Certificate Programs

An ACEware Webinar

. . . And Student Manager

Certificate Tracking Agenda

• Certificate – a Definition

• Certificate Examples

• Certificate Tracking Challenges

• Tools for Handling the Challenge– Course Grouping Codes– Name Interest Codes– Using Prerequisites– Special Reporting Functions

Certificate Tracking Basics

Certificate Program Definition

Where a person must complete multiple classes (by count of courses, or by # of Hours/CEU’s/Credits earned) in order to receive a “Certificate”

• Can be <N> courses out of <N>

• Can be <N> courses out of MANY

• Can be <N> courses out of Group A and

<X> courses out of Group B

• Courses are generally ALSO available for Open Enrollment

Certificate Variations• Initial Application/Registration

– Does student need to “Apply” for the program?– Is there a Fee to be “in the program”?

• Criteria for Completion– One Tier ( N out of AA courses )?– Two Tier (N out of AA courses AND Y out of BB

Courses)• Based on Count of classes taken or Hours/CEU’s?

• Tracking the “Graduate”– Assign them a Interest Code ( indicating Grad

Status)– Register them in a “capstone” course?

Certificate Challenges• Initial Application/Registration

– Does student need to “Apply” for the program?– Is there a Fee to be “in the program”?

• Criteria for Completion– One Tier ( N out of AA courses )?– Two Tier (N out of AA courses AND Y out of BB

Courses)• Based on Count of classes taken or Hours/CEU’s?

• Tracking the “Graduate”– Assign them a Interest Code ( indicating Grad

Status)– Register them in a “capstone” course?

Attention ! ! !

• These new functions are ONLY available in the current version !

You MUST be running the current Version( 7.1.B0061 )

Course Grouping Codes

Grouping Codes

Course Grouping

Codes are Key to Certificates

Grouping Codes

Grouping Codes

Grouping Codes

To display on the webor not to display on the web?

That is the question!

Name Interest Codes

Interest Codes

Prerequisites

…. May or May Not be a factor…

Prerequisites

Prerequisites

Specialized Reporting Functions

Interest Code Functions

ADDINT – Tells you if the students has a specific interest code, and/or the date it was added

STAMPINT – Search for participants from a specific course (or group of courses) and place a new Interest Code on their name

FINDINT – Query Interest Code from the Registration area

Grouping Code Functions

FINDGRP – Allows you to query for Grouping Code in any reporting area (that can give you a Course #)

Certificate Functions

HASCLASS – When reporting a list of Students, returns True/False if a student has taken a particular course

GRADREPT – Returns to a report the sum of credits, hours, or ceu’s an individual has earned (within a group of classes)

Certificate Functions

GRADSPEC – Lists individuals who have taken a specific # of courses (used when certificate requires a specific list of classes)

GRADSPEC2 – Lists individuals who have taken a specific # of courses out of one group and a (perhaps different) # of classes from a separate group ( For two tier certificate programs)

Certificate Functions

GRADCRED – Shows individuals who have completed a specific # of credits, hours or ceu’s,

GRADCRED2 – Extension of GRADCRED. Can set two different, required minimum # of classes in two areas. ( for two tier programs)

Want more??

www.aceware.com/Resources/SM/Help/

Check out the SM HELP on the web..

Questions• What else do you need/want to know..

Next Webinar: Catalog Builder and Student Manager October 27th, 10 am CDT