CG Trojan Lacrosse 2014 Annual Meeting October 8, 2014 Centergrovelacrosse.com.
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Transcript of CG Trojan Lacrosse 2014 Annual Meeting October 8, 2014 Centergrovelacrosse.com.
CG Trojan Lacrosse 2014 Annual Meeting
October 8, 2014
Centergrovelacrosse.com
Welcome & Opening
• Welcome
• Introductions:– Board, Officers, & Coaches
• Meeting Agenda:– Review of 2014 Season
– Plans for 2015 Season
– Discussion of Board & Volunteer opportunities
– Questions
• Thank You to:– Scott Knapp and CGHS for allowing us use of their facility tonight
– Our sponsors who help make lacrosse possible in Center Grove
Meeting Objectives
• Demonstrate organizational transparency to the membership
• Solicit feedback on the 2014 Season and plans for 2015
• Identify members to expand leadership of the club
• Solicit input on potential facility acquisition
2014 Season Objectives • Develop Depth in the Program
– Increase the number of participants & retain them through high school
– Increase the number & quality of coaches within the organization
– Develop broader more inclusive board and officers
– Secure permanent playing facilities
• Improve our skill level & competitiveness– Focus first on individual technical skill development and conditioning
– Learn the rules, teach game strategy, and team play
– Make sure everyone plays so they will develop
• Improve the Reputation of our Program:– Poorly organized, undisciplined, physical, and poorly led
– Not well thought of within the lacrosse, school, and local community
– Every action of our organization, coaches, & players is important
.
2014 Season In Review • Organizational
– Obtained IRS 501C3 designation
– Maintained positive relationships with Center Grove & SS Francis & Clare
• Teams & Players– 156 players in grades 3 – 12, down 12 from prior year
– 3 girls high school US Lacrosse all academic honors
– 2 boys IHSLA academic all state & 1 boy IHSLA all academic team
– Both high school teams in state playoffs
• Financial:– Achieved operating surplus of $29k, while reducing participant fees
– Revenue = $81K, Expenses = $52K,
– Current liabilities of $4K, Fundraising = $9K, Concessions + Gate = $4K
– Reinstated credit cards for 2015 season
.
2015 Season Schedule• Fall Season
– In progress, 53 total participants
– Girls HS and expanded Boys HS to include 7th & 8th Grade
– Both teams playing two tournaments
• Winter Season– Starts early December ends late February
– Looking to expand opportunities for younger ages
– Girls HS M/W 3:30 to 5 pm CG Soccer
– Boys HS T 3:30 to 5 pm CG Soccer & TH 6 to 8 pm Indy Indoor
• Spring Season:– High School: all games scheduled, playing again at SS Francis & Clare
– Schedule will be posted on the website next week– Youth: games to be scheduled in February
2015 Coaching • Girls Youth:
– Brian Riddle returns for 6/7/8, coach for 3/4/5 is vacant
• Boys Youth:– Scott Bauer returns for 5/6 and Nate Anderson returns for 7/8
– Coach for 3/4 is vacant
• Girls High School – Ralph Vargas & Steve Cobb return
– New assistant added for 2016 season
• Boys High School:– John Callender & John Crawford return, Morgan leaves for college LAX
– Rob Harrison moves up from middle school to coach defense
– Trevor Blossom joins to coach offense
2015 Potential Changes • Girls Youth:
– Considering whether to add elementary team (grades 3 5)
• Boys Youth:– Will consider allowing younger participants on 3/4 team for team play or development
• Girls High School – Succession plan for coaching turnover at end of season
– Will add paid assistant to become head coach in 2016
• Boys High School:– Playing in Louisville to get more early season competition to help with playoff seeding
– Adding more games against local teams (Columbus & Bloomington)
2015 Season Objectives • Develop Depth in the Program:
– Increase the number of participants from 2014, retain > 80% of players
– Diversify board membership & fill all board and volunteer positions
– Secure permanent playing facilities
• Improve our skill level & competitiveness:– Obtain US LAX coaching certification for 100% of coaches
– Identify a long term coaching solution for the girls high school team
– Continue focus on individual skill development and conditioning
– Play more skillful technical lacrosse
– Win at least one playoff/tournament game at each level
• Maintain 2014 gains in program reputation:– Conduct regularly schedule board meetings & run a surplus in 2014/15
– Continue to receive compliments from parents and our opponents
.
2015 Budget
Expense 2014/15
Budget Actual Summer Fall Winter Spring
Organizational Overhead $ 8,040 $ - $ 180 $ 4,250 $ 850 $2,760
High School Boys $ 20,510 $ - $ 3,355 $ 5,250 $ 11,905
High School Girls $ 18,510 $ - $ 2,855 $ 4,750 $ 10,905
Boys 78 $ 3,821 $ - $ 411 $ 1,100 $ 2,311
Boys 56 $ 3,821 $ - $ 411 $ 1,100 $ 2,311
Boys 34 $ 3,260 $ - $ 380 $ 600 $ 2,280
Girls 678 $ 3,821 $ - $ 411 $ 1,100 $ 2,311
Girls 345 $ 3,260 $ - $ 380 $ 600 $ 2,280
Totals $64K, versus $52K in 2014, coaching is contributorCosts are not a function of number of participants
2015 Organizational Overhead
Expense2014/15
CommentsBudget ActualInsurance $ 1,200 Bollanger Director's Insurance through US LAXWebsite Hosting $ 400 Go Daddy and League AthleticIHSLA $ 500 Annual fees per team, see calculationINGLA $ 500 IYLA Boys 78 $400 IYLA Boys 56 $400 IYLA Boys 34 $ 200 IYLA Girls MS $ 200 IYLA Girls Elementary $ 200 New for 2014Incorporation Fees $ - One time expense (Mark Mauck), Steve Plaster donated balance of fees Annual Filing Fees $ 10 Legal Fees $ -
Uniforms $ 1,000 $12K purchase agreement with Susan Southern, paid 2015 fees in 2014, miscellaneous goalie, 5/6, 3/4, girls 3/4
Equipment $ 1,460 4 x lacrosse goals, 4 heavy nets, 4 light nets, Bank Fees $ 100 does not include credit card processingPortable Toilet $ 720 assume not there in Dec, Jan, FebAdvertising $ 750 signs, news paper for registration, JMV
Total $ 8,040 $ -
2015 Team Expenses
Expense2014/15
CommentsBudget ActualCoaching $ 22,000 SS Francis & Clare Field $ 4,200 SCSA Indoor Facility $ 9,000 CG Field Fees $ - Portable Toilets $ - See organizational overheadLeague Fees $ - See organizational overheadTournament Fees $ - Individual feesTransportation $ 3,600 Officials $ 12,800 Balls $ 1,620 Field Expenses $ 1,984 Field Equipment $ - Speciality Uniforms $ - Facility Expenses $ - Budget for Coaching Expenses $ 1,800 Other $ - Donations $ - Bank Fees $ - See organizational overheadTotal $ 57,004
2015 Board & Volunteer Opportunities• Board of Directors:
– Authorized for 9 members, currently 5 members, turnover expected
– New members are nominated to the existing board who will select new members
– Diverse representation by age & team– Board members vote for 4 officers: president, vice president, secretary, & treasurer
• Coaches & Assistant Coaches:– Middle school assistants
– Elementary head coaches
• Commissioners: – Parent leader for each age group (6 or 7 total)
– Collect parent input, interface with coach and board
2015 Volunteer Opportunities (continued)
• Director of Administration
• Director of Coaching
• Director of Communications
• Director of Fundraising
• Director of Facilities & Equipment
• Lacrosse Organization Representative
• Concessions
• Webmaster
Facility Options• SS Francis & Clare:
– Available on a season by season rental basis for games
– No lights, difficult to accommodate more than two games– Insufficient room for practice
• Maple Grove– Good low cost fields for youth and practice with limited maintenance
– Not acceptable for high school games, no protection from bad weather
– Inadequate parking and no restroom or concession facilities
– Subject to continued good will with school and limited development
• Walnut Ridge Golf Course– Currently for sale, good flat location for youth games and practice fields
– Potential parking, restroom, and concession facilities
– High visibility which may help recruiting “build it & they will come”
Wrap-up & Path Forward• Questions & Feedback
• Board & Volunteer Nominations – Due by October 24th
– Board & Volunteers selected by November 2nd
– Officers selected by November 9th
• Facility Options– Membership survey by October 24th
– Fundraising options by December 1st
Thank You for Participating