Centralized Clinical Placement System (CCPS) Regional Health Occupations Resource Centers
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Transcript of Centralized Clinical Placement System (CCPS) Regional Health Occupations Resource Centers
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Centralized Clinical Placement SystemCentralized Clinical Placement System (CCPS)(CCPS)
Regional Health Occupations Resource CentersRegional Health Occupations Resource Centers
December 15, 2005December 15, 2005
(Put your own pictures in this area)
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Welcome
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Getting Started
• Project background• The Bay Area NRC
– Clinical Placement System– Faculty Resource Center– Clinical Simulation Centers
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Marketing and Outreach• Addressing the current needs and
building excitement among stakeholders
• Build a timeline and set goals• Ensure commitment• Tools
– Newsletters– Site Visits– Health Care Leadership Meetings
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CCPS Overview
• Data entry completed online by users
• System searches for potential clinical placement matches based on school’s inputs
• Clinical agencies accept or reject proposals online, assisted by the CCPS
• Online help resources are available
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Using CCPS for Placements
• 3 Step Process:– Schools and clinical agencies enter
data•Basic information•Schedule information
– Schools make proposals– Agencies accept/reject
• Offline conflict resolution process (outlined in CCPS Operating Manual)
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CCPS Home Pagehttp://ccps.foundationccc.org
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School Data Entry
One screen for all maintenance of basic information about:
- School
- Courses
- Cohorts
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Optional School Menus
- School Coordinators can manage access to the system for other coordinators and instructors
- Option to indicate preferred partners (helpful for searches later)
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School Cohort Schedules
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Clinical Agency Data Entry
- Hospitals must select units and create availability
- Very simple to create 24/7 unit availability
- Optional: specify unit locations
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Optional Clinical Agency Menus
-Clinical Coordinators can also manage access to the system for other coordinators and indicate preferred partners (just like schools)
- Additional option to enter summary of agreements that are in place with schools (can be used as a filter during matching)
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Clinical Agency Unit Availability
One screen to customize unit availability:
- Shifts
- Dates
- Shift Times
- Days available
- Special blackouts
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School Proposal: Find availability and request
1. Select course/cohort/schedule
2. Choose filters
3. Select hospital/unit/location and shift/days
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Agency Acceptance: Review School Proposals
1. Apply filters if desired
2. Select proposal
3. Review details and accept or reject
Grouped by clinical area and unit
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Reporting Features(no login required)
Basic lists of information available under School & Clinical Agency menus
Reports on schedules and matching available under the Reports menu
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Administrative Features
• Maintain lists of standard clinical experience options (department/unit) – System Admin only
• User maintenance• Add/remove
schools and clinical agencies
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Benefits Challenges
• Centralizes, coordinates and streamlines the process
• Standardizes a fragmented processes and creates consistency throughout the "system"
• Utilizes areas of untapped capacity
• Encourages collaboration• Increased productivity
through efficient use of existing, limited resources
• Ease of access, real-time internet portal
• “It’s not broken, why fix it?”
• Fear of losing existing placements
• Difficulty learning new system
• Initial time spent entering data
• Competing priorities• User fees• Online and offline
systems until all on board
• Scheduling conflicts– Coordinating School
calendars
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Licensing Agreement
• Nursing Resource Center– CCPS and CFRC
• $50,000 one-time start up includes:– System implementation– Initial system training– Training for onsite trainers– Organizational outreach plan– Technical support
• Annual license fee ~ $3,000/site
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Websites• Bay Area Nursing Resource Center
– www.BayAreaNRC.org
• Foundation for California Community Colleges – www.foundationccc.org
• California Institute for Nursing & Health Care– www.cinhc.org
• Gordon and Betty Moore Foundation– www.moore.org
• Betty Irene Moore Nursing link under “Initiatives”
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Contact Information• Art Chen
– VP of Government Affairs and General Counsel, FCCC– 925-287-0225, [email protected]
• Brenda Epperly– Director of Health Care Programs, FCCC– 916-325-8567, [email protected]
• KT Waxman– Program Director, CINHC– 925-735-2642, [email protected]
• Cheryl Swenson– Online Coordinator, FCCC– 916-325-8575, [email protected]