluation of the technical bids will be done to ensure that the bidders fulfill

the basic selection criteria as per detailed terms and conditions specified in the tender

documents.

ii) Thereafter, the technical bids will be subjected to detailed evaluation by allotting marks

on various parameters/criteria prescribed in the bid document to arrive at the qualifying

marks.

iii) Qualifying marks obtained by each bidder will be allotted a weightage of 60% while the

Price Bid will be allotted weightage of 40%.

iv) The Price Bids of only those bidders who qualify technically by obtaining a minimum

qualifying mark of 50% in their technical evaluation, will be opened.

v) Price bid of the bidder with the lowest cost will be given a financial score of 100 and

other bids will be given financial score that are inversely proportional to their quoted

prices. Similarly technical bid of the bidder having obtained highest marks will be given

technical score of 100 and other bids will be given technical score inversely proportional to

the marks obtained by them.

vi) The total score, both technical and financial, shall be obtained by weighing the quality

and cost scores and adding them up.

vii) On the basis of the combined weightage score for quality and cost, the bidders shall

be ranked in terms of the total score obtained. The bidder obtaining the highest total

combined score in evaluation of cost and quality will be ranked as H-1 followed by the

bidders securing lesser marks as H-2, H-3 etc. The bidder securing the highest combined

score and ranked as H-1 will be invited for negotiation, if required and shall be considered

Tender for purchase of Residential flats in

Chandigarh/ Mohali/ Panchkula/ Zirakpur

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for awarding the contract/order. The formula for working out the combined score will be as

under:

Total scores= T (w) x T (s) + F (w) x F(s)

T (w) stands for weightage for Technical score i.e. 0.6

T(s) stands for Technical score evaluated as mentioned in (v) above

F(w) stands for weightage for Financial score i.e. 0.4

F(s) stands for Financial score evaluated as mentioned in (v) above

We produce below an example to clarify the matters. Suppose, there are three bidders (A,

B & C) qualified based on the marks received / technical parameters and the marks

received by them and rate quoted by them are as under:

Bidder Marks obtained in

Technical bid

Rate quoted Rs. Per

Sq.ft carpet area

A 80% 14000

B 70% 12500

C 75% 13000

For the purpose of evaluation, the three bidders will be given scores as under:

Bidder Technical score Financial score

A 100 89.285

B 87.5 100

C 93.75 96.153

Total Score of the bidder will be as under:

A = 0.6 X 100 + 0.4 X 89.285 = 95.714 (H1)

B= 0.6 X 87.5 + 0.4 X 100 = 92.50 (H3)

C= 0.6 X 93.75 + 0.4 X 96.153 = 94.112 (H2)

Bidder „A‟ is the successful and L-1. Bank may purchase flats from L-1 after due

evaluation. In case, the complete requirement of flat is not fulfilled by the L-1 bidder, Bank

may purchase flats from L-2 at the rate agreed by L-1 multiplied by the percentile of marks

Tender for purchase of Residential flats in

Chandigarh/ Mohali/ Panchkula/ Zirakpur

_______________________________________________________________________________________

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obtained by L-2 in the Technical Bid or the actual rate quoted by L2 in the Price Bid

whichever is lower. Even if the requirement is not fulfilled, then Bank may purchase flats

from L-3 also at the rate agreed by L-1 multiplied by percentile of marks obtained by L-3 or

the actual rate quoted by L3 in the Price Bid whichever is lower. In case there is a tie

between two bidders they will be asked to furnish their revised rates in a sealed cover.

There is no binding on the Bank to purchase flats from any of the bidders.

12. Security Deposit (SD): All the bidders whose offers are finally shortlisted for opening

their Price Bid, have to deposit SD @ Rs 5,000/- (Rs Five thousand only) per flat subject

to maximum of Rs 1,25,000/- (Rs. One Lac Twenty Five Thousand only) towards all the

flats offered for sale by the bidder. The amount should be credited through electronic

mode (NEFT/RTGS) to the IDBI Bank’s current account no. 0143102000001571, IFSC

Code :- IBKL0000143, Branch :- Sector 17, Chandigarh –160017 and receipt of the

same to be submitted to the Bank before opening their Price Bid.

The Price Bid without SD shall not be opened and their offer/bid shall stand automatically

rejected. EMD and SD will be forfeited if the bidder fails to honor the commitment in any

manner. EMD and SD of unsuccessful bidders will be returned (without interest) through

electronic mode only to the bidder within 60 days of opening of Price Bid. In case, any of

the bidder fails to participate in the Price Bid, the Bank shall have the right to proceed with

the remaining bidder / bidders

13. For further information, please contact

Shri Gaurav Jaiswal, AGM on telephone No. 0172-5001654

[The tender consists of two parts i.e. Technical Bid including terms & conditions and Price

Bid. Separate Technical Bid and price Bid are to be submitted for each proposal. In case

of similar type of flats in a building, only one proposal needs to be submitted. The

Technical Bid and Price Bid should be sealed in separate envelopes duly marked

Technical Bid and Price Bid. Both the envelops should be placed in a single cover super

scribed “Tender for Residential Flats at Chandigarh/ Mohali/ Panchkula/ Zirakpur”.

_______________

Tender for purchase of Residential flats in

Chandigarh/ Mohali/ Panchkula/ Zirakpur

_______________________________________________________________________________________

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Purchase of Residential flats at Chandigarh/ Mohali/ Panchkula/ Zirakpur

TERMS AND CONDITIONS:

1.1 The terms and conditions shall form part of the tender to be submitted by the bidder.

1.2 Tender document received by the Bank after due date and time i.e. after 02.00 P.M.

on April 07, 2015 shall be rejected outright.

1.3 The tenders duly filled and supported by relevant documents should be dropped in the

Tender box at the following address:

Shri S K Sharma, Deputy General Manager, IDBI Bank Ltd., SCO 72-73, Sector 17- B, Bank Square, Chandigarh- 160017

1.4 All columns in the tender document must be duly filled and no column should be left

blank. “Nil” or “Not Applicable” should be marked where there is nothing to report. All the

pages of the tender documents should be signed by the authorized signatory of the

bidder. Any over-writing or use of white ink should be duly authenticated by the bidder.

The Bank reserves the right to reject incomplete tenders or in cases where information

submitted is found incorrect.

1.5 In case the space in the tender document is found insufficient, the bidder may use

separate sheets to provide full information.

1.6 The offer should remain valid at least for a period of four months (120 DAYS) from the

date of opening of Technical Bids. During the validity period of the offer, the bidder should

not withdraw / modify the offer in terms of price and other terms and conditions quoted in

the technical and price bids. The undertaking should be submitted along with the

Technical Bid.

1.7 Priority/preference will be accorded to property to be sold or disposed of by Public

Sector Banks/ Undertakings or Government Departments.

1.8 Purchase Preference shall be given under Purchase Preference Policy (PPP) of Govt.

of India for flat offered by Central Public Sector Enterprises (CPSEs).

Tender for purchase of Residential flats in

Chandigarh/ Mohali/ Panchkula/ Zirakpur

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1.9 There should not be any deviation in the terms and conditions as have been indicated

in the tender. In the event of imposition of any other condition the bidder is required to

attach as separate sheet marking “list of deviations”.

1.10 Canvassing in any form will automatically disqualify the bidder. No brokerage will be

paid.

1.11Property should be situated in good residential area in the Locations with congenial

surroundings and proximity to public amenities like railway station, bus stop, bank, market,

hospitals, schools, post office, etc. The flat/building/property shall also be elevated and not

prone to water logging. The locality shall have amenities of water supply, sewerage, storm

water drain etc.

1.12 Offers which are ready for possession or guaranteed possession within 3 months will

be considered/ preferred. Even offers which are ready for possession and application has

been made for issue of building use/ occupation certificate/ application yet to be made for

issue of building use/ occupation certificate but guaranteed to be obtained within 3 months

will be considered/preferred. Preference will be given to offer received providing all flats in

one building. Offers of extended constructions over the existing buildings with external

columns will not be considered.

1.13 Bank will not make any advance payment. Any advance payment to the

successful bidder before execution of sale deed and possession will be made only

against Bank Guarantee. Payment will be credited by electronic mode (NEFT/RTGS)

in the account of the bidder only.

1.14 The particulars of amenities provided / proposed to be provided inside the flat,

building, complex should be furnished in the Technical Bid.

1.15 Carpet area

The carpet area would mean the usable carpet area at any floor level BASED ON

NET FINISHED WALL TO WALL INTERNAL ROOM MEASUREMENTS EXCLUDING

EXTERNAL WALLS, INTERNAL WALLS, DUCTS, SHAFTS, ALL PARTIALLY

COVERED AND UNCOVERED BALCONIES, DRY BALCONIES, FLOWER BEDS,

COMMON AREAS OUTSIDE THE FLAT. 50% AREA OF ONLY THE FULLY COVERED

BALCONIES WHICH ARE 900MM WIDE AND ABOVE TO BE INCLUDED IN THE

CARPET AREA CALCULATION.BALCONIES LESSER THAN 900MM IN WIDTH WILL

NOT BE CONSIDERED FOR INCLUSION IN CARPET AREA OF THE FLAT.

Tender for purchase of Residential flats in

Chandigarh/ Mohali/ Panchkula/ Zirakpur

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Joint measurement will be taken in the presence of bank officials and bidder / authorized

representative for computing/finalizing the exact carpet area. In case of flats of different

areas available per floor, if the average carpet area of all the flats on the floor is within the

above mentioned cut off levels, Bank may consider the same. This is specially so as to get

exclusive possession of whole wing / whole building.

1.16 Technical Bids will be opened on April 07, 2015 at 3.00 P.M. in the presence of the

bidders/ authorized representatives. All the bidders are advised in their own interest to be

present on the date at the specified time. No separate intimation will be given in this

regard.

1.17 The short-listed properties will be visited by Bank Officials (committee) / empanelled

Valuers & Architect for assessing the valuation and to verify the quality of construction,

materials used, etc. The bidders should provide the requisite information / documentary

proof to the visiting officials / Banks approved valuers for verification.

1.18 The particulars of flat numbers floor-wise, wing, building name, etc. should be

furnished in the Technical Bid. Details of measurements of the proposed flat offered

should invariably be furnished in the Technical Bid.

1.19 The flat/building/property offered should be free from encumbrances and have clear

and Marketable title. Adequate documentary evidence to this effect should be furnished

along with the Technical Bid.

1.20 While furnishing the information in Technical Bid, full details of the items / materials

used including the brand name, size, quantity, quality, etc. should be furnished for each

and every item in the respective columns. In case of flooring, windows, doors, door

shutters, etc. full particulars of quality of material used, thickness, size, brand name, etc.

should be furnished. These details are subject to verification.

1.21 Plans duly approved by municipal authorities/competent authority should be

submitted along with the Technical Bid. Particulars of TDR used, if any, and the

eligible FSI and FSI used, etc. are to be furnished in the respective column along

with the requisite certificates issued by the competent authorities. For old

buildings, NOC from the Society may be enclosed.

1.22 All the legal documents required by the Bank for verification of the title clearance of

the property should be submitted. The title certificate issued by Banks Solicitor / Advocate

only shall be considered.

Tender for purchase of Residential flats in

Chandigarh/ Mohali/ Panchkula/ Zirakpur

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1.23 It is the policy of the Bank to issue Public Notice in the leading newspapers

inviting claims from the public, if any, before entering into Agreement for sale/

Conveyance Deed for the flats. Bank shall enter into individual Agreement for

Sale/Conveyance Deed for each flat. The bidder should not have any objection in

this regard.

1.24 The bidders, at their own cost, shall obtain Income Tax and other statutory

clearances as and when required.

1.25 The following documents should be mandatorily enclosed with the offers:

a) Copy of sanctioned plan and layout.

b) Copy of title investigation and Search Report for last 20 years along with copy of Title

documents.

c) Copy of Building use permission / Occupation Certificate from competent authority. In

case the same is yet to be applied and obtained, the bidder should arrange for getting it

within 3 months time.

d) Structural Stability Certificate from licensed structural engineer of Municipal Corporation

/ Local authority.

e) Site plan copy.

f) NOC from the Society, in case offered flat is in a complex of the Society.

g) Bidder‟s constitution documents like Articles of Association & Memorandum of

Association / Partnership Deed / Proprietorship registration document etc. or any other

related document specified by the Bank.

h) Unconditional Acceptance of Terms & Conditions of tender and Tender Documents.

i) Undertaking from Bidder that no financial assistance has been availed for the purchase

of the land and/or construction of flat/building. In case there is mortgage on the property,

NoC from respective bank/FI.

1.27 Bank reserves the right to accept or reject any or all the tenders / offers without

assigning any reason whatsoever.

1.28 A pre-bid meeting of all the intending bidders desirous of attending shall be held on

March 24, 2015 at 11.00 AM at Bank‟s office at Sector 17 B, Bank Square, Chandigarh-

160062 where the intended bidders can have detailed dialogue regarding the tender,

procedure for filling tender in the Technical bid, financial Price Bid or any other

matter/clarifications covering the tender.

_________________

Tender for purchase of Residential flats in

Chandigarh/ Mohali/ Panchkula/ Zirakpur

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Details of Offer – Technical Bid

PART A: GENERAL INFORMATION

1 Ref:No.

(This reference number is to be filled by the Bidder. The same reference number

is to be quoted in price bid also)

2 Details of bidder / firm / builder /owner:

2.1 Name of the Owner/Co./Firm, etc. :

2.2 Address & Phone No.:

Mobile No.:

FAX No. & E-mail address:

2.3 Name of the contact person:

2.4 Constitution of bidder

(Whether Proprietary / Partnership

/Pvt. Ltd. / Public Ltd / PSU etc.):

2.5 Copy of registered Memorandum of

Undertaking between Developers

and the land owners in case the land

does not belong to the builders:

3 Marketability of Title of the bidder: (or property)

3.1 Solicitors / Advocates name and

address, Phone / FAX Nos.

3.2 Detailed report of the Solicitor /

Advocate for marketability of titles is

to be enclosed:

3.3 Details of encumbrances, if any

4 Details of Property:

4.1 Name of the owner

4.2 Location & Address of the property

a. Name of the scheme

b. Sector No.

c. Street

Tender for purchase of Residential flats in

Chandigarh/ Mohali/ Panchkula/ Zirakpur

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4.3 Usage of property ( as approved by

Competent Authority)

a. Residential

b. Commercial

c. Residential/Commercial

d. Shopping Complex

4.4 Distance to public amenities

(in Kms.)

a. ……………………(Desired

Location)

b. Railway Station

c. Bus stop

d. Market

e. Police Station

f. Educational Institution

g. Bank

h. Hospital

i. Post Office

4.5 Details of locality –

Type of locality

a. Residential

b. Commercial

c. Shopping Complex

d. Industrial

e. Slum

4.6 Whether the locality is free from

special hazards like fire, flood, etc.

4.7 Whether the locality has protection

from adverse influence such as

Encroachments, unauthorized

hutments, Industrial nuisance,

smoke, dust, noise, etc.

Tender for purchase of Residential flats in

Chandigarh/ Mohali/ Panchkula/ Zirakpur

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PART B: TECHNICAL INFORMATION

5 BUILDING

5.1 Type of Building:

(Residential/Commercial)

5.2 Type of Construction (Load

Bearing/RCC/Steel framed)

5.3 Type of Foundation (Structure

should be designed to take care of

earthquake intensity applicable for

the area)

5.4 Whether the proposal is for sale of

residential flats in multi-storied

building.

5.5 No. of Floors and height of each

floor including Basement, if any

5.6 Clear floor height from floor to

Ceiling

5.7 No. of Flats on each floor

5.8 No. of Flats in the building

5.9 Total No. of flats offered (floor wise

& flat numbers)

5.10 Area of premises offered per flat :

Super Built-Up area

Plinth area

Carpet area

(Bidders are advised in their interest

not to leave any of the

aforesaid columns blank under any

circumstances. Bidders are required

to enclose layout plans of the

premises on offer.)

…………..sq.ft.

…………..sq.ft.

…………..sq.ft.

Tender for purchase of Residential flats in

Chandigarh/ Mohali/ Panchkula/ Zirakpur

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5.11 List of common areas included for

the purpose of computing super

built up area and its percentage to:

Carpet area

Plinth area

6 CARPET AREA DETAILS

6.1 Total Area of flat ___________ sq.ft.

6.2 Details of rooms

Dimension Area (Carpet) (in sq.ft.)

a. Hall Dining room

b. Bedrooms – 1.

2.

c. Kitchen

d. Study

e. Toilet

f. Bath/Toilet (combined)

g. Servant Quarters / Store room,

etc.

h. Passages

i. Covered Balcony if any

7 CONSTRUCTION SPECIFICATIONS / MATERIALS USED (separate

Annexure may be used)

a. Floor

b. Internal Walls

c. External Walls

d. Doors/Windows

Tender for purchase of Residential flats in

Chandigarh/ Mohali/ Panchkula/ Zirakpur

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e. Kitchen

f. Bathroom

g. Dado in Kitchen and wall tiles in

bathroom

h. Electrical Fittings,

i. Sanction of electricity load

per flat

j. Separate meter installed per flat

1 AGE / CONDITION OF THE CONSTRUCTION / BUILDING

7.1.1 Newly constructed within 2 years

(Completion and occupation

certificate with date to be

enclosed)

7.1.2 Old construction - Mention year of

completion (OC / CC to be

enclosed)

7.1.3 Whether structural stability

certificate enclosed (Certificate

shall be from Licensed Structural

Engineer of Municipal Corporation)

7.1.4 Likely date of possession

8 Details of Boundaries and adjacent buildings

8.1 Boundary of the property

a. North

b. East

c. South

d. West

9 AMENITIES PROVIDED (IN THE FLAT) Nos.

Tender for purchase of Residential flats in

Chandigarh/ Mohali/ Panchkula/ Zirakpur

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Page 18 of 27

a. Fans

b. Geysers

c. Wardrobes

d. Exhaust Fans

e. Electrical Fittings – Tube lights

etc.

f. Washbasins and mirrors

g. Shower in bathroom / bathtubs

h. Any other facility like intercom /

telephone / dish antenna / internet,

etc.

i. Details of internal furnishings

9.1 COMMON FACILITIES PROVIDED (Give details)

a. Car Parking space covered / Open

b. Scooter parking covered / Open

c. Power / Electricity Adequate and available / Not available

d. Water supply

Municipal Corpn., Borewell

Overhead Tank

Provided / Not provided

Yes / No

Yes / No

Give Capacity e. Lifts and their nos., if any

f. Generator for emergency

g. Anti lightening device

h. Security arrangements (fire-

fighting/anti-burglary device etc.)

i. Proper sanitary sewerage

j. Any other

9.2 DETAILS OF PLANS / BLUE PRINTS / SANCTIONED PLAN

9.2.1 Whether the plan of the property is

sanctioned by the Competent

Authority

Tender for purchase of Residential flats in

Chandigarh/ Mohali/ Panchkula/ Zirakpur

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9.2.2 If sanctioned, please enclose copy

of approved land / site plans

9.2.3 Names & Address / Phone No. of

Architect

9.3 IF THE PLANS ARE NOT SANCTIONED

9.3.1 Give reasons

9.3.2 How much time will be taken to

obtain sanction

9.3.3 Is there any deviation from the

sanctioned plan

9.3.4 Can these deviations be

regularized?

10 PROVISION FOR PROPER ARRANGEMENT OF FIRE SAFETY

10.1 Are the safety measures taken

10.2 If yes, give details of arrangements

10.3 Is No Objection Certificate

obtained/ Secured from the fire

control authorities

10.4 If yes, produce proof/ copies of

Certificates

11 COMPLETION / OCCUPATION CERTIFICATE / BUILDING USE

PERMISSION

11.1 Whether completion / occupation

Certificate/building use permission

is issued by the competent

authority

11.2 Designation of the authority which

has issued the completion

/occupation certificate/ building use

permission.

Tender for purchase of Residential flats in

Chandigarh/ Mohali/ Panchkula/ Zirakpur

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11.3 Enclose a certified copy of the

completion/occupation certificate /

Building use permission.

12 DETAILS OF LAND / SITE

12.1 Tenure of the land

a. Freehold

b. Leasehold

c. If leasehold give residual period

of lease

and name of the title

holders

d. Annual lease rent & amount

12.2 Size of the plot

a. Frontage in ft.

b. Depth in ft.

12.3 Area of the plot sq.ft.

a. Coverage area (ground

coverage)

sq.ft.

b. Open area sq.ft.

12.4 Topography of the land / site

a. Level

b. Undulated

c. Sloping

d. Low laying or raised

12.5 Source of water supply to the

Building

12.6 Any establishment easements

regarding right of way / passing for

mains of water / electricity.

Tender for purchase of Residential flats in

Chandigarh/ Mohali/ Panchkula/ Zirakpur

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12.7 Does the site or portion fall within

railway / National Highway and

whether underground cable

traverse the site

12.8 Site Plan of the land / site to be

Enclosed

13 OTHER INFORMATION

13.1 Whether readymade flats have

been constructed and sold by the

builder to any Government /Semi-

Government Institutions / Financial

Institutions etc.? If so names and

addresses of such clients and total

cost of such sales to each client to

be given.

13.2 No. of years in the construction

line

13.2.1 Last 3 years turnover

13.2.2 Details of last 5 projects completed

- Date of commencement

- Date of completion

- Total value

13.3 Name and address of the banker

13.4 Name of the Structural Consultant

with license number

13.5 Any other information not covered

above / Other remarks, if any.

14 LIST OF ANNEXURES:

(attached separate sheet if space

is found insufficient)

Tender for purchase of Residential flats in

Chandigarh/ Mohali/ Panchkula/ Zirakpur

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Certificate from the Owner/s

I/We ______________________(Name) M/s. __________________________

(Name/Company/ Body/Firm) hereby certify that I/we are the owners of the flats/property

as described at

_______________________________________________________________________

Address)

and are legally entitled to sell the subject flat/property. _________________

Signature of the Owner

I / We declare that the information furnished above is true and correct and conforms to the

Bank's specifications.

__________________

Signature of Bidder

Tender for purchase of Residential flats in

Chandigarh/ Mohali/ Panchkula/ Zirakpur

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Declaration

I/We further declare, confirm and undertake:

(a) That the flat has clear marketable title and the premises is free from all court cases,

litigation, execution proceeding, attachment and is free from any or all kind of dispute,

whatsoever in nature.

(b) That the flat/property will be delivered mortgage free, if mortgaged, at the time of

registration.

(c) That the drafts of all documentation for transfer to title in favour of the Bank, which may

be finalized by the Bank and its solicitors/lawyers, shall be final and binding on me/us.

(d) That all the outgoing and other expenses will be borne by the Bank from the date of

handing over of possession of the flat on conclusion of the sale transaction, whichever is

later. Any expenditure/expenses prior to the said date will be borne by me/us.

(e) To furnish the No Dues Certificate / NOC from the concerned Society, for which the

entire payment will be made by me/us.

(f) That the transfer fees or any other charges or contributions or outgo and all other

expenses demanded by and / or payable for transfer of the offered flats to the Society, or

to any other entity/authorities etc. incurred by either parties shall be borne and paid by

me/us alone.

(g) I/We am/are aware that the Bank is not bound to accept the lowest or any or all the

Tenders and will not be required to give any reason for rejecting any Tender.

(h) That the car parking (whether covered or stilt or open or both) would be as per the

measurement at site and would be incorporated in the sale deed before execution of the

sale deed.

(i) The form which is downloaded from the website has not been changed or corrected in

any manner, and on the conditions as appearing in the original will be treated as valid.

(j) That all the terms and conditions specified in this Tender Form are acceptable to me/us

and that all the required details have been furnished in the appropriate blank places.

(k) That there is no mention of any financial details in the Technical Bid or anywhere else

other than Price Bid, and that there are no technical and commercial conditions in Price

Bid.

(l) That the following documents as per the requirement of the Bank or its solicitors will be

provided:

Tender for purchase of Residential flats in

Chandigarh/ Mohali/ Panchkula/ Zirakpur

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• Sale deed or any other title documents through which the offered flat was purchased by

me/us earlier.

• All original chain documents pertaining to the flat.

• Receipt of payment of latest Society charges, Electricity Bill and any other charges.

• Non-encumbrance Certificate and any other document required for effective transfer of

the flat to the Bank.

(m) My/our offer is open for acceptance for a period of 4 months from the date of opening

of technical bids.

(n) I/We, the undersigned am/are submitting this offer as per the directions given in the

instructions/tender document and I/we understood the instructions fully.

(o) There are 16 pages in the Technical Bid and I have signed on each page, apart from

Tender documents and Price Bid.

(p) That if the Bank selects my flat/s offered under this bid, I undertake that on receipt of

consideration amount, I shall transfer the title of flat/s in favour of the Bank and shall

execute deeds/documents as per the format of the Bank.

q) That I further, undertake that during the pendency of aforesaid transfer, I shall not deal

with the flat/s with any person in any manner whatsoever.

Place:

Date:

SIGNATURE OF BIDDER WITH SEAL

Name of the signatory/authorised signatory:

Tender for purchase of Residential flats in

Chandigarh/ Mohali/ Panchkula/ Zirakpur

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PRICE BID

(Excluding stamp duty and registration charges)

Ref: Offer for sale of Residential Flats at ___________

Ref. No. (The reference number mentioned in the Technical Bid to be furnished)

Number of flats in building named at (place).

Sl.

No

Location No. of

flats

offered

Floor

No.

Carpet

Area of

each flat

(refer to

clause 1.15)

no

Rate per sq.ft.

of

carpet area (Rs.

in figures &

words)

Amount

inclusive of

all charges

(Rs. in figures

& words)

Note:

Tender for purchase of Residential flats in

Chandigarh/ Mohali/ Panchkula/ Zirakpur

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i) Bidders shall quote rate and amount excluding registration and stamp duty charges.

ii) Price bid be placed in a sealed envelope super scribed “Price Bid” and the same shall

be placed along with Technical Bid cover in a larger envelope super scribed “Tender for

sale of residential flats at Chandigarh/ Mohali/ Panchkula/ Zirakpur” The name of the

bidder should be mentioned at the bottom left hand corner of the envelope.

iii) The various percentages of taxes included in the above all inclusive rate for taxes such

as Sales Tax, Works Contract Tax, Value Added Tax (VAT) etc. is required to be

indicated.

TERMS & CONDITIONS

1. The offer is valid for four months from the date of opening of technical bids. During the

validity period of the offer I/We, irrevocably undertake not to withdraw / modify the offer in

terms of price and other terms and conditions.

2. The rates quoted per sq.ft. for carpet area should be inclusive of all charges

whatsoever. (Viz. for charges such as car parking area charges, maintenance charges,

formation of society & apex body charges, electricity/water/gas connection charges,

corpus fund for club house, etc)

3. Bank will not make any upfront payment towards the cost of the flats or any charges.

4. The bidder whose offer is finalised should execute the conveyance deed simultaneously

with possession of the flats complete in all respects within the time frame informed by the

Bank. Separate Convenience Deed will executed for each flat.

5. Payment Terms: 95% of the cost of flat shall be made at the time of registration of the

sale deeds / taking over the flat (Building use permission/Occupation Certificate along with

water, electrical and sewerage connection should be ready at the time of registration) and

5% of the cost will be held as retention money towards defect liability to be payable after a

period of one year or expiry of the first monsoon/after formation of apex body (if

applicable) whichever is later. During defect liability period, the bidder has to undertake all

repairs / structural repairs to the building internal / external at his own cost.

6. The carpet area would mean the usable carpet area at any floor level BASED ON

NET FINISHED WALL TO WALL INTERNAL ROOM MEASUREMENTS EXCLUDING

EXTERNAL WALLS, INTERNAL WALLS, DUCTS, SHAFTS, ALL PARTIALLY

COVERED AND UNCOVERED BALCONIES, DRY BALCONIES, FLOWER BEDS,

COMMON AREAS OUTSIDE THE FLAT. 50% AREA OF ONLY THE FULLY COVERED

Tender for purchase of Residential flats in

Chandigarh/ Mohali/ Panchkula/ Zirakpur

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Page 27 of 27

BALCONIES WHICH ARE 900MM IN WIDTH AND ABOVE TO BE INCLUDED IN THE

CARPET AREA CALCULATION.BALCONIES LESSER THAN 900MM IN WIDTH WILL

NOT BE CONSIDERD FOR INCLUSION IN CARPET AREA OF THE FLAT.

Place : Signature of the bidder with seal

Date :