CENTRAL MARKETING ORGANISATION KOLKATA

CENTRAL MARKETING ORGANISATION KOLKATA

INSTALLATION OF DG SET AT

DANKUNI WAREHOUSE, DANKUNI

TENDER SPECIFICATION FOR

600kVA DIESEL GENERATOR SET

STEEL AUTHORITY OF INDIA LIMITED CENTRE FOR ENGINEERING AND TECHNOLOGY

RANCHI - 834002

JUNE 2009 CET/11/ND/2961/TS/EE/01/R=0

CMO DANKUNI WAREHOUSE CONTENTS CET/11/ND/2961/TS/EE/01/R=0 INSTALLATION OF DG SET PAGE 1 OF 4

CONTENTS - CHAPTERS

Chapter no. Description Page no.

1. Introduction 1.1

2. Scope of Work 2.1-2.3

3. Technical Specification 3.1-3.12

4. Performance Guarantee 4.1

5. Special Instructions to Bidder 5.1-5.4

Annexure

Schedules

Drawing


CONTENTS - ANNEXURE

Annexure no. Description No. of pages

2.1-1 List of Preferred Makes of Equipment 1


CONTENTS - SCHEDULES

Schedule no. Description No. of pages

2.12-1 Implementation Schedule 1

5.2.3-1 Declaration of Site Visit 1

5.2.3-2 Declaration Sheet 1

5.2.3-3 Key Particulars of the Offer 1

5.2.3-4 Clause-wise/ Sub-clause wise Compliance Report 1

5.2.3-5 List of Exclusions 1

5.2.3-6 List of Deviations 1

5.2.3-7 List of Activities to be Performed by the Purchaser

1


CONTENTS – DRAWINGS

Sl. No. Drawing no. Description 1. CET ND 2961 EE2 00 001 R=0 Mains-DG Set Supply Change-over

Scheme

CMO DANKUNI WAREHOUSE CET/11/ND/2961/TS/EE/01/R=0 INSTALLATION OF DG SET PAGE 1.1

1 INTRODUCTION 1.1 Central Marketing Organisation (CMO) of Steel Authority of India Limited

(SAIL) operates a number of Warehouses at different locations throughout India as part of its supply chain network. The Eastern Region of CMO operates its distribution network through various warehouses/ consignment agency. The Dankuni Warehouse is located at Chickrand, Jalapara Janai Road, Dankuni (on Durgapur Express Way), Dist. Hoogli-712304, West Bengal. It has been provided with yard illumination, weighbridge and EOT cranes. Materials are generally loaded/ unloaded with the help of three (3) nos., 32/10t EOT Cranes, located in covered gantry and open gantry.

1.2 The Warehouse is fed with 11 KV HT supply from West Bengal State Electricity Board. The power supply distribution arrangement comprises of HT Breakers, two (2) nos. 1000 kVA Transformers, Power Distribution Board, Contractor Panel and Capacitor Panels.

1.3 Dankuni Warehouse is having two DG Sets at present which serve as standby source of power supply in the event of mains supply failure. One DG set is of 125 kVA capacity and is used for illumination of office premises, yard illumination and mechanized wing illumination. The other DG set is of 250 kVA capacity and is generally used to run one (1) number EOT Crane of 32/10t capacity in the event of mains supply failure.

1.4 With two EOT cranes working, steel material rakes are normally unloaded in about 8-hours duration. However, in case of unloading of PM Plate rakes, the unloading time may range between 8 to 14 hours. If mains power supply fails when the rakes are under unloading, minimum two EOT cranes are required to be operated on DG set at that time to avoid penalties from Indian Railways for holding the rakes beyond the permissible time limit. Also, during the mains power failure duration, delivery of steel materials to waiting customers gets severely affected and leads to customer dissatisfaction.

1.5 The intent of this specification is to invite Tender for installation of 600 kVA DG set on turnkey basis including complete design, preparation of drawings, supply, erection, testing and commissioning of DG set and other electrical & civil work as mentioned under `scope of work’ chapter and the other chapters of this tender specification.

1.6 This tender specification shall be read in conjunction with the `General Conditions of Contract’, other tender documents and instructions issued to Bidders by CMO, SAIL.

1.7 Wherever the clauses stipulated in the `General Conditions of Contract’ are in contradiction to those stated herein, the clauses mentioned in this specification shall be deemed as valid.


2 SCOPE OF WORK 2.1 The scope includes design, engineering, manufacture, shop testing, supply,

erection, testing & commissioning of the complete electrical and civil work on turnkey basis for installation of 600kVA Diesel Generator Set required for operation of 2 Nos. of 32/10t EOT Cranes at Dankuni Warehouse, Dankuni. The makes of equipment/components shall be as per Annexure- 2.1–1. The system shall be designed supplied, erected, tested & commissioned generally in accordance with the technical specification and drawing and as per relevant IS/BS/ISO standards. For Mains-DG Set supply change-over scheme, refer drawing no. CET ND 2961 EE2 00 001 R=0. All supply items and jobs related to change-over scheme are included under Bidder’s scope of work.

2.2 Major equipment/ items and facilities required for installation of D G Set are given below:

Sl. No. Description

i. 600kVA, 415V, 3 Phase, 50Hz, 0.8 p. f., silent type, continuous duty, DG Set including fuel tank, manual type control panel with protections & signalling, ACB, battery system with battery charger, illumination of DG set work area etc. The first fill of lube oil is included under scope of supply.

ii. Off-load isolator for switch on/off of standby DG set power supply. Off-load isolator shall be installed near D G Set.

iii. 1250A, 415V, Change-over switch for selection of incoming power supply to the existing Load Break Isolator-II (LBI-II). Change-over switch shall be installed in the Crane Gantry at suitable place nearby the existing LBI-II.

iv. LT Power & control cables shall be provided as per requirement considering the frequent start/stop of two (2) nos. 32/10t EOT crane loads on the DG set. Laying of cables shall include cabling accessories, e.g., cable lugs, glands, cable racks, mounting brackets, GI pipes/ conduits etc. as required. Cables from DG Set to proposed change-over switch shall be laid buried underground as per site requirement. Wherever cables cross road, they shall be laid through GI pipes of suitable size.

v. All components/parts/supply items and jobs/activities required for safe operation of the installation as well as for proper interfacing and integration with the existing system are included in the Bidder’s scope, irrespective of whether those are specifically mentioned or not in the tender specifications or tender documents.

vi. Earthing system including earth pits for the new installation. Proposed earthing system shall be inter connected with the existing earthing system.


vii. Civil work including construction of raised RCC platform/foundation for the DG set, civil work related to erection of other equipment items under scope of supply and pertaining to cable laying, and any other minor civil work required for completion of the work.

2.3 The proposed DG set shall be housed across the road (running parallel to DSL track) at a location opposite to the mid-part of the DSL track and near to existing Load Break Isolator LBI-II so as to keep the voltage drop within permissible limits. The DG Set shall be placed on a suitable RCC platform/foundation.

2.4 All erection/ installation accessories, cable termination and jointing kits, cable fixing, dressing, tag numbers, route markers and sundry items shall be covered under the scope of work of the Bidder.

2.5 The scope of work shall also include preparation of required engineering drawings and getting them approved from Purchaser / Consultant.

2.6 RCC Platform / foundation of the D G Set shall be designed and erected by the Bidder as per approved drawings.

2.7 Supply and installation of all equipment shall comply with the statutory requirement of Govt. of India, Govt. of West Bengal, Indian Electricity Act 2003, Electricity (Amendment) Act 2003, Electricity (Amendment) Act 2007, Indian Electricity Rules 2005 and their latest amendments. The successful Bidder, after completion of erection of equipment, shall arrange for inspection and clearance of the installation by statutory authorities.

2.8 Liaison with statutory bodies for obtaining clearance and approval from Electrical Inspector, before charging the DG Set, shall also be part of Bidder’s scope of work under this specification. All necessary modifications recommended by the inspecting authority shall be executed at site by the Bidder without any extra cost to the Purchaser. However, the license fees for the installation shall be paid by the Purchaser.

2.9 The Bidder shall include in his scope all such items/ equipment which have not been specifically mentioned but are required from the point of completeness of the work as a whole. Any additional item or quantity required for completeness but not brought out by the Bidder in his Technical Bid shall be provided by the successful Bidder without any commercial and price implication.

2.10 BATTERY LIMITS Bidder’s battery limit w.r.t. scope of work starts with supply of equipment as per specification and ends with interfacing the new installation with the existing Mains Power Supply System, demonstrating its safe change-over from mains supply to standby supply and vice-versa after energisation of installation, obtaining statutory clearances and handing over the installation fulfilling all contractual provisions.

2.11 Electrical power and water required during erection/installation of equipment at site shall be arranged by the Bidder. However, any supporting document


required for getting the power and water at site, shall be provided by the Purchaser based on request from the successful Bidder.

2.12 IMPLEMENTATION SCHEDULE The project is envisaged to be successfully commissioned/ implemented within 6 months from the date of issue of Letter of Intent (LOI)/Purchase Order/Work Order. Bidder shall prepare and submit a Bar Chart/ Implementation Schedule as per the requirements mentioned under enclosed Schedule 2.12-1.


3 TECHNICAL SPECIFICATION 3.1 SITE CLIMATIC CONDITIONS & DESIGN AMBIENT 3.1.1 Dankuni Warehouse of CMO is situated in Hooghly district of West Bengal

and is very near to Kolkata.

3.1.2 SITE CLIMATIC CONDITIONS Climate : Tropical and humid

Max. Temperature : 45oC Min. Temperature : 5oC

Relative Humidity : 100% However, maximum temperature and maximum humidity are not likely to occur simultaneously.

3.1.3 DESIGN AMBIENT

Ambient temperature for equipment design and the proposed installation shall be considered as 50oC and necessary de-rating of equipment as per this design ambient shall be done.

3.2 POWER SUPPLY CHARACTERISTICS 3.2.1 The following power supply characteristics may be considered for equipment

design.

3.2.2 11kV HT System Nominal voltage : 11 kV

Voltage variation : + 10 %

Frequency variation : + 3 % to – 6 %

3.2.3 415V LT System Highest system voltage : 433 V

Nominal voltage : 415 V Voltage variation : + 10 %

Frequency variation : + 3 % to – 6 % Three phase symmetrical short circuit level : 50 kA

3.3 DESIGN STANDARDS 3.3.1 The DG Set shall conform to the following standards:

BS 5514 / IS 10002: 1981, IS 1460: 2000, IS 4722: 1978, BS 5000, IEC 34/1, ISO 8528 and ISO 3046.

3.3.2 All electrical equipment and installation shall conform to Indian Electricity Act, latest Indian Electricity Rules and other statutory rules, regulations, procedures, provisions of the Central and State Governments and their authorized agencies as applicable.


3.4 SIZING OF DG SET

3.4.1 The DG Set rating/sizing has been envisaged as 600 kVA continuous duty with 10% overload capacity at 50oC design ambient considering simultaneous running of two (2) nos. 32/10t EOT cranes on the DG set during prolonged periods of mains supply failure. The Bidder shall, however, recheck this rating and confirm its suitability. In case, the 600 kVA rating is found inadequate, DG set with proper sizing shall be offered giving sizing calculations. In such a case, the main offer shall be made for 600 kVA rating and an alternative offer for the rating considered appropriate by the Bidder. To enable the Bidder to check the sizing of the proposed DG Set, relevant load data has been given in the next clause.

3.4.2 Each of the two (2) nos. 32/10t EOT Cranes is having following mechanisms: Main Hoist (100 KW), Auxiliary Hoist (43 KW), Long Travel (2x46 KW), Cross Travel (10 KW), Control circuit & illumination (5 KW). All the above mechanisms are equipped with crane duty slip-ring induction motors. Both the cranes when engaged in unloading of steel products from the railway rakes shall be required to work continuously for 8-9 hours, whether on mains supply or DG set supply. Also, crane operation shall involve frequent start/stop of different mechanisms under load conditions.

3.5 SCHEME FOR OPERATION OF DG SET 3.5.1 600 kVA D.G. Set has been envisaged for operation of 2 nos. of 32/10t EOT

Cranes during mains power supply failure.

3.5.2 For details of Mains-DG Set Supply Change-over scheme, refer drawing No. CET ND 2961 EE2 00 001 R=0.

3.5.3 The proposed DG set shall be housed across the road (running parallel to DSL track) at a location opposite to the mid-part of the DSL track and near to existing Load Break Isolator LBI-II. The DG Set shall be placed on a suitable RCC platform/foundation.

3.5.4 Standby power from DG Set shall be connected to the existing Crane DSL having four sections. These sections are being fed through four (4) nos. Load Break Isolators (LBIs) of 800 A rating, which in turn get supply from four (4) nos. incomer ACBs located at 11 kV/415 V Substation.

3.5.5 It is proposed to run DG Set in completely manual mode by the operator in the event of power failure. DG power supply shall be made available at the DSL through a suitable rating change-over switch. However, it is to be noted that this change-over switch is for switching the load from DG set supply to Mains supply Section-II only (out of total four (4) nos. of mains supply sources) and vice-versa.

3.5.6 The proposed DG Set supply shall reach the Crane DSL system through the following route:

DG Set ACB – DG Set Off-load Isolator – New Change-over Switch - Existing LBI-II.


3.5.7 It is important to note that when mains power supply is available, it is being fed to Crane DSL System through four (4) nos. main power supply ACBs located at LT Substation. Corresponding to each incomer ACB, there is a Load Break Isolator (LBI) at DSL end for each of the four sections of DSL. Because of four sources of incomer mains power supply to DSL system, it is not possible to put the DG Set system on a single changeover switch. Hence, a completely manual system with DG Set supply point directly connected to the outgoing side of LBI-II and involving switch-off and drawing out of all the four existing incomer mains ACBs has been proposed while going over to DG Set supply source.

3.5.8 In the existing system, the incomer side of the LBI-II is connected to mains power supply and its outgoing side is connected to DSL system. For integrating the proposed DG Set scheme with the existing mains power supply scheme, the following cabling modification is proposed: i) Disconnect existing incomer side cables at (3 x 3 x 300 sq. mm) at LBI-II

and connect them at ‘Mains Supply’ point of the proposed new change-over switch.

ii) Connect new cables (3 x 3 x 300 sq. mm) coming from new off-load isolator of proposed DG Set at ‘DG Set Supply’ point of the change-over switch.

iii) Connect one end of new cables (3 x 3 x 300mm2) at ‘Load/Common’ point of the change-over switch and the other end at LBI-II incomer side.

iv) Connect one more cable (in addition to the existing 2 x 3 x 300 sq. mm cables) between LBI-II and DSL.

3.5.9 For switch-over from ‘Mains Supply’ to ‘DG Set Supply’ and vice-versa, the following scheme is proposed.

3.5.9.1 For Switch-over from Mains Supply to DG Set Supply

i) Switch off all incomer supply ACBs-1, 2, 3 & 4 at substation and draw them out.

ii) Ensure that EOT Cranes 1, 2 & 3 are in off position.

iii) Energise DG Set.

iv) Switch on DG Set ACB followed by DG Set Isolator. v) Put change-over switch to DG Set position and lock it.

vi) Operate one crane first and then the second crane as per requirement. 3.5.9.2 For Switch-over from DG Set Supply to Mains Supply

For Switch-over from DG Set Supply to Mains Supply i) Ensure that no crane is working.

ii) De-energise DG Set. iii) Switch-off DG Set ACB followed by DG Set Isolator.

iv) Put change-over switch to ‘Mains’ position and lock it.


v) Check that there is no back-feed of standby supply from 600/250 kVA DG Set at incomer mains supply ACBs-1, 2, 3 & 4.

vi) Put incomer supply ACBs-1, 2, 3 & 4 in service position and switch them ‘ON’.

vii) Operate cranes and other loads as per requirement.

3.6 DIESEL GENERATOR SET (DG SET) 3.6.1 The DG set shall be 600 kVA/ 480 kW continuous rating and suitable for the

load duty and other requirements specified under clause no. 3.4. It shall be of silent type. It shall have integrated sound proof acoustic enclosure and shall conform to latest amendments to Environment (Protection) Rules, 1986 and CPCB norms w.r.t noise and emission levels for DG sets. The DG set shall comprise of Kirloskar Engine or equivalent Cummins Engine complying with the requirements of BS 5514 / IS 10002: 1981, IS 1460: 2000, IS 4722: 1978, BS 5000, IEC 34/1, ISO 8528 and ISO 3046, directly coupled to a Kirloskar / Crompton/ Stamford make AC generator capable of developing 600 kVA / 480 kW at 415 V, 50 Hz, 4-wire, 0.8 p.f. (lag) and having 10% overload capacity and generally meeting the requirements of BS 5000. The diesel engine and AC generator shall be on a common base frame and the DG Set shall be supplied complete with a power control panel, non-automatic type, 24 V electric starting system, 2 nos. 12 V, 180 AH (or higher AH as per requirement) batteries, battery charger, fuel tank for 8 hours operation etc. The DG Set shall be rated to deliver 10 % overload and shall be suitable for taking the starting and running load of two (2) nos. 32/10t EOT cranes having slipring induction motors with rotor resistances and normal motor load of about 416 kW.

3.6.2 Diesel Engine 3.6.2.1 The diesel engine shall be water cooled, vertical, totally enclosed, electric start,

compression ignition, four stroke, multi-cylinder designed to run continuously at 1500 RPM conforming to IS 10002: 1981, BS-5514, DIN-6271, ISO-3046 standards, initially filled with lubricating/engine oil, and complete with:

1) Radiator cooling 2) Radiator fan with guard

3) Flywheel with starter ring 4) Dry type heavy duty air cleaner with restriction indicator

5) Exhaust silencer(suitably optimized to meet stringent sound emission standards laid down by MOEF/CPCB)

6) Vacuum indicator 7) Electronic + Mechanical Governor (The mechanical governor acts as a

over speed protection in case of failure of the electronic card). 8) Inline fuel pump

9) Water pump

10) Lube oil pump.

11) Exhaust gas turbo-charger


12) Air-to-air charge air cooler for turbo charger

13) Fuel filter (Pre & micro) 14) Lube oil filter “spin-on” type as well as by pass centrifuge filter.

15) Lube oil cooler 16) Lube oil/coolant heater with thermostatic switch

17) Expansion bellow 18) 24V Electric start system complete with starter, batteries, charging

alternator. 19) Coupling (with coupling guard) as per manufacturer’s recommendation

to directly couple the alternator to the engine with minimum losses and absorb jerks

20) Front and rear engine mounting supports 21) Engine maintenance manual with spare parts list

22) An engine control panel consisting of starter key with start/ stop switch, and other safety parameters such as:

a) High water temperature b) Low lube oil pressure

c) Charging alternator protection against battery d) Reverse connection.

e) Externally accessible emergency stop button

f) Electronic hooter

23) Instruments panel consisting of: a) Starting switch with key

b) Water temperature gauge c) Lube oil pressure gauge

d) Lube oil temperature gauge e) Battery charging ammeter

f) Indicating lamps g) Hour counter

h) Electronic hour meter i) Other instruments/indications as per requirement.

3.6.2.2 The exhaust system and noise suppressor shall be provided with thermal insulation by using fire retardant / non igniting foam conforming to BIS 7888 / BS 4735 to prevent excess heat radiation

3.6.2.3 Any other item as per requirement

3.6.3 Acoustic enclosure: The Accoustic enclosure has following features:


1) MOEF/CPCB norms of 75 dBA at 1 metre at 75% load under free field conditions.

2) Designed to have optimum serviceability.

3) Air inlet louvers designed to operate at rated load at 50 deg. C enclosure temp.

4) UV resistant power coating. 5) Use of stainless steel hardware.

6) Insulation material as per IS 8183: 1993. 3.6.4 Alternator Alternator shall be rated for 600 kVA at 1500 RPM at 0.8 lagging power factor

at 415/440 Volts suitable for 50 Hz, 3-phase, 4 wire system. The Alternator shall be in SPDP enclosure. The alternator shall be synchronous self-excited, self-regulated & floor mounted, single bearing design. The alternator shall conform to IS 4722:2001 / BS-2613 or the latest IS/BS standard and will be suitable for tropical conditions. It shall have class H insulation for stator and rotor windings. It shall be provided with thermistors and space heaters.

3.6.5 Control Panel 3.6.5.1 There shall be one control panel for controlling DG Set power supply for

operation of EOT Cranes during main power failure.

3.6.5.2 This control panel shall be single front, floor mounted, outdoor duty, dust & vermin proof, weather proof with rubber/ neoprene gaskets. Class of enclosure shall be IP-54. The panel shall be made of standard CRCA sheet steel of thickness 2 mm, front operated, factory assembled type.

3.6.5.3 Control panel shall have 1no. ACB of suitable rating with overload and short circuit protection. Control panel shall have voltmeters and ammeters with phase selector switches and R-Y-B indication lamps. Ammeters shall be CT operated. Voltmeter shall be provided before the incomer ACB. All the meters shall be of moving iron type with accuracy class 1.5. Resin cast CTs shall be used for metering / protection. Control panel shall also include the following:

- KW/PF meters

- Frequency meter

- KWh meter - Indicating lamps for ‘Load On’ and ‘Set Running’

- Aluminium busbars of suitable capacity with incoming and outgoing terminations

- Instrument fuses duly wired and ferruled 3.6.5.4 Separate busbar compartment shall be given for termination of outgoing cables

going to the changeover switch. Busbars shall be electrolytic grade aluminium E91E conforming to IS 5082:1998 and shall be colour coded. Busbars shall be capable to withstand the fault current of 50 KA for 1 sec. Arrangement and spacing of the busbars shall be made in such a way that it can withstand the fault level as specified.


3.6.5.5 Current carrying capacity/ rating of busbars shall at least be the same as rating of the ACB. However, necessary de-rating shall be done for the rise in temperature. Temperature rise for aluminium conductor will be 85 O C.

3.6.5.6 Clearance between phases, phase and neutral, phase and ground shall be as per IS and considering the ease of maintenance.

3.6.5.7 Cable entries shall be made from the bottom. Detachable cable entry plates with knock out type cable entry holes shall be given for easy termination of cables.

3.6.5.8 Earthing terminals, 2 nos., shall be provided at the two opposite ends of the control panel for connection with external earthing system.

3.6.6 LT Air Circuit Breaker The Air Circuit Breakers (ACBs) shall be of fully draw-out type having three

distinct positions, viz. Service, Test & Isolation. These ACBs shall have the following technical features.

i) Short-circuit rating : 50 KA r.m.s. for 1 sec

Insulation Voltage : 1100 V

ii) Quick-make, quick-break and trip free mechanism. iii) Stored energy closing mechanism with motorised spring charging.

iv) Mechanical and electrical anti-pumping feature. v) Magnetic-thermal release with suitable time delay for discrimination and

cast resin CTs (having taps) for protection against overloads and short circuits.

vi) Automatic safety shutters for fixed terminals when the ACB is racked out. vii) Scraping earth facility for ACB trolley.

viii) Provision of 6NO + 6NC/ 8NO + 8NC auxiliary contacts with contract rating of 16A, 415V, 50 Hz.

ix) Provision of shunt releases. x) Provision of separate indication of overload and short circuit as well as of

“Service”, “Test” & “Isolated” positions. Mechanical indication for ON & OFF shall also be provided visible from outside with door closed.

xi) Provision of door interlocking and “Isolated” position locking. 3.6.7 Base Frame

Skid mounting type base frame fabricated from suitable size M.S. channel providing common bed for engine and alternator directly coupled together shall be provided. The base frame shall have provision for grouting on foundation bolts as well as fixing on anti-vibration mounts. Provision shall be made in base frame for lifting arrangement of DG Set.

3.6.8 Fuel Tank Fuel tank fabricated from M.S. sheet of 14/16 SWG with stand for free

standing on floor consisting of:

1) 1 No. Adaptor for supply hose pipe


2) 2 Nos. Adaptors for return hose pipes

3) 1 No. Drain cock 4) 1 No. Breather

5) 1 No. Opening for filling, with cap. 6) 1 No. Level indicator tube duly graduated

The integral fuel tank shall have minimum capacity of 925 litres. 3.6.9 Battery 3.6.9.1 The Bidder shall provide two (2) nos. uncharged maintenance free batteries of

12 Volts of EXIDE make with battery leads which shall be got charged after seeking clearance from the Purchaser.

3.6.9.2 The batteries shall be maintenance free lead acid type of adequate ampere hour capacity (minimum 180AH capacity each or higher as per requirement). The battery cells shall conform to IS 1651:1991 amended to date. The battery bank shall be provided with the following accessories: 1) Battery stand

2) Set of connectors with ends take offs suitable for connections. 3) Cell insulators and stand insulators

4) Set of tools consisting of spanners, rubber syringe, acid resisting funnel, acid etc.

5) Tools/ instruments required for checking the health of batteries.

3.6.10 Battery Charging Equipment 3.6.10.1 The battery charging equipment for the engine starting batteries shall be

provided as described below:

3.6.10.2 Battery float charger of suitable capacity intended to operate on single phase 230 volts 50 cycles supply system and suitable for floating the above batteries while the batteries are not in operation. The battery charger shall be provided with the following accessories:

1) AC & DC supply “ON” & “OFF” switch of suitable capacity with HRC fuses/ MCB.

2) Indicating lamps for mains supply “ON” and battery charging indication etc.

3) Variac or any other device to give stepless control of DC output voltage. 4) Constant potential controller to stabilise the DC output voltage within 1%

of the floating voltage for AC input voltage variation of +10% of 230 volts and load variation of 0-100% complete with load limiting circuits.

5) Auto/manual changeover switch. 6) Knobs for rise or lower for variac in the manual position.

7) Copper conductor, double wound, impregnated, natural air cooled, single phase mains transformer for rectifier

8) Single phase, full wave bridge connected, silicon rectifier stack.


9) Moving coil ammeter for DC supply.

10) Any other item as per requirement. 3.6.11 Installation of Batteries and Battery Charger Batteries and battery charger shall be kept on foundations, leveled and grouted

as required. All the batteries shall be filled with battery charging solution to the required level. The batteries shall be inter connected and terminals shall be brought to the load terminals. Battery charger shall be connected to batteries by means of copper conductor wires of adequate capacity.

3.7 Change-over Switch 3.7.1 The Bidder shall provide an off-load type change-over switch for manually

changing over the power source to DG Set in case of power supply failure from WBSEB and vice-versa on restoration of main power supply. The change-over switch shall be rated for 415V a.c., 1250A current rating, conforming to IS 13947 Part 3:1993 and IEC 60947 Part 3. The change-over switch shall have 4 poles. It shall have high electrical and mechanical endurance. It shall have double break contacts per pole with positive on/off position indicator.

3.7.2 The outer casing shall be made of non-corroding, die cast aluminum alloy. Suitable terminations shall be provided for aluminum cable. Adequate knockouts shall be provided in the enclosure for cable entry.

3.8 Switch Disconnector/Off-load Isolator 3.8.1 A switch disconnector/off-load isolator, 415 V, 1000 Amps., TPN, shall be

provided. It shall conform to IS: 13947 Part 3: 1993 and IEC: 60947 Part 3. The switch disconnector isolator shall be mounted near to the DG set.

3.8.2 The installation of isolator and all electrical work upto the Crane DSL shall be the responsibility of the Bidder.

3.8.3 The isolator shall be metal clad, wall mounted type, rated for 1000A. 3.8.4 The isolator shall be housed in a cubicle and the operating handle of isolator

shall be mechanically inter-locked with the enclosure which can not be opened unless isolator is in `off' position. Class of protection for enclosure shall be IP-54.

3.8.5 Three phase aluminium armoured power cables shall be used from both end side of isolator

3.9 CABLES & CABLE LAYING 3.9.1 LT Power Cables LT Power cables shall be 1.1 kV grade HR PVC insulated, steel wire

armoured, HR PVC sheathing, aluminium conductors conforming to IS 1554 Part 1:1988 and IS 694 (Third Revision):1990. In cases where a cable is laid through GI pipes all through its length, unarmoured cable may be used.

3.9.2 Control Cables Control cables shall be 650 V grade multicore, multistrand copper conductors,

HR PVC insulated, outer HR PVC sheathed. 3.9.3 Laying of Cables


3.9.3.1 All cables shall be laid generally through GI pipes and cable trenches as per approved drawings.

3.9.3.2 Cables shall be laid in GI pipes/underground trenches along structures, walls as per cable layouts.

3.9.3.3 The outdoor LT cables shall be generally laid along the roads, and cable routing shall follow the road layout.

3.9.3.4 While laying the cables through conduits/pipes, 40% of inner cross section of the conduit shall be left blank for easy pulling of cables without damage or back pulling of cable during cable fault.

3.9.3.5 Cables shall be fixed to racks, trays, cleats or as required for proper support.

3.9.3.6 Loops shall not be allowed to form during laying of cables. When being pulled, the cable shall not be allowed to drag along with ground or over cables already laid. Adequate number of rollers shall be used for laying the cables.

3.9.3.7 No cable joint shall be permitted. 3.9.3.8 Installation of LT cables directly buried in ground trenches shall include

digging of trench 1800mm deep or as required, in all types of soil, providing 100mm thick riddled sand bed over which cables shall be laid followed by 150mm thick sand covering over which protective brick layers across the cables throughout their lengths shall be laid. The trench shall be finally filled with dug up soil. The width of the trench shall depend upon the number of cables laid. The spacing between the cables shall be as per IS 1554 Part 1:1988 and IS 694 (Third Revision):1990.

3.9.3.9 Cast iron markers shall be provided to indicate the cable / earth-wire routes.

3.10 TESTING AND COMMISSIONING 3.10.1 Testing 3.10.1.1 The following tests shall be performed at the supplier’s works, in the presence

of an authorised representative of the Client and two copies of the test certificates shall be submitted for the Client’s approval. Prior standard tests at the supplier’s works followed by submission of routine test certificates can be accepted at the discretion of the Client.

3.10.1.2 Diesel Engine

1) Load tests: This would also include sudden load throw-off, 10 percent overload on one hour continuous operation, rated load operation, isochronous droop mode operation.

2) Temperature rise tests.

3) Efficiency tests. 4) Fuel consumption at rated speed and load.

5) Tests to demonstrate governor capability specified. 3.10.1.3 Generator and Exciter

1) Generators shall be tested as per BS: 4999 for the following tests also.

2) HV tests on stator and motor windings.


3) Insulation resistance measurement of stator and rotor windings.

4) Heat run test. 5) Over-speed test.

6) Stator voltage and current balance. 7) Stator phase sequence test.

8) Overload test. 9) Measurement of losses.

10) Open circuit and short circuit tests. 11) Measurement of vibration.

12) Commutation test on exciter. 13) Noise levels around the set and at exhaust in dBs.

3.10.1.4 The following tests shall be carried out on the DG set alongwith all the controls, protections, indications and all the associated equipment which forms part of scope of supply: 1) Auto/Manual start of DG set

2) Schematic check 3) Functional check

4) Trip test 5) Efficiency

6) Fuel consumption.

3.10.1.5 Testing & Commissioning of Battery

The batteries shall be charged fully and the battery charging solution in the batteries shall be checked. The batteries shall be checked for output voltage. The batteries shall be loaded by phantom load and tested for capacity. After satisfactory testing, the batteries shall be connected to the circuit.

3.11 PRELIMINARY TRIAL 3.11.1 The Contractor shall give notice to the Purchaser, well in advance, before

commencement of any site testing. 3.11.2 Preliminary trials after completion of erection of generating set and before

carrying out main trials, shall be conducted in the presence of Purchaser. Such trials shall include the checking and adjustments of all instruments relays, timers, interlocks and meters, crank shaft alignment with cold engine, insulation resistance of stator, rotor and exciter windings of generator and the air gap between its stator and rotor. A check shall be made for satisfactory operation of exciter, automatic voltage regulator, all auxiliary motors and their starting, automatic control equipment and all accessories supplied with the set shall also be tested for their proper working.


3.12 MAIN TRIAL The main trials shall include over 8 hours continuous run consisting of 4 hours

run at full load and one hour run at 110% load followed by 3 hours run at 100% load. This trial shall be repeated for 3 days.

3.13 PAINTING The Bidder shall paint all exposed metal parts of plant and equipment supplied

by him. All sheet metal work shall undergo a process of phosphating, passivating and then sprayed with high corrosion resistant primer. The finishing treatment shall be by application of two coats of synthetic enamel paint of approved colour. All piping shall be colour coded.

3.14 ILLUMINATION

Proper illumination shall be provided in the DG Set area to facilitate operation, inspection and maintenance of DG Set during night time.

3.15 EARTHING The scope of work of the Bidder shall include providing necessary earth pits

and earthing for all the equipment under his scope of work and connecting the earthing system provided by him to the Purchaser’s earth ring mains through suitable GI wire / GI Flat as per IS 3043: 1987.

3.16 GENERAL ERECTION SPECIFICATION 3.16.1 All the electrical equipment shall be erected in accordance with the provisions

of Indian Electricity Act, National Electrical Code and other applicable rules and regulations, etc. All items related to erection/ installation shall be supplied, fabricated and installed by the Bidder.

3.16.2 The installation work shall include all minor civil/ structural work such as fabrication and grouting of frames, brackets and supply of mounting and fixing materials.

3.16.3 All installation accessories such as brackets, supports, racks, trays, clamps and hooks, etc., shall be fabricated and installed to suit the requirement and shall be fastened to the steel structure/walls by using proper size of bolts, nuts and washers.

3.16.4 The conduit system shall be thoroughly cleaned and shall be made free from moisture and water before cables are drawn through it.

3.16.5 The installation shall be tested as per the provisions of Indian Electricity Rules and Indian Standard Specifications. On completion of the electrical installation, a certificate shall be furnished by the Bidder counter- signed by the qualified supervisor under whose direct supervision the installation was carried out. The Bidder shall obtain certification from the local electrical inspector as per statutory requirements before commissioning/ energising the electrical installation. Inspection fees as required for fulfilling statutory obligations shall be reimbursed on demand on production of official receipts.

.


4 PERFORMANCE GUARANTEE 4.1 The Bidder shall study the specification and satisfy himself thoroughly

regarding the workability of equipment and systems offered by him. He shall also take full responsibility for the guaranteed operation and performance of the same as well as for their smooth, safe and reliable working.

4.2 All equipment shall be guaranteed for materials, design, workmanship, quality and satisfactory performance with respect to the parameters in accordance with the technical specification document and the General Conditions of Contract. The guarantee for performance shall cover individual items and systems for their ratings / outputs and trouble-free operation.

4.3 The Bidder shall also guarantee the integrated operation of all the systems and equipment covered in his scope as a whole including interfaces required to be established with other systems and equipment. All items and jobs required for safe working of the installation shall be treated as integral part of performance guarantee.

4.4 The supplier shall conduct performance/ acceptance tests on each major item of equipment supplied as well as the total system as a whole to demonstrate that the equipment and system supplied are capable of achieving the performance as specified and contracted for.

4.5 Preliminary acceptance tests, start-up, load trials, commissioning and performance guarantee tests shall be conducted as per the relevant clauses of technical specifications, approved drawings and documents. The Commissioning Certificate shall be issued by the Purchaser only after successful demonstration of integrated commissioning of the system including completion of all jobs, activities and services under scope of work, submission of final drawings and documents and getting of necessary statutory clearances/ certificates for the installation. Performance guarantee tests to be conducted with respect to different equipment items under scope of supply/work shall be mutually discussed and agreed to during tender discussions and shall be in line with the ones followed generally for similar work by CMO.

4.6 In case the test results show that the installation has failed to achieve the performance as specified, the supplier shall carry out necessary modifications or part replacements to achieve the performance as specified and required for successful demonstration and the tests shall be repeated.


5 SPECIAL INSTRUCTIONS TO BIDDER 5.1 GENERAL 5.1.1 One (1) no. soft copy of complete offer shall be submitted along with the Bid

with hard copies.

5.1.2 All materials / equipment / machinery / fabricated items used in the subject package shall be according to the specification given herein and any deviation should be clearly brought-out in the offer. No mention of deviation will mean that the bidder has accepted the specification given herein.

5.1.3 The Bidder shall include in his supply a complete new and unused set of all special tools & tackles required for operation and maintenance of the plant/ equipment offered.

5.1.4 The scope of TS as described in Chapter 2 & 3 covers mainly principal items for the guidance of the Bidder. The specifications given in Chapter-3 are for indicative purpose only.

5.1.5 The plant and equipment supplied shall be new and best of its kind and of latest technology. All materials and equipment shall comply with latest codes and standards, applicable nationally / internationally. A consolidated list of all codes and standards followed or adopted for design, manufacture and testing shall be submitted. Preferably, all equipment and accessories shall confirm to the latest Indian Standards and IPSS wherever applicable. All electrical equipment supplied shall be designed, manufactured, tested & erected as per the latest revision of Indian Electricity Rules, Statutory requirements of the Govt. of India, Govt. of State. In the event of requirement of TS exceeding the requirement of corresponding standards, regulations & safety codes, the specification provided in the TS shall govern. In the event of conflict between standard regulation & TS, the most stringent shall be applied.

5.1.6 All equipment as may be necessary shall conform to the provision of Statutory and other Regulations in force such as Indian explosives Act, Indian Factories Act, Indian Boiler Regulation, State Factories Act, Central Pollution Control Board, Indian Weights & Measures Act, etc. The Successful Bidder shall take necessary steps to get all the installations within his scope of supply approved by the concerned legal authorities.

5.1.7 The Bidder shall use new, good and tested quality materials. The workmanship shall be of high quality.

5.1.8 Layout of new equipment shall have provision for easy and safe movement of operation / maintenance personnel for operation / inspection of the running plant. Adequate space for dismantling / removal of equipment / parts for repair shall also be built in the layout. All working parts of the equipment shall be easily accessible and maintainable. There should be a proper arrangement for convenience of operation, inspection, maintenance, replacement & repair. Fast wearing parts shall be accessible for replacement/maintenance without necessitating removal of other parts. All like parts of the equipment supplied shall be inter-changeable.

5.1.9 After erection, all equipment, pipes, structures, etc., shall be thoroughly cleaned and painted with one coat of primer and two coats of approved colour paints. Paints shall be of good quality and shall be strictly as per instructions and


recommendations of the paint manufacturer and to the approval of Purchaser. Painting in damp or foggy weather shall not be resorted to. Painting specification and procedure shall be subject to the Purchaser's approval.

5.1.10 Execution of entire work shall be carried out in such a manner that normal working of the existing warehouse is not interrupted. Shut downs, for mutually agreed periods shall be arranged by the Purchaser for interconnections / modifications / extensions of existing facilities.

5.1.11 Testing shall be done as per relevant latest IPSS/ Indian Standards/ International codes or practices and shall include electrical, mechanical and chemical tests including performance tests and test certificates for the same shall be submitted for Purchaser's approval prior to despatch.

5.1.12 The Successful Bidder shall obtain written approval/clearance from the Purchaser at each stage or before start of the next stage of site work. The Bidder with the approval of the Purchaser shall decide the stages.

5.1.13 The Successful Bidder shall ensure deputation of well experienced engineers and technical staff from various disciplines (as per requirement) for erection, testing and commissioning of the equipment.

5.1.14 All the procurement/ manufacturing / fabrication works shall be carried out only on the basis of approved drawings and schemes or as directed by the Purchaser. It is solely the responsibility of the Successful Bidder to ensure that all working drawings prepared by him bear the stamp of approval of the Purchaser / his consultants prior to start of work. All other drawings shall bear the acceptance stamp of Purchaser / his consultant for execution of the project.

5.2 DRAWING/DOCUMENTS/DATA TO BE FURNISHED 5.2.1 The offer shall be accompanied with layout drg. showing main dimension and

location of DG set and other accessories, Single line drawing etc. 5.2.2 The Bidder shall also submit along with the bid drawings / documents / data as

per the following details:

1. General arrangement drawings of all units, equipment and systems with overall and relevant dimensions.

2. All schedules duly filled in as mentioned in this TS and enclosed herewith. 3. Manufacturers' catalogues/ brief technical descriptions of offered equipment

and bought-out items. 4. Schedule of quantity of equipment. 5. Delivery/ commissioning schedule (Bar chart). 6. List of two years operational and maintenance spares 7. Weight and mounting arrangement of each critical item/equipment 8. Details of technical capability of Bidder. 9. Drgs./data listed at various clauses at Chapter 3.0 and elsewhere mentioned

in this Tender Specification. 10. Any other details which may be felt necessary. 11. The Bidder shall note that above drawings & documents listed are minimum

requirement only. The Bidder shall ensure that all other necessary write-ups, curves and information, required to fully describe the equipment and system offered, are submitted with this offer.


5.2.3 It shall be deemed that the Bidder has clearly understood the contents and meaning of the specification, requirements & scope of work and studied the tender document fully. Any representation after the submission of the tender for any revision/ modification of the tender on the ground of non-compliance of the specification will not be accepted. The following schedules shall be duly filled in by the Bidder and submitted as part of the Techno-commercial Bid without which the tender shall be considered incomplete and likely to be rejected:

Declaration of Site Visit Schedule 5.2.3-1 Declaration Sheet Schedule 5.2.3-2 Key Particulars of the Offer Schedule 5.2.3-3 Clause-wise/ Sub-clause wise Compliance Report Schedule 5.2.3-4

List of Exclusions Schedule 5.2.3-5 List of Deviations Schedule 5.2.3-6

List of Activities to be Performed by the Purchaser Schedule 5.2.3-7 5.2.4 The drawings/ document/ design data etc. submitted by the Successful Bidder

after award of work shall be reviewed & commented (or approved) by Purchaser within 14 days of receipt of such drawings/ document. Successful Bidder shall incorporate all the comments and resubmit in 6 copies to the Purchaser within 15 days time from the date of Purchaser's comments. The Bidder shall resubmit the commented / approved / as noted drawings in six copies after incorporating the comments of till it is approved. In order to expedite the approval of drawings, discussion shall be held with the Bidder at Kolkata/Delhi.

5.2.5 On completion of work, the Bidder shall submit to the Purchaser, two (2) sets of prints and editable format soft copies on CD/DVD of all ‘Approved’ and ‘As- Built’ drawings incorporating all changes that might have taken place during execution. In addition, one set of the above drawings shall be submitted to Consultant.

5.2.6 The Bidder shall also submit operation, maintenance, repair, testing and inspection manuals for the DG Set & its accessories in five (5) sets - four (4) sets to Purchaser and one (1) set to Consultant.

5.2.7 Quality Assurance Plan (QAP) Successful Bidder shall submit QAP in details for the entire assembly, sub

assembly and components including bought out items for Purchaser’s approval. Manufacture of Magnets shall start after approval of QAP.

5.2.8 Approval given by the Purchaser shall not relieve the Bidder of his obligations under the contract

5.2.9 Drawings/Document submitted by the Successful Bidder shall be thoroughly checked and signed by him before submission. All reference drawing numbers, including Purchaser's existing drawing number if any, must be mentioned in each drawing submitted for approval. The drawings shall be complete with Bill of Material.

5.2.10 On completion of erection, all the equipments shall be tested individually and in an integrated manner for their proper performance. The procedure for testing


and commissioning shall be in conformity with the relevant IPSS/IS/BS/ISO codes of practice for testing electrical equipment.

5.3 SAFETY Bidder shall ensure strict adherence to safety standards and statutory regulations

of the Central and State Governments and the others authorized agencies of the Government including Indian Electricity Act and Indian Electricity Rules as amended up to date

5.4 TIME SCHEDULE/PROJECT COMPLETION Bidder shall submit activity-based time schedule of not more than six (6)

months for completion of job. This should include submission of drawings for Purchaser’s approval, procurement of materials, manufacturing, shop testing, packing, supply, assembly, testing and commissioning etc.

CMO DANKUNI WAREHOUSE ANNEXURE - 2.1-1 CET/11/ND/2961/TS/EE/01/R=0 INSTALLATION OF DG SET PAGE 1 of 1

Annexure- 2.1-1

List of Preferred Makes of Equipment

Sl.No Description Preferred Make

1 Diesel Engine Kirloskar , Cummins

2 Alternator Kirloskar , Crompton , Stamford

3 LT Air Circuit Breaker L&T, Siemens, Schneider, Crompton Greaves

4 Change-over Switch L&T, Siemens, English Electric, Elecon, Havell’s

5 Off-load Isolator Areva, Siemens, L&T, Schneider

6 Contactor Siemens, English Electric, L&T, Cutler-Hammer

7 Thermal Overload Relay L&T, Siemens, BCH, ABB, Schneider

8 Switches/Indication Lamps Siemens, English Electric, L&T

9 Instruments AE, IMP, Meco, Rishab

10 HRC Fuses Siemens, English Electric, L&T

11 Batteries Exide , Amco Yuasa ,Amar Raja

12 Battery Charger Chhavi Electronics, Caldyne, Aplab

13 PVC Cables CCI, Incab, Fort Gloster, Polycab, Nicco, Universal

14 Cable Jointing Kits Raychem/Mahindra Chemicals & Engg.

15 PVC Cables for Lighting Incab, Universal, Finolex,

16 Cable Glands Comet, Dowell

17 GI Pipes Tata , BST , GST , Jindal

18 Anti-Vibration Pads Dunlop

19 Any other item As per approval of Purchaser/Consultant

CMO DANKUNI WAREHOUSE SCHEDULE- 5.2.3-1 CET/11/ND/2961/TS/EE/01/R=0 INSTALLATION OF DG SET PAGE 1 OF 1

SCHEDULE - 5.2.3-1

DECLARATION FOR SITE VISIT

(To be prepared by the Bidder)

I, hereby, declare that I have visited the site for the proposed 600 kVA DG Set at Dankuni Warehouse at Kolkata in West Bengal India, to understand the site conditions and acquainted myself fully with the extent of total work involved for the proposed turnkey package, viz., Tender Specification for Electrical Work.

Date: Place:

Seal of the Company: (Signature of the Bidder)

Name: …..………….……. Designation:…...…………


SCHEDULE - 5.2.3-2

DECLARATION SHEET (To be filled up by the Bidder)

I, ............................................................................................... hereby certify that I have clearly understood the specification requirements, scope of work and all parts of the Tender sought all the necessary clarifications through site visit and discussions with the Purchaser’s representatives and certify that the bid proposal submitted by me meets all the requirements of the subject turnkey package. Date: Place: Seal of the Company (Signature of Bidder)

Name................... Designation............


SCHEDULE- 5.2.3-3

KEY PARTICULARS OF THE OFFER (To be filled up by the Bidder)

Sl. No.

Check List Points Bidder’s Remarks

1. Offer fully complying with the requirements stipulated in the Technical Specification

2. Name and address of Bidder

3. Detailed description of equipment

4. All the enclosed schedules duly filled up & furnished along with the Tender

5. Special features of equipment offered furnished with the Tender

6. Whether all data / drawings / documents / information furnished along with this Tender as per TS

Date: Place: Seal of the Company (Signature of Bidder)



SCHEDULE - 5.2.3-4

CLAUSE-WISE/ SUB CLAUSE-WISE COMPLIANCE REPORT (To be prepared by the Bidder)

Sl. No.

TS Clause no./ Sub Clause no.

Compliance Status (‘Agreed’/ ‘Not agreed’/ ‘Partially agreed’)

Remarks (In case of ‘Partially agreed’)

Date: Place: Seal of the Company (Signature of Bidder)



SCHEDULE - 5.2.3-5

LIST OF EXCLUSIONS (To be filled up by the Bidder)

Sl. no.

Reference clause no. of TS

Details of exclusions Reasons

Date: Place:

Seal of Company: (Signature of the Bidder)



SCHEDULE - 5.2.3-6

LIST OF DEVIATIONS (To be filled up by the Bidder)

Sl. no.

Reference clause no. of TS

Details of deviations Reasons

Date: Place:




SCHEDULE - 5.2.3-7

LIST OF ACTIVITIES TO BE PERFORMED BY THE PURCHASER (To be filled up by the Bidder)

Sl. no.

Brief Description of Activities Remarks

Date: Place:


Name: …..…..…...…….……. Designation: …………..…….

CMO DANKUNI WAREHOUSE SCHEDULE- 2.12-1 CET/11/ND/2961/TS/EE/01/R=0 INSTALLATION OF DG SET PAGE 1 OF 1

SCHEDULE – 2.12-1

IMPLEMENTATION SCHEDULE

The time – bar chart for project implementation covering the scope of work is

enclosed herewith. The Bidder to indicate the activity wise time schedule

furnishing a detailed 'BAR CHART' conforming to the overall time frame

given in the TS.

Seal of the Company (Signature of Bidder)

Name....………….............. Designation..........……… Date………………………

STEEL AUTHORITY OF INDIA LTD CENTRAL MARKETING ORGANISATION

EASTERN REGION

SUPPLY, INSTALLATION & COMMISIONING OF 600 KVA DG SET ALONG WITH OTHER ALLIED ELECTRICAL WORKS AT DANKUNI WAREHOUSE

(Terms & Conditions)

INVITATION TO TENDER INSTRUCTION TO TENDERERS

GENERAL CONDITIONS OF CONTRACTS [GCC] SPECIAL CONDITIONS OF CONTRACT [SCC]

STEEL AUTHORITY OF INDIA LTD. CENTRAL MARKETING ORGANIZATION

EASTERN REGION ESTATE MANAGEMENT DEPARTMENT 8TH FLOOR , JEEVAN SUDHA BUILDING

42C , J.L.NEHRU ROAD KOLKATA - 700071

Tender Notice no. ER/EMD/DANKUNI/ DG SET/09-10 Sealed tenders in prescribed forms are invited for the work “ Supply , installation & commissioning of 600 KVA DG Set along with allied electrical works at SAIL Warehouse, Dankuni , Chikhrand, Janai Road , Dist. Hooghly

The tenderers should have experience of having completed similar works for Govt. dept./ PSU/Multinational company during last 7 years . {Similar Work means – Supply , installation , testing & commissioning of DG Set of 600 KVA capacity } as per the following details .

(a) One job of value not less than 45 lakhs OR

(b) Two jobs of value not less than 28 lakhs each OR

(c) Three jobs of value not less than 23 lakhs each

The average of turnover of last three financial years should be 17.00 lakhs Interested parties can obtain the tender document on payment of Rs. 500/- ( Rs. Five hundred only ) in cash on any working day up to 27/01/2010 from the above office or from SAIL warehouse, located at Dankuni , Chikhrand, Janai Road , Dist. Hooghly . The complete tender document accompanied with the EMD of Rs. 75,000/-( Rs. Seventy five thousand Only) shall be received in the above office at Kolkata only till 3.00 P.M on 28/01/2010 and the same shall be opened at 3.30 P.M on the same day in the presence of the bidders who wish to be present The tender documents are also available on SAIL website www.sailtenders.co.in. In case the tenders are submitted using downloaded documents from website, the cost of the tender document to be submitted along with the bid in separate envelope in the form of DD/Pay order for Rs. 500/- ( Rs. Five hundred only ) as prescribed . SAIL reserves the right to reject any/all tenders without assigning any reason whatsoever.

AGM(M-EM) / ER

INVITATION TO TENDER

1.1 Sealed tenders are invited from the eligible tenderers for the work mentioned below.:

(a) Name of the work - Supply , installation & commissioning of 600 KVA DG Set along with allied electrical works at SAIL Warehouse, Dankuni , Chikhrand, Janai Road , Dist. Hooghly

(b) Location of site - SAIL Warehouse, Dankuni , Chikhrand, Janai Road , Dist. Hooghly

1.2 Tender document for the above work may be obtained from the office of

AGM(M) / EMD / ER/ 8th Floor, Jeevan Sudha Building, 42 C , J.L.Nehru Road, kolkata – 700071 or from Dankuni warehouse on payment of Rs. 500/- ( Rs. Five hundred only) , Non refundable per set in the form of cash on any working day except the tender opening day .

1.3 The tender document is also available on the SAIL website www. Sailtenders.co.in. In case the tender documents are submitted using down loaded documents from the website , the cost of the tender document is to be submitted along with the bid in a separate envelope in the form of DD / pay order of any scheduled bank for Rs. 500/- ( Rs. Five hundred only ) as prescribed

1.4 EARNEST MONEY DEPOSIT

(a) The tenderer(s) are required to deposit Earnest money of Rs.75,000/- ( Rs.Seventy five thousand only) along with the tender in the form of DD / Pay order from any scheduled bank , other than Gramin bank , Co operative bank and catholic Syrian bank in favour of Steel Authority of India Ltd. , payable at Kolkata . No interest shall be allowed on Earnest money deposit amount . Earnest money in the form of cheques shall not be accepted. (b) Public Sector Undertakings are exempted from the need of submitting

Earnest money (c) The earnest money to the unsuccessful tender(s) shall be refunded with

in a reasonable time with out any interest (d) The earnest money deposited by the successful tenderer(s) shall be

retained towards security deposit for the due fulfillment of the contract

1.5 SECURITY DEPOSIT

On acceptance of the tender , the successful tenderer shall be asked to deposit the initial security deposit ( 2.5% of the value of the contract ) after adjusting the Earnest money with in a week from the date of work order in the form of DD/Pay order from any scheduled bank other than Gramin bank , Co operative bank and Catholic Syrian bank . Failure to depositing the security deposit with in the stipulated time , which shall include any extensions granted by employer at his discretion, will make earnest money deposited by the tenderer liable to forfeiture and acceptance of the tender shall be considered withdrawn.. In addition to initial security deposit, the balance security deposit shall be deducted from the R.A. bills @ 7.5% of the contract value to make the total security deposit of 10% of the value of the contract. The said security deposit shall be released after successful expiry of defect liability period. Alternatively the contractor may submit the bank guarantee from any nationalized bank for 10% value of the contract after adjusting the earnest money deposit with in a week time from the date of work order.

1.6 The tender documents shall be duly filled in and signed by the tenderer(s) and shall be addressed in sealed cover to AGM(M), Estate management Department , Steel Authority of India Ltd. 8th floor, Jeevan Sudha Building, 42 C , J.L.Nehru Road , Kolkata - 700071 along with the full name & address of the tenderer.on envelope.

1.7 Unit rates shall be quoted in English in figures as well as in words with

reference to each items and for all the items shown in the attached schedule of quantities. The amount of each item should be worked out as per details given.

1.8 All entries in the tender document shall be clearly written. Corrections ,if

any, shall be clearly made and duly signed and dated by the tenderer. Erasing and overwriting shall not be permitted and shall render the tender liable for rejection.

1.9 The tenderer shall sign each and every page of the tender document

including the drawings attached hereto.

1.10 Any error in description of the terms in the schedule of quantities or any omissions there from shall not vitiate the contract or release the contractor from his obligations of execution of the whole or any parts of the works comprised therein or from any of his obligations under the contract. Any error in the rates quoted in the schedule of quantities shall be corrected in accordance with the following rules.

(i) In case the rates in words and the figures differ , the amount written in

words shall be taken as final. (ii) All errors in totaling, in the amount and in carrying forward , total shall

be corrected.

1.11 The acceptance of tender and award of Contract even to more than one contractor, if considered necessary, will rest with the Employer who does not bind himself to accept the lowest tender and will reserve to himself the authority to reject any or all the tenders received, without assigning any reasons.

1.12 The tender shall be valid for a period of three months for acceptance from

the date of opening of tender.

1.13 Each tenderer shall submit a declaration to the effect that the tenderer is an engineering contruction/ manufacturing firm or an associate of a firm which has successfully carried out the large works of this nature and has adequate organization and experienced personnel to handle this type of work.

1.14 Full information should also be given by the tenderers in respect of the

followings :

a) IF AN INDIVIDUAL 1. His full name, address and place of business; 2. His financial status; 3. His previous experience.

b) IN CASE OF PARTNERSHIP FIRMS

1. The names of all the partners & their addresses; 2. The financial status of the firm and its partners 3. Previous experience of the firm and its partners.

c) IN CASE OF COMPANIES : 1. Date and place of registration including date of

commencement certificate in case of Public Companies. Certified copies of Memorandum and Articles are also to be furnished.

2. Name of business carried on by the Company and the provisions of its Memorandum related thereto.

3. Name and particulars including addresses of all the Directors.

4. Previous experience 5. Its authorized, subscribed and paid up capital.

1.15 Each tender shall be signed by the tenderer with his usual signatures.

Tender by partnership or Hindu Joint Family Form may be signed in the Firm’s name by one of the partners or the karta or Manager as the case may be or any other duly authorized representative followed by the name and designation of the person so signing. An attested copy of the partnership deed must accompany the tender of any partnership firm. Tender by a company shall be signed with the name of the company by persons authorized on its behalf and the power of attorney or other satisfactory proof showing the person signing the tender documents on behalf of the company is duly authorized to do so shall accompany the tender.

1.16 Tenderers shall along with their tender submit the followings : a) Certificate from a bank to prove their financial ability to

undertake the work. b) Proof for technical and organizational ability to execute the

work in its various aspects. c) The organization patterns that will be employed and the

names of the qualified engineers who will be employed together with their qualifications.

d) Latest Income-tax clearance certificate. 1.17 Unless otherwise specified all the rates and prices in the tenders shall cover

sales tax, octroi and other taxes and duties. 1.18 Tenders not giving the full particulars as mentioned above or as called for

in the special conditions are liable to summary rejection.

1.19 With their quotations the tenderer shall sign all the schedules, specifications, special conditions etc in token of acceptance thereof. The signature on the tender schedule alone shall also be deemed to be taken as acceptance of all these.

1.20 The unsealed tenders, tenders not submitted in the prescribed tender

documents, conditional and unsigned tenders, tenders containing absurd rates and amounts, tenders which are incomplete or otherwise considered defective are liable to be rejected.

1.21 In the event there are two or more parties for whom the work has been

split, the contractor carrying out relevant work entrusted to him shall work in close coordination without causing any delay or hindrance to other agencies. The employer has the right to omit at his discretion one or more items of work when placing the order.

1.22 The work shall be taken to have commenced from the date on which the

contractor takes over the site or seventh day of the issue of Work Order, whichever is earlier. The site will be handed over to the contractor only on submission of Security Deposit. The contractor shall complete the work within four months from the seventh day of issue of Work Order.

1.23 The contractor shall give a programme for execution of the work during the

total contract period and get it approved by the employer. In case of delay in progress of the work, the employer shall issue the contractor a memo in writing pointing out the delay in progress and asking the contractor to explain the causes for the delay within three days of the receipt of the above. The employer reserves the right to terminate the contract and forfeit the security deposit if satisfactory explanation is not offered by the contractor for delay in execution of the work.

For Steel Authority of India Limited

INSTRUCTIONS TO TENDERERS

2.1 SUBMISSION OF TENDER

Tender must be submitted in a sealed envelope containing three separate envelopes, as detailed in the mode of submission under para 2.1.13 and marked “Tender for Supply , installation & commissioning of 600 KVA DG Set along with allied electrical works at SAIL Warehouse, Dankuni , Chikhrand, Janai Road , Dist. Hooghly”and addressed to AGM(M), Steel Authority of India Limited, Estate Management Department , AGM(M) / EMD / ER/ 8th Floor, Jeevan Sudha Building, 42 C , J.L.Nehru Road, kolkata – 700071 The sealed envelope should be deposited in the Tender Box kept in the Office of the AGM(M), Steel Authority of India Limited, Estate Management Department , 8th Floor, Jeevan Sudha Building, 42 C , J.L.Nehru Road, kolkata – 700071 on 28 / 01 / 2010 at or before 3. 00 P.M . 2.1.1 Tenders, sealed and superscribed as above, should be deposited by hand at the above office. No tender will be received by post. A tender which is received after the time and date specified above, is liable to be rejected. 2.1.2 Any tender delivered or sent otherwise will be at the risk of the Tenderers. 2.1.3 All the pages/documents of the tender should bear the dated signature of the tenderer. All the

entries by the tenderer should be in one ink and legibly written. All over-writings, corrections and cuttings shall bear dated initials of the tenderer. Corrections should be made by writing again instead of shaping or over-writing.

2.1.4 Tenderer quoting rates on units different from those prescribed in the tender schedules will be

liable for rejection. Tenderers are to quote rates both in figures as well as in words otherwise the tender is liable to be rejected. In case the rates quoted in words and figures are at variance the amount written in words will be taken as final.

2.1.5 If a tenderer seeks to clarify his quotation rates this should only be done in a separate

covering letter. No material modifications to the specifications, item, descriptions, contract clauses etc will, however, be entertained. Other clarifications may be considered. If the contents of the covering letter are to be considered as part of the quotation, this should be specifically mentioned by the tenderer. If any of these conditions admitted for consideration has a financial bearing on the cost quoted, the additional cost arising out of this condition will be added for evaluation of the tender. Tenderer should quote rates against the items in the tender schedule for the work as fully described and contained therein. No modifications to the work content in the items will be allowed. If the tenderers feel that they would prefer to modify the items, such modifications and rates for items so modified should be given separately with their covering letter.

2.1.6 Any tender containing clerical or arithmetical mistakes may be rejected.

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2.1.7 Any request from the tenderer in respect of additions, alterations, modifications, corrections, etc of either terms and conditions or rates of his tender after opening of the tenders, may lead to rejection of his tender.

2.1.8 The successful tenderer shall make his own arrangements for all materials. No materials

whatsoever of any kind will be supplied by SAIL. 2.1.9 By submitting a tender for the work, a tenderer will be deemed to have satisfied himself by

actual inspection of the site and locality of the work, that the rates quoted by him in the tender will be adequate to complete such work according to the specifications and conditions attached thereto and he has taken into account all conditions and difficulties that may be encountered during its progress and to have quoted labour and material rates, which shall include cost of materials with taxes, octroi and other duties, lead, lift, loading and unloading freight for materials, and all other charges necessary for the completion of the work, to th entire satisfaction of the Engineer.

2.1.10 Tenderer must also submit, with the tender, copies of testimonials with regard to their

experience, and satisfy the authorities calling for tenders on the following points :

i) His position as an independent Contractor or as the properly accredited agent of a responsible firm, in proof of which he must produce the requisite registered Power of Attorney and the expressed authority from the same firm to act independent

. ii) His ability, either as Principal or Agent, to undertake and carry out the work

satisfactorily vouched for either by a responsible firm or any official. iii) His ability to supervise his work personally, or in the event of ill-health or authorized

absence there from, to employ a competent and responsible agent who is to be specifically named and approved before hand.

2.1.11 The following particulars must also accompany the Tenders :

i) Details of works of similar type carried out by the Tenderer for Govt. / Semi Govt. / PSU / Reputed organizations along with the photo copies of work orders and their satisfactory completion report.

ii) Details of construction plants and equipments in good condition available with the Tenderer for using in this work .

iii) Details of technical staff with the experience available with the tenderer .

iv) Quantum of work presently in hand .

2.1.12 Mode of Submission of Tender :

The Tender shall be submitted in accordance with the procedure details therein. Specified documents shall be sealed in envelope of appropriate size each of which shall be sealed :

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1. Envelope market No.1 : Envelope marked No.1 shall contain earnest money deposit furnished in the form indicated in the INVITATION TO TENDER. Public Sector Undertakings are exempted from the need of submitting earnest money.

2. Envelope market No.2 : Envelope marked No.2 shall contain :

a) Covering letter to the tender.

b) Any comments which the Tenderer desires to make in the form of a

statement as brief as possible and with proper reference to the items, clauses and pages of the tender documents to which the comments pertain.

c) The names and addresses of the Bankers to the Tenderer and the latest

solvency certificate issued by these Bankers.

d) Latest Income Tax Clearance Certificate.

e) A list of works of similar nature carried out for any Govt./Semi Govt./PSU/Reputed parties by the Tenderer in the past seven years along with the photo copies of work orders & the completion certificate from the concerned authority to be enclosed. The tenderer should have done similar type of work for Govt. dept./ PSU/Multinational company during the last seven years as per details given below.

(d) One job of value not less than 45 lakhs OR

(e) Two jobs of value not less than 28 lakhs each OR

(f) Three jobs of value not less than 23 lakhs each

f ) Copies of the audited statements of accounts for last three financial as the average of turnover of last three financial years should be minimum 17.00 lakhs

g) Details of plant and machinery available, which the Tenderer

proposes to use in this construction work .

h) Details of technical staff employed by the Tenderer and details of i) technical staff who will be posted on this work if the work is

awarded to him .

j) Complete details of work in hand, at the time of submission of the tender.

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IMPORTANT : PLEASE NOTE THAT THE TENDERED PRICE SHOULD NOT BE INDICATED IN ANY OF THE DOCUMENTS ENCLOSED IN ENVELOPE NO.2.

(ii) Envelope marked No.3 : Envelope marked No.3 shall contain the price bid, in duplicate, duly filled in.

NOTE :- In case the tenders are submitted using downloaded documents from website , the cost of the tender document has to be submitted in a separate sealed envelope in the form of DD /Pay order for Rs. 500/- ( Rs. Five hundred only ) along with the tender ,

Envelope marked No.4 : Envelope marked No.1, 2 & 3 shall be put in a large envelope of

adequate size marked No.4 which shall be properly sealed. This envelope which shall be super scribed on the outside face “Tender for Supply , installation & commissioning of 600 KVA DG Set along with other allied electrical works at SAIL Warehouse, Dankuni Chikhrand, Janai Road , Dist. Hooghly” and shall be deposited before 3.00 PM on 28 / 01 / 2010 in the Office of AGM(M) / EMD / ER/ 8th Floor, Jeevan Sudha Building, 42 C , J.L.Nehru Road, kolkata – 700071

2.2 OPENING OF TENDERS 2.2.1 The outer envelope (marked No.4) containing the other three separate envelopes shall be

opened in the Office of AGM(M) / EMD / ER/ 8th Floor, Jeevan Sudha Building, 42 C , J.L.Nehru Road, kolkata – 700071 Immediately after the close of due date and time for submission of tender.

2.2.2 Envelope No.1 containing the earnest money will be opened first and if the earnest money deposit is not found as prescribed, the tender may be rejected.

2.2.3 Envelope No.2 containing the covering letter to the tender and other documents as specified

above will then be opened. Tenders of parties who do not fulfill the technical qualifications laid down by the Company will not be considered further. Tenders from parties who do not accept the commercial conditions of the Company in total are also liable to rejection.

2.2.4 Envelope No.3 containing the sealed price bid from parties who are technically and

commercially acceptable will be opened on a separate date to be intimated in advance to such eligible tenderers.

2.3 ACCEPTANCE OF TENDER 2.3.1 Acceptance of tender will be intimated to the successful tenderer through a Work Order .

The Contractor shall be required to execute an Agreement as per the form of agreement . within the time specified in the Work order. In the event of failure on the part of the Contractor to sign the Agreement within the specified time, the amount of Earnest Money shall be forfeited and the acceptance of his tender shall be considered as withdrawn.

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2.4 GENERAL 2.4.1 If the tenderer has a relative employed in any capacity with the Sales Office, Steel Authority

of India Limited, he shall inform the authority calling for tenders of the fact when submitting his tender, failing which his contract may be rescinded, and if the fact subsequently comes to light, he shall be liable to make good to the Employer any loss or damage resulting from such cancellation to the like extent provided in the case of cancellation of contract

2.4.2 No additional work outside the Contract, however petty, may be carried out except under in

accordance with a duly executed agreement or on a special written authority from a duly authorized Officer of the Employer.

2.4.3 No agreement is valid unless signed by the Contractor or his d uly authorized agent and by a

competent persons on behalf of the Employer (Steel Authority of India Limited). 2.4.4 Canvassing in any form is strictly prohibited and the tenders submitted by the Tenderers, who

resort to canvassing will be liable to rejection. 2.4.5 The Agreement, the Tender, Invitation to Tender, Instructions to Tenderers, General

Conditions of Contract, Special Conditions of Contract, Specifications, Drawings, Time Schedules and the rates and amount quoted against the items of the Tender Schedule together with the work order awarding the work, shall form the Contract. If there is any conflict between any of the provisions, the Special Conditions of Contract shall prevail. Similarly, if there be any difference between the description in the specifications and drawings and the works items in the Schedule of Quantities, the description in the Schedule of Quantities shall prevail.

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GENERAL CONDITIONS OF CONTRACTS [GCC] GOVERNING WORKS CONTRACTS OF STEEL AUTHORITY OF INDIA LIMITED

NOTE :

• Special Conditions of Contract [SCC] forming part of the tender(s), wherever differ from the General Conditions of Contract, SCC shall override the GCC.

1] DEFINITIONS In the Contract, as hereinafter defined, the following words & expressions shall have the meanings hereby assigned to them, except where the context otherwise requires :

1.1 “Company” means Steel Authority of India Ltd, a company registered under the Indian Companies Act, 1956, having its registered office at Ispat Bhavan, Lodi Road, New Delhi—110003 and having one of its Unit Office namely SAIL / CMO / Eastern Region at 8th floor, Jeevan Sudha Building, 42 C , J.L.Nehru Road, kolkata - 700071 and includes its legal successors and assignees.

1.2 “Engineer” means the representative appointed by the Company and notified in

writing to the Contractor, to represent and act on behalf of the Company who will be authorized to issue to the Contractor instructions, orders, certificates, approvals & all other communications except the matters specified by the Company and receive notices & all other communications from the Contractor, under the Contract.

1.3 “Engineer’s Representative” means any person appointed from time to time by the

Engineer or the Company whose authority shall be notified in writing to the Contractor by the Engineer or the Company.

1.4 “Bidder” or “Tenderer” means the individual, firm or Company who have submitted

a valid Bid/Tender. 1.5 “Terms & Conditions” means the General Conditions of Contract [GCC], Special

Conditions of Contract [SCC] and other stipulations incorporated in any part of Contract.

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1.6 “Contractor” means the individual, firm or Company whose Bid/Tender has been

accepted and on whom work order has been placed that enters into the contract to perform the Work. The term includes its authorized representative(s), legal successors and permitted assignees.

1.7 “Contract” means the Contract agreement entered into by the Company & the

Contractor together with the contract documents referred here after :

1. Invitation to Tender/Notice Inviting Tender; 2. Instruction to Bidders/Tenderers and Bidding Documents; 3. Contract agreement & Appendices thereto; 4. General Conditions of Contract [GCC]; 5. Special Conditions of Contract [SCC]; 6. Drawing & Specifications , if any; 7. Tender specification for the Works including Schedule of Work showing

quantities along with accepted rates of items; 8. Letter of Intent, (if any)/Acceptance of Tender/Award Letter/Work Order; 9. Performance Guarantee and other bonds as per specified format; and 10. Any other communication having effect on the Contract.

1.8 “Work” shall mean and include all the work specified in the Scope of

Work in the SCC and required in and by the Specifications, Drawings if any, Schedule of work hereto annexed or to be implied there-from incidental thereto or to be hereafter specified or required in such explanatory instructions and also such additional instructions and drawings as shall from time to time, during progress of work hereby contracted for be supplied/instructed by the Company and the performance of all obligations to be discharged under the Contract.

1.9 “Contract Price” means the sum indicated in the Letter of Intent//Work

Order that has been accepted, subject to any additions or deductions as may be made under the provisions of the Contract. The price shall be deemed to cover all obligations in execution of the Works under he Contract.

1.10 “Equipment” means all tools, instruments, trucks, drills,

appliances or things of whatsoever nature required in course of the execution of the works or temporary works or form works.

1.11 “Approved” means approved by the Engineer in writing

including subsequent written confirmation of previous ‘verbal

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approval’ and “Approval” means approval in writing including as aforesaid.

1.12 “Duration of Contract” means the period stipulated in the

Contract or Work Order & includes any extended period allowed in writing.

1.13 “Site” means the lands and / or other places on, under, in or

through which the Work is to be executed or carried out and any other land or places provided by the Company for the purpose of the Contract.

1.14 “Notice” means a notice in written, typed or printed

characters sent by registered post, courier or delivered personally to the Contractor or Engineer, as the case may be, at the respective notified addresses.

1.15 “Specification” shall mean technical specifications,

schedules, detailed designs, drawings, statement of technical data, performance characteristics and all such particulars as mentioned in the Contract. In the absence , the relevant specifications of the Bureau of Indian Standards [BIS] will apply.

1.16 “Consultant” means the consulting engineer or firm

appointed by the Company to perform certain services, including but not limited to design or supervision relating to Work.

1.17 “Drawings & Documents” means all drawings, calculations

and technical information or a like nature listed in the specifications and technical provisions of SCC or provided by the Engineer to the Contractor under the Contract and Operation & Maintenance manuals, etc.

1.18 “Sub-Contract” a contract between the Contractor and a

Sub-Contractor or Supplier in connection with the Work. 1.19 “Sub-Contractor” means any person or firm or company,

other than the employees of the Contractor, who contracts to furnish labor, or labor and materials, in connection with the Work, whether

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directly or indirectly on behalf of the Contractor and whether or not in privities of Contract with the Contractor.

1.20 “Preliminary Acceptance Certificate” means the

certificate to be issued by the Company on “virtual completion ” or successful completion of “tests on completion” as the case may be, in accordance with which Contractor becomes eligible to receive pre-final payment other than the final payment.

1.21 “Final Acceptance Certificate” means the certificate to be

issued to the Contractor by the Company stating that the Work has been completed in accordance with the conditions of the Contract; in accordance with which Contractor becomes eligible to receive final payment .

1.22 Terms/conditions & expressions not herein defined shall

have the same meaning as assigned to them in the sale of Goods Act, 1930, the Indian Contract Act, 1872, or the General Clauses Act 1897, as the case may be.

2] Contract Agreement :

The Contractor shall enter into and execute a Contract Agreement in the specified form within the time specified in the Letter of Intent [LOI]/Acceptance of Tender [A/T]/Work Order [WO] and in default thereof the EMD shall be forfeited and the LOI / A/T / WO shall be considered as withdrawn. The cost of the stamp fee for the Contract agreement is to be borne and paid by the Contractor. 3] Amendment : The Contract Agreement shall not be amended except through an amendment, which shall be on stamp paper of requisite value and signed by the representatives of both the parties authorized to sign the amendment with the approval of Competent Authority. 4] Contract Documents : The several documents forming the Contract are to be taken as mutually explanatory and in case of ambiguity or discrepancies, the

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same shall be clarified by the Company or the Engineer who shall thereupon issue to the Contractor instructions/directions indicating the manner in which the Work is to be carried out. However, if there is any conflict regarding any term/condition or expression or instruction used in more than one document, the term/condition or expression or instruction in the later document as arranged seriatim shall take precedence and have overriding effect. 5] Security Deposits :

a] The Company may require the contractor to provide Security Deposit . The amount of Earnest Money Deposit [EMD] submitted by the Contractor along with his offer/bid will be adjusted towards the said Security Deposit. Balance Security Deposit if any, will be submitted by the Contractor before commencement of the Work as prescribed.. b] The balance Security Deposit will have to be paid by the Contractor in the form of DD/Pay order from any scheduled bank other than Gramin bank, co-operative bank & catholic Syrian bank or in the form of Bank Guarantee from any nationalized bank other than Gramin bank, cooperative bank ank Catholic Syrian bank.. If balance Security Deposit is not furnished within the period specified in the Work order, the EMD shall stand forfeited and the Work order shall stand withdrawn. c] The Security Deposit shall remain at the disposal of the Company as security for the satisfactory execution and completion of the Work in accordance with the conditions of the Contract. The Company shall be at its liberty to deduct and appropriate from the Security Deposit any penalty(s) and dues as may be payable by the Contractor under the Contract and the amount by which the Security Deposit is thus reduced by such appropriation will be made good by further deduction from the Contractor’s subsequent progress payments in the same manner as aforesaid until the Security Deposit is restored to its full value mentioned above.

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d] On due satisfactory performance and completion of Contract in all respect including the defect liability period of twelve months , the Security Deposit will be returned without any interest thereon to the Contractor on presentation of document as enumerated in the SCC and Lien without any condition, is received from the Contractor. e] The Contractor shall not be entitled to claim or receive any interest on the amount on Security Deposit. f] Forfeiture of Security Deposit : The Company shall have full right to forfeit and appropriate the Security Deposit on breach of any of the Terms & Conditions of the Contract without prejudice to the rights of the Company.

6] Assignment/Sub-letting :

6.1 The Contractor shall not assign the Contract or any part thereof or any benefit or interest therein or there under without the prior written consent of the Company.

6.2 The Contractor shall not sublet any part of the Work except

where otherwise provided by the Contract, the Contractor shall also not sublet any part of the Work without the written consent of the Company and such consent shall not relieve the Contractor from its responsibility, liability or obligation under the Contract and he shall be responsible for the acts, defaults or neglects of any Sub-Contractor, his agents, servants or workmen as fully as if they were the acts, defaults or neglects of the contractor, his agents, servants or workmen, provided always that the obtaining labor on a piece work basis shall not be deemed to be sub-letting under this clause. Provided further, that the Contractor shall not be required to obtain such consent for :

a] the provision of labor; b] the purchase of material which are in accordance with the standards specified in the Contract; or c] the sub-contracting of any part of the work for which the sub-contractor is named in the contract.

7] Liquidated Damages :

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The Work shall throughout the stipulated period of the Contract be proceeded with due diligence. If the Contractor fails to complete the Work within the time of completion stipulated in the Contract, the Contractor shall pay to the Company the sum stated in the Special Conditions of Contract as Liquidated Damages for such default and not by way of penalty. The Company may without prejudice to any other method of recovery deduct the amount of such damages from any amount in his hand due or which may become due to the Contractor. The payment or deduction of such damages shall not relieve the Contractor from any of its obligations to complete the Work in time as stipulated in the Contract. No Liquidated Damages is applicable if the completion period of the Work gets extended beyond the stipulated period of the Contract due to no fault of the Contractor. 8] Force Majeure : If, any time, during the currency of the Contract, the performance in whole or in part, by either party, of any obligation under the Contract, shall be prevented or delayed by reasons of war, hostility, acts of public enemy, civil commotion, sabotage, fires, floods, explosions, epidemic, quarantine restrictions, Acts of State or Acts of God, hereinafter referred to as eventualities, then the Contract period will get extended for the period of Force Majeure provided notice of the happenings of any such eventuality is given supported by a certificate of appropriate authority or Chamber of Commerce, by either party to the other, within 15 days from the date of occurrence thereof, neither party shall by reason of such eventuality be entitled or terminate this Contract, nor shall either party have any claim for damages against the other, in respect of such non—performance or delay in performance and Work under this Contract shall resume as soon as practicable after such eventuality has come to an end or ceased to exist and the decision of the Company as to whether the Work has to be resumed shall be final and conclusive. Should one or both parties be prevented from fulfilling their contractual obligations by a state of Force Majeure lasting continuously for a period of at least three months, the parties shall consult each other regarding further implementation of the Contract.

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8.1 If there is any Judicial Pronouncements/Statutory Notifications/

Orders, the Company reserves to themselves the right to withdraw partly or fully any item/items of Work as required for compliance of such orders without any financial claim on this account by the other party.

9] Foreclosure of Contract :

The Company shall have the right to foreclose the Contract for whatever reasons by giving thirty days notice on the Contractor without any claim of damages by the Contractor. 10] Patent Right & Royalties : The Contractor shall hold the Company harmless and indemnify it against all claims and proceedings for or on account of infringement of any patent rights, design, trade mark or name or other protected rights in respect of any Work and from and against all claims, demands, proceedings, damages, costs, charges expenses whatsoever in respect thereof or relation thereto. 11] Waiver : The non-enforcement of any of the Terms & Conditions of the Contract strictly by any party to the Contract would not amount to waiver of that term in favor of the other party. 12] Notice :

12.1 Notice to the Contractor : Any Notice to be given to the Contractor under the terms of the Contract shall be served by the Engineer or his representative by registered post/courier to or delivered at the Contractor’s principal place of business or at its Registered Office or at the Contractor’s site Office.

12.2 Notice to the Company : Any Notice to be given to the

Company under the terms of Contract shall be served by sending the same by registered post / courier at the notified address of the Company at site.

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13. RESOLUTION OF DISPUTES

13.1 In the event of any dispute/difference whatsoever arising between the

parties relating to or arising out of the contract; the parties shall endeavour to resolve such dispute through conciliation as per provisions of the SCOPE Forum of Conciliation Rules – 2003.

13.2 CONCILIATION

“Any dispute or difference whatsoever arising between the parties relating to or arising out of contract, shall be settled first by conciliation in accordance with the Rules of Conciliation of SCOPE and the settlement so rendered between the parties in pursuance thereof shall be final and binding on the parties.”

13.3 ARBITRATION

13.3.1 In the event the dispute / difference is not resolved through

conciliation as per the provisions of clause 9.1 and 9.2 above, either party may upon giving notice to the other party refer the dispute to Arbitration under the SCOPE Forum of Arbitration Rules – 2003.

13.3.2 “Any dispute or difference whatsoever arising between the parties

and of or relating to the construction, interpretation, application, meaning, scope, operation or effect of this contract or the validity or the breach thereof, shall be settled by arbitration in accordance with the Rules of Arbitration of the ‘SCOPE ‘and the award made in pursuance thereof shall be final and binding on the parties.”

13.4 Excepted matter as per the contract shall not be the subject matter of

Conciliation/Arbitration.

13.5 The venue of the Arbitration shall be at New Delhi. 13.6 The Court at Ghaziabad shall have jurisdiction over all matter of

dispute.

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13.7 Work/supply under the contract shall be continued by the Contractor / Supplier under the contract and pending Conciliation / Arbitration proceedings and recourse to Conciliation / Arbitration shall not be bar to continue with the work / supply.

14. Governing Law :

The Contract entered into between the Company and the Contractor shall be Governed by and interpreted in accordance with the Laws of India.

15. Engineer’s Duty & Authority :

15.1 Engineer shall carry out the duties specified in the Contract. The

Engineer may exercise the authority specified in the Contract, provided, however, that if the Engineer is required, under the terms of his authorization by the Company, to obtain the specific approval of the Company before exercising the authority, he will exercise such authority after obtaining the required approval. These shall include :

I] Consenting to the sub-letting by the Contractor, of any part of the Work to its Sub-Contractors. II] Certifying additional cost determined by the Contractor, in addition to the bill of quantities given in the Contract . III] Determining an extension of time for completion of Work. IV] Issuing a variation under : a] In an emergency situation, as reasonably determined by the Engineer.

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b] If such variation would increase the Contract price.

15.2 The Engineer shall exercise the authority delegated to him by

the Company to issue the Contractor, from time to time during the progress of the work, instructions as shall be necessary for the purpose of proper, timely and adequate/complete execution of the Work as per the provisions of the Contract and the Contractor shall carry out such instructions.

16. Duty & Authority of Engineer’s Representative :

16.1 The duties of Engineer’s Representative are to watch and

supervise the work. He shall have no authority to relieve the Contractor of any of his duties or obligations under the Contract except as expressly provided hereunder or elsewhere under the Contract.

16.2 The Engineer may from time to time in writing delegate to the

Engineer’s Representative any of the powers and authorities vested on the Engineer and shall furnish to the Contractor a copy of all such delegation of powers & authorities. Any written instruction or written approval given by Engineer’s Representative to the Contractor within the terms of such delegation (but not otherwise) shall bind the Contractor and the Company provided how ever :

a] Failure of the Engineer’s Representative to disapprove

any work or materials shall not prejudice the powers of the Engineer thereafter to disapprove such work or materials.

b] If the Contractor is dissatisfied by any decision of the Engineer’s Representative he may refer the matter to the Engineer who shall thereupon confirm, reverse or vary such decision and the same shall be final and binding on the Contractor.

17. Work to the Satisfaction of the Engineer :

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The Contractor shall execute the work efficiently and complete it in all respect strictly in accordance with the Contract conditions and shall comply with and adhere to strictly with the Engineer’s instructions and directions on any matter in accordance to the conditions of the Contract. The Contractor shall take instructions and directions only from the Engineer or Engineer’s Representative subject to Sub-Clauses 17.2 & 18.2 hereof. 18. Contractor’s Superintendence : The Contractor shall provide all necessary superintendence during the execution of the Work and thereafter as long as the Engineer may consider necessary for carrying out the Contract. The Contractor or its authorized and competent representative as approved by the Engineer in writing [the approval may, at any time, be withdrawn] shall engage itself continuously on the work and shall be available all the time for the superintendence of the Contracted Work. If such approval is withdrawn by the Engineer, the Contractor after receiving written notice for such withdrawal, shall, as soon as possible, having regard to the requirement of replacing such representative as hereinafter mentioned, remove its representative from the work site and shall not thereafter employ/engage him again on site in any capacity and shall replace him by another authorized representative approved by the Engineer. Such authorized representative, on behalf of the Contractor, shall receive instructions and direction from the Engineer or Engineer’s representatives 19. Contractor’s Employees :

19.1 The Contractor shall provide and employ at site for the execution of the Contractual Work, Contractor’s employees comprising :

a] Only such technical assistants and other staff as are skilled and experienced in their respective disciplines competent to provide proper supervision of the work; and

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b] Such skilled, semi-skilled and unskilled labor as may be necessary for the proper and timely execution of the Contract.

19.2 The Engineer shall be at liberty to object to and require the

Contractor to remove forthwith from the work any person employed by the Contractor for or in connection with the execution of the Work who, in the opinion of the Engineer, has misconduct himself or is incompetent or negligent in the proper performance of his duties or whose employment is otherwise considered by the Engineer to be undesirable and such person shall not be employed again for the Work without written permission of the Engineer. Any person so removed from the Work shall be replaced without delay by competent substitute approved by the Engineer.

19.3 The Contractor shall submit to the Engineer or the Engineer’s Representative, returns in such forms and at such intervals as the Engineer may prescribe, from time to time showing in details the supervisory staff, its permanent employees deployed at work-site and the numbers of the several categories of labor engaged by the Contractor at work-site and such other information as may be deemed necessary for the purpose of ensuring that the provisions of the Contract, in so far as Contractor’s employees are concerned, are being duly complied with by the Contractor.

19.4 The Engineer can ask the Contractor to increase manpower if

he feels that with the present manpower the Work will not complete in time.

20. Watch & Ward and Lighting : The Contractor shall, in connection with the Work, provide and maintain at its own cost arrange lighting, fencing and watch & Ward/security as and when necessary or as required by the Engineer or Engineer’s Representatives for the protection of the Work and for the safety and convenience of public or others. 21. Damage to Person or Property :

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The Contractor shall except if and so far as the Contract otherwise provides, indemnify and keep indemnified the Company against all losses and claims for injuries or damages to any person or property whatsoever which may arise out of and in the course of execution of Contract, as a consequence thereof and against all claims, demand, proceedings, damages, costs, charges and expenses whatsoever in respect thereof or in relation thereto :

a] From the commencement of the Work to its completion, the Contractor shall take full responsibility of care of the Work including the mines & minerals and all temporary work. In case, any damage, loss or injury happens to the Work or to any part thereof or to any temporary work due to any cause whatsoever, the Contractor shall repair and make good the same at its own cost so that on completion the Works shall be in good condition and in conformity with the requirement of the Contract and the Engineer’s instructions. b] Before commencement of the contracted Work, the Contractor shall insure against any damages loss or injury which may occur to any property, including that of Company or to any persons including any person/employee of the Company by or arising out of the execution of contracted Work or in carrying out the Contract.

22. Third Party Insurance : The Contractor shall take third party insurance towards third party liability. The third party liability shall cover loss/disablement of human life [persons not belonging to the Contractor]. Such insurance shall be effected with an insurer and in terms approved by the Company. The value of third party liability for compensation for loss of human life or partial/full disablement shall be of required statutory value but not less than Rs.2.0 lakh per death, Rs.1.5 lakh per full disablement and Rs.1.0 lakh per partial disablement and shall nevertheless cover such compensation as may be awarded by a Court of Law in India or abroad. The Contractor, whenever required, shall produce to the Engineer the policies of insurance and the receipts for payments of the current premium. As such, the

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Company shall not be responsible and liable on this account and the liability shall remain entirely with the contractor. Further, the Contractor shall continue to be bound by the provisions of the Workmen Compensation Act and other statutes relating to this, as may be applicable, and the above insurance shall in no manner whatsoever, relieve him from his statutory responsibilities and obligations. The third party insurance should also cover the liabilities arising out of the loss or damage caused to/by the Contractor’s machines or materials.

23. Use of Land & Building : Wherever any land or building belonging to the Company is allotted to the Contractor, the Contractor shall return vacant possession of the same land/ building in good condition to the Company after the completion of the Work as soon as the Contract is over/terminated, failing which the Company would be entitled to withhold the refund of the Security Deposit and/or final bill in addition to any other action which the Company may like to take for getting the vacant possession of the land or building as aforesaid.

24. Accident or Injury to Workmen : The Company shall not be liable for or in respect of any damages or compensation payable as per law in respect of and in consequences of any accident or injury to any workman or any other person in the employment of the Contractor save and except for accident on injury resulting from any act or default of the Company, its representative or servant. The Contractor shall indemnify and keep indemnified the Company against all such damages and compensation [save & except as aforesaid] as against all claims demands, proceedings, costs, charges and expenses whatsoever in respect or in relation thereto.

25. Workman Compensation :

The Contractor shall at all times indemnify the Company against all claims for compensation under the provision of the

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Workmen’s Compensation Act, 1923 [VII of 1923] or any other law for the time being in force by, or in respect of any workman employed by the Contractor or any Sub-Contractor in carrying out the contract and against all costs and expenses for penalties incurred by the Company in connection therewith and [without prejudice to any other means of recovery] the Company shall be entitled, to deduct from any money due or become due to the Contractor [whether under this Contract or any other Contract] al money paid or payable by way of compensation aforesaid or for costs or expenses in connection with any claims thereto and the Contractor shall abide by the decision of the Company as to the sum payable by Contractor under the provisions of this Clause. 26. Notice & Payments of Fees : The Contractor shall give all notices and pay all fees required to be given or paid under any Central or State statute, ordinance or other law or any regulation or bye-law of any local or other duly constituted authority in relation to the execution of the Contract and by the Rules & Regulation of all public bodies whose property or rights are affected or may be affected in any way by the Contracted Work. Except where otherwise specified the contractor shall pay all tollage and other royalties; rent and other payments or compensation [if any] for getting stone, sand, gravel, clay or other materials required for the works or temporary works or any of them. 27. Interference with Traffic & Adjoining Properties :

27.1 All operations necessary for the execution of the Contracted Work so far as in compliance with the requirements of the Contract permit, shall be carried out so as not to interfere unnecessarily or improperly with the public or private convenience or the access to use and occupation of public or private roads and foot-paths or to the properties whether in the possession of the Company or any other person. The Contractor shall save harmless and indemnify the Company in respect of all claims, damages proceedings damages, cost, charges and expenses whatsoever arising out of or in relation to any such matters.

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27.2 The Contractor shall use every reasonable means to prevent any of the highways and bridges communicating with or on the routes to the Work site from being damaged or injured by any traffic of the Contractor or any of the Sub-Contractors and in particular select routes choose and use vehicles and restrict and distribute loads so that any such extra-ordinary traffic as will inevitably arise from the moving of plant and material from and to the Work site shall be limited as far as reasonably, possible and so that no unnecessary damage or injury may be occasioned to such highways and bridges. For any damage caused by the breach thereof, the Contractor shall be solely responsible.

27.3 Where the nature of the Work is such as to require the use by the Contractor of water borne transport the foregoing provisions of this Clause shall be construed as though “highway” included a dock, deck, sea wall, or other structure related to a water way and “vehicles” included craft and shall have effect accordingly.

28. Facilities for other Contractors :

The Contractor in accordance with the requirements of the Engineer, shall afford all reasonable facilities to any other Contractors employed by the Company and their workmen and for the workmen of the Company and of any other properly authorized authorities or statutory bodies who may be employed in the execution or near the Work site of any work not included in the scope of the Contract or any other Contract which the Company may enter into in connection with or ancillary to this Contract Work.

29. Clearance of Site on Completion of Work : On completion of the period of Contract, all materials, rubbish and temporary structures of any sort or kind used for the purpose of or connected with the Work including quarters for Contractor’s laborers are to be removed by the Contractor and all pits and excavations filled up and site handed over in a tidy condition. No final payment in settlement of the accounts for the work, shall be made to the Contractor till such site clearance shall have been effected by him. In the event of the Contractor failing to comply with this provision within 7 days after receiving notice in writing

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from the Engineer to that effect, the Company shall have the right to get the site cleared in all respects at the risk & cost of the Contractor. The Company, under no circumstances, shall not be held liable for any loss or damage to the Contractor’s property which may be lying at the Work site, due to its removal therefrom and the removal may be effected by means of public sale of such materials and property or in such a way as deemed fit and convenient to the Company. The Company shall not be liable to make any payment in this respect. 30. Return of Surplus Material : Notwithstanding any thing contained to the contrary anywhere in the Contract, wherever any material for the execution of the Contract are procured with the assistance of the Company either by issue from Company’s stocks or purchase made under orders or permits or licenses issued by the Company, the Contractor shall use the said materials economically and solely for the purpose of the Contract and not dispose them off without permission of the Company and if required by the Engineer, return to the Company all surplus or unserviceable materials that may be left with the Contractor after completion of the Work/Contract or its termination, for any reason whatsoever on being paid or credited such price as the Engineer shall determine, having due regard to initial cost and the condition of the materials at the time of such return thereof. The price to be allowed to the Contractor, however, shall not exceed the amount charged to him excluding the storage charge, if any. The decision of the Engineer shall be final and conclusive. In the event of breach of the aforesaid condition, the Contractor, in addition to making himself liable for action for contravention of the terms of the licenses or permit and/or for criminal breach of trust, shall be liable to the Company for payment of all moneys advantages or profit resulting or which in the usual course would have resulted to him by reason of such breach. 31. Supply of Materials : Except where otherwise specified, the Contractor shall, at his own expense, supply and provide all the construction plant; temporary works; materials for both temporary & permanent works; labor [including the supervision thereof] and transport to or from

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Work site and in and around the Work and items of any kind required for the construction, completion and maintenance of the Work.

31.1 If the company has undertaken to supply materials, the Contractor shall keep himself in touch with the day-to-day position regarding the supply of materials from the Engineerr and shall so adjust the progress of the work that his labor may not remain idle nor may there be any other claim due to or arising from delay in obtaining the materials. The Company on account of delay, shall entertain no claims whatsoever in supplying materials or in the event of its inability to such supply at all.

31.2 When the Company arranges the materials, then the Contractor has to

record their consumption pattern as specified by the Engineer. The unused and surplus materials are to be returned. Appropriate penalty will be imposed if the Contractor does not return unused materials.

31.3 If Contractor requests for any material which is available and can be

spared by the Company then the same can be given to him at the prevailing market price or the stores price whichever is higher.

31.4 Materials arranged by Contractor to adhere to the quality specified in

the specifications of the Contract, are to be approved by the Engineer. Contractor is responsible for the payment of Toll/ Taxes /Royalties on the materials as applicable.

32. Idle Labor/Machinery : No claim on account of wages of the idle labor or charges for machinery lying idle, shall be entertained under any circumstances. 33. Labor :

33.1 The Contract shall have strict compliance of all Labor Laws in respect of the workmen including those specified in Clause 44.

33.2 Standing Order : The Contractor shall make his own Standing Orders for the employees engaged by him and get the same approved through the concerned Regional Labor Commissioner or other appropriate Authority and implement

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the same in conformity with provisions of Industrial Employment Standing Orders Act. In absence of such Standing Order, the Model Standing Orders shall be implemented.

33.3 Age Limit of Labor : The Contractor shall not employ laborers below the age as specified in the concerned Act/Regulations and also shall not employ laborers of more than 58 years of age and shall also employ only medically fit persons. No casual labor is to be engaged.

33.4 Payment of Wages Act : The Contractor shall comply with

the provisions of the payment of Wages Act, 1936 and the Rules thereunder in respect of all persons employed by him in carrying out the Contract. The Contractor with his workmen shall immediately settle any dispute regarding the statutory payment, which may arise.

33.5 Minimum Wages Act : The Contractor shall comply with the

provisions of the Minimum Wages Act 1948 and the Rules made thereunder by the Central/State Govt. in respect of all employees employed by him in carrying out the Contract. He shall pay the employees, wages not less than the Minimum Rate of Wages, as notified by the Govt. of India/State Govt. from time to time or settled under any settlement, award, whichever is higher for that category.

The Contractor shall make all payments to the laborers in the presence of authorized representatives of the Employer. The Contractor shall also submit to Engineer copies of wages payment sheets in proof of having paid wages to various laborer with due counter signature by the Employer’s representative.

The Contractor shall at all times indemnify the Company against all claims arising out of provisions of the Minimum Wages Act and the rules framed thereunder as admissible in respect of any workman employed by the Contractor in carrying out the Contract and against costs and expenses incurred by the Company in connection with and without prejudice to other means of recovery. The Company shall be entitled to deduct

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from any money which is due to or which shall become due to the Contractor whether under the Contract or any other Contract, all money paid or payable by the Company, by way of wages and other dues [including compensations, penalty, if any] imposed for committing breach of any provision of the Contract by the act of the Contractor in connection with any claim thereto and the Contractor shall abide by the decision of the Company as to the sum payable by the Contractor under the provisions of the clause.

33.6 The Contractor shall ensure the proper use of safety appliances by its

workmen through the course of their employment. 34. Labor License :

a] The Contractor shall have to obtain a license from the Asstt. Labor Commissioner [of appropriate jurisdiction] [Licensing Authority] within 15 days from the award of the Contract under Contract Labor [Regulation and Abolition] Act 1970 and shall have to comply with all the provisions of the Act and rules framed thereunder and shall ensure that no violation are pointed out by the Authorities under the Act.

b] The Running Account [RA] bills of the Contract shall not be released, until the License for the number of labor employed, under Contract Labor [Regulation and Abolition] Act 1970 has been produced by the Contractor, to the office of the Company. Whenever the number if increased the Contractor shall arrange to get such changes incorporated in the license.

c] The Contractor shall make payment to their workmen in the presence of authorized representative of the Company only, and obtain required Certificate regarding witnessing of payments.

35. Obligation of the Contractor regarding Observance of various Statutes :

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The Contractor shall, at his own cost observe, perform and comply with the provisions of all statutory enactments, rules, regulations and bye-laws framed thereunder as are applicable for control/operation/regulation of mines, during the execution of work and shall maintain such registers, documents, records, etc as are required under the various statutes, for production of the same before the Company and/or other statutory authorities prescribed in this behalf, as and when required. Non-compliance of the provisions/stipulations of these Acts/Rules will render the Contractor liable to payment of necessary compensation/penalty, as deemed fit by the Company/Statutory authorities. It will be the sole responsibility of the Contractor to ensure all kinds of statutory payments to his workers and submission of returns, etc to various statutory authorities in time. The Company will not take any financial liability on this account. In case of Contractor’s default in making statutory payment in time and also if any liabilities arise out from non-compliance of the statutory obligations, the Company reserves the right to deduct necessary amount from the Contractor’s bills, security deposits or in debt towards such payments. In case the Contractor fails to supply the required safety equipments [as per DGMS norms] to his workers then the Company reserves the right to supply the same equipments and deduct the cost of such materials & cost of storage from the Contractor’s bill. The Contractor should also ensure that his workers use the safety equipments during work.

36. Work, Materials & Plant : Removal of improper work, equipment & materials : The Engineer shall during the progress of work, have power to order in writing from time to time the following :

36.1 The removal from site within such time or times as may be specified in

the order, of any material / equipment, which in the opinion of Engineer are not in accordance with the Contract.

36.2 The substitution of suitable equipment and/or materials.

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36.3 The removal and proper re-execution [not withstanding any interim payment there to against any work ], which is not in the opinion of Engineer in accordance with the Contract.

37. Default of Contractor in Compliance :

In case of default on the part of the Contractor in carrying out such order, the Company shall be entitled to employ and pay other persons to carry out the same and all expenses consequent thereon or incidental thereto, shall be borne by the Contractor and be recoverable from him by the Company or may be deducted by the Company from any money due or which may become due to the Contractor.

38. Suspension of Work :

The Contractor shall on the written order of the Engineer suspend the progress of the work or any parts thereof for such time or times and in such manner as the Engineer may consider necessary and shall during such suspension, properly protect and secure the work as is necessary in the opinion of the Engineer. If the progress of the works or any part thereof is suspended on the written order of the Engineer for more than ninety days, the Contractor may serve a written notice on the Company requiring permission within 28 days from the receipt thereof to proceed with the work or that part thereof in regard to which progress is suspended and if such permission is not granted within that time the Contractor by serving a further written notice, may elect to treat the suspension as termination of the contract period without any financial repercussions to the Company.

39. Free Access :

The Company and/or Engineer or Engineer’s representatives shall at all times have access to the Work site and the Contractor shall provide all assistance.

40. Commencement Time & Delays :

40.1 Commencement of Work : The date of effect of the commencement of the Contract shall be reckoned from the date as specified in the LOI /Work Order / Agreement. The Company shall have right to forfeit the security deposits and/or cancel the contract in case of non-commencement of the work within the stipulated period.

40.2 Subject to the requirement in the Contract as to completion of any portion

the Work before completion of the whole of the Work shall be completed within the time stated in the LOI/Work Order/Contract Agreement, as the case may be.

41. Possession of Site :

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Save in so far as the Contract may prescribe the extent of portions of the site of which the Contractor is to be given possession from time to time and the order in which portions shall be made available to him and subject to any requirement in the Contract as to the order in which the Work shall be executed, the Company will, with the Engineer’s written order to commence the work, give to the Contractor, possession of so much of the site as may be required to enable the Contractor to commence and proceed with the work in accordance with such reasonable proposals of the Contractor as he shall by notice in writing to the Engineer make and will from time to time as the work proceeds give to the Contractor possession of such further portions of the site as may be required to enable the Contractor to proceed with the work with due dispatch in accordance with the said proposals.

41.1 The Contractor shall bear all expenses and charges for special or temporary

way leaves required by him in connection with access to the site. The Contractor shall also provide at his own cost any additional accommodation at site or out of site required by him for the purpose of the Work.

41.2 In case the Contractor delays to take possession of the site within the time

specified in such written order/information/instruction from the Company or his representative, and the delay subsequently results in further delay/complications, for extension of contract the sole responsibility of such delay/complications shall be resting with the Contractor.

41.3Without prejudice to the right of the Company and without in any manner

affecting the duties of the Contractor, if in the opinion of the Engineer, the Contractor has failed or is likely to fail to carry out any part of the work and such failure or apprehended failure might result in incurring of demurrage, any loss or damage to the Company, then the Engineer may cause any part of the work to be carried out departmentally or through other agencies and all expenses incurred by Company in excess over the contract rate shall be recoverable from ad hoc/monthly/fortnightly on-account-bills of the Contractor. The decision of the Engineer in regard to the exercise of this provision as well as to the recovery of additional expenses incurred by the Company is final and binding on the Contractor. Once Contractor takes possession of the site as per written order of the Company, the responsibility of Security and Protection of the site from any complication shall be the sole responsibility of the Contractor.

42. Compliance in respect of various Acts :

The Contractor shall at his own cost, observe, perform and comply with the provisions of the Acts applicable during the execution of the Contract, and Rules/Bye-Laws framed thereunder including but not limiting to the following and shall maintain such registers and documents, as are required under the various

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statutes, for production of the same before the Company and/or other Statutory Authorities prescribed in this behalf, as and when required. Non-compliance of the provisions/stipulations of those Acts including the following will render the Contractor liable to payment of necessary compensation/penalty, as deemed fit by the Company / Statutory Authority : a. The Contract Labor [Abolition & Regulations] Act 1971 b. The Payment of Wages Act, 1936 c. The Employees’ Provident Fund Act 1952 & Employees’ Provident Fund

Scheme 1952 d. The Maternity Benefit Act, 1961 e. The Payment of Bonus Act, 1965 f. The Mines Act 1952 g. The Industrial Disputes Act – In matters of settlement of various disputes

like retrenchment lay-off, service conditions of Employees and maintenance of perfect Industrial peace etc

h. The payment of Workmen’s Compensation Act 1923 i. The Minimum Wages Act, 1948 j. The Payment of Gratuity Act – As and when applicable k. Forest Conservation Act, 1980 l. Air & Water Pollution Acts m. Mines Rules 1952 n. Metalliferous Mines Regulations 1961 o. Indian Explosives Act 1984 & Indian Explosives Rules 1940 p. Mines Vocational Training Rules 1966 q. Mines & Minerals Regulation & Development Act 1972 r. Mineral Concession Rules 1960 s. Mineral Conservation & Development Rules 1988 t. Environment Protection Act 1986 and Environment Protection Rules 1986 u. Indian Forest Act 1927 v. Standing Order Act

It will be the sole responsibility of the Contractor to ensure all sorts of payments to his workers and submissions of returns in time, as required by various Statutory Authorities concerned. In case of the Contractor’s default in making statutory payments in time, the Company reserves the right to deduct necessary amount from the Contractor’s bill towards such payment without prejudice to the rights & remedies of the Company.

43. Retrenchment of Contractor’s Workmen :

The Contractor shall apply for retrenchment of his workmen in terms of and within the period specified under Industrial Disputes Act and on failure to do so shall render his Contract liable for termination and Security Deposit for forfeiture.

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44. Liquidation For failure of the Contractor shall become bankrupt or have an order for appointment of any receiver made against him or shall present any position in bankruptcy or shall make an arrangement with/or assignment in favor of his creditors or shall agree to carry out the Contract under committee of inspection of his creditors or being a corporation shall go into Liquidation [other than voluntary liquidation, for the purpose of amalgamation, absorption or reconstruction] or if the Contractor shall assign the Contract without the prior consent in writing of the Company, or shall have an execution levied on his goods, or if the Engineer shall certify in writing to the Company that in his opinion, the Contractor : a. Has abandoned the Contract or, b. Without reasonable excuse has failed to commence the work or has

suspended the progress of the works for seven days after receiving from the Engineer written notice to proceed or,

c. Is not executing the works in accordance with the contract or is persistently or flagrantly neglecting to carry out his obligations under the Contract or,

d. Has to the detriment of good workmanship or in defiance of the Engineer’s instructions to the contrary sublet any part of the Contract or,

e. Otherwise failed to perform his part of the Contract according to the true intent and meaning thereof.

Then the Company may after giving 7 days notice in writing to the Contractor, enter upon the site and expel the Contractor therefrom, without thereby avoiding the Contractor or releasing the Contractor from any of his obligations or liabilities under the Contract or affecting the rights and powers conferred on the Company or the Engineer under the contract otherwise available under the law, may appoint any other Contractor to complete the work at the cost and risk of the Contractor. However, on happening of any eventualities as per above Sub Clauses [a] to [c] the Company shall have discretion to terminate the contract with effect from the eighth day from the date of issue of this notice. In any of the eventualities mentioned above in [a] to [e] the employer shall have the right to take possession of the plants and machineries and also through Security Deposits or from any deposits made by or payment to be made to the Contractor such loses/damages [in which matter decision of the Company shall be final] the Company has to suffer in the above mentioned circumstances without prejudice to any other right which Company may have to recover such losses/damages/compensation from the Contractor.

45. Valuation in case of Forfeiture :

The Engineer shall as soon as practicable after any such entry & expulsion by the Company fix & determine such investigation or enquiries as he may think fit to or institute & shall certify what amount [if any] at the time of such entry and

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expulsion been reasonably carried by or would reasonably accrue to the Contractor in respect of work actually done by him under the Contract.

46. Payment after Forfeiture :

If the Company shall enter & expel the Contractor under this Clause, he shall not be liable to pay to the Contractor any money on account of Contract until the expiry of the period of Contract and thereafter until the costs of completion and damages and all other expenses incurred by the Company have been ascertained. The Contractor shall then be entitled to receive only such sums [if any] as the Engineer may certify to be due to him upon the completion by him after deducting said amount payable to Company. But if such amounts shall exceed the sum which would have been payable to the Contractor on the completion by him then the Contractor shall upon demand pay to the Company the such excess amount and it shall be deemed a debt due by the Contractor to the Company and shall be recoverable accordingly.

47. Illegal Gratification, Breach of Temporary Contract :

The Contract may be terminated and the Contractor shall be liable to make good any loss or damage resulting from such cancellation [specified under Clause 46], if any bribe gratuity, gift, loan reward or advantage pecuniary or otherwise shall either directly or indirectly be given, promised or offered by the Contractor or any of his servants or agents to any persons employed by the Company in any way relating to his office or employment or if any such person shall become in any way directly or indirectly interested in the contract or if the Contractor has committed a breach of any of the terms of the Contract and in particular Minimum Wages clause and Labor Regulations.

48. Retention of Dues :

The Company will have full liberty to retain and set off all sums due or to become due to the Contractor [including Security Deposit] whether under the Contract or under any other Contract/Order or any other business transaction or claim whatsoever, against any sum due or to become due to the Company under this Contract or any other transaction or claim whatsoever.

49. Payment Terms :

49.1 Subject to any deduction that may have to be made in accordance with the terms and conditions of the Contract, the Contractor shall be paid on account bills on monthly basis for the work done during the previous month. Contractor must quote his PAN number in all the invoices/bills.

49.2 For the purpose of such monthly payments, invoices bills [in triplicate]

preferably in their printed forms along with the documentary proof for having

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deposited the Contractors’ permanent employees and his laborer’s contribution towards Provident Fund [PF] and pension with his jurisdictional Regional Provident Fund [RPF] Commissioner along with the certificate from Engineer’s representative for provision of safety equipments to all his workers, and also proof of payment of wages to his workmen in presence of the authorized representative of the Company shall be prepared and submitted by the Contractor for the work done during the previous month within seven days from the expiry of the previous month. The assessment of work done for the purpose of payment is to be made on the basis of the certificate of the Engineer or its representative and also the relevant Log Books, Measurement Sheets /Books etc.

49.3 Payments against on-account bills, shall be released through a crossed

cheque within thirty days from the date of submission of clear invoices and PF documents and others as in Clause 51.2 above by the Contractor. For this purpose the contractor should give the details of the name of the Bank, Branch & Account No. to which they would like the amount to be credited before submission of the first Running Account [RA] bills. The monthly payment made on the basis of on account [RA] bill will be treated as advance and adjustment if any will be made in the subsequent bills and/or at the time of final payment. Final bill will be paid within 60 days on completion of all formalities as per the Terms & Conditions of the Contract.

49.3.1 Payment shall be regulated as per the rates mentioned in the “Schedule of Rates”.

49.3.2 The Contractor shall observe necessary formalities for engagement

of trucks, measurement of truck body, loading pattern, their weighment, issue and admission of challans, etc as per instructions of Engineer/Engineer’s representative.

49.3.3 Deduction of applicable taxes will be made from the invoice and

TDS certificate will be issued by Finance & Accounts Department for such deductions.

50. Approval of Work :

No certificate other than the final acceptance certificate referred to in Sub-Clause 1.21 hereof, shall be deemed to constitute approval of any work or other matter in respect of performance of the contract or any part thereof or on the accuracy of any claim made by the Contractor on additional or various work having been ordered by the Engineer nor shall any other certificate conclude or prejudice any of the power of Engineer.

51. MISCELLANEOUS :

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a. Adequate storing to be provided : The Contractor shall at his own cost

provide all work, excavations and works such that no damage, injury, or loss is caused or likely to be caused to any person or property.

b. Provision of shed, stores, houses, etc : The Contractor shall at his own cost

provide such sheds, stores, houses, as the Company may consider necessary for storing materials.

c. Work in or around the running plant : When work is being carried out in or

around a running plant/mines/where the plant must run uninterrupted, the Contractor can only work at specified places and times mutually agreed. Progress of work in certain areas should be expedited as required by the Company and the Contractor must take this factor into consideration while working out his rates.

52. Use of Intoxicant :

The use of sales or ardent spirits or other intoxicating beverage upon the work or in any of the boarding, houses, encampments or other tenements owned, occupied by or within the control of the Contractor or any of his employees is strictly forbidden and the Contractor shall exercise his influence and authority to the utmost extent for compliance with this condition.

53. Penalty for Accident:

In case any accident involving any contract work person or any violation reported by any authorized person during the contractual operation in the mines while performing the contract a penalty shall be charged on the contractor as indicated below, over and above the statutory responsibility of the contractors for payment of compensation :

Sl. No.

Type of Accident/Violation

Penalty for each case as % of contract

value

Min.

Max.

1. Fatal Accident 2.00% 10,000 50,0002. Serious Accident [as defined under the

Mines Act 1952, Section 2(1)g] 0.50% 5,000 25,000

3. Reportable Accident [as defined under the Mines Act 1952, Section 2(1)(PP)]

0.10% 1,000 5,000

4. Any repeated violation of the safety Instruction by the authorized person

0.05% 100 500

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The amount of penalty as above will be deducted from his running on account bill [in a max. of 2 subsequent installments] and if not possible, from the Security Deposit. However, in the subsequent investigation/enquiry report made by the Committee duly approved by Engineer, it is proved that the Contractor has taken all reasonable steps to ensure the safety of his workmen and the causes contributing to the accidents is beyond the control of the Contractor, then the amount deducted may be refunded to the Contractor with the approval of Engineer without any interest.

54. Policing of the Work :

Should the general conduct of the works including the Premises of the Company under occupation of the Contractor lead to violation of any of the provisions of the Indian Penal Code either in consequence of riotous or illegal proceedings of the Contractor’s labor or supervising staff or others to such an extent as to necessitate the deployment of Special police or Magistrate the cost of such extra forces is to defrayed by the Contractor and not by the Company.

55. Signature of Receipts for Amount :

Every receipt for money which may become payable or from any deposit which may become transferable notwithstanding of contrary contained in the partnership deed, if in the name of partnership signature of receipt by anyone of the partners of a Contractor firm be good and sufficient to the Company in respect of the money and in the event of death of any of the Contractor partners during the currency of the contract, it is hereby expressly agreed that every receipt by any one of the surviving Contractor-partners shall if so signed as aforesaid be a good and valid discharge, as aforesaid provided that nothing in this clause shall be deemed to prejudice or affect any claim which the Employer may hereafter have against the legal representative of any deceased Contractor-partner for or in respect or any breach of any of the conditions of contract and provided also that nothing in this clause shall be deemed to prejudice or affect the respective rights or obligations of the Contractor-partners and of the legal representatives of any deceased Contractor-partner’s interest.

56. Notification in case of change in the Status of Partnership Firm :

In the case of contract with the partnership firm, the Contractor to the Company shall forthwith notify any change in the constitution of the firm.

57. Permission for Transportation of Contractor’s Equipment :

The Contractor shall make his own arrangements for transporting equipment required by him and he shall obtain prior permission from the Engineer for bringing into site/mines or carrying/removing from the site/mines of such equipment. No such permission for removing/carrying of any equipment by the

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Contractor from the site/mines shall be granted unless he has cleared his outstanding to the Company nor shall he be entitled to any compensation on this account.

58. Contractors’ Visitor : The Contractor shall not allow any visitor on the work sites without the prior permission of the Engineer.

59. Measurement :

The quantities set out in the tender Schedule are the approximate quantities of the work but they are not taken as the actual and correct quantities of the works to be executed by the Contractor in fulfillment of his obligations under the Contract. Any item may be omitted or altered and no claim for compensation will be entertained on this account or for any variation however substantial if may be in the tender Schedule. The Engineer shall except as otherwise stated ascertain and determine by measurement the value in accordance with the Contract or work done in accordance with the Contract. He shall when he requires any part or parts of the works to be measured give notice to the Contractor’s authorized agent or representative who shall forthwith attend or send a qualified agent to assist the Engineer or the Engineer’s representative in making such measurements and shall furnish all particulars required by either of them. Should the contractor not attend or neglect or omit to send such agent then the measurement made by the Engineer or approved by him shall be taken as the correct measurement made by the Engineer or measuring such permanent work as is to be measured by record readings the Engineer’s representative shall prepare record drawing month by month of such work and the Contractor as and when called upon to do so in writing shall within 14 days attend to examine and agree such record drawings with the Engineer’s representative and shall sign the same when so agreed and if the Contractor does not attend to examine and agree any such record drawings they shall be taken to be correct. If after examination of such record drawings the Contractor does not agree or does not sign the same as agreed they shall nevertheless be taken to be correct unless the Contractor shall within 14 days of such examination lodge with the Engineer’s representative for decision by the Engineer’s notice in writing of the respects in which such record drawings are claimed by him to be incorrect. The contractor shall be paid for the quantities resulting from measurement of the executed work. The mode of measurement shall be as per Indian Standard 1200 latest, subject to the following :

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1. In case the mode of measurement is not covered by the said Indian Standard 1200 for a particular item, the method of measurement shall be as per CPWD specifications for that item only.

2. Wherever a particular mode of measurement is specified in the

description of the item in the tender Schedule/SCC, the same shall only apply.

In case of dispute regarding mode of measurement, the decision of the Engineer shall be final and binding on the Contractor.

60. Banning of Business Dealings :

If it is found during the validity of the Contract that the Contractor or his agent/ representative or any other person claiming interest under him, indulges in any mal-practice/activity prejudicial in the interest of the Plant/Unit or detrimental to the Plant/Unit, equipment and property, the said Contract may be terminated at once and a ban on any further business dealings shall be imposed for a specified period under the laid down procedure of the Company.

61. Contractor’s Background :

Persons convicted for any criminal offence involving moral turpitude/ economic offences [other than freedom struggle] would not be eligible for allotment of Contract and if such a person is allotted the Contract by suppression of information, it will be cancelled.

62. Site facilities to Contractor and its Workers :

i) Transport : Generally arrangements of all transports are within the responsibility of the Contractor. However, the Company may provide transport within the shop without hampering the production or production activities, which shall be determined by the Engineer or his representatives.

ii) Power & Water Supply : The Contractor will have to make his own arrangement for power and water. However, if any surplus power/ water is available, the same can be given, solely on discretion of SAIL, on chargeable basis. The Contractor shall make his own arrangement to lay and maintain necessary distribution line and wiring at his own cost.

iii) Provision of Land for Office/Stores : The Company shall provide space

free of cost to the Contractor on his request for construction of site offices

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& stores for storage of equipment/tools & tackles. The Contractor shall construct at its own cost such offices, sheds, stores. The Contractor may also request for suitable space in the existing building in the adjoining area for allotment, for the consideration of the Company. The Company, at his discretion, may consider the request.

After completion of the Work the Contractor has to vacate such offices, sheds and stores and clear the site. However, if the Company requires them the Contractor shall have to provide the same to the Company free of cost.

iv) Fire Prevention : In case of any fire, the same shall be brought to the

notice of the EA/Fire Officer/Safety Officer at once. However, the Contractor shall be responsible for all damages/losses/delays in execution due to fire if it is due to his negligence or improper operation /maintenance/handling, etc. The decision of the Company shall be final and binding on the Contractor.

63. Safety :

63.1 The Contractor shall be fully responsible for the safety of his workmen & employees. He shall follow all instructions and directions that the Safety Engineering Department of the Plant may issue from time to time in regard to the safety measures. Safety Engineering Department of the Company reserves the right to inspect the executions of the Contract for satisfying himself that all safety practices are being followed by the Contractor during execution of the Contract.

63.2 Any accident however & wherever occurring in the works shall be reported by

the Contractor immediately to the said Safety Engineering Department through respective site office.

a) The Contractor shall assist the Safety Engineering Department

in regard to enquiry & implementation of the safety measures. b) As and when required by the Safety Engineering Department

the Contractor or his representative will have to attend safety meetings. Also whenever asked, he shall send his supervisor, laborers to attend Safety Training Courses.

c) The Contractor shall have to provide necessary protective clothing, safety appliances and First Aid Boxes for his laborers as required for their safety.

d) The Contractor shall in connection with work, provide and maintain at his own cost all lights, guards, fencing and watching when and where necessary or as required by Engineer or his representatives for the protection of the work or for the safety and convenience of the public or others.

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e) The Contractor shall not use explosive on the work without the permission in writing of the Engineer and only in the manner and to the extent to which he has prescribed. Where explosives are used the same shall be stored in a special magazine to the provided by and at the cost of the Contractor who shall be liable for all damages, loss or injury to any person or property and shall be responsible for complying all the Statutory Obligations in these respects.

Before actual commencement of the Contract or any part thereof in the department, section of the Plant, the Contractor shall apply for or obtain work clearance certificate in the form prescribed by the Company, which may be obtained from Engineer or his representatives.

63.3 a) Whenever work at height is involved the Contractor must

obtain Height Passes from Safety Engineering Department for those persons required to the work at height without which the Contractor will not be allowed to start the job by the Engineer or his representatives.

b) Along with the Contract the Contractor along with Chief

Supervisor would go to the Safety Engineering Department where they will be briefed about the working condition and an Induction Certificate will be issued by Safety Engineering Department. The Contractor will not be permitted to start the job unless Safety Induction Certificate is produced to the Engineer or his representatives.

c) No bill will be passed by the Finance Department, if a true copy of

the Safety Induction Certificate from Safety Engineering Department duly certified by the Engineer or his representatives, is not enclosed with the bill.

63.4 a) Before handing over the site to the Contractor in any job of

hazardous nature, the Contractor/his representative is to be properly briefed by the Engineer or his representatives regarding the hazards and/or vulnerability and necessary safety precautions which are required to be taken while carrying out such jobs. The Contractors are required to strictly adhere to the instruction given by the Engineer or his representatives in this respect.

b) An officer of the Safety Engineering Department is empowered to

visit the sites from time to time where Contractor’s workers are working to ensure that the safety discipline is being observed by the concerned Contractor.

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c) In case of failure on behalf of the Contractor to observe and/or to comply with any of the foregoing provisions, a show cause notice will be served to the Contractor by Safety Engineering Department, specifying therein the approved penalty and if satisfactory reply is not received within seven days.

d) The Contractor should designate a person responsible for safety work who will maintain regular liaison with Plant Safety Engineering Department Contractors engaging more than 100 workers should employ a responsible person to exclusively look after the safety aspects.

63.5 a) The Contractor/his representative must obtain permission from

the Engineer before deployment of his workers near to any moving machinery or hazardous area. The Contractor/his representative must remain along with his workmen till they are engaged on such jobs. Before leaving the work place the Contractor/his representative must ensure that all his workmen have left the work site, before he himself leaves at the end of the day’s work. He would also report to the Engineer or his representatives after completion of the day’s work in such vulnerable areas.

b) The Contractor must provide the required safety appliances to his

workmen and ensure that his workmen are using the same regularly while on work. No workmen will be permitted to carry on the job without use of the safety appliances as required for the execution of the concerned job. The engineer or his representatives would not allow any Contractor’s workmen to carry on the job without use of any required safety appliances.

c) For any work involving repair and maintenance of gas lines

and handling equipment the Contractor shall follow the Gas Safety Principles and Gas Safety Procedural Instruction issued by management.

d) The Contractor shall exercise supervision of such jobs by competent

persons within the meaning by the Factories Act & Rules.

e) All persons engaged on such Work shall have to have proper training/instruction as required under the Factories Act & Rules.

63.6 For execution of any Contract job involving use of any truck, the Contractors

must ensure the Roadworthiness, fitness of the trucks. During working hours if any truck is found in dilapidated condition in respect of tyres, side covers, brake, horn, number plates, etc, Engineer will refuse to accept such trucks.

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Such trucks must be rectified forthwith by the Contractor before the same is allowed by the Company to be reused. The Contractor must produce such documents for inspection as and when asked for by the Engineer or his representative.

63.7 Fire Precautions :

The Contractor shall furnish all details about the storage of explosives and combustible materials to the Fire Officer. He shall obtain prior permission of the said officer before putting the explosives/ combustible materials to use.

64. Work at Night or on Weekly Holiday :

Subject to any provision to the contrary contained in the Contract none of the Work shall have as hereunder provided, be carried on during the night or on weekly holidays without the permission in writing of the Engineer save when the work is unavoidable or absolutely necessary for the saving or lift or property or for the safety of the works in which case the Contractor shall immediately bring it to the notice of Engineer.

65. Shut Down Notice :

When work is being carried out in or around a running plant without hampering production or production process, the Contractor can work only at specified times mutually arranged. When shut down of any part of any work process or road block is necessary for the interest of the work, the Contractor shall apply for shut down to the Engineer, at least fifteen days in advance of the commencement of work for the consideration of the latter. The Engineer shall arrange for the shut down considering all aspects of production. No compensation for idle labor or machinery shall be entertained in case of any delay in granting shut down.

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SPECIAL CONDITIONS OF CONTRACT 1.The special conditions of contract are to be read in conjunction with “General Conditions of Contract Governing Works Contract , Invitation to Tender and instruction to tenderer”. If there is any conflict between any of the provisions in the “General Conditions of Contract ’’ and in the “ Special conditions of Contract’’ the provisions in the “Special Conditions” shall prevail. 2.Scope of Work. The Scope of Work for “Supply , installation & commissioning of 600 KVA DG Set along with allied electrical works at SAIL Warehouse , Dankuni , Chikhrand, Janai Road , Dist. Hooghly” includes supply of all materials, labour, tools & tackles necessary for completion of work in all respects on turn key basis. 3.Security Deposit. On acceptance of the tender , the successful tenderer shall be asked to deposit the initial security deposit ( 2.5% of the value of the contract ) after adjusting the Earnest money with in a week from the date of work order in the form of DD/Pay order from any scheduled bank other than Gramin bank , Co operative bank and Catholic Syrian bank . Failure to depositing the initial security deposit with in the stipulated time , which shall include any extensions granted by employer at his discretion, will make earnest money deposited by the tenderer liable to forfeiture and acceptance of the tender shall be considered withdrawn.. In addition to initial security deposit, the balance security deposit shall be deducted from the R.A. bills @ 7.5% of the contract value to make the total security deposit of 10% of the value of the contract. The said security deposit shall be released after successful expiry of defect liability period. Alternatively The contractor shall be required to submit the Security Deposit for an amount equivalent to 10% of the contract value after adjusting the EMD in the form of DD/Pay order or in the form of Bank guarantee from any nationalized bank for the same amount other than Gramin bank, Co operative bank & Catholic Syrian bank as per the prescribed performa with in a week time from the date of work order. . i)The Security Deposit will be subject to the terms and conditions of the contract and SAIL will not be liable for payment of any interest on the Security Deposit or depreciation or interest thereof. ii)The Security Deposit shall be released on application by the Contractor within 30 (thirty) days after the expiry of the defect liability period of twelve months from the date of final acceptance certificate of the work and after the contractor discharges all the obligations under the contract and “No Demand Certificate” obtained from SAIL.

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4. Terms of Payment :-

The payment shall be released as per the details given below .

(a) Against receipt of materials at site - 70% of the contract value

(b) Against the errection of equipments at site - 20% of the contract value

(c ) On issue of Preliminary acceptance certificate - 5% of the contract Value (d) On issue of final acceptance certificate - 5 % of the contract value 5 .Performance Guarantee Bond : If a contractor quotes unworkable rates and is considered for placement of order then the said tenderer will be asked to justify the rates quoted. On refusal of the same/ On obtaining non convincing item rate analysis, the Tenderer will be asked to furnish Performance Guarantee Bond ( In addition to the Security Deposit) in the form of Bank Draft / Bank Guarantee from any nationalized bank. The amount of Performance Guarantee Bond will be decided by SAIL / CMO at the time of placement of order. Earnest Money of the Tenderer who refuses to give Performance Guarantee Bond will be forfeited and will not be considered in re-tendering if order / contract is not finalized from the present tender. 6. Defect Liability Period. The Defect Liability period for the subject work shall be of twelve months (12) from the date of issue of final Acceptance Certificate . Any defects, other than normal wear/tear, observed during this period shall be liquidated free of cost and in a prompt manner by the Bidder. Any items required for liquidation of defects shall be supplied and erected by the Bidder free of cost. If the Bidder fails to discharge his responsibility with respect to any work during the defect liability period, the Purchaser shall be entitled to get such work done by his own workmen or by some out sourcing agency and recover from the Bidder the cost thereof or may deduct the same from any money due or that become due to the Bidder. 7 .Time of Completion The total work shall be completed within six ( 6) months from the date of work order . The contractor shall submit the time bar chart indicating starting and completion dates taking into account the work to be carried out without hampering the stockyard operation. 8 .Date of Commencement of Work.The work shall be taken to have commenced from the date on which the contractor takes over the site or seventh day of the issue of work order whichever is earlier.

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9 .Liquidated Damages.Time and date stipulated in the contract for the work shall be deemed to be the essence of the contract. If the contractor fails in the due performance of the contract to do any part of the work or complete the work within the time fixed by the contract to fulfill their obligations in time under the agreement, they shall be liable to pay to SAIL, as agreed, liquidated damage and not by way of penalty a sum of ½ % (half percent) of the contract value per week or part thereof by which the completion of work has been delayed; the contractor’s liability for the delay in the work shall not in any way exceed 7.5% (seven and half percent) of the contract value . 10 .Price Adjustment The rates quoted shall remain firm through out the period of contract. No escalation is allowed on any ground. 11.Taxes & Royalties. The rates quoted shall include all taxes & royalties, duties, levies, Octroi etc at the prevailing rates indicating the rates of various tax elements except service tax . Service tax & any increase / decrease in the rates of taxes with respect to the rates of taxes prevailing at the time of submission of tenders shall be reimbursed by SAIL on production of documentary evidence of having paid the same. . 12 .Measurements and Payments. Payment for the portion of the work already done may be made through R/A Bills on the basis of measurements recorded in measurement books or measurement sheets serially numbered and certified. All intermediate payments shall be regarded as payment by way of advance against the final payment only and not for payment of work actually completed. The final bill shall be submitted by the contractor within fifteen days of completion of work, otherwise SAIL,s certification of the measurement and total amount payable for the work shall be final and binding on both the parties 13 .Extra Items. The following procedure shall be adopted in working out rates for any extra item that may come up during the course of execution. i)Where the rates quoted by the contractor in the accepted tender schedule do not apply directly to the extra item of work, as far as practicable shall be worked out from the accepted quoted rates for analogous items which shall be binding on the contractor. ii)For extra items of work, where the employer considers that the rates for such items can not be derived from the accepted quoted rates, the contractor shall submit an analysis of rates for the items of such work along with supporting documentary evidence. The analysis to be submitted shall be subject to scrutiny and approval of the employer. Profit

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and overhead charges to the extent of 15% of (fifteen percent) over the actual cost shall be admissible. 14. Tender to be submitted in prescribed format :-

It shall be the responsibility of the persons submitting the tender to ensure that the tenders have been submitted in the formats and as per the terms and conditions prescribed in the SAIL Website and no change is made therein before submission of their tender. In the event of any doubt regarding the terms and conditions/ formats, the persons concerned may seek clarifications from the authorized officer of SAIL. In case any tampering/ unauthorized alteration is noticed in the tender submitted, from the Tender Document available on the SAIL Website, the said tender shall be summarily rejected and the company shall have no liability whatsoever in the matter. However, deviation, if any, proposed by the tenderer may be separately indicated for acceptance or otherwise of SAIL. Such proposed deviation will not be treated as tampering for the purpose of application of this clause.

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( PRICE BID)

SCHEDULE OF QUANTITIES

NAME OF WORK :- SUPPLY, INSTALLATION & COMMISIONING OF 600 KVA DG SET ALONG WITH OTHER ALLIED ELECTRICAL WORKS AT SAIL

WAREHOUSE AT DANKUNI

Description of item unit Qty. Rate ( Rs) in figures & words

Amount( Rs) in figures & words

Supply, installation, testing & commissioning of 600 KVA DG Set as emergency power back up for operation of 2 nos. of EOT cranes of 32/10 T capacity at Dankuni warehouse with all arrangements as detailed in Tender specification under reference no. CET/11/ND/2961/TS/EE/01 /R=0 on turnkey basis all complete

Lump Sum On Turnkey basis

1

Note :- The rate shall be inclusive of supply, installation, testing & commissioning of DG Set, associated panels, cables, end termination kits,GI pipe/ strip and material meant for earthing pits and interconnection etc. all complete on turnkey basis including the interconnection of DG set to main power distribution scheme in the event of main power supply failure as detailed in enclosed tender specification. Signature & Seal of Signature & Seal of Issuing officer ( SAIL) Tenderer

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CENTRAL MARKETING ORGANISATION KOLKATA

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Transcript of CENTRAL MARKETING ORGANISATION KOLKATA