Central Services Coordinator - Gordon State College · The Central Services Coordinator assigns...

Central Services Coordinator CS/1 Central Services

JOB SUMMARY

This position is responsible for supervising and coordinating the ordering, receiving, storing, inventorying, issuing and shipping of materials.

MAJOR DUTIES

• Advises employees on the care and preservation of items received, stored and shipped; advises employees on methods and use of equipment in handling, storing and shipping goods.

• Supervises the upkeep and maintenance of the inventory tracking system. • Plans the layout of stockroom, warehouse or other storage area. • Reviews records and recommends remedial actions for non-issuable or excess stock. • Reviews records for accuracy and compliance with established policies and procedures and to determine

adequacy of stock levels. • Schedules periodic inventory counts. • Determines work procedures and policies; prepares work schedules and expedites workflow. • Resolves customer complaints. • Checks all buildings and facilities quarterly for environmental issues, including the improper storage of

chemicals. • Supervises the distribution of campus mail. • Maintains assigned budgets. • Prepares requisitions for postage, supplies and equipment maintenance. • Performs related duties as assigned.

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of warehouse management best practices. • Knowledge of inventory management principles. • Knowledge of college purchasing policies and procedures. • Knowledge of relevant state and federal regulations. • Knowledge of safe work practices and procedures. • Knowledge of college policies and procedures. • Skill in the supervision of personnel. • Skill in the use of computers and job-related software programs. • Skill in the maintenance of computerized databases. • Skill in oral and written communication.

SUPERVISORY CONTROLS

The Facilities Director assigns work in terms of very general instructions. The supervisor spot-checks completed work for compliance with procedures and the nature and propriety of the final results.

Central Services Coordinator, Central Services

GUIDELINES

Guidelines include product specifications, Board of Regents guidelines, and college policies and procedures. These guidelines require judgment, selection and interpretation in application.

COMPLEXITY/SCOPE OF WORK

• The work consists of varied management, supervisory, and technical duties. The variety of items to be

inventoried contributes to the complexity of the position. • The purpose of this position is to supervise the college’s central stores and inventory operations. Success in

this position ensures the availability of materials and supplies in support of college operations.

CONTACTS

• Contacts are typically with co-workers, other college personnel, faculty, staff, students, vendors, and members of the general public.

• Contacts are typically to give or exchange information, to resolve problems, to provide services, or to motivate or influence persons.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing,

stooping, walking, bending or crouching. The employee frequently lifts light and heavy objects. • The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

This position has direct supervision over Inventory Control Assistant (1) and Copy and Mailroom Assistant (1).

MINIMUM QUALIFICATIONS

• Knowledge and level of competency commonly associated with the completion of an associate’s degree. • Experience sufficient to thoroughly understand the work of subordinate positions to be able to answer

questions and resolve problems, usually associated with three years experience or service.

Inventory Control Assistant CS/2 Central Services

JOB SUMMARY

This position performs duties related to the management of the college’s supply inventory.

MAJOR DUTIES

• Processes new property and equipment in the inventory system; identifies and records new capital items. • Inspects shipments for damaged items, accuracy, and quality; signs for shipments received; compares

delivery receipts with purchase orders; records items received on inventory cards. • Issues materials, supplies and equipment on request and keeps appropriate records; checks in returned

items; weighs and measures stock items. • Crates, marks, stencils, and prepares outgoing shipments; loads materials, supplies, tools, and equipment on

trucks and cars; delivers and receives supply items. • Maintains a perpetual inventory of stock as it is received and issued; writes requests for requisitions for

replenishment of stock; places items on shelves; takes periodic inventories of stock. • Keeps the storeroom and premises clean and disposes of rubbish. • Performs clerical tasks. • Participates in the taking of physical inventories of college property and equipment; prepares related reports;

ensures that all inventory items are accounted for; conducts searches for lost items. • Investigates new purchases and additions and determines whether item is of a capital nature; ensures that

capital items are identified and recorded. • Maintains inventory files and records. • Performs related duties as assigned.


• Knowledge of warehouse management best practices. • Knowledge of inventory management principles. • Knowledge of college purchasing policies and procedures. • Knowledge of relevant state and federal regulations. • Knowledge of safe work practices and procedures. • Knowledge of college policies and procedures. • Skill in the use of computers and job-related software programs. • Skill in the maintenance of computerized databases. • Skill in oral and written communication.


The Central Services Coordinator assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES

Guidelines include product specifications and college policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.

Inventory Control Assistant, Central Services Page 2


• The work consists of related specialized duties. The variety of items to be inventoried contributes to the

complexity of the position. • The purpose of this position is to provide specialized support for the college’s central stores and inventory

operations. Success in this position ensures the availability of materials and supplies in support of college operations.

CONTACTS

• Contacts are typically with co-workers, other college personnel, faculty, staff, students, vendors, and members of the general public.

• Contacts are typically to give or exchange information, to resolve problems, or to provide services.


• The work is typically performed while intermittently sitting, standing, stooping, walking, bending or crouching. The employee frequently lifts light and heavy objects.

• The work is typically performed in an office, stockroom or warehouse.


None.


• Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent.

• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one year.

Copy and Mailroom Assistant CS/3 Central Services

JOB SUMMARY

This position performs specialized duties in the processing of campus mail and in the completion of printing services.

MAJOR DUTIES

• Weighs mail and determines cost. • Processes registered mail. • Provides information to customers concerning post office rules and regulations. • Operates postage meter and other related equipment. • Processes outgoing mail. • Sorts incoming and inter-office mail. • Forwards and/or returns mail for inactive faculty, staff and students. • Performs various print, copy, laminating and binding duties. • Issues and maintains documentation on student mailboxes; enters campus mailbox numbers in Banner. • Creates computer-generated publications, including brochures and flyers, for campus departments. • Requisitions materials and supplies for mailroom operations. • Prepares monthly reports of postage expenditures and copy jobs. • Requests equipment repairs; maintains related records, • Performs routine clerical duties. • Performs related duties as assigned.


• Knowledge of postal regulations. • Knowledge of computers and job related software programs. • Knowledge of document design principles. • Skill in the operation of a postage meter. • Skill in the operation of copiers. • Skill in decision making and problem solving. • Skill in communicating with others.


The Central Stores and Inventory Supervisor assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES

Guidelines include the US Postal Service Guide for University Mail Service Centers and college policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.

Copy and Mailroom Assistant, Central Services Page 2


• The work consists of related specialized duties. Frequent interruptions contribute to the complexity of the position.

• The purpose of this position is to provide specialized support for the copy and mail room operations. Success in this position contributes to the efficiency and effectiveness of those operations.

CONTACTS

• Contacts are typically with co-workers, other college personnel, faculty, staff, students, postal workers and other delivery personnel, and members of the general public.

• Contacts are typically to give or exchange information, to resolve problems, or to provide services.


• The work is typically performed while intermittently sitting, standing, or stooping. • The work is typically performed in an mailroom.


None.


• Ability to read, write and perform mathematical calculations at a level commonly associated with the

completion of high school or equivalent. • Sufficient experience to understand the basic principles relevant to the major duties of the position, usually

associated with the completion of an apprenticeship/internship or having had a similar position for one year.

Director of Facilities FAC/1 Facilities

JOB SUMMARY

This position is responsible for managing all aspects of the college’s physical plant operations, including construction, building maintenance, custodial maintenance, grounds maintenance, mail room, central receiving, and safety management.

MAJOR DUTIES

• Provides management, supervision and professional direction to a comprehensive facilities organization; directs facilities master planning, space utilization, architectural and engineering services, and construction management; directs facilities maintenance, repair and operations activities, including renovations, utilities distribution, custodial and grounds maintenance services, and emergency response services for facilities.

• Develops and recommends policies, planning guidelines and procedures for the development of the college’s annual major repair and renovation and capital program; manages the program throughout the process of development, approval and implementation; works with service providers; negotiates and approves contracts.

• Develops, implements and recommends policies and procedures for facilities management, maintenance and operations

• Develops annual budget proposals; manages approved budgets; tracks spending. • Analyzes problems, troubleshoots, and identifies alternative solutions. • Represents the college to the Board of Regents and to local, state and federal governments on matters

related to facilities and facilities planning. • Manages new construction and renovation processes; develops preliminary budgets and construction time

frames; directs the selection, awarding, administration and construction of all capital projects and major repair and renovation projects.

• Coordinates the review process for plans and specifications developed by consultants. • Advises the Vice President of Finance and Administration on the progress of all renovations, modifications

and capital projects. • Performs related duties.


• Knowledge of facilities operations, maintenance and management principles and practices. • Knowledge of budget development and management principles. • Knowledge of current trends and best practices in higher education and their impact on facilities

management. • Knowledge of facilities planning, design, and construction. • Knowledge of utilities operation and management. • Knowledge of supervisory principles and practices. • Skill in the delegation of responsibility and authority. • Skill in the operation of computers and job related software programs. • Skill in decision making and problem solving. • Skill in interpersonal relations and in dealing with the public. • Skill in oral and written communication.

Facilities Director, Facilities Page 2


The Vice President for Finance and Administration assigns work in terms of department goals and objectives. The supervisor reviews work through conferences, reports, and observation of department activities.

GUIDELINES

Guidelines include the Board of Regents construction manual; Georgia Department of Administrative Services policies and procedures; local, state and national building codes; and college policies and procedures. These guidelines require judgment, selection and interpretation in application. This position develops department guidelines.


• The work consists of varied management and supervisory duties. The variety of operations to be managed

contributes to the complexity of the position. • The purpose of this position is to direct the college’s facilities maintenance, operations, planning, design and

construction operations. Success in this position results in the provision of safe, attractive, and efficient facilities for all college operations.

CONTACTS

• Contacts are typically with co-workers, other college employees, Board of Regents representatives, architects, engineers, contractors, vendors, and members of the general public.

• Contacts are typically to provide services; to give or exchange information; to resolve problems; to motivate or influence persons; or to justify, defend or negotiate matters.


• The work is typically performed while intermittently standing, bending, crouching, stooping or walking. The

employee occasionally lifts light and heavy objects, distinguishes between shades of color, and utilizes the sense of smell.

• The work is typically performed in an office, stockroom, warehouse and outdoors, occasionally in cold or inclement weather. The employee may be exposed to noise, dust, dirt, grease, machinery with moving parts, contagious or infectious diseases, or irritating chemicals. Work requires the use of protective devices such as masks, goggles, gloves, etc.


This position has direct supervision over Assistant Facilities Director (1), Building Maintenance Supervisor (1), Grounds Maintenance Supervisor (1), Custodial Supervisor (1), Facilities Coordinator (1), and Central Services Coordinator (1).


• Knowledge and level of competency commonly associated with the completion of a baccalaureate degree in a

course of study related to the occupational field. • Experience sufficient to thoroughly understand the diverse objectives and functions of the subunits in the

division/department in order to direct and coordinate work within the division/department, usually interpreted to require three to five years of related experience.

Assistant Facilities Director FAC/2 Facilities

JOB SUMMARY

This position is responsible for assisting in managing the college’s physical plant operations, including construction, building maintenance, custodial maintenance, grounds maintenance, mail room, central receiving, and safety management.

MAJOR DUTIES

• Plans and directs day-to-day department operations. • Analyzes problems and system failures; develops and implements corrective actions. • Oversees the computerized maintenance management system. • Develops, maintains and organizes building, utilities and vehicle records. • Develops construction and equipment specifications. • Serves as project manager for assigned campus construction projects. • Compiles and transmits detailed reports on facilities assets and operations. • Researches, develops and maintains campus maps, plans and specifications. • Manages the campus vehicle fleet. • Ensures compliance with relevant federal, state and local codes. • Ensures the proper operation of campus life safety systems. • Develops and supervises service contracts for building services. • Trains users of facilities-specific IT systems. • Oversees department information management software systems. • Monitors, reviews and implements energy management systems. • Assists in establishing and implementing a preventive maintenance program. • Responds to after-hours emergencies as needed. • Performs related duties.


• Knowledge of facilities operations, maintenance and management principles and practices. • Knowledge of current trends and best practices in higher education and their impact on facilities

management. • Knowledge of facilities planning, design, and construction. • Knowledge of utilities operation and management. • Knowledge of supervisory principles and practices. • Skill in the delegation of responsibility and authority. • Skill in the operation of computers and job related software programs. • Skill in decision making and problem solving. • Skill in interpersonal relations and in dealing with the public. • Skill in oral and written communication.


The Facilities Director assigns work in terms of department goals and objectives. The supervisor reviews work through conferences, reports, and observation of department activities.

Assistant Facilities Director, Facilities Page 2

GUIDELINES

Guidelines include the Board of Regents construction manual; Georgia Department of Administrative Services policies and procedures; local, state and national building codes; and college policies and procedures. These guidelines require judgment, selection and interpretation in application.


• The work consists of varied management and supervisory duties. The variety of operations to be managed

contributes to the complexity of the position. • The purpose of this position is to assist in directing the college’s facilities maintenance, operations, planning,

design and construction operations. Success in this position results in the provision of safe, attractive, and efficient facilities for all college operations.

CONTACTS

• Contacts are typically with co-workers, other college employees, Board of Regents representatives, architects, engineers, contractors, vendors, and members of the general public.

• Contacts are typically to provide services; to give or exchange information; to resolve problems; to motivate or influence persons; or to justify, defend or negotiate matters.


• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing or

stooping. The employee occasionally lifts light and heavy objects, climbs ladders, uses tools or equipment requiring a high degree of dexterity, distinguishes between shades of color, and utilizes the sense of smell.



This position has direct supervision over department personnel.


• Knowledge and level of competency commonly associated with the completion of a baccalaureate degree in a course of study related to the occupational field.

• Experience sufficient to thoroughly understand the diverse objectives and functions of the subunits in the division/department in order to direct and coordinate work within the division/department, usually interpreted to require five years of related experience.

Building Maintenance Supervisor FAC/3 Facilities

JOB SUMMARY

This position is responsible supervising the maintenance of college building, vehicles and equipment.

MAJOR DUTIES

• Supervises and coordinates the activities of workers engaged in the maintenance of campus buildings and machinery.

• Inspects job in-progress and at completion to ensure that work meets standards and safety guidelines. • Maintains inventory of materials, supplies and parts at required levels; reviews inventory to ensure sufficient

supplies; initiates purchase requisitions as needed. • Develops, schedules and controls the preventive maintenance program for production machinery and

equipment. • Assists Mechanic in implementing a preventive maintenance program and recordkeeping system for campus

locks and keys. • Develops, implements and manages the division parts budget. • Provides training to personnel in safe and efficient work practices, methods, tools and equipment usage. • Ensures compliance with refrigerant use regulations. • Conducts meetings with section heads to review work and provide direction. • Performs related duties.


• Knowledge of facilities operations and maintenance principles and practices. • Knowledge of facilities maintenance and repair principles. • Knowledge of inventory management principles. • Knowledge of supervisory principles and practices. • Skill in the delegation of responsibility and authority. • Skill in the operation of computers and job related software programs. • Skill in decision making and problem solving. • Skill in interpersonal relations and in dealing with the public. • Skill in oral and written communication.



GUIDELINES

Guidelines include Board of Regents guidelines; local, state and national building codes; and college policies and procedures. These guidelines require judgment, selection and interpretation in application.

Building Maintenance Supervisor, Facilities Page 2


• The work consists of varied supervisory and administrative duties. The variety of tasks to be coordinates and

managed contributes to the complexity of the position. • The purpose of this position is to supervise the maintenance of campus buildings. Success in this position

results in the provision of safe, attractive, and efficient facilities for all college operations.

CONTACTS

• Contacts are typically with co-workers, other college employees, contractors, vendors, and members of the general public.

• Contacts are typically to provide services, to give or exchange information, to resolve problems, or to motivate or influence persons.


• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing or

stooping. The employee occasionally lifts light and heavy objects, climbs ladders, uses tools or equipment requiring a high degree of dexterity, distinguishes between shades of color, and utilizes the sense of smell.



This position has direct supervision over Skilled Trades Technician (2), Mechanic (1), Building Maintenance Crewleader (1), and Building Maintenance Worker (6).


• Knowledge and level of competency commonly associated with completion of an associate’s degree. • Experience sufficient to thoroughly understand the work of subordinate positions to be able to answer

questions and resolve problems, usually associated with three years experience or service. • Possession of or ability to readily obtain a valid State of Georgia Electrical Class II Unrestricted License. • Possession of or ability to readily obtain a valid State of Georgia HVAC Class II Unrestricted License.

Grounds Maintenance Supervisor FAC/4 Facilities

JOB SUMMARY

This position is responsible for supervising and participating in the maintenance of college grounds.

MAJOR DUTIES

• Supervises personnel engaged in grounds care activities such as mowing lawns, gardening, landscaping, and cleaning grounds.

• Reviews and develops policies and procedures. • Keeps track of shift assignments and makes adjustments as needed. • Manages the grounds maintenance budget. • Maintains equipment and supply inventory records. • Coordinates the repair and maintenance of equipment. • Prepares requisitions for parts, equipment and supplies. • Inspects campus grounds to determine maintenance priorities. • Responds to grounds maintenance emergencies as needed. • Prepares regular and special reports. • Instructs and trains grounds staff in proper methods, policies and procedures. • Plans and monitors new plant set-ups for special events and activities on campus. • Assists and works with contractors as needed. • Responds to customer service requests. • Performs related duties as assigned.


• Knowledge of college policies and procedures. • Knowledge of the hazards and safety precautions associated with the work. • Knowledge of the materials, methods, tools, and equipment employed in the maintenance and care of

grounds. • Knowledge of the operation and maintenance of trucks, tractors, and lawn mowers. • Knowledge of the principles of herbicide, pesticide and fertilizer applications. • Skill in the use of hand and power tools. • Skill in decision making and problem solving. • Skill in the completion of a variety of reports. • Skill in oral and written communication.



Grounds Maintenance Supervisor, Facilities Page 2

GUIDELINES

Guidelines include college policies and procedures, safety protocols, herbicide and pesticide application guidelines, and equipment repair and maintenance manuals. These guidelines require judgment, selection and interpretation in application.


• The work consists of varied supervisory and maintenance duties. Inclement weather contributes to the

complexity of the position. • The purpose of this position is to supervise and participate in the maintenance of college grounds. Success in

this position provides a safe and well maintained environment for college operations.

CONTACTS

• Contacts are typically with co-workers, vendors, contractors, and members of the general public. • Contacts are typically to give or exchange information, to resolve problems, or to motivate or influence

persons,


• The work is typically performed while intermittently sitting, standing, walking, bending, crouching or stooping. The employee frequently lifts light and heavy objects, climbs ladders, distinguishes between shades of color, and utilizes the sense of smell.

• The work is typically performed in an office, warehouse, stockroom or outdoors, occasionally in cold or inclement weather. The employee may be exposed to noise, dust, dirt, grease, and machinery with moving parts. Work requires the use of protective devices such as masks, goggles, or gloves.


This position has direct supervision over Grounds Maintenance Worker (8).




Custodial Supervisor FAC/5 Facilities

JOB SUMMARY

This position is responsible for supervising the custodial maintenance of campus buildings.

MAJOR DUTIES

• Trains, assigns, directs, schedules, supervises, evaluates and disciplines personnel. • Maintains personnel payroll records. • Monitors shift assignments and makes adjustments as needed. • Enforces college and department policies and procedures. • Responds to custodial emergencies as needed. • Prepares and maintains shift performance reports. • Inspects facilities and furnishings for cleaning needs. • Responds to customer service requests. • Maintains inventory of custodial equipment and supplies. • Reports equipment repair and replacement needs to supervisor. • Directs the setting-up and arrangement of furniture. • Issues keys to custodial personnel; maintains key inventory records. • Performs related duties.


• Knowledge of the materials, equipment and methods used in the custodial maintenance of public buildings. • Knowledge of the operation, maintenance and repair of a variety of custodial equipment. • Knowledge of computers and job-related software programs. • Knowledge of inventory management principles. • Skill in the training and supervision of personnel. • Skill in decision making and problem solving. • Skill in communicating with others.



GUIDELINES

Guidelines include department and college policies and procedures, equipment operation instructions, and safety policies and procedures. These guidelines require judgment, selection and interpretation in application.


• The work consists of varied supervisory and administrative duties. The variety of tasks to be performed

contributes to the complexity of the position.

Custodial Supervisor, Facilities Page 2

• The purpose of this position is to supervise custodial maintenance of college buildings. Success in this

position results in safe and well-maintained buildings.

CONTACTS

• Contacts are typically with co-workers, other college employees, vendors, and members of the general public. • Contacts are typically to give or exchange information, to provide services, to resolve problems, or to motivate

or influence persons.


• The work is typically performed while intermittently sitting, standing, stooping, or walking. The employee occasionally lifts light objects.

• The work is typically performed in an office or stockroom, in a variety of university buildings, and outdoors, occasionally in cold or inclement weather. Work requires the use of protective devices such as masks, goggles, gloves, etc.


This position has functional supervision over Custodian Crewleader (1) and Custodian (14).




Skilled Trades Technician FAC/6 Facilities

JOB SUMMARY

This position is responsible for performing skilled work in the maintenance of electrical, plumbing, HVAC, mechanical, and building systems.

MAJOR DUTIES

• Overhauls and services refrigeration, air conditioning and heating units by repairing, replacing or adjusting worn or broken parts on condenser, compressor, and water and vacuum pumps.

• Installs, repairs, and services electrical appliances, devices, and equipment; installs conduits, wires, pull boxes, switchboards, and switches required in making additions, extensions, or alterations in electrical systems.

• Manufactures a wide variety of metal and plastic components through the operation of lathes, shapers, milling machines, drill presses and similar equipment; gauges work carefully by using precision tools; fabricates mechanical devices and units.

• Repairs and inserts valves and ball cocks; packs faucets; repairs waste sewage and drainage pipes; replaces broken fixtures; caulks and packs joints.

• Repairs and maintains doors, floors, windows, partitions, ceilings and exteriors of buildings; builds and installs door and window framing.

• Acts as a lead worker over other maintenance technicians and helpers; assigns duties and instructs group work; insures continuing performance among the work group; serves in a technical support role for the work group providing instruction in complex or unfamiliar tasks.

• Installs, repairs and services heating, ventilation, air conditioning and refrigeration appliances and equipment by troubleshooting, replacing necessary parts, and adjusting the operation of those devices for optimal performance and energy savings.

• Performs related duties.


• Knowledge of facilities maintenance principles and practices. • Knowledge of best practices and safety procedures. • Knowledge of HVAC, plumbing, mechanical, and electrical system installation, repair and maintenance

principles. • Knowledge of carpentry repair and construction principles. • Skill in the safe and efficient operation of a variety of hand and power tools. • Skill in decision making and problem solving. • Skill in interpersonal relations and in dealing with the public. • Skill in oral and written communication.


The Building Maintenance Supervisor assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy and the nature and propriety of the final results.

Skilled Trades Technician, Facilities Page 2

GUIDELINES

Guidelines include the Board of Regents construction manual; the National Electric Code; Occupational Safety and Health Administration guidelines; local, state and national building codes; and college policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.


• The work consists of related technical facilities maintenance duties. The variety of systems to be maintained

contributes to the complexity of the position. • The purpose of this position is to direct and participate in the maintenance of college buildings facilities.

Success in this position results in the provision of well maintained, safe and attractive facilities for all college operations.

CONTACTS

• Contacts are typically with co-workers, other college employees, contractors, vendors, and members of the general public.

• Contacts are typically to provide services, to give or exchange information, or to resolve problems.


• The work is typically performed while intermittently sitting, standing, stooping, walking, bending or crouching. The employee frequently lifts light and heavy objects, climbs ladders, uses tools or equipment requiring a high degree of dexterity, distinguishes between shades of color, and utilizes the sense of smell.



This position has functional supervision over personnel as assigned.


• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.


Mechanic FAC/7 Facilities

JOB SUMMARY

This position is responsible for maintenance and repair of college vehicles and equipment.

MAJOR DUTIES

• Performs regular and routine preventative maintenance on campus fleet vehicles. • Repairs vehicle and equipment defects and replaces worn or malfunctioning parts. • Performs regular maintenance on grounds keeping equipment and golf carts. • Repairs grounds keeping equipment and golf carts. • Prepares fleet vehicles for use; washes and details vehicles. • Welds and fabricates parts. • Maintains preventive maintenance records for each vehicle. • Maintains gas and diesel records and notifies proper personnel when gas or diesel stores are low. • Maintains campus door locks and manages key inventory. • Performs related duties as assigned.


• Knowledge of college policies and procedures. • Knowledge of the hazards and safety precautions associated with the work. • Knowledge of mechanical diagnosis and repair principles. • Knowledge of equipment maintenance schedules. • Skill in the use of computers and job-related software programs. • Skill in welding. • Skill in the use of hand and power tools. • Skill in decision making and problem solving. • Skill in oral and written communication.


The Building Maintenance Supervisor assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES

Guidelines include college policies and procedures, safety protocols, and vehicle and equipment repair and maintenance manuals. These guidelines are generally clear and specific, but may require some interpretation in application.


• The work consists of related mechanical maintenance and repair duties. The variety of equipment to be

maintained contributes to the complexity of the position.

Mechanic, Facilities Page 2

• The purpose of this position is to maintain and repair college vehicles and equipment. Success in this position

provides safe and operable vehicles and equipment in support of a variety of college operations.

CONTACTS

• Contacts are typically with co-workers, vendors, and members of the general public. • Contacts are typically to give or exchange information, or to resolve problems.


• The work is typically performed while intermittently sitting, standing, walking, bending, crouching or stooping.

The employee frequently lifts light and heavy objects, distinguishes between shades of color, and utilizes the sense of smell.

• The work is typically performed in an office, garage, warehouse, stockroom or outdoors, occasionally in cold or inclement weather. The employee may be exposed to noise, dust, dirt, grease, and machinery with moving parts. Work requires the use of protective devices such as masks, goggles, or gloves.


None.


• Knowledge and level of competency commonly associated with completion of specialized training in the field

of work, in addition to basic skills typically associated with a high school education. • Sufficient experience to understand the basic principles relevant to the major duties of the position, usually

associated with the completion of an apprenticeship/internship or having had a similar position for one year. • Possession of or ability to readily obtain a valid driver’s license issued by the State of Georgia for the type of

vehicle or equipment operated.

Facilities Coordinator FAC/8 Facilities

JOB SUMMARY

This position is responsible for coordinating the administrative functions of the Facilities Department.

MAJOR DUTIES

• Assists the Director with the management of the department budget; maintains a budget spreadsheet. • Processes travel authorizations and reimbursements. • Maintains contractor files; processes pay requests and change orders. • Relays messages and special instructions to personnel via two-way radio and voice mail. • Answers telephone and greets visitors; provides information and assistance. • Signs fuel cards and vehicles in and out. • Maintains department files and records. • Processes personnel time recordings and other records. • Receives, records and distributes work orders. • Assembles materials for bid openings; attends bid openings; provides administrative support for the bid

process. • Maintains purchase card records. • Prepares correspondence, including letters, email and memoranda. • Calculates monthly campus utility usage. • Maintains workers compensation files and records. • Calculates and types departmental expenditure requests; maintains files and answers inquiries to expedite

payment. • Receives and routes mail. • Performs related duties as assigned.


• Knowledge of modern office practices and procedures. • Knowledge of college and departmental policies and procedures. • Knowledge of computers and job-related software programs. • Skill in the use of a two-way radio. • Skill in prioritizing and organizing work. • Skill in the use of such office equipment as a computer, scanner, fax machine, and copier. • Skill in oral and written communication.


Facilities Director assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES

Guidelines include college and department policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.

Facilities Coordinator, Facilities Page 2


• The work consists of varied administrative duties. Frequent interruptions contribute to the complexity of the position.

• The purpose of this position is to coordinate the administrative functions of the Facilities Department. Successful performance helps ensure the efficiency of department operations.

CONTACTS

• Contacts are typically with co-workers, other college employees, vendors, contractors, and members of the general public.

• Contacts are typically to give or exchange information, resolve problems, and provide services.


• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, walking, bending crouching or stooping. The employee occasionally lifts light and heavy objects.

• The work is typically performed in an office.


This position has direct supervision over Administrative Assistant (1).




Administrative Assistant FAC/9 Facilities

JOB SUMMARY

This position is responsible for providing administrative support for department operations.

MAJOR DUTIES

• Receives, records and distributes work orders. • Answers telephone and greets visitors; provides information and assistance; takes messages; makes

appointments; refers to appropriate personnel. • Relays messages and special instructions to trades personnel via two-way radio or voice mail. • Prepares requisitions for purchases or work performed. • Posts utility bills for each campus building. • Posts credit card purchases. • Assists in the maintenance of a budget spreadsheet. • Maintains the inventory of campus keys; processes key request forms. • Signs fuel cards and vehicles in and out; maintains vehicle reservation calendar. • Issues parking decals and keys to contractors and vendors; maintains related records. • Sorts and distributes mail. • Maintains office supply inventory; makes purchases as needed. • Performs related duties as assigned.


• Knowledge of modern office practices and procedures. • Knowledge of college and departmental policies and procedures. • Knowledge of computers and job-related software programs. • Skill in the use of a two-way radio. • Skill in prioritizing and organizing work. • Skill in the use of such office equipment as a computer, scanner, fax machine, and copier. • Skill in oral and written communication.


The Facilities Coordinator assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES

Guidelines include college and department policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.


• The work consists of related administrative duties. Frequent interruptions contribute to the complexity of the position.

Administrative Assistant, Facilities Page 2

• The purpose of this position is to provide administrative support for department operations. Successful performance helps ensure the efficiency of department operations.

CONTACTS

• Contacts are typically with co-workers, other college employees, students, contractors, vendors, and

members of the general public. • Contacts are typically to give or exchange information, resolve problems, and provide services.


• The work is typically performed while intermittently sitting, standing or stooping. The employee occasionally

lifts heavy objects. • The work is typically performed in an office.


None.




associated with the completion of an apprenticeship/internship or having had a similar position for one year.

Building Maintenance Crewleader FAC/10 Facilities

JOB SUMMARY

This position is responsible for supervising and participating in the work of a crew of personnel engaged in the maintenance of college buildings and facilities, including college dorms and restaurants.

MAJOR DUTIES

• Supervises and participates in the work of a crew of maintenance personnel. • Coordinates and prioritizes work projects. • Supervises and participates in the maintenance of HVAC, electrical, and plumbing systems. • Fabricates and repairs mechanical and electrical apparatus and devices. • Performs routine maintenance and service to operate, maintain, and repair buildings, machinery, and

equipment. • Constructs and assembles components. • Assists in the upkeep of mechanical rooms. • Responds to service call for residents of campus housing. • Supervises and participates in setting up tables, chairs, podiums, stages and other elements for college

functions. • Supervises and participates in the installation and relocation of furniture, computers, file cabinets, and office

equipment. • Supervises and participates in carpentry construction and repair. • Replaces indoor and outdoor lights. • Completes required reports. • Coordinates the purchase of equipment, parts and supplies. • Performs related duties as assigned.


• Knowledge of college policies and procedures. • Knowledge of the hazards and safety precautions associated with the work. • Knowledge of the installation, repair and maintenance of HVAC and other mechanical systems. • Knowledge of plumbing and electrical system installation, maintenance and repair. • Skill in the use of hand and power tools. • Skill in decision making and problem solving. • Skill in the completion of a variety of reports. • Skill in oral and written communication.



Building Maintenance Crewleader, Facilities Page 2

GUIDELINES

Guidelines include college policies and procedures, safety protocols, building codes, and equipment repair and maintenance manuals. These guidelines are generally clear and specific but may require some interpretation in application.


• The work consists of related supervisory and maintenance duties. The variety of systems to be maintained

contributes to the complexity of the position. • The purpose of this position is to supervise and participate in the maintenance and repair of college buildings

and facilities. Success in this position provides a safe and well maintained environment for college operations.

CONTACTS

• Contacts are typically with co-workers, vendors, contractors, and members of the general public. • Contacts are typically to give or exchange information, to resolve problems, or to motivate or influence

persons, or to provide services.


• The work is typically performed while intermittently sitting, standing, walking, bending, crouching or stooping. The employee frequently lifts light and heavy objects, climbs ladders, distinguishes between shades of color, and utilizes the sense of smell.



This position has direct supervision over Skilled Maintenance Worker (3).


• Knowledge and level of competency commonly associated with completion of specialized training in the field

of work, in addition to basic skills typically associated with a high school education. • Experience sufficient to thoroughly understand the work of subordinate positions to be able to answer

questions and resolve problems, usually associated with three years experience or service. • Possession of or ability to readily obtain a valid driver’s license issued by the State of Georgia for the type of


Custodial Crewleader FAC/11 Facilities

JOB SUMMARY

This position is responsible for supervising and participating in the work of a crew of personnel engaged in custodial maintenance of campus buildings and facilities.

MAJOR DUTIES

• Assists in coordinating day-to-day work assignments; directs the work of assigned personnel; enforces custodial maintenance policies, procedures, and safe work practices.

• Cleans, sanitizes, and details restrooms; refills dispensers; stocks supplies. • Dusts and wipes furniture and fixtures. • Sweeps, mops, and vacuums floors; strips, cleans, waxes and buffs floors. • Empties and cleans trash receptacles. • Cleans classrooms and laboratories. • Loads and unloads supplies; stocks and organizes storage area. • Cleans spills and broken glass. • Moves furniture. • Assists with setting up for special events. • Reports maintenance needs to supervisor. • Performs related duties.


• Knowledge of the materials, equipment and methods used in the custodial maintenance of public buildings. • Knowledge of the operation, maintenance and repair of a variety of custodial equipment. • Skill in the training and supervision of personnel. • Skill in decision making and problem solving. • Skill in communicating with others.


The Custodial Supervisor assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES

Guidelines include department and college policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.


• The work consists of related custodial duties. The variety of tasks to be performed contributes to the

complexity of the position. • The purpose of this position is to supervise and perform custodial maintenance in assigned college buildings.

Success in this position results in safe and well-maintained buildings.

Custodial Crewleader, Facilities Page 2

CONTACTS

• Contacts are typically with co-workers, other college employees, and members of the general public. • Contacts are typically to provide services, to resolve problems, or to motivate or influence persons.


• The work is typically performed while intermittently sitting, standing, stooping, walking, bending, or crouching.

The employee frequently lifts light and occasionally heavy objects, climbs ladders, uses tools or equipment requiring a high degree of dexterity, and utilizes the sense of smell.

• The work is typically performed in an office or stockroom, in a variety of university buildings, and outdoors, occasionally in cold or inclement weather. The employee may be exposed to noise, dust, dirt, grease, machinery with moving parts, contagious or infectious diseases, or irritating chemicals. Work requires the use of protective devices such as masks, goggles, gloves, etc.


This position has functional supervision over assigned personnel.


• Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.

• Experience sufficient to thoroughly understand the work of subordinate positions to be able to answer questions and resolve problems, usually associated with three years experience or service.

Building Maintenance Worker FAC/12 Facilities

JOB SUMMARY

This position is responsible for participating in the maintenance of college buildings, facilities and equipment. An incumbent in this position may be designated “Senior Building Maintenance Worker”.

MAJOR DUTIES

• Inspects buildings, fixtures, machines and other structural or mechanical units and notes repair needs; performs minor maintenance such as cleaning and lubricating.

• Changes, washes, and cuts filters for air conditioners; checks for bad bearings. • Repairs, hangs and installs blinds and window shades; installs drapery rods and hangs drapes. • Installs restroom accessories. • Replaces glass, screens, locks and door latches. • Repairs doors and door locks. • Repairs chairs, cabinets, shelves and other furniture. • Installs commodes, lavatories, urinals and faucets. • Changes ballasts, light bulbs, and smoke alarms. • Paints interior and exterior surfaces. • Locates and repairs leaks. • Performs related duties as assigned.


• Knowledge of college policies and procedures. • Knowledge of the hazards and safety precautions associated with the work. • Knowledge of the installation, repair and maintenance of HVAC and other mechanical systems. • Knowledge of plumbing and electrical system installation, maintenance and repair. • Skill in the use of hand and power tools. • Skill in decision making and problem solving. • Skill in the completion of a variety of reports. • Skill in oral and written communication.



GUIDELINES

Guidelines include college policies and procedures, safety protocols, building codes, and equipment repair and maintenance manuals. These guidelines are generally clear and specific but may require some interpretation in application.

Building Maintenance Worker, Facilities Page 2


• The work consists of related building maintenance duties. The variety of systems to be maintained contributes to the complexity of the position.

• The purpose of this position is to participate in the maintenance and repair of college buildings and facilities. Success in this position provides a safe and well maintained environment for college operations.

CONTACTS

• Contacts are typically with co-workers, vendors, contractors, and members of the general public. • Contacts are typically to give or exchange information, to resolve problems, or to provide services.


• The work is typically performed while intermittently sitting, standing, walking, bending, crouching or stooping.

The employee frequently lifts light and heavy objects, climbs ladders, distinguishes between shades of color, and utilizes the sense of smell.



None.




associated with the completion of an apprenticeship/internship or having had a similar position for one year. • Possession of or ability to readily obtain a valid driver’s license issued by the State of Georgia for the type of


Grounds Maintenance Worker FAC/13 Facilities

JOB SUMMARY

This position assists in the maintenance of campus grounds and landscaping. An incumbent in this position may be designated “Senior Grounds Maintenance Worker”.

MAJOR DUTIES

• Collects trash from parking lots, sidewalks, and other areas; empties trash cans. • Assists in the installation and repair of irrigation systems. • Mows grass and removes weeds. • Maintains grounds maintenance equipment. • Trims trees and hedges. • Installs and maintains flower beds and other landscaping features. • Operates a leaf blower. • Moves outdoor and patio furniture as needed. • Installs traffic and informational signs. • Fills potholes. • Applies pesticides and herbicides. • Performs related duties.


• Knowledge of college policies and procedures. • Knowledge of the hazards and safety precautions associated with the work. • Knowledge of grounds maintenance principles. • Skill in the operation and repair of maintenance equipment. • Skill in decision making and problem solving. • Skill in oral and written communication.


The Grounds Maintenance Supervisor assigns work in terms of somewhat general instructions. The supervisor spot-checks completed work for compliance with instructions and established procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES



• The work consists of related grounds maintenance duties. Inclement weather contributes to the complexity of

the position. • The purpose of this position is to perform grounds maintenance duties. Success in this position contributes to

a well maintained and attractive campus environment.

Grounds Maintenance Worker, Facilities Page 2

CONTACTS

• Contacts are typically with co-workers, other college employees, contractors, and members of the general public.

• Contacts are typically to provide services or to resolve problems.


• The work is typically performed while intermittently sitting, standing, stooping, walking, bending, or crouching. The employee frequently lifts light and heavy objects, climbs ladders, uses tools or equipment requiring a high degree of dexterity, and utilizes the sense of smell.

• The work is typically performed outdoors, occasionally in cold or inclement weather. The employee may be exposed to noise, dust, dirt, grease, machinery with moving parts, contagious or infectious diseases, or irritating chemicals. Work requires the use of protective devices such as masks, goggles, gloves, etc.


None.


• Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent.


Custodian FAC/14 Facilities

JOB SUMMARY

This position is responsible for the custodial maintenance of campus buildings and facilities. An incumbent in this position may be designated “Senior Custodian”.

MAJOR DUTIES

• Assists in coordinating day-to-day work assignments; assists in ensuring compliance with custodial policies, procedures, and safe work practices when assigned as Senior Custodian.

• Cleans, sanitizes, and details restrooms; refills dispensers; stocks supplies. • Dusts and wipes furniture and fixtures. • Sweeps, mops, and vacuums floors; strips, cleans, waxes and buffs floors. • Empties and cleans trash receptacles. • Cleans classrooms and laboratories. • Loads and unloads supplies; stocks and organizes storage area. • Cleans spills and broken glass. • Moves furniture. • Assists with setting up for special events. • Reports maintenance needs to supervisor. • Performs related duties.


• Knowledge of the materials, equipment and methods used in the custodial maintenance of public buildings. • Knowledge of the operation, maintenance and repair of a variety of custodial equipment. • Knowledge of safe work practices. • Knowledge of material safety data sheets. • Skill in decision making and problem solving. • Skill in communicating with others.


The Custodial Crewleader assigns work in terms of somewhat general instructions. The supervisor spot-checks completed work for compliance with instructions and established procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES



• The work consists of related custodial duties. The variety of tasks to be performed contributes to the

complexity of the position.

Custodian, Facilities Page 2

• The purpose of this position is to perform custodial maintenance in assigned college buildings. Success in this

position results in safe and well-maintained buildings.

CONTACTS

• Contacts are typically with co-workers, other college employees, and members of the general public. • Contacts are typically to provide services or to resolve problems.


• The work is typically performed while intermittently sitting, standing, stooping, walking, bending, or crouching.

The employee frequently lifts light and occasionally heavy objects, uses tools or equipment requiring a high degree of dexterity, and utilizes the sense of smell.

• The work is typically performed in an office or stockroom, in a variety of university buildings, and outdoors, occasionally in cold or inclement weather. The employee may be exposed to noise, dust, dirt, grease, machinery with moving parts, contagious or infectious diseases, or irritating chemicals. Work requires the use of protective devices such as masks, goggles, gloves, etc.


None.


• Ability to read, write and perform basic mathematical calculations. • No experience requirements.

Central Services Coordinator - Gordon State College · The Central Services Coordinator assigns...

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