CHALLENGES & OPPORTUNITIES FOR DATA COLLECTION Wendy Y. Carter, Robert Williams, Renetta G. Tull,...
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Transcript of CHALLENGES & OPPORTUNITIES FOR DATA COLLECTION Wendy Y. Carter, Robert Williams, Renetta G. Tull,...
CHALLENGES & OPPORTUNITIES FOR DATA COLLECTIONWendy Y. Carter, Robert Williams, Renetta G. Tull, Janet C. Rutledge University of Maryland Baltimore County
Commonalities in the Annual CGS & AGEP Data Requests
PhD Completion
New Fall PhD Students All PhD Student Enrollees Number of PhD Recipients PhD Candidates
Differences in Annual CGS & AGEP Data Requests
Number of students from each cohort who left:
With /wo a Masters Degree After achieving Candidacy Transferred out Stopped out Continuing Status unknown
Fall Applications Fall Admits New Fall Graduate Enrollees New Fall Masters Enrollees No. of ALL Graduate Student
Enrollees No. of ALL Masters Enrollees No. of Masters Degree Recipients
PhD Recipient Plans
CGS ATTRITIONAGEP PhD & MASTERS
Matching Our Programs to Different Taxonomies
PROG CGS AGEPCOMPUTER SCI ENGR COMPUTER ENGR
MEES PHYSC EARTH, ATMOS & OCEAN
CHEM ENGR ENGR ENGR
MECH ENGR ENGR ENGR
ELEC ENGR ENGR ENGR
ENVIR & CIVL ENGR ENGR ENGR
LANG LIT CULTURE HUMANITIES NOT APPLICABLE
BIOL LIFESCI BIO
MOLECULAR BOP LIFESCI BIO
BIOCHEM LIFESCI CHEM
NACS LIFESCI INTERDISCIP
MATH MATH MATH
STAT MATH MATH
CHEM PHYSC CHEM
COMPUTER SCI PHYSC COMPUTER SCI
HUMAN CTR COMP PHYSC COMPUTER SCI
INFO SYST PHYSC COMPUTER SCI
ATMOS PHYS PHYSC EARTH, ATMOS & OCEAN
GEO SCI PHYSC EARTH, ATMOS & OCEAN
APPH PHYSC OTHER PHYSCI
HUMAM SVC PSYCH SOCSCI NOT APPLICABLE
GERONTOLOGY SOCSCI OTHER SOC SCI
PUBL POLY SOCSCI OTHER SOC SCI
APPLIED DEV PSY SOCSCI PSYCH
60 CGS Demographic Templates
Broad Categories(6)
Gender M, F, UKN
(3)
RACE Am Indian,
Asian, Black,
Hispanic, White,
Other (6) INTERNATIONAL
TOTAL No. of Templates
1.Engineering 3 6 1 10
2.Humanities 3 6 1 10
3.Life Sciences 3 6 1 10
4.Mathematics 3 6 1 10
5.Physical Sciences 3 6 1 10
6.Social Sciences 3 6 1 10
60
CGS TEMPLATES
120 Demographic Data Entry Points
AGEP TEMPLATES
Workload Challenges CGS & AGEP
Entering data into multiple worksheets increases human error & requires many work hours.
Even with broad categories; Race, Gender, Citizenship, Year-- potential violation of confidentiality issues exist.
Difficulty in recycling the data for internal purposes.
When there is personnel turnover recreation of the data is difficult.
With new system migration to People Soft requires a recreation of the process of data mining again.
Low response rates for exit surveys.
Solutions for CGS PhD Exit Survey Low Response Rate
Tie to graduation process & Survey of Earned Doctorates (SED).
Send out timely reminders. Mail out with SED. Encourage students to fill out both surveys online. Put the link to survey on Graduate School’s website
in the list of requirements for graduation.
Solutions for CGS PhD Exit Survey for Non-Completers
Make department staff aware of the survey and the withdrawal form.
Encourage students to fill out a withdrawal form. If they fill out the withdrawal form, conduct a short
phone interview and ask if they would be willing to fill out the PhD Exit Survey.
For students who are dismissed the challenge still remains.
Opportunities: Lessons Learned & Value Added
Moved from using Frozen data (snapshot) to Live data. Improved our data quality & our data collection. Graduate departments became better stewards of their
data. Provides checks & balances of current 3 stand alone
SIS Progression Graduation databases Graduate Assistants
Departments are kept informed about their Completion Rates, Attrition Rates, & Graduation Rates.
Helped us in planning for the conversion to PeopleSoft.
Contact Information:
Wendy Y. Carter, Ph.D. [email protected] Robert Williams [email protected] Renetta G. Tull, Ph.D. [email protected]