CFC ERP Project Meeting for Project Scope Changed Aug 201 4 (R01)

Ganda ERP Project |

CFC ERP Project Meetingfor Project Scope Changed

Aug 2014 (R01)

Ganda ERP Project | 2

CFC ERP Project Status Updated

Project Cust. Scope Changed

Project Schedule for New Scope

Discussion4

1

2

3

Ganda ERP Project |

Nov-2013 Dec-2013 Jan-2014 Feb-2014 Mar-2014 Apr-2014 May-2014 June-2014 July-2014 Aug-2014

Purchasing

Inventory

Sales

Logistic / FG Warehouse

Production

Maintenance

Finance & Accounting

Human Resouce

Customization Basic Data upload Test / Simulation End User Training Parallel Test Run

Parallel

Test

Parallel Run

CFC ERP Project Schedule to Go-Live (Original)

Parallel Run

Sim

ulation Testing 10%

(22-Apr)

Sim

ulation Testing 50%

(12-May)

Ganda ERP Project |

Ganda Project Consultant Man Day Usage

Ganda ERP Project |

Ganda Project System Analyst Man Day Usage

Ganda ERP Project |

Progress update

Purchasing

6

Progress Update Next PlanModule / Function

1. All of customization have been delivered and all outstanding Issue have been solved.

2. LiGu Integration Test expected to held in following weeks.

3. End User Training Plan have been develop

4. Execute Customization Program User Acceptance Testing

1. Execute End User Training 2. Execute Integration Testing for

Deliver GR (Good Receiving) integrated functions with LiGu

in following week

3. Complete Customization Program User Acceptance Test

System

Basic Data

User Skill

Inventory


1. All of customization have been delivered and all outstanding Issue have been solved.


3. Execute Customization Program User Acceptance Testing

1. Execute End User Training


System

Basic Data

User Skill

Ganda ERP Project |

Progress update

Sales & B2B

7


1. B2B Query Program (13 items) Program have been delivered on Mid of July, and now is under CFC testing.

2. End User Training Plan have been

develop

3. Execute Sales Module Customization Program User Acceptance Testing

1. Recheck all the basic data for CFC-TKP & CFC-HPGP. (especial for CFC-HPGP)

2. Complete Sales & B2B Customization Program User Acceptance Test.

System

Basic Data

User Skill

Logistic & FG Warehouse


1. After UAT there are 12 outstanding issues under process and will be expect be solved in two weeks.


3. Execute Sales Module Customization

Program User Acceptance Testing

1. Recheck all the basic data for CFC-TKP & CFC-HPGP.

(especial for CFC-HPGP)

2. Outstanding Issues should be solved or have work around solution.

3. Main Gate Scanner Integration Test

4. Complete Customization Program User Acceptance Test.

System

Basic Data

User Skill

Ganda ERP Project |

Progress update

Production

8


1. All production Reports have been delivered (not including one-page format adjustment), now is under CFC testing.

2. Complete csrt305 Packing workstation process requirement adjustment.

3. Execute Customization Program User

Acceptance Testing.


2. Execute Production Reports

Testing.

3. Complete User Acceptance Test

System

Basic Data

User Skill

Equipment Maintenance


1. The main process design of Equipment Maintenance module have been confirmed OK in the training.

2. Those functional feedback for Maintenance Module have been partial complete and the other portion will be delivered on Aug-2014.

3. CFC have already provide Equipment Maintenance Management process slips and Report Requirement for additional customization assessment.

1. Equipment Maintenance basic data preparation and upload into ERP DB.

2. Complete Maintenance Module

Training feedback. System

Basic Data

Ganda ERP Project |

Progress update

Finance & Accounting


9

1. Two Dual Currency Options have been re-proposed and waiting CFC make final decision.

2. Those new customization requirement including Invoicing print authorized by computer and other adjustment have been put into additional customization scope.

3. Financial & Accounting Data Still need to Check and revised.

4. Execute Customization Program User Acceptance testing.


2. Make Dual Currency final decision for customization solution selection.

3. Confirm customization spec for FIN new requirement (FIN-13 ~ FIN-17)


System

Basic Data

User Skill

Ganda ERP Project |

Progress update

Cost Accounting


10

1. Dual Currency and Dual Line Production Cost Solution have been trained and demonstrated on 13/06.

Financial Dept will try to process and test this module.

2. Auto-Packing and Cross Production Line Cement Mill Transfer have been put into new additional customization Scope.

(now is under spec developing)

3. Waiting Dual Currency Solution final decision for executing Cost module related adjustment.

1. Make Dual Currency final decision for customization solution selection.

2. Develop and provide Cross Production Line Cement Mill Transfer customization spec for CFC confirmed.

System

Basic Data

Ganda ERP Project |

Progress update

Progress Update Next action PlanModule / Function

11

Electric Power

Q.C Reports

1. Electric Power Module have been trained on 09/06.

2. Training feedback for Electrical Power Functions have been adjusted.

3. Execute Customization Program User Acceptance Testing.

1. Complete Electric Power Module Customization User Acceptance Test.

1. QC Module have been trained on 09/06.

2. Training feedback for Raw Material QC functions have been adjusted.

3. Execute QC Module Customization User Acceptance Testing

1. Redesign and re-proposed Process QC Report Solution.

2. Complete IQC User Acceptance Test


System

Basic Data

System

Basic Data

Ganda ERP Project |

Progress update


12

Customization Reports

SMS

1. SMS Customization Program and Source Code have been provide on 1st Week of June-2014

2. CFC SMS Modem integration Test is completed and no critical Issues.

3. SMS Functional Test for MFG have been complete, and HRM related Message still under testing.

1. All of Customization Reports (52) have developed and delivered on 30-June. (except one-page format adjustment)

2. Execute Customization Report Testing.


1. Execute CFC SMS Customization Functional Testing for HRM Message.

1. CFC execute function test for Customization reports .

System

Basic Data

System

Basic Data

Ganda ERP Project |

Progress update


13

HRM & ESS

1. HRM Application and Payroll calculation simulation have been executed on 16/06 ~ 20/16. And the

testing result is OK and there are no critical issue have been found.

2. All of Phase I HRM customization program have been delivered and trained on mid of June-204.

3. Due to EFGP Customization for Shift Table upload still have technical Issues, Digiwin strongly suggest to use HRM standard function to upload .

4. Personal Module have been tested and there are no critical issue. But Time management and Payroll module user testing is delay, need to catch-up.

5. HRM Phase-II Customization spec have been provided , and now waiting CFC confirmed and signed-back.

1. Develop Shift Table Upload Spec.

2. HR user to execute time management and Payroll module testing and Validation.

3. HRM Phase-II Customization Spec confirmed and signed-back.

System

Basic Data

After 03-Aug-2014 brief discuss with CFC,Due to full HRM System install in client computer for shift table upload have HRM sensitive data exposure risk, so CFC reject the HRM standard upload function and request customization to handle shift table upload.





Discussion4

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2

3

Ganda ERP Project |

Detail Customization List of Meeting Minutes on 04-Nov-2014 Discussion

The_Ganda_ERP_Project_Customization_Summary_R07 (04.Nov.2014).xlsx

15

Previous Customization Scope Conclusion (Made on 04-Nov-2014)

Microsoft Excel


Additional Customization List for Go-Live (1/2)


Additional Customization List for Go-Live (2/2)


Dual Currency Solution Options Comparison

Dual Currency Solution (1) - Single DB Dual Currency Solution (2) - Multi DB

Advantage

1. Put Dual Currency Information in one

Accounting transaction will be more easy to

check and maintain.

2. Almost the same as existing CFC system way,

so users are more easier to learn.

3.Lower Confirmation Gap Risk between

Requirement and Customization Solution.

1. Lower Customization Budget and no need

to scrap previous customization programs.

2.Shorter Customization Developing and

Testing Time.

3. More common way for dual currency

solution. (lower developing risk)

Disadvantage

1. More Customization Budgets Required.

2.Longer Customization Developing and Testing

Time. (one more month to develop)

1. There still have potential risk for the

gapping between requirement and

customization solution

2. Users will need longer time to familiar with

new ERP functions.

(Learning Cycle will be longer)

CustomizationHours 2,699 hours 2,000 hours


Suggest Customization Reservation for Phase-II


The Total Additional Customization Hours

No Item Description Cust. Hours

01 Previous Customization Meeting Conclusion (04/11/2013)

Previous Phase additional customization hours 188 Hrs

02 CFC Additional Customization List for Go-Live (25/07/2014)

(A) Total base on Dual Currency Solution (1) - Single DB 5,281 Hrs

(B) Total base on Dual Currency Solution (2) - Multi DB 4,582 Hrs

03 Customization Reservation Suggestion for Phase-II (11/07/2014)

Suggest additional customization hours reservation for Phase-II 700 Hrs

Total Additional Customization Requirement Estimation Cust. Hours

Total for Dual Currency Solution(1) - Single DB : [(01)+(02A)+(03)] 6,169 Hrs

Total for Dual Currency Solution(2) - Multi DB : [(01)+(02B)+(03)] 5,470 Hrs





Discussion4

1

2

3

Ganda ERP Project |

June-2014 July-2014 Aug-2014 Sep-2014 Oct-2014 Nov-2014 Dec-2014 Jan-2015 Feb-2015 Mar-2015

Purchasing

Inventory

Sales & B2B

Logistic / FG Warehouse

Production

Elec Power

QC Management

Maintenance


ERP Go Live

The CFC ERP Schedule for New Scope (1/2)

ERP Go Live

Parallel S

imulation T

esting (01-Nov)

GO - LIVE

ERP Go Live

ERP Go Live

Ganda ERP Project |

June-2014 July-2014 Aug-2014 Sep-2014 Oct-2014 Nov-2014 Dec-2014 Jan-2015 Feb-2015 Mar-2015

SMS Service

Cost Management

Finace & Accounting

Human Resource

Project Management

PLC Integration

Freight Calculation


ERP Go Live

The CFC ERP Schedule for New Scope (2/2)

GO

LIVE

Para

llel Test (0\1/1

1)

GO LIVE

HRM Go Live





Discussion4

1

2

3

Ganda ERP Project |

THANK YOU

Ganda ERP Project |

Appendix Data


Dual Currency Solution Options Explanation

Dual Currency Solution (1) - Single DB Dual Currency Solution (2) - Multi DB

SolutionExplanation

In order to let all of CFC used TIPTOP ERP financial accounting transaction input screens and related reports can show dual currency at same time (including trading currency, 1st book currency (VND), 2nd book currency (USD),

Digiwin need to add one more set of currency related columns In ERP Database and then modify all of Financial & Accounting Functions and Reports those will be used by CFC (around 200 program or reports will be affected). At the same time, due to the Cost Module need to use AP related transaction data for Item Cost calculation, so theCost Module programs have to be modified to adapt to dual book currency value in one AP transaction data forDual Currency Costing Requirement. (It takes 375 hours for 20 functions and reports adjustment) Due to the different solution structure, so those previous developed and delivered Dual Currency customization Programs(for AP, AR, NM Module delivered on June-2014) can not be used anymore.

Beside those delivered Dual Currency customization Program on June-2014 (for AP, AR, NM), Digiwin need to modify all of the other Financial & Accounting transaction maintain functions those will be used by CFC (around 44 programswill be affected) to enable Auto-Transfer and to keep Transaction No & Voucher No consistency. Due to there is no critical system structure impact for Cost Module in Multi-DB solution, so there is no need to do anycustomization jobs in Cost Module for Dual Currency Solution (2) – Multi DB. Those previous developed and delivered Dual Currency customization Programs (for AP, AR, NM Module delivered on June-2014) will continue to be used in this solution and no need to re-customization.

Ganda ERP Project |

FIN Modules Related Topics

28

• List of Finished to Customize but Un-Signed-back Acceptance of Recognition of Specification of Customization Programs

No Topic Delivery Date by Digiwin

Confirm Spec by KM

Signed-back by KM

FIN-07 Description of Vietnam Language

9-June Confirmed Not Yet

FIN-08 31.Sales Return to Minus of VAT OUT Master Data


FIN-09 Issuing VAT Invoice at Shipping AR


FIN-10 VAT OUT Detail Report 9-June Confirmed Not Yet

FIN-11 VAT IN Detail Report 9-June Confirmed Not Yet

FIN-12 Interest Payment By Days 9-June Confirmed Not Yet


• List of Un-Confirmed Memo of Recognition of Specification of Customization Programs of Addition Requirement.

No Topic Delivery Date by Digiwin

Confirm Spec by KM

Signed-back by KM

FIN-13 Transfer Item Name in Vietnamese to 2nd Description of AR, AP

8-July Not Yet Not Yet

FIN-15 Internet Banking Transaction Application Report


FIN-16 Check Authorization of Issue VAT Invoice by Log in Computer Name


FIN-17 Auto Insert Invoice Type, Invoice Code and Set of Book


FIN Modules Related Topics


HRM Modules Progress (1/2)


HRM Modules Progress (2/2)

CFC ERP Project Meeting for Project Scope Changed Aug 201 4 (R01)

Documents

Transcript of CFC ERP Project Meeting for Project Scope Changed Aug 201 4 (R01)