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CESC, INC. INVITATION TO NEGOTIATE

Invitation to negotiate (ITN) For: Modifications for HVAC and Construction Elements at the Kearney Center in response to COVID-19. Proposals will be received via email to David.Draughon@cesctlh.org until 5pm, September 4, 2020.

[RFP ID 004] Issued: __________August 28, 2020_____________

Submission deadline: 5:00pm/_________September 4, 2020___timeline is due to the exigent nature of the response, and requirement that CARES funds be spent by December 30, 2020.

Introduction

Connecting Everyone with Second Chances (CESC) is a 501(c)(3) private non-profit organization with a goal to offer help and hope by creating solutions that provide a path to self-sufficiency to those in poverty. We execute this mission through a variety of projects one being the Kearney Center which provides congregate shelter for adults experiencing homelessness, the others being low-income housing at Westgate and the Dwellings

Connecting Everyone with Second Chances (CESC) invites proposals for a contractor to make modifications and adjustment to the HVAC system and architectural elements in the Kearney Center facility to more effectively reduce the spread and transmission of pandemic viruses. CESC will received CARES Funds through Leon County to support the cost of this project.

Questions:

ALL QUESTIONS PERTAINING TO THIS ITN MUST BE SUBMITTED BY ___5pm, September 2, 2020

Questions need to be emailed to:

___David.Draughon@cesctlh.org Questions and answers will be shared with all bidders on the Kearney Center website.

Optional Pre-Bid Meeting:

An optional pre-bid meeting will be held on September 1 at 12pm:

• Kearney Center Building2650 Municipal Way, Tallahassee, FL 32304

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Background

Built in 2014 and opened in April 2015, the Kearney Center has 36,000 square feet of space which includes 2 sleeping wings, a kitchen and dining facility, medical and dental operations, community meeting rooms, classroom, and offices. Prior to COVID-19, the Center served an average nightly number of 365-clients and provided day services (meals, showers, case management and more) to an additional 50-60 clients.

With the onset of COVID-19, and CDC guidance to for people to stay 6-feet apart, CESC partnered with Florida State University’s School of Interior Design to estimate the number of clients in a re-configured space that could be housed. The initial estimate is 145-clients could sleep in the dormitories six feet apart. Given the congregate nature of the building, the board of directors recommended moving all clients to non-congregate spacing until a plan could be devised to bring clients into a safer place.

In early August 2020, Clemons Rutherford & Associates Inc. (CRA) was selected to recommend upgrades. Outlined below are CRA’s initial considerations regarding scope of work with information relative to general contractor:

• Complete COVID/infection control building condition assessment o Review circulation paths; building access points, cross traffic, one way/two way o Review opportunities to increase outside air, control air movement, and increase

filtration o Review opportunities to increase personal hygiene – sanitizer, hand washing stations o Review furniture layout, consider use of screens, partitions, greater separation o Review options for temporary meeting spaces at covered outdoor porches

• Modify existing spaces to provide greater opportunities to compartmentalize areas and further reduce the amount of uncontrolled air movement.

a) Isolate food serving counter from corridor traffic when not in use – replace grille with solid slat overhead door. b) Isolate dining area when not in use - replace grille with solid slat overhead door c) Add wall and door at corridor serving women’s dorm to compartmentalize air flow in this area d) Add doors at each of the restrooms to better control air movement; At entrance, provide lower ceiling at corridor and increase wall at waiting area to reduce air movement

• HVAC issues. Coordinate with Mechanical to ensure air distribution does not short circuit the physical modifications of spaces; Optimized Airflow Patterns; Distributing the supply and return air in such a way as to not cross contaminate high traffic areas with occupied workspaces. Re-Zoning certain units (or adding units) within the facility to allow for compartmentalized spaces and as to avoid the recirculation of air to other zones. Addition of specialty air cleaning equipment in localized spaces of employee and patron occupancy where required. Zone Pressurization by proper outside and exhaust rates per system zone. An overall building pressurization calculation to determine where transfer air is being moved throughout the building. Rebalancing of the existing DOAS unit and other surrounding units outside air amounts to accomplish pressure relationships between spaces as required by the CDC guidelines and ASHRAE. Addition of exhaust to prevent air from high traffic areas to propagate into occupied work areas. Unit Filtration Specifications will be provided for the appropriate filtration as required by the CDC guidelines and ASHRAE that will work in the existing systems filter racks.

Copy of the current Floor Plan and HVAC layout are attached.

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Submission Procedure

Proposals conforming to the requirements set out below must be received by email David.Draughon@cesctlh.org no later than the deadline given above. Proposals must state that they are valid for a period of at least ninety (90) days from the closing deadline. CESC reserves the right to waive irregularities and to reject any or all bids. CESC also reserves the right to negotiate with the selected bidder.

CESC may consider informal any bid not prepared and/or not submitted in accordance with the provisions hereof and may waive any informalities or reject any and all bids. Any bid may be withdrawn prior to the above scheduled time for the opening of bids or authorized postponement thereof. Any bid received after the time and date specified shall not be considered.

Modification of Bids Modifications to bids already submitted will be allowed if submitted in writing prior to the time fixed in the Request for Proposals. Modifications shall be submitted as such and shall not reveal the total amount of either the original or revised bids.

Opening, Evaluation and Contracting Proposals may be opened by CESC at any time after the submission deadline. All proposals satisfying the requirements of this Request for Proposals will be evaluated to establish which of the offerors best fulfills the needs of CESC and this project. CESC anticipates entering into a contract with this/these offeror(s) to execute the proposed work. This Request for Proposals, however, does not commit CESC to award a contract, to pay any costs incurred in the preparation of a proposal or to contract for the goods and/or services offered. CESC reserves the right to accept or reject any or all proposals received as a result of this request, to negotiate with all qualified offerors or to cancel this Request for Proposals, if it is in the best interests of CESC to do so. The decision of CESC shall be final.

Scope of Services

This scope of the work is seeking proposal from qualified contracting firm. The successful contractor shall work with CRA and CESC leadership to implement plans for the Kearney Center that will accomplish the scope of work below. CESC will be awarded a total of $301,000 for all Construction/HVAC costs to support the agreed upon work by CRA and CESC. A. Compartmentalization of the areas in the buildings based on the functions, optimized airflow

patterns, zone pressurization, exhaust ventilation, units’ filtrations and etc. with modifications of operations per CDC guidelines.

B. Efforts will align with CDC Guidelines for Environmental Infection Control in Health-Care Facilities (2003) Air changes/hour (ACH) and time required for airborne-contaminant removal by efficiency to increase efficiency of airborne contaminants.

C. Efforts needs to meet CDC Interim Guidance for Homeless Service Providers to Plan and Respond to Coronavirus Disease 2019 (COVID-19)

D. Facility layout considerations primarily advance safety protocols to maintain social distancing which may include the following changes: use of plexiglass; staff office reconfiguration; partner offices reconfiguration; reconfiguration of dining space and seating

E. Since work must be completed by December 1, 2020, CRA and CESC will work with contractor

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and based on timelines may agree to focus on projects that can be accomplished within that timeline.

Proposal Response BIDDERS SHOULD NOTE THAT ANY AND ALL WORK INTENDED TO BE SUBCONTRACTED AS PART OF THE BID SUBMITTAL MUST BE ACCOMPANIED BY BACKGROUND MATERIALS AND REFERENCES FOR PROPOSED SUBCONTRACTOR(S). Proposals should include responses to the questions below and sent in according to the Submission Procedures provided above.

• The name of the person in your business who would be the official contact person for any

contractual relationship.

• Experience: A description of your businesses experience in performing the scope of services being requested by CESC.

• Statement of Work: Include a management plan for the work. Describe the level of work to be performed to meet the Scope of Services. All aspects of the project must be completed by December 1 and payments by December 30, 2020, in order to access the CARES funds. Consideration of this requirement should be made in advancing proposal.

• Costs: Please describe ability to work cost effectively and within a budget. • Minority business, women’s business enterprises, are encouraged to apply.

Evaluation Criteria The proposals received will be evaluated based on the following criteria:

CRITERIA MAXIMUM WEIGHT Experience on Similar Projects 25 points Management Plan with clear timelines 50 points Competitive pricing (use examples of work with HVAC systems or other like work)

25 points

TOTAL 100 POINTS The successful bidder must be able to comply with the following:

PROVISION CITATION Proof of insurance and bonding General Liability Insurance (2M minimum) – name CESC, Inc. as an additional insured

Proof of Workers Compensation Insurance Recipient Termination 2 CRF Part 200 Appendix II Equal Employment Opportunity E.O. 11246 “Equal Employment Opportunity,”

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PROVISION CITATION as amended by E.O. 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and as supplemented by regulations at 41 CRF part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.”

Clean Air Act 42 U.S.C. 7401 Federal Water Pollution Control Act 33 U.S.C. 1251 Energy Efficiency 2 CRF Part 200 Appendix II Copeland “Anti-Kickback” Act 18 U.S.C. 874, and 40 U.S.C. 276C Byrd Anti-Lobbying Amendment 31 U.S.C. 1352 Debarment and Suspension Executive Orders 12549 and 12689 Recycling 2 CRF Part 200 Appendix II Davis-Bacon Act 40 U.S.C. 327-333 Rights to Inventions Made Under a Contract or Agreement

37 CFR part 401

Contractor Breach Clause 2 CFR Part 200 Appendix II

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FILTER RACK UV AIR SANITIZER

REHEAT COIL

LOADMATCH CIRCULATOR

MOUNT PIPING TO TRANSITIONDUCT WITH UNISTRUT BRACKET

LOAD MATCH TWIN TEEBALL VALVE

SD

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ENLARGED PLAN KEYNOTES

REFER TO MECHANICAL ROOM ELEVATION - THIS SHEET FORFURTHER INFORMATION REGARDING PIPING OF HW COILS ANDGENERAL DUCTING AND MOUNTING DETAILS OF AIR HANDLINGEQUIPMENT.

PIPE CONDENSATE DRAIN PIPING TO HUB DRAIN. INSULATECONDENSATE DRAIN PIPING IN MECHANICAL ROOM.

PRE-INSULATED, 2" HHWS & HHWR PIPING BELOW GRADE ROUTEDTO MECHANICAL ROOM 119 SERVED FROM BOILER B-1.

1

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PROFESSIONAL ENGINEERING llc

1600 Mill Street Tallahassee, FL 32310p.850.222.5683 f.850.222.1677

MODERN

Jeremy C. Parker, PE FL 70639Date_________________________

FLOOR PLAN A - HVACSCALE: 1/8" = 1'-0"

1

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FLOOR PLAN A - HVAC

ENLARGED MECHANICAL ROOM LAYOUT- PLAN -ASCALE: 1/4" = 1'-0"

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4

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14"Ø

14"Ø

14"Ø

12x12

12x12

T

UP TOROOF

UP TOROOF

UP TOROOF

UP TOROOF

14"Ø

14"Ø

FD

FD

FD8"Ø

FD

AH-9 AH-11

(ON ROOF ABOVE)

FD

1

55A

14"Ø TRANSFER DUCT

FD

-B

-B

1

2 3 4 5

1

1

1

1

26'-0"

DHWB-1

B-1

ST-1

AHU-6

FD

AH-7

HHWP-1A

S-1

ET-1FD

3M1.2

VSD-1

COMBUSTION AIR LOUVER -RUSKIN ELF6375-DFL, 36X24,MINIMUM FREE AREA 3.11-SF.MOUNT LOUVER WITHIN 12" FROMTOP OF SPACE.

COMBUSTION AIR LOUVER - RUSKINELF6375-DFL, 24X36, MINIMUM FREEAREA 2.92-SF. MOUNT LOUVERWITHIN 12" FROM FLOOR.

PROVIDE EMERGENCY GAS SHUT-OFFVALVE. NORMALLY CLOSED WITHELECTRICALLY ACTUATED SOLENOIDVALVE, 120v/1ph. BASIS OF DESIGNPARKER VALVE OR APPROVED EQUAL.

PROVIDE GAS BURNER EXTERIOR EMERGENCYSHUTOFF SWITCH MOUNTED 48" AFF. BASISOF DESIGN FIROMATIC OR APPROVED EQUAL.ONE SWITCH FOR BOTH SOLENOID VALVES

1

1

M1.2

1

M1.2

2

DHWB-1

ST-1

HHWP-1

AS

-1

ET-1M

A

C

H

DOMESTIC HOTWATER STORAGE

TANK (BY PLUMBINGCONTRACTOR)

B-1

1

1

2

HH

WR

FR

OM

ME

N'S

WIN

G

HHWR FROM WOMEN'S WING

HHWS TO WOMEN'S WING

HHWR FROM WOMEN'S MEN'S WING

MECHANICAL ROOM SECTION KEYNOTES

THE MECHANICAL CONTRACTOR SHALL RUN CPVC FLUEVENT SIZED PER BOILER AND DOMESTIC HOT WATERBOILER MANUFACTURER'S INSTALLATION INSTRUCTIONS.

ALL INSULATION IN MECHANICAL ROOM SHALL HAVE PVCJACKET.

1

2

HHWR FROM WOMEN'S MEN'S WING

KEY NOTES

PROVIDE PERMANENT NOTICE ON WALL ADJACENT TOEACH DRYER VENT CONNECTION THAT INDICATES THELENGTH OF EACH RUN AND NUMBER OF ELBOWS INTHE DRYER VENT SYSTEM FOR THAT DRYER.

PROVIDE PERMANENT NOTICE ON WALL ADJACENT TODRYER VENT DISCHARGE THAT READS "THIS DRYEREXHAUST SYSTEM IS EQUIPPED WITH A REMOTELYLOCATED BOOSTER FAN".

DRYER VENT DUCT SHALL BE CONSTRUCTED OFMINIMUM 26GA METAL.

TERMINATE WITH WALL CAP AND BACKDRAFT DAMPER.

PROVIDE ACCESS PANELS AS NECESSARY FOR DRYERFANS.

1

2

3

4

51

PROFESSIONAL ENGINEERING llc

1600 Mill Street Tallahassee, FL 32310p.850.222.5683 f.850.222.1677

MODERN

Jeremy C. Parker, PE FL 70639Date_________________________

FLOOR PLAN B - HVACSCALE: 1/8" = 1'-0"

1

M1.2

M1.2

FLOOR PLAN B - HVAC

ENLARGED MECHANICAL ROOM PLAN - HVACSCALE: 1/4" = 1'-0"

2

M1.2

KEY PLANBOILER ELEVATION & PIPINGSCALE: 3/8" = 1'-0"

3

M1.2

200A

250A 250A 250A

200A250A 250A 250A

280A

280A

280A 280A 280A 280A

280A 280A 290A 290A 290A 290

A

A

350A 350A 350A

350A350A350A

140A

200A 200A

100

80A

80A

275A80A

80A

80A

80

80A

200A

65B

65B

65B

65B

65B

65B

205B

50A

8"Ø

8"Ø

6"Ø

6"Ø18"Ø 16"Ø 14"Ø 12"Ø

8"Ø

8"Ø

8"Ø

8"Ø

8"Ø

8"Ø

10"Ø

10"Ø

10"Ø

10"Ø

10"Ø

10"Ø

10"Ø

10"Ø

10"Ø

10"Ø

20"Ø 18"Ø 16"Ø 12"Ø

100A

140A

140A

100A

100A 10"Ø

10"Ø

8"Ø

8"Ø

6"Ø 6"Ø

12"Ø

12"Ø

8"Ø

140A

10"Ø

8"Ø

100A

180A

8"Ø

1500B

2650B

18"Ø

2100B

210A

210A

130B330B

140E140D

16"Ø12"Ø

10"Ø

10"Ø

10"Ø

10"Ø

10"Ø

10"Ø

8"Ø

8"Ø

8"Ø

12"Ø

50C

50C

50C

50C

RTU-5

300A

200A

AHU-6

RTU-4

M1.22

36x1

4

36x1

4

270

10"Ø

14"Ø

10"Ø

34x1

410"Ø

10"Ø

1155B48X24

B48X24

350A

350A1155

350A

350A

350A

OAU-2

65B

50A

50A

110A

275A

65B

C

535B270

50C

70C

70C10"Ø

200D

10"Ø8"Ø

20x18

32x10

8"Ø

8"Ø

8"Ø

24X10

8"Ø

8"Ø

10"Ø

20x18

16x22

8"Ø

8"Ø

6"Ø

6"Ø

12"Ø

10"Ø

6"Ø 8"Ø

6"Ø6"Ø

50

6"Ø

6"Ø6"Ø

6"Ø

8"Ø

6"Ø

6"Ø10"Ø

36x14

18"Ø

300D

300D

300D

6"Ø

16x2010"Ø

6"Ø

6"Ø

16"Ø

16"Ø

14"Ø

10"Ø

6"Ø

6"Ø

6"Ø

6"Ø

6"Ø

10"Ø

10"Ø

6"Ø

6"Ø

6"Ø

10"Ø

8"Ø

6"Ø

8"Ø

48x24

48x24

48x24

6"Ø

50A

8"Ø

140A

50C50C

C

50C

50C

50C50C

50C

50C

50C

50C

200C

50C

200C

M1.3

4

60C

C 50

C 50

8"Ø

165B1380B48x24

16"Ø

10"Ø

8"Ø

100A

FD

FD

FD

FD

FD

FD

FD

FD

FD

AH-10AH-8

AH-7

20"Ø

30x1

6

18"Ø

16"Ø

16"Ø

10"Ø

16"Ø

48x24

12"Ø

10"Ø12"Ø

12"Ø

1180B

FD

18"Ø12"Ø

FD

4"Ø

FD

DBF-AFD

FD

20"Ø

12"Ø

12"Ø

6"Ø

6"Ø

M1.3

3

18"Ø

8"Ø

FD

FD

4"Ø4"Ø 4"Ø4"Ø

6"Ø

4"Ø

DBF-ADBF-ADBF-ADBF-ADBF-ADBF-B

30x12

30x12

30x12

30x12

T T TT

AH-11

TS

AH-10

TS

AH-8

AH-9

TS

TAH-7

UH-1

200C24x10

32x10

24X10

32X10

FD

FD

270C

C 270A 220

220A

50

10"Ø

A

50A12x12

EF-5100C

8"Ø

10"Ø

8"Ø

8"Ø

4"Ø

10"Ø

10"Ø

6"Ø

18"Ø

18"Ø

20"Ø

8"ØUP TOROOF

DSA-2.1

DSA-2.2EF-4

EF-3

EF-A200A

55A

95

B

UP TOROOF

DSA-1.1

M

M

EF-8

95B

14"Ø

14"Ø

14"Ø

14"Ø

12x12

12x12

T

UP TOROOF

UP TOROOF

AH-9 AH-11

FD55A

14"Ø TRANSFER DUCT

FD

-B

-B

1

2 3 4 5

1

1

1

VTR

FD

AH-10

FD FD

AH-11AH-9

AH-8

16"Ø 16"Ø

18"Ø

ENLARGED PLAN KEYNOTES

REFER TO MECHANICAL ROOM ELEVATION - MEN'S WING - THISSHEET FOR FURTHER INFORMATION REGARDING PIPING OF HWCOILS AND GENERAL DUCTING AND MOUNTING DETAILS OF AIRHANDLING EQUIPMENT.

PIPE CONDENSATE DRAIN PIPING TO HUB DRAIN. INSULATECONDENSATE DRAIN PIPING IN MECHANICAL ROOM.

1

2

2 2

2

20"Ø

30X1

6

2"-HHWR

2"-HHWSRTU-4

CU-6

CU-7CU-9

CU-10

CU-11

RTU-5

OAU-2

FLUE VENT

DSCU-2

DSCU-1

CU-8

W/ RAIN CAP

M1.3

1

M1.3

3

FILTER RACK FILTER RACK

12X3

0AH-8AH-11 AH-9AH-10

16"Ø

20"Ø

30X1

6 SDSD

16X2

8

10X2

6

10X2

6

18"Ø

16"Ø

UV AIR SANITIZERUV AIR SANITIZER

SDSD

P-A

H-1

0

UV AIR SANITIZER UV AIR SANITIZER

RE

HE

AT

CO

IL

REHEAT COIL REHEAT COIL

P-A

H-1

0

P-A

H-1

0

P-A

H-1

0

KEY NOTES

PROVIDE PERMANENT NOTICE ON WALL ADJACENT TOEACH DRYER VENT CONNECTION THAT INDICATES THELENGTH OF EACH RUN AND NUMBER OF ELBOWS INTHE DRYER VENT SYSTEM FOR THAT DRYER.

PROVIDE PERMANENT NOTICE ON WALL ADJACENT TODRYER VENT DISCHARGE THAT READS "THIS DRYEREXHAUST SYSTEM IS EQUIPPED WITH A REMOTELYLOCATED BOOSTER FAN".

DRYER VENT DUCT SHALL BE CONSTRUCTED OFMINIMUM 26GA METAL.

TERMINATE WITH WALL CAP AND BACKDRAFT DAMPER.

PROVIDE ACCESS PANELS AS NECESSARY FOR DRYERFANS.

1

2

3

4

51

PROFESSIONAL ENGINEERING llc

1600 Mill Street Tallahassee, FL 32310p.850.222.5683 f.850.222.1677

MODERN

Jeremy C. Parker, PE FL 70639Date_________________________

FLOOR PLAN C - HVACSCALE: 1/8" = 1'-0"

1

M1.3

M1.3

FLOOR PLAN C - HVAC

PARTIAL ROOF EQUIPMENT LAYOUT - PLAN CSCALE: 1/4" = 1'-0"

4

M1.3

MECHANICAL ROOM ELEVATION - MEN'S WINGSCALE: 3/8" = 1'-0"

2

M1.3

KEY PLAN

ENLARGED MECHANICAL ROOM - PLAN CSCALE: 1/4" = 1'-0"

3

M1.3

13074