CFCU - 2 Nisan 2008 1 Civil Society Dialogue – EU-Turkish Chambers Forum EU-TURKEY CHAMBERS...

CFCU - 2 Nisan 2008 1

Civil Society Dialogue – EU-Turkish Chambers Forum

EU-TURKEY CHAMBERS PARTNERSHIPGRANT SCHEME

Information DaysApril 2008


Context

“Civil Society Development Programme” financed by the EU

between 2001-2005

TCDP I- 10 Partnerships between EU&Turkish Chambers

TCDP II- 11 Partnerships between EU&Turkish Chambers

“EU-Turkish Chambers Partnership Grant Scheme” financed

by the EU in 2008 under NP 2006


Overall Objective

“to strengthen the dialogue and cooperation

between the Turkish Chambers and their

counterparts in the EU as members of civil

society”;

promoting the integration of EU and

Turkish business communities

facilitating the effective

implementation of business-related acquis in

Turkey.


Specific Objectives

o To obtain adequate knowledge on core Chamber issues (management, services, communication)

o To increase understanding of EU business practices in Turkey, and vice versa Turkish business practise in the EU

o To foster opportunities for trade and investment


Implementing Structures

TOBB

EUROCHAMBRES

Central Finance and Contracts Unit

Beneficiary Institution(Implementing

Authority)• responsible for the technicalimplementation Direct Grant

Beneficiary• Informing and training of

potential applicants• Monitoring of the grants Contracting Authority -

responsible for, evaluation of proposals, contracting, financing and all payments procedures


Programme Region

Applicants fromTurkey

Partners fromEU member-states (27 states)Candidate countries (Turkey, Croatia, FYROM)


Programme Budget and Grant Amount

Total financial Allocation EUR 2.250.000

Total Project Costs – no restrictions concerningthe total cost of the action

Grant amounts Minimum EUR 50.000 Maximum EUR 150.000 No more than 90% of the eligible costs No less than 50% of the eligible costs


Project Co-financing

Cash co-financing of project activities is obligatory – minimum 10% of total eligible costs:

Co-financing may be provided by:o Applicanto Partners o Associates

Co-financing from other EU programmes is forbidden


Applicant, Partners, Associates

Project is designed and implemented by the Applicant Applicant and Project Partnersand Project Partners

There are strict requirements to type of organisations that may participate in the project as Applicants and Applicants and PartnersPartners and their technical and financial capacity should be proven.

AssociatesAssociates support the project implementation:o Associates may not receive funding from the grant ;o Any organisation may be an associate (except political parties

and organisations)


Subcontractors

Neither partners nor associates, and are subject to the procurement rules set out in Annex IV to the standard grant contract.


Lead Applicant Responsibilities

Application stageApplication stage o Lead ApplicantLead Applicant is responsible for the

submission of the Application

Implementation stageImplementation stage

Lead ApplicantLead Applicant is responsible for o signature of the Contract, thus has legal

responsibilityo technical & financial management

Project may have only one Lead applicant!


Partners Responsibilities

Application stageApplication stage o Support Lead applicant in the preparation

of project proposal

Implementation stageImplementation stage o Implement project activities in co-operation

with the Lead applicanto Partners may receive funding from the

project budget


Partners Responsibilities (2) (2)

• Project must have at least one European partner which is a local/regional/national chamber or union of chambers established in the EU member-states or Candidate countries represented by EUROCHAMBRES .

• There is no limit on the maximum number of project partners, but it should be manageable!


Location of Applicant and Partner Organisations

Applicant should be

located in Turkey.

At least one European partner located in:

• EU member-states• Candidate

countriesAll activities should take place in Turkey and EU or

Candidate countries.


Requirements to Applicant and Partner Organisations

be chambers including chambers of commerce and industry, chambers of commerce, chambers of industry, chamber of maritime commerce and commodity exchanges,

be nationals of the Republic of Turkey and member organisation of TOBB (http://www.tobb.org.tr/odaveborsalar/adres.php), preferably from less developed regions,


Requirements to Applicant and Partner Organisations (2)

have at least one eligible partner organisation which is a local/regional/national chamber or union of chambers established in the EU member-states or the Candidate countries represented by EUROCHAMBRES (http://www.eurochambres.be/content/default.asp?PageID=29 3])

be directly responsible for the preparation and management of the action with their partners, not acting as an intermediary.


Requirements to Applicant and Partner Organisations (3)

Registration according to the Turkish law (European for European partners)

No debts to social security or tax authorities Technical and financial capacity to implement

project activities Not falling in any of the situations which are

listed in Section 2.3.3 of the Practical Guide to Contract Procedures for EC External Actions (available from the following Internet address: http://ec.europa.eu/europeaid/work/procedures/index_en.htm)


Number of proposals per Applicant

One Applicant may submit only one proposal and

may be awarded only one grant under the present call for proposals


Priority Themes

Capacity building at the chambers to better serve to the companies (diversification of chamber services such as export orientation, new marketing methods, branding, trade facilitation, adopting product portfolio to market needs, promotion of products, promoting web-presence of companies, Research & Development; improving the quality of existing services, etc.),

Support to local/regional investment promotion activities,

Raising awareness to address environmental issues for industries,

Cluster development,


Priority Themes (2)

Vocational training and education,Support to women

entrepreneurship,Raising awareness within

companies for intellectual property rights.


Important Issues

Only environmentally friendly technologies and projects environmentally compatible will be supported.

Equal opportunity of access to activities and benefits accruing from the projects and gender related indicators.


Ineligible activities

individual sponsorships; individual scholarships; one-off actions; actions already receiving funding; projects consisting solely of research

actions, development of strategies, plans or other similar documents;


Ineligible activities (2)

commercial activities; actions which are ideologically biased or

partisan in nature; grant making activities or loans to other

organisations or individuals; infrastructure projects or projects essentially

focused on the purchase of equipment; only the exchange activities. projects that are implemented in TCDP I and

TCDP II.


Duration of Project

Duration of an action can not be shorter

than 8 months nor exceed 12 months.

Advice: Plan longer projects!


Eligible Costs

Costs that are necessary for the implementation of the activities

Costs that are going to be incurred during the project implementation period

Costs that are done in compliance with the principles of value for money and cost-effectiveness and

Costs that are identifiable and verifiable with documentary proofs

See Guidelines for Applicants Section 2.1.4


Eligible Costs (2)

Staff and experts - corresponding to actual salaries plus social security charges and other remuneration‑related costs;

Travel and subsistence costs Cost of purchasing equipment and services,

provided they correspond to market rates – supplies not more than 15% of the total eligible project cost

Cost of consumables and supplies; Subcontracting expenditure (e.g. publications) Other direct cost for dissemination of information,

translation, printing, insurance, financial service;


Eligible Costs (3)

Contingency Reserve- no more than 5% of direct eligible costs and

can only be used with the prior written authorisation of the CFCU and can not be requested as lump sum during project implementation.

Administrative cost – no more than 7% of the total eligible direct costs


Ineligible Costs

debts and provisions for losses or debts; salaries of government officials; project preparation costs; interest owed; items already financed in another framework; purchases of land or buildings; purchases of used equipment; currency exchange losses; taxes, including VAT; credits to third parties; costs already incurred; costs above market prices or above rates normally borne by the

Beneficiary and/or his partners; non project related expenditures.


Ineligible Costs (2)

Contributions in kind – voluntary labour, equipment and premises owned by partners, etc.

Costs of associates are ineligible, except travel & subsistence costs!


Application, Selection and Evaluation Process


Practical Details

Get Guidelines & application form: o distributed todayo internet: www.tobb.org.tr

» www.eurochambres.eu » www.cfcu.gov.tr

o TOBB & EUROCHAMBRES offices


Application Form has 3 compulsory parts:

Grant Application Form (which includes guidance for concept note, Checklist and Declaration by the Applicant)

Budget (signed by the legally authorised representative of the Applicant)

Logical Framework + CVs of project coordinator and other key

experts


Additional documents

If the project involves any training activities/ vocational courses, the training curricula for the respective trainings prepared according to template,

If there will be procurement of machinery and equipment that has a unit cost of more than € 10.000, proforma invoice for the relevant equipment.


Requirements to the Application form

Prepare Application in English language Application should be typed Application format has to be respected -

do not delete and change any text within the standard application form and its annexes!

No supplementary annexes should be sent.


Request for Clarifications

Questions in written form prior to 12 May 2008, indicating clearly the Ref. No. CFCU/ TR0604.03 to CFCU: o E-mail address: [email protected] o Fax: +90 312 286 70 72

Questions and answers will be published on the internet at www.eurochambres.eu, www.tobb.org.tr , www.cfcu.gov.tr.


Submission of application

One original and 2 copies + electronic format of the Application form and supporting documents has to be

delivered by mail, courier or by hand in CFCU ANKARA

before 2 June 2008, at 16.00.


Selection and Award- 4 stages

Administrative compliance check to verify that Application is complete and in accordance with the formal requirements (by 1 assessor)

Concept Note evaluation – 2 assessors evaluate concept notes independently (only proposals that passed administrative compliance check are evaluated)


Concept Note Evaluation Criteria

Scores

1. Relevance of the action Sub-score 15

1.1 Relevance of the problems to needs and constraints of the country/region to be addressed in general, and to those of the target groups and final beneficiaries in particular

1.2 Relevance to the priorities and objectives mentioned in the Guidelines

5

5(x2)*

2. Effectiveness and Feasibility of the action Sub-score 25

2.1 Assessment of the problem identification and analysis2.2 Assessment of the proposed activities (practicality and consistency in relation to the objectives,

purpose and expected results).2.3 Assessment of the role and involvement of all stakeholders and proposed partners.

5

5(x2)*

5(x2)*

3. Sustainability of the action Sub-score 10

3.1 Assessment of the identification of the main assumptions and risks, before the start up and throughout the implementation period.

3.2 Assessment of the identification of long-term sustainable impact on the target groups and final beneficiaries.

5

5

TOTAL SCORE 50


Selection and Award (2)

Technical evaluation of applications– 2 assessors evaluate applications independently (only proposals that passed concept note stage are evaluated)

Eligibility check to verify that Applicant, partners, actions are eligible by 1 assessor/evaluator (only proposals that passed technical evaluation stage are checked).


Technical Evaluation Criteria

1. Financial and operational capacity (of the applicant and partners)

20

>12

2. Relevance (to programme objectives and local needs)

25

>20

3. Methodology (adequacy of proposed activities)

25

4. Sustainability (expected impact) 15

5. Budget and cost-effectiveness 15

Total 100

>65


Verification of Eligibility

The statutes or articles of association of the applicant organisation and of each partner organisation;

Copy of the applicant’s latest accounts; Legal entity sheet duly completed and signed by the applicant; A financial identification form; A decision of the Applicant’s and Partner(s)’ Managing Body to

implement the Project with an indication of the person(s) nominated to sign documents;

Notarised document with the name(s) of the person(s) empowered to represent the applicant and Partner(s) & sample of signature(s);

A copy of Applicant’s tax registration or a document indicating the tax number from the relevant tax authority;


Verification of Eligibility (2)

Evidence on the fulfilment of obligations related to the social security contributions and payment of taxes as per the submission date.

Two Declarations duly completed and signed by the applicant.

Authorisation or other licenses necessary for the implementation of the project, if required by the Law.

If the supporting documents are not provided within 10 calendar days from

the receipt of the letter sent by the Contracting Authority, the application

may be rejected!


From Notification to Project Start

Evaluation Committee recommends the projects for support on the basis of the results of the eligibility check

Successful applicants are notified after getting the ECD approval

Contract Signature & Project Starto Contract signature by lead applicant with CFCUo The day following the date of signature = Project Start

No activities should start before the contract signature!


THANK YOU FOR

YOUR ATTENTION AND GOOD LUCK!

CFCU - 2 Nisan 2008 1 Civil Society Dialogue – EU-Turkish Chambers Forum EU-TURKEY CHAMBERS...

Documents

Transcript of CFCU - 2 Nisan 2008 1 Civil Society Dialogue – EU-Turkish Chambers Forum EU-TURKEY CHAMBERS...