Centre for Genetic Resources, the Netherlands Chris Kik, CGN, Wageningen, the Netherlands LEAFY...

Centre for Genetic Resources, the Netherlands

Chris Kik, CGN, Wageningen, the Netherlands

LEAFY VEGETABLESWP5 Coordination


Outline

What has happened this project year first annual progress report go / no go project communication

Milestones & deliverables year 2 Future planning

preparation second annual progress report other issues


What has happened this year?

A lot !!


First annual Leafy Veg progress report

Writing technical and financial reports Technical reporting was relatively easy Financial reporting took considerable time for the

partners’ administrations Submitted mid March 2008 to the Commission

(March 1 deadline)

Go/no go of the project: on the basis of our experiences by March 2008 we

decided to continue. Only Michaele Cerne (USOFA, Slovenia) decided to stop.


First annual Leafy Veg progress report

Comments Commission on reports Technical report: a few rather detailed

questions. It took some months before reaching a satisfactorily outcome with the Commission.

Financial report: more comments from the Commission. However these problems could be solved rather quickly after the technical report was accepted by the Commission.

Reimbursement: end of September 2008


Communication

With Leafy Veg partners Internal website (e-reports, etc) WP meeting (hosted by Arche Noah)

With general audience External website Few other platforms (generally little

dissemination this year)


Communication

With Commission Annual progress report: priority was given to reporting by

the Commission Other administrative and financial beyond the annual

reporting activities were not taken into account, also not after telephone calls:

• the need for a new contract (NGB -> NordGen; USOFA out of the project and KIS is taking over budget and responsibilities of USOFA; 10% ceiling rule has been violated in the ‘other cost’ item)

• e-mails concerning financial amendments are not answered.

• reason: understaffing?


DeliverablesDeliverable dateWP5

Deliverable descriptionStatusCGN

Partnerresponsible

Year 1

D27, month 01 Start-up project meeting done P0/Pall

D28, month 03Leafy Veg website is launched on internet and active

done P0

D29, month 06 First WP coordinators meeting done P2/P0

D30, month 11 First annual project meeting done P2/P0

Year 2

D31, month 14 First annual progress report done P0/Pall

D32, month 18 Second WP coordinators meeting done P7/P0

D33, month 23 Second annual project meeting to be done P5/P0


MilestonesMilestone date Milestone description

StatusCGN

Partner responsible

Year 1

month 01

Detailed workplan of the project defined at the start -up meeting of the project (time schedules for regeneration, characterisation and evaluation will be established)

done P0/Pall

month 01 The project website will be developed done P0

month 5First WP coordinators meeting organised

done P2/P0

month 10

The second project meeting (first annual project meeting) will be organised to discuss the progress and discuss the first annual progress report

done P2/P0


Milestones

Milestone date Milestone descriptionStatusCGN

Partner responsible

Year 2

month 13First annual progress report will be finalised and submitted to the European Commission

done P0/Pall

month 17Second WP coordinators meeting organised

done P7/P0

month 22

Third project meeting (second annual project meeting) will be organised to discuss the progress and discuss the second annual progress report

to be done P5/P0


M&D conclusion

Milestones and deliverables of WP5 are all met until present.


Future planning

Second annual progress report Technical report

• WP coordinators write first draft report and send this to the partners involved in the WP (use format of first annual report (website). This is done before December 19

• WP partners comment on the draft report and send it to the WP coordinator by January 9

• WP coordinators send final WP report to the coordinator by January 16

• Coordinator prepares final report, places it on the internal LV website by January 30 and sends it to the Commission by March 1


Future planning

Second annual progress report Financial report

• All partners send by February 7 their financial report to the coordinator. Please note: in case the Commission reimbursement is higher than € 10.000 over the first and second project year an accountant certificate is needed. For the certificate text: internal website, finances, FAQs nr 31. Also for other details please study the FAQs.

• All financial paperwork should be copied: one copy remains with the partner and the other with the coordinator.

• By March 1 the financial and technical reports are sent to the Commission by the coordinator.


Future planning

Meetings: Next WP meeting: November 2009 Next annual meeting: June 2009

Annual progress reports: Writing third annual report: December onwards

E-reports: once in the 2-3 months Dissemination: ?


Wild spinach in Uzbekistan (S.

turkestanica)

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