Certification Acceptance Manual 2019-12-30آ  Intent and Purpose of the Certification Acceptance...

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Transcript of Certification Acceptance Manual 2019-12-30آ  Intent and Purpose of the Certification Acceptance...

  • ADOT

    CERTIFICATION ACCEPTANCE MANUAL

    June 2019

    THE MANUAL WILL BE UPDATED FOR RULES AND PROCEDURE CHANGES ANNUALLY. FOR MANUAL UPDATE REQUESTS, PLEASE VISIT:

    https://www.azdot.gov/business/programs-and-partnerships/local-public-agency/one-stop-shop/certification- acceptance

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    Contents

    ACRONYMS .......................................................................................................................................4

    100.00 GENERAL ADMINISTRATION .................................................................. 6 CERTIFICATION ACCEPTANCE .............................................................................................................6

    Intent and Purpose of the Certification Acceptance Manual ................................................................... 7 Scope of the Certification Acceptance Manual ......................................................................................... 7 Project Development and Delivery Program ............................................................................................ 7 Designated Personnel ............................................................................................................................... 8 Communication Protocol .......................................................................................................................... 8

    Program Issue Resolution ...................................................................................................................... 9 Project Issue Resolution ......................................................................................................................... 9

    FINANCIAL ADMINISTRATION .......................................................................................................... 10 Mandatory Disclosures and Conflict of Interest ..................................................................................... 10 Reimbursement ....................................................................................................................................... 10 Inactive Projects ...................................................................................................................................... 10 Period of Performance ............................................................................................................................ 11

    CONTRACT ADMINISTRATION .......................................................................................................... 12 Intergovernmental Agreements (IGAs) ................................................................................................... 12 Claims ...................................................................................................................................................... 12 Termination of a Contract ....................................................................................................................... 12 Equal Employment Opportunity ............................................................................................................. 13 Disadvantaged Business Enterprise ........................................................................................................ 13 On the Job Training ................................................................................................................................. 14

    PROJECT INSPECTIONS AND PROGRAM EVALUATION ....................................................................... 15 Annual Reporting .................................................................................................................................... 15 Single Audits ............................................................................................................................................ 15 Independent Project Reviews ................................................................................................................. 15 Records Retention ................................................................................................................................... 15 Corrective Action ..................................................................................................................................... 16

    200.00 PROJECT DEVELOPMENT PROCESS ...................................................... 17 PROJECT DEVELOPMENT PROCESS ILLUSTRATED .............................................................................. 17 PLANNING/PROGRAMMING ............................................................................................................ 18

    Pre-planning ............................................................................................................................................ 18 Eligibility .................................................................................................................................................. 18 Programming ........................................................................................................................................... 18

    PROJECT INITIATION ........................................................................................................................ 19 ADOT Project Development Administration (PDA) Fees ......................................................................... 19

    DEVELOPMENT/DESIGN ................................................................................................................... 21 Authorization........................................................................................................................................... 21 Design Financial Administration .............................................................................................................. 21 Procurement of an Engineering or Design-related Services Consultant ................................................. 21 Design Advertisement ............................................................................................................................. 22 Project Meetings ..................................................................................................................................... 22

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    Scoping Document .................................................................................................................................. 22 Scoping Changes ...................................................................................................................................... 23 Design Phases .......................................................................................................................................... 23 Design Criteria ......................................................................................................................................... 23

    NHS Projects ........................................................................................................................................ 23 Non-NHS Projects ................................................................................................................................ 23

    Design Exceptions ................................................................................................................................... 23 NHS Routes .......................................................................................................................................... 24 Non-NHS Routes (Local Roadway)....................................................................................................... 24 Non-NHS Routes (State Roadway) ...................................................................................................... 25

    Materials and Pavement Design Guidelines ........................................................................................... 25 Proprietary Items .................................................................................................................................... 25

    Certification of a Proprietary Item ...................................................................................................... 25 Proprietary Item Public Interest Finding .............................................................................................. 26 Experimental Product .......................................................................................................................... 26

    Buy America ............................................................................................................................................ 27 Plans, Specifications, and Estimates (PS&E)............................................................................................ 27

    ENVIRONMENTAL ............................................................................................................................ 29 Initiation .................................................................................................................................................. 29 NEPA Review Process .............................................................................................................................. 29 Environmental Commitments ................................................................................................................. 30

    RIGHT-OF-WAY ................................................................................................................................ 31 UTILITIES AND RAILROADS .............................................................................................................