CentralNewEnglandRegionAnnualMeetingMinutesNovember 17, 2019

Present: Arianna Barnes (Old North Bridge), Amanda Ellis (RS, Full Circle), Kirsten Flemming (Squamscott PC), Kristie Gill (Mega-Zone Coordinator, NHPC), Susan Hannah (Wentworth PC), Liz Hoyt (Champs Coordinator, Atlantic PC), Lara Hubner (Rockingham PC), Tina Hurley (True North RC), Stephanie Infante (HMO, Full Circle), Donna LaPierre (VRS, Groton PC), Karen Marcotte (RIC, Rockingham PC), Emma Newman (Groton PC), Tim Newman (Treasurer, Groton PC), Sandy Niles (Secretary, NHPC), Judy O’Neil (Full Circle RC)

Meeting was called to order at 1:20pm

I The RS welcomed all present and General Introductions were made

1. Report of the Regional Supervisor on Activities and General Financial Status (See Attached) The region now has 11 clubs and 7 centers, up from 8 clubs and 4 centers in 2016.

We welcomed two new centers this year – Sea Star Stables and Twingate. Heather Dostal is now the chair for the national committee on Riding Centers. She

noted that on average, if we have 6 clubs and/or centers inquiring at this time of year, by the time they get through the process of learning more about Pony Club and what is involved we generally have one new center that will see the process to completion.

2. Report of the Treasurer (See Attached) Tim Newman commented that he would like to see budgets developed for rallies this year and he is happy to help any organizers with this process. For Fundraising in the region, we will continue with the omnibus. It raised approximately $800 last year and spread the work throughout the clubs. The region is very grateful for the work that Andrea Crespi, Sue Shiels and Sue’s daughter, Elizabeth put into the project. Tim has projected a 5% increase in budgets for 2020 but acknowledged that this is just an arbitrary amount and that his goal for the year would be to work out more “intelligent” budgeting going forward. After a lengthy conversation about Championships and not being able to re-imburse members for fees last year, Lara Hubner received word from National office that we may reimburse this year. The region will be looking for numbers of potential

Central New England Region Meeting Minutes, November 17, 2019 Page 2

interest from its members to start to plan what we would offer our members in 2020. The RS proposed that we circulate the 2020 budget at a later date once the treasurer has had a chance to work with rally organizers to make a plan. This met with general agreement by all present.

3. Regional Administrator and Advisor Reports

a. Report from the HMO, see attached One note, that our games rally is attended by several surrounding regions and they look forward to it every year and plan around it. We have been asked to continue holding it for the foreseeable future. While we may feel our rally participation is down, we are in line with what most other regions are experiencing nation-wide.

b. Report from the RIC, see attached

c. HB Report, see attached d. Champs Report, see attached

Heather Dostal made a motion to accept the reports as presented, Stephanie Infante seconded, the motion was unanimously approved. Heather Dostal made a motion to move the discussion of the activities calendar to the regular business meeting. Liz Hoyt seconded and the motion passed unanimously.

II New Business

1. Report of the Nominating Committee The Nominating Committee of Emma Newman (Chair), Karen Marcotte, Lara Sloane and Andrea Crespi presented the following slate for vote: RS Amanda Ellis VRS Amber Anderson Goodrich Secretary Arianna Barnes Treasurer Tim Newman RIC Karen Marcotte HMO Stephanie Infante

Central New England Region Meeting Minutes, November 17, 2019 Page 3

2. Election of Regional Officers, based on the report of the Nominating Committee and

nominations from the floor Heather Dostal made a motion to approve the slate as presented, Stephanie Infante seconded and it passed unanimously.

3. Vote of Acceptance of any Regional Officers who also serve as DC, CA, JDC, ACA (This was done by online vote the week following the meeting.)

4. Discussion of the value of USPC National Organization and appeal for donations to USPC annual fund

In light of the fact that we gave a very generous gift to the Annual fund last year, we opted to not give to the annual fund this year but to save money to support our members going to champs.

5. Proposal, Planning and Establishment of the activities calendar for 2019

XI Other business

The meeting was adjourned at 2:50

Respectfully Submitted,

Sandy Niles

Secretary

CNER

Central New England Region 2019 HB Program

ThisyearCentralNewEnglandRegionofferedaformalHBPrepprogramagain.Wehadalowerattendanceinourprepsagainthisyearthantheprior3yearswith8membersbeingourhighatthefirstmeetingforallmembersconsideringdoinganationalleveltestingtofourbeinglow,andclosertonormal.SueAmendolawasourregularclinicianfromJanuarythroughApril.Asinthepast,webeganpreppingearlyintheseasonandHBcandidateswereencouragedtoattendtheRegionalEducationlecturesaswell,whichcoveredtopicsappearingontheHBstandard.WeonlyhadtwocandidateswhoexpressedinterestintestingfortheirHBin2019.Therefore,werecommendedtheyjoinprepsinNYUCinsteadofholdingaprepcamp.Also,duetoourlownumbers,weofferedtohelpNYUCwithatestinginConnecticutandnotrunoneatLongRunFarm.Duetolowernumbersinourregionandneighboringregions,wehavecreatedaMega-Zoneinwhichtheorganizersofnationaltestingsworktogethertoplantestinglocationandtimingtobenefitthemostpeople.NYUCorganizedboththeHB/HAtestinginearlyAugustandthenorganizedaC3/BthefollowingweekatStoneleighBurnhamSchool.AnHA/HBanddressagespecialtytestingwasheldatSperryViewFarminBethanyConnecticut.Therewere2HAcandidates(onefromNYUC,onefromMetropolitan)and6HBcandidates(1fromCNE,onefromNortheast/8TAcres).OneoftheHAcandidateswithdrewatthetesting,theotherhas2blockstore-test.Ofthe6HBcandidates,5passedonthedayandonehas1blocktore-test.Therewere3Bcandidatesand8C3candidatesfrom4regionsatStoneleigh.Wehad1Bsuccessfullymeetstandardfromtheregionandoneisre-testingoneblockoverThanksgivingweekend.Wehad2C3sfromCNEpassatthetestingandonememberfrom8TAcreswhoisre-testingoneblockatThanksgiving.

Becausewedidnotholdcamporatesting,nomonieswerecollectedorexpensedfortheCNEHBprogramthisyear.KarenMarcottedidholdacombinedUpperLevelandChampsprepatherfarmattheendofJune.Unfortunately,therewasonlyoneUpperLevelcandidatewhoavailedthemselvesofthisopportunity.OthermemberswerecompetingatGrotonHouseoratJHCatGMHA.PleasenotethatSueAmendolaisretiringfromherpositionasaNationalExaminerandasourHBinstructor.Iftheregionwouldlikemetocontinuetoholdtheprepsandorganizecamportestingsasneeded,Iwillneedsomeonetohelp.ItmaymakesenseforthisjobtotransitiontosomeoneelsewhoisclosertosomeofourotheractiveNEs.Respectfullysubmitted,SandyNiles,H-BCoordinator

Central New England Pony ClubTreasurers Report

17 November 2019

(all figures as of 11 November 2019)

CNE – Headlines 2019

Description Total $As of Nov 11 2019

Budget $As of Nov 17 2018

Difference against budget $

Income 20,037 19,646 +391

Expenses (17,751) (22,407) -4,656

Balance 2,286

Balance on account $18,945 as of 11 Nov 2019

CNE - Annual meeting - 17 November 2019

CNE – some detailDescription Income $ Expense $ Comment

Administration 528 Income from closing SNER club

Contributions 1,620 3,578 Including 2,000 national fund contribution(expense), 1,520 omnibus (income)

Spirit Wear 665 1,420 Incl. clothing purchase, embroidery + rally polos

Clinics 560 400

Regional dues 4,287

Dressage rally 2,750 2,619 +131

Games rally 1,772 400 +1,372

Quiz rally 5,600 2,134 Including 60 for the rule book +3,466

Show Jump / Mega rally / D-Rally

4,715 5,544 Mini-mega rally ?1,175 expenses 2,555? -1,380Including 290 refund for mini mega rally

D-Rally income 2,040, expenses 1,250 +790Oct SJ Rally income 1,500, expenses 1,739 -239

Insurance 153

Office expenses 1,350 Including 647 printing costs for omnibus

Officer expenses 550

National dues 400

Rallys

Description Income -2019

Expense -2019

Difference

Dressage rally 2,750 2,619 +131

Games rally 1,772 400 +1,372

Quiz rally 5,600 2,134 +3,466

Show Jump / Mega rally /D-Rally

4,715 5,544 -590

CNE - Annual meeting - 17 November 2019

Budget 2020 (5% on 2019?)BUDGET 2020 Income $ Expense $Contributions 0 3,756Spirit Wear 698 1,491Clinics 588 420Regional dues 4,501 0Dressage rally 2,887 2,749Games rally 1,860 420Quiz rally 5,880 2,240Show Jump / Mega rally / D-Rally 3,375 3,995Insurance 0 160Office expenses 0 1,417Officer expenses 0 577National dues 0 420Champs 2020 expenses ? What ?Seattle conference ? What ?

19,789 17,645-4,856

Backup

CNE - Annual meeting - 17 November 2019

CNE - Annual meeting - 17 November 2019

United States Pony Club

Central New England Region

Webmaster Report 2019

This is the 18th year that the CNER website has been in operation. The url is cneponyclub.org. Here are the statistics of how the website was accessed from Nov 2018-Oct 2019. Visitor Information: Number of Sessions: 3440 New Visitor vs Returning Visitor: 82.7% vs 17.3% Visitors Coming Directly To Site: 1111 Visitors From Other Sites: 108 Visitors From Search Engines: 785 Visitors From Social Media: 109 Number of Pages Viewed: 6731 Number of Unique Pages Viewed: 5342 Pages Viewed: § Home Page: 3196 § Classifieds: 510 § Clinics and Shows: 503 § Clubs: 417 § Forms: 393 § Calendar: 252 § Rallies: 232 Respectfully submitted, Iris Realmuto, Webmaster iris@realmuto.net