Certification and Recertification of Schools for ESC ......Objectives •The PEAC through the...

Certification and Recertification of Schools

for ESC Participation

About PEAC

PLEASE WATCH THE VIDEO.

Outline of Presentation

I. Rationale of Certification

II. Preparation Before, During and After the School Visit

III. Question and Answer

Rationale

DepEd encourages a system of qualityassurance of service providers through thecontinuous certification of ESC participatingschools.

The Certification Program of the PEACensures a school’s compliance with DepEdminimum standards and its readiness toparticipate in the ESC.

Objectives

• The PEAC through the National SecretariatCertification Unit is tasked to pursue thefollowing objectives:

1. To assess ESC participating schools’ extent ofcompliance with the DepEd minimum standards,and to classify or reclassify the schools as:

• Approaching Excellence in Practicing the Standard

• Exceeding the Minimum Standard

• Practicing the Minimum Standard

• Approaching the Minimum Standard

Objectives

2. To improve and strengthen the certificationprocess that encourages ESC participating schoolsto upgrade their quality.

General Principles

School-initiated and school-based

Collaborative and collegial review and judgment

General Principles

• Improvement is a continuous process.

• It must be inquiry-driven.

• Evidence from academic audits shows that student learning meets high expectations.

• It is intended to be frugal.

Closely Interrelated Units in the ESC Program

Certification Unit (CU)

Monitoring and Processing Unit

(MPU)

Training and Development

Unit (TDU)

3-Step Certification Process

SELF-ASSESSMENT CONDUCTED BY THE SCHOOL

VISIT MADE BY A TEAM OF CERTIFIERS

FOLLOW-UP PROCEDURE CARRIED OUT BY THE SCHOOL

1

2

3

Certification – for an applicant school offering 4grade levels in the JHS and has been grantedgovernment recognition

Recertification – for an ESC participating schoolthat obtained an overall rating of at least 2.0

Revisit – for an applicant or ESC participatingschool that obtained a rating of less than 2.0

Types of Evaluation Visits

Applicant School

ESC School

Accredited School

Applicant School

• Letter of Intent

• CAI

• Vision-Mission Statement

• Government Recognition

• Latest Audited Financial Statement

• SEC Registration/Updated GIS

• School Profile

• Faculty Profile (JHS)

• Class Schedule (JHS)

ESC School

• Actions Taken on previous team’s recommendations

• CAI

• Vision-Mission Statement

• Government Recognition



• School Profile


• Class Schedule (JHS)

• Certification Report*

Accredited School

• Certificate of Accreditation by FAAP (at least Level 1)



• School Profile


Requirements

Deadline for Submission of Initial Documentary Requirements

School Opening DeadlineJune LAST FRIDAY OF JULY

(July 27, 2018)

July LAST FRIDAY OF AUGUST (August 31, 2018)

August LAST FRIDAY OF SEPTEMBER (September 28, 2018)

PEAC official websitewww.peac.org.ph

DepEd official websitewww.deped.gov.ph

http://www.peac.org.ph/

http://www.deped.gov.ph/

For Applicant Schools

Ms. Rhodora Angela F. FerrerExecutive Director

Private Education Assistance Committee

5th Floor, Salamin Building197 Salcedo St., Legaspi Village

Makati City

Tel No. (02) 840-6000

Cycle for Recertification Visits

School Year Last Visited

3 Year Cycle(rating of 2.00-

2.99)

5 Year Cycle (rating of 3.00

and above)

2014-2015 2018-2019 2020-2021

2015-2016 2019-2020 2021-2022

2016-2017 2020-2021 2021-2022

PEAC Certification Process for

Applicant Schools

*Check PEAC website and read latest DepEdPolicies and Guidelines

*Submit letter of Intent and initial documents to

PEAC NS

Initial review by PEAC NS

Schedule of regional visits via PEAC website

School Visit by PEAC staff and Team of Certifiers

Final review of reports by PEAC Executive

Director

Release of Results and Recommendations

ESC Participating School

PEAC Recertification Process

*ESC Participating School acts upon Certification

Team’s Recommendations

Submit letter of Intent and Initial Documents to

PEAC NS

Initial Review and Scheduling by PEAC NS

*Notification from PEAC NS that school is due for

Recertification via website/email

School Visit by PEAC staff and Team of Certifiers

Final review of reports by PEAC Executive

Director

Release of Results and Recommendations

Recertified as an ESC Participating School

For ESC Schools

S

PEAC Certification Process for

Accredited Schools

*Check FAPE-PEAC website and Read latest

DepEd Policies and Guidelines

*Submit letter of Intent and Initial Documents to

PEAC NS

Initial Review by PEAC NS

Final review of application by PEAC Executive Director

Release of Acknowledgement from

PEAC NS

ESC Participating School

For Accredited Schools

Before the School Visit

---Initial Documentary

Requirements---

Initial Documentary Requirements

A. School Philosophy, Vision, Mission,

Goals/Objectives

B. Instructional Program

C. School Personnel: Faculty and Non-

Teaching Personnel

D. Student Services

E. Administration and Governance

F. School Budget and Finances

G. Institutional Planning and Development

1. Certification Assessment Instrument (CAI)

Weighted Average Per Area

A. Philosophy, Vision, Mission, Goals & Objectives

B. Instructional Program 9

C. School Personnel

c.1. Faculty 5

c.2. Non- Teaching Personnel 3

D. Student Services 5

E. Administration and Governance 7

F. School Budget and Finances 6

G. Institutional Planning and Development 5

General Statistical Summary

1. The Area Mean: Add all theratings divided by the number ofitems

2. The Overall Mean: Multiply eacharea mean by the respectivearea weight. Add up theseproducts and divide the sum by40, which is the total weightvalue of the various areas.

How to Compute:


Vision Statement• what the school hopes to achieve

Mission Statement• what the school does and why the

school does it

2. Vision-Mission Statement


3. Government Recognition


4. Latest Audited Financial Statements


5. SEC Registration and Updated GIS


6. School Profile


7. Faculty Profile (Junior High School)


8. Class Schedule (Junior High School)

Other Important Matters

1. Schools in High Risk Areas

2. Schools with Alternative Delivery Mode

• (ex. OHSP, MWSP etc.)

3. Schools with Adverse Findings

• (ex. Suspended, Terminated)

4. Schools undergoing Reinstatement

Before the Visit

1. Go to the PEAC website and look for the list of schools duefor Recertification Visit for School Year 2018-2019.

2. Submit two (2) sets of the initial documents to the PEAC NSif your school is due for Recertification Visit.

3. Prepare the documents needed for the visit (please refer tothe CAI where documents needed are listed after everyarea). Please ensure that the documents are: properly labeled arranged according to area updated all placed in the headquarters

IMPORTANT NOTE: WITH OR WITHOUT THESE DOCUMENTS, THESCHOOL WILL BE VISITED AS SCHEDULED.

What to do:

Before the Visit

4. The headquarters where the certifiers will stay during thevisit: It should be within or near the Junior High School classrooms

and facilities There should be privacy There is a work table

5. Please assign a private room for group interviews.

IMPORTANT NOTE: PRIOR TO THE DAY OF THE VISIT, APEAC STAFF WILL COORDINATE WITH THE SCHOOL. MAKESURE YOUR CONTACT DETAILS ARE UPDATED.

What to do:

See schedule of visit per month

Schedule of Visit

Schedule of Visit

During the School Visit


Inspection of Exhibits

Group

Interviews

Classroom Observation

Individual

Interviews

Inspection of

Facilities


1. Courtesy call to the School Head and/or JHS Principal

2. Classroom observations - learning plan should be placed on the observer’s chair

at the back of the classroom

- No more greetings (to avoid interrupting the flow of the

lesson)

3. Group Interview with selected JHS students

4. Group Interview with full-time JHS faculty

5. Individual interviews with key people in the school

6. Ocular visit to the different JHS facilities

7. Wrap-up

8. Departure

Exhibits

A. School Philosophy, Vision, Mission, Goals/Objectives

School Catalogue/Prospectus: Brief History

Vision-Mission Statement

School Policy & Administrative Manual

Articles of Incorporation & By-Laws

DepEd Recognition Certificate

Perception Survey of Students & Parents on the School’s PVMGO

Joint Statement of the Stakeholders’ Shared Vision of the School

Exhibits

B. Instructional Program

School Curriculum Learning Guides/Syllabi

Inventory List of Instructional Strategies

Minutes of Meetings on Articulation among Subject and Grade Level Teachers

Students Academic Achievement and Performance

Sample Test Questions

List of Textbooks per Subject/Level

List of Instructional Materials

List of Human and Community Resources used in Class

List of Instructional Technologies and Materials

Evaluation Sheet for Classroom Observation

Exhibits

C. School Personnel

Faculty 201 Files

Teaching loads of Faculty

Job Descriptions of School Personnel

Class List (list of JHS students)

List of professional organizations affiliated with

List of Seminars/Professional Trainings attended by teachers

Minutes of Faculty Articulations/Meetings

Personnel Evaluation Performance Report

Supervisory Plan

Faculty Development Program

Personnel Handbook

Exhibits

D. Student Services

Enrolment Policy

Enrolment Data

Chart for the past 3 years

Policy on retention and promotion of students

Report on Parents' Assemblies

List of Medical Personnel

List of Medical Supplies/Equipment

Medical and Dental records of students

Guidance Development Plan/Homeroom and Guidance Program

Report on Guidance and Counseling Services

Students' Cumulative Folders

Samples of guidance tests given to students

Exhibits

D. Student Services

List of required library holdings (past 3 years)

Statistics on the use of the library

Library acquisition program

School Discipline Policy

Campus and Security Guidelines

Student Handbook

List and schedule of co-curricular and extra-curricular activities

List and schedule of Social Action Activities

School Canteen and Supply concessionaire's contract

Health Certificate of Canteen Personnel

Exhibits

E. Administration and Governance

SEC Report/Annual GIS Report

Government Recognition

File copy of the Minutes of School Board Meetings

Benefits granted by school

Parents Manual

Organizational Chart

School's Outreach Activities

Socio-Economic Profile of the Community

Administrative/Faculty/Personnel Manuals

Manual of School Procedures and Policies

Inventory list of Administrative Files and Records

Copy of Notarized Employment Contracts

Exhibits

F. School Budget and Finances

Annual Budget Proposal

Budget Performance Reports

School Income and Expenses Statement (past 3 years)

Audited Financial Statement

List and Amounts of Grants, Gifts and Donations (past 3 years)

Copy of DepEd-approved Tuition, Miscellaneous and other fees

Exhibits

G. Institutional Planning and Development

Performance Indicators (past 3 years)

School Statistical Data and duly-accomplished BEIS

School Improvement Plan with budget allocations

Report on the Implementation and Evaluation of the SIP (Annual Operational Plan)

After the School Visit

After the Visit

What to do:

1. Secure all documents.

2. Wait for the result of the visit. Re/certification reports will be released two (2) to three (3) months after the visit.

3. Study and implement the recommendations given by the certification team.

IMPORTANT NOTE: THERE SHOULD ALWAYS BE A FORMAL TURN-OVER OF ALLSCHOOL DOCUMENTS IF THERE IS A CHANGE IN THE LINE-UP OF ADMINISTRATORS.

Results and Recommendations

If the rating is 2.00-2.99 or “Within Standards” the school will be visited after 3 years

If the rating is 3.00-4.00 or “Above Standards” the school will be visited after 5 years and will have incentive slots.

*effective SY 2013-2014 onwards

Page 1 - RATINGS

Weights

Weights

• Implemented = 1

• Partially Implemented = 0.50

• Not Implemented = 0

*Add all the ratings of extent ofimplementation divided by the number ofrecommendations

How to Compute for Actions Taken on the Previous Team’s Recommendations:

Results and Recommendations

Page 2 – Best Features/Recommendations

Certification Revisit

An applicant school that fails the Certification may reapply in the next school year following the last certification visit, provided it has addressed or complied with the recommendations of the Certification Team.

The school shoulders all the expenses for the revisit.

An applicant JHS that fails two consecutive visits may only reapply three school years after the last certification.

What to do:

Recertification Revisit

An ESC participating Regular JHS that failsrecertification may apply for a recertification revisitafter the school has complied with therecommendations of the previous recertificationresult. (within one school year)

The ESC participating Regular JHS shall shoulder allthe expenses for the revisit.

In the event an ESC participating Regular JHS fails therecertification revisit (failed twice), it shall beterminated from participating in the ESC programand shall only be allowed to graduate all theirremaining ESC grantees. The school may reapply inthe program as an applicant JHS after all their ESCgrantees have completed Grade 10.

Question and Answer

Thank you for listening!See you in SY 2018-2019

Certification and Recertification of Schools for ESC ......Objectives •The PEAC through the...

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