Central West JO Workshop Participantscentroc.com.au/wp-content/uploads/Central-West-Pilot-JO...The...

ORGANISATION NAME POSITION

Bathurst Regional Council Clr Gary Rush Mayor

Bathurst Regional Council Mr David Sherley General Manager

Blayney Shire Council Clr Scott Ferguson Mayor

Blayney Shire Council Ms Rebecca Ryan General Manager

Boorowa Council Clr Wendy Tuckerman Mayor

Boorowa Council Mr Anthony McMahon General Manager

Cabonne Council Clr Michael Hayes Mayor

Cabonne Council Mr Andrew Hopkins General Manager

Central Tablelands Water Clr David Somervaille Deputy Chair Person

Central Tablelands Water Mr Gavin Rhodes General Manager

CENTROC Jennifer Bennett Executive Officer

CENTROC Ms M Macpherson

CENTROC Ms K Barker

CENTROC Ms A Thomas

CENTROC Ms C Griffin

CENTROC Ms J Andrews

CENTROC Ms V Page

Cowra Shire Council Clr Bill West Mayor

Cowra Shire Council Mr Paul Devery General Manager

Cowra Shire Council/LGNSW Executive Clr Bruce Miller Councillor

Department of Primary Industries Mr Ashley Aubrey Senior Field Officer

Department of Premier & Cabinet Ms Alison Morgan Senior Regional Coordinator - Central West

Forbes Shire Council Clr Ron Penny Mayor

Forbes Shire Council Mr Brian Steffen General Manager

Forbes Shire Council/LGNSW Executive Clr Phyllis Miller Deputy Mayor

Intentus Mr John O'Malley Director

Intentus Mrs Leanne Smith Director

Lachlan Shire Council Ms Liz Collyer General Manager

Lachlan Shire Council Clr Des Manwaring Mayor

Lachlan Shire Council Clr John Medcalf Deputy Mayor

Lithgow City Council Clr Maree Statham Mayor

Lithgow City Council Clr Ray Thompson Deputy Mayor

Lithgow City Council Mr Roger Bailey General Manager

LGNSW Mr Ross Nassif Senior Industrial Officer

Mid-Western Regional Council Clr Paul Cavalier Deputy Mayor

Mid-Western Regional Council Mr Gary Bruce Manager, Statutory Planning

Mid-Western Regional Council Clr Lucy White Councillor

NSW Public WorksMr Gavin Priestley

Regional Manager - Riverina Western Region

NSW Trade & InvestmentMr Alvaro Marques

Business Development Manager, Industry,

Innovation & Investment Division

Oberon Council Clr John McMahon Mayor

Oberon Council Mr Alan Cairney General ManagerOrange City Council Mr Gary Styles General ManagerOrange City Council Clr John Davis CouncillorParkes Shire Council Clr Ken Keith MayorParkes Shire Council Mr Kent Boyd General ManagerRDACW Mr P McMillanRDACW Mr S MorrisonUpper Lachlan Shire Council Clr John Shaw MayorUpper Lachlan Shire Council Mr John Bell General Manager

Central West JO Workshop Participants

USU Mr Shane BellWBC Alliance Ms Donna Galvin CEOWeddin Shire Council Mr Glenn Carroll General ManagerYoung Shire Council Clr Stuart Freudenstein CouncillorYoung Shire Council Mr Peter Vlatko General ManagerOffice of Local Government Mr Steve Orr A/Chief Executive Office of Local Government Ms Gabe Hart Coordinator, EducationOffice of Local Government Mr Keith Baxter Manager, InnovationOffice of Local Government Ms Wendy Forrester JO Project OfficerElton Consulting Ms Rachel Trigg FacilitatorElton Consulting Mr Robert Mellor Facilitator

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Central West Pilot JO Regional Workshop Outcomes Pack

Contents 1 Joint Organisations Pilot First Interim Report ................................................................................. 2

2 Central West Pilot Joint Organisation - Draft Model .................................................................... 47

3 Central West Pilot Joint Organisation - Key comments on the Draft Model ................................ 51

4 Central West Pilot Joint Organisation - Draft Action Plan Elements ............................................ 53

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Attachment 1 - Joint Organisations Pilot First Interim Report

1 Joint Organisations Pilot First Interim Report

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Attachment 2 - Draft Model

2 Central West Pilot Joint Organisation - Draft Model

The following draft model for the Central West Pilot Joint Organisation (pilot JO) documents the outcomes of the Central West Workshop held on 27

November 2014.

It is intended that this form the basis of the pilot JO charter, which will be considered at the first meeting of the pilot JO.

Objectives and functions

1. The core functions piloted in the Central West will be:

• regional strategic planning • inter-governmental collaboration • regional leadership and advocacy.

2. The optional functions piloted in the Central West will include:

• regional service delivery • creating regional strategic capacity.

3. The pilot JO will prepare a succinct Regional Strategic Plan (RSP) which includes the regional vision and priorities. The emphasis will be on process and implementation, not on excessive documentation.

4. The RSP will draw from the Community Strategic Plans of member councils, as well as NSW Government regional plans and strategies and any other documents relevant to the region.

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Relationships and boundaries

5. The boundaries of the pilot JO will provide the strategic capacity to engage effectively, reflect a strong community of interest, and not adversely impact other councils.

6. The following councils and county councils will be members of the pilot JO:

• Bathurst Regional Council • Blayney Shire Council • Cabonne Shire Council • Cowra Shire Council • Forbes Shire Council • Lachlan Shire Council • Lithgow City Council • Mid-Western Regional Council • Oberon Council • Orange City Council • Parkes Shire Council • Weddin Shire Council • Central Tablelands Water.

7. The boundary of the councils above forms the boundary of the pilot JO.

8. The following councils will be associate members of the pilot JO:

• Boorowa Shire Council • Upper Lachlan Shire Council • Young Shire Council.

9. The pilot JO membership and boundary will not alter without strong justification

10. The DPC Regional Coordinator and pilot JO EO and Chair will attend and engage actively in each other’s meetings in an ex officio capacity.

11. Appropriately senior representatives of other councils, NSW Government agencies, Australian Government agencies, and other partners and key stakeholders will attend and engage in relevant meetings by invitation of the pilot JO.

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Entity and governing body

12. Minimum governance standards will be maintained by the pilot JO, including regular meetings.

13. The pilot JO will hold minimum of four meetings over the 12 month pilot process.

14. Each member council or county council will have two representatives on the pilot JO.

15. The pilot JO will elect its Chair.

16. The Chair of the pilot JO shall be an elected representative.

17. Representatives are authorised to make binding decisions.

18. Representatives will act in the interests of the region, rather than representing an individual local government area.

19. The pilot JO will appoint a suitably skilled Executive Officer.

20. The Executive Officer will be supported with staff and other resources.

Enabling and resourcing

21. Employees of the pilot JO will be direct employees under the Local Government Award.

22. Contributions to the pilot JO for operating costs will be made based on the CENTROC formula for core functions and user pays for optional functions.

23. Funding and grants allocated directly to councils, such as Federal Assistance Grants, will not be affected by the establishment of the pilot JO.

24. The pilot JO will determine during the pilot process the way in which additional regional funding and grants opportunities may be leveraged.

Other issues

25. The pilot JO will not impose significant red tape or cost.

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26. The pilot JO will not be a fourth tier of government.

27. CENTROC will continue to operate during the pilot process.

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Attachment 3 - Key Comments on Draft Model

3 Central West Pilot Joint Organisation - Key comments on the Draft Model The following are key comments on the Central West Pilot Joint Organisation (pilot JO) which were discussed at the Central West Workshop held on 27 November 2014. These comments support, and are to be read in conjunction with, the draft model for the pilot JO.

Objectives and functions

Regional service delivery will be part of the pilot process. Regional service delivery will be a ‘discretionary’ function.

Creating regional strategic capacity will be discussed in more detail and determined as part of a work plan. A shared understanding and meaning of ‘regional capacity’ will need to be developed.

The Regional Strategic Plan will need to have clear links to CSPs, RAPs and other regional plans.

There will need to be agreement on the transfer of existing CENTROC functions during the pilot process.

Relationships and boundaries

It will be important to agree on flexible mechanisms to work across boundaries and regions on particular issues. This may be achieved through associate membership.

Aligning regional boundaries will be difficult to achieve. It is expected that this will be achieved over time.

A mechanism needs to be developed to allow JO Chairs to meet and share ideas. This could include an annual JO conference (possibly linked to the LGNSW conference).

Entity and governing body

Membership still requires further discussion and agreement.

Strong support (but not yet consensus) for two delegates per organisation, both with voting rights.

Membership status of the weeds county council requires further discussion.

Support for the proposal that the ROC EO would act as the pilot JO Executive Officer, with additional support and resources allocated.

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Attachment 3 - Key Comments on Draft Model

CENTROC to continue to operate in parallel to the pilot JO.

Enabling and resourcing

There is a need for a dispute resolution process to deal with discretionary funding matters during the pilot.

Funding for pilot JO projects should be agreed in advance.

Resources required for the sustainable operations of the JO to be determined during the pilot.

Other issues

Additional staff and resources maybe required to support CENTROC during the pilot JO period.

Central Tablelands Water to be a full member of the pilot JO due to the existing history of successful collaboration with the ROC.

The length of time representatives can serve on the JO will need to be determined.

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Attachment 4 - Draft Action Plan Elements

4 Central West Pilot Joint Organisation - Draft Action Plan Elements The following are elements of a Draft Action Plan for the Central West Pilot Joint Organisation (pilot JO) which were discussed at the Central West Workshop held on 27 November 2014. There are overlaps and inter –relationships between actions that will be refined as the final Draft Action Plan is developed for consideration at the first meeting of the pilot JO.

Regional Strategic Planning

Actions Timing Who

Immediate Q1 2015 Q2 2015 Q3 2015 Q4 2015

Identify and clarify nature and content of Regional Strategic Plan X

Undertake audit of existing plans, policies and processes – and map it X

Collaborate with agency (DPE) on preparation of Regional Growth Plan Led by DoPE

Identify outcomes of Regional Strategic Plan (the ‘why’)

Identify the test projects and themes (e.g. agriculture, infrastructure) Led by JO

Identify key stakeholders for that project/s or theme/s

Develop methodology to test collaboration

Notes:

Take a themed approach e.g. agriculture.

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Inter-Governmental Collaboration

Actions Timing Who

Immediate Q1 2015 Q2 2015 Q3 2015 Q4 2015

JO agrees on key priority areas X

Form subcommittee/interest group portfolio for each priority X X

Form work plan for each priority, including which State agencies to engage with

X

Develop issue specific MOU or other agreement X X

Provide input to help DPC with implementation plan for RAP X X

Develop statement of values, principles and behaviours to guide intergovernmental collaboration

X X

Consider whether there is a need for an overarching intergovernmental agreement

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Regional Leadership and Advocacy

Actions Timing Who

Immediate Q1 2015 Q2 2015 Q3 2015 Q4 2015

Advocate as a region for secure infrastructure funding

JO Chair to meet with relevant Minister/s about infrastructure and seek commitments

X X

Develop MOU or other instrument for managing intergovernmental collaboration

X JO and DPC

Hold regular meetings between EO, JO and DPC Coordinator (and Chair of JO)

X X X X X

Develop a Communication Plan for communicating with community, agencies etc.

X

Implement actions from Communication Plan X X X X

Test MOU and refine if needed

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Governance, Resourcing and Administration

Actions Timing Who

Immediate Q1 2015 Q2 2015 Q3 2015 Q4 2015

Establish pilot JO as project of CENTROC (with same governance etc.) X X

Develop proposed charter/ policy manual for JO X X

Develop report on proposed resourcing X X

Mechanism for testing of areas across pilots X X X

Undertake quarterly review of operations X X X X

Prepare transition plan of ROC to JO X

Consideration insurance ramifications X X X X

Consider ramifications for existing alliances X

Consider what statutory reporting requirements of JO might be appropriate X Auditors

Recommendations to Minister for preferred model X X

Develop MOU with OLG regarding expenditure of pilot funding X X

Consider where JO should have an Executive group (separate to EO) – or portfolios, or other sub structure

X X

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Evaluation

Actions Timing Who

Immediate Q1 2015 Q2 2015 Q3 2015 Q4 2015

Consider each area’s tasks, actions and plans to develop metrics X

Use any relevant metrics from existing ROC X

Have resourcing and measurement identified for each action

Take metrics to whole group

Report quarterly, using traffic light approach X X X

Refine metrics at key stages

Report on measures at the end X

Feedback loop X X X X X

Notes:

Need feedback loop in evaluation process – review and refine repeatedly.

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