Welcome to the 2014 SPECTRUM Community Meeting!

Nick Poole, CEO, Collections Trust

Welcome to the 3rd annual meeting of the international SPECTRUM Community!

But first...

Happy 20th Birthday SPECTRUM!

What is SPECTRUM?

• SPECTRUM is an open, and freely-available standard which defines and promotes best practice in the management and use of collections in museums, archives, galleries and similar cultural organisations.

• Now in its 4th edition, SPECTRUM is used by more than 23,000 museums in 40 countries worldwide to improve the management, sustainability and use of their Collections.

SPECTRUM Mission

• Our mission as the international community responsible for the development, localisation, promotion and support of SPECTRUM worldwide is to ensure that wherever collections are, they are managed accountably, professionally and with due regard to public interest.

• SPECTRUM is an open standard, developed by, with and for the international cultural community on behalf of the audiences we serve.

STANDARD

WORLDWIDE COMMUNITY (23,000)

COMPLIANCE(18)

GUIDANCEPDF/XML/PRINT+ SCHEMA

DIGITAL ASSET MANAGEMENT

The SPECTRUM Community

We are a global community working together to help create great museums for audiences worldwide, sharing best practice and preparing to meet the challenges of the future

SPECTRUM National Partners• Publicly or state-funded organisations with a

charitable or public-benefit remit

• Sign the SPECTRUM National Partners Agreement on behalf of their Community

• Support the development of SPECTRUM on an ongoing basis

• Promote SPECTRUM to their national community

• Share responsibility for the direction & sustainability of SPECTRUM worldwide

SPECTRUM National Partners• Netherlands• Germany• Flanders• UK• Finland• Norway• Sweden• Portugal• Brazil

SPECTRUM Champions• Commit voluntary time and effort to

promoting and supporting SPECTRUM in their national community

• Able to lead or support translation and/or localisation of SPECTRUM

• Able to promote SPECTRUM to the appropriate organisation to act as the National Partner for their community

Copyright Roger Layton, Roger Layton Associates (c) 2013

“We work together”, I told him from the heart. “Whether we work together, or apart.”

Thank you so much to everyone that has worked so hard to open SPECTRUM up to museums all over the world!

SPECTRUM Users• Willing to commit voluntary time and effort to

promoting and supporting SPECTRUM in their organisation

• Committed to best practice and to managing their collections accountably, professionally and with due regard to public interest

• Able to contribute ideas and knowledge to the future development of SPECTRUM

SPECTRUM Partners• Developing and supporting commercial

products which support Collections Management & make use of the SPECTRUM standard

• Committed to the development and promotion of SPECTRUM and standards of best practice to their client communities

• Able to contribute expertise and knowledge to the future development of SPECTRUM

SPECTRUM Partners• Adlib Information Systems• Axiell• Collector Systems• The ETHER Initiative• Gallery Systems• Keepthinking• KE Software Ltd• Media Equation• Mobydoc

• MODES Users Association• Picturae• Selago Design• Semantika• SKINmuseum• System Simulation Ltd• Vernon Systems• zetcom Ltd

We have a responsibility to support these companies who support our sector and help drive innovation & best practice. Do take time to meet with them over the next 2 days & find out what they have to offer!

SPECTRUM DAM Partners• Integrating Digital Asset Management

alongside core Collections Management practices

• Committed to the development and promotion of SPECTRUM DAM best practice to their client communities

• Able to contribute expertise and knowledge to the future development of SPECTRUM and SPECTRUM DAM

SPECTRUM DAM Partners• Extensis• KE Software• Media Equation• System Simulation

DAM is likely to be the next big development for museums worldwide. Meet with the SPECTRUM DAM Partners and find out how they are supporting best practice!

Highlights of 2013-14!• SPECTRUM launched in Germany

• Welcoming Norway, Sweden, Finland, Brazil as National Partners

• SPECTRUM DAM launched

• SPECTRUM & Collections Management System events in Norway

• Regional SPECTRUM Workshops in South Africa

• Collections Management Competency Framework Launched

• New SPECTRUM section on Collections Trust website

PRACTITIONER MANAGER LEADER

Commitment to customer focus

Collections Management as a tool to support effective display & interpretation

Ethics and social responsibility

Collections Management underpinned by professional values & ethics

Delivering effective outcomes

Professional practice competencies (eg. documentation, environmental management)

Developing positive relationships

Managerial and communications competencies

http://www.vocman.com/cultureGrid

Challenges for our industry• Do more with less

• Maintain accountability and public trust

• Open up collections for discovery, use, enjoyment and research

• Achieve and maintain best practice in collections stewardship

• Develop integrated workflows to manage & share collections knowledge

• Remain relevant, exciting and innovative

• Engage audiences before, during and long after the visit

Challenges for SPECTRUM• Strategy

• Organisation

• Technical

SPECTRUM Strategy• Define our vision for the future of SPECTRUM

• Set out our strategy for achieving it

• Define the impact we are seeking to achieve

• Evaluate our performance

• Advocate for the value and impact of SPECTRUM for our audiences

SPECTRUM Organisation• We are now a global community

• New communities in Turkey, China, Qatar, Japan, Ukraine & elsewhere

• How can we best organise our work?

• How do we avoid duplication?

• How can we ensure that everyone benefits from individual community activity?

SPECTRUM Technical• Is SPECTRUM fit for purpose?

• What are the technical challenges that lie ahead?

• How is documentation evolving?

• What are the challenges and opportunities of COPE?

• How do we address DAM integration?

• What are the other museum processes & workflows we need to address?

Thanks to the SPECTRUM Community!

SPECTRUM is the work of more than 3000 practitioners just like you. It is owned and developed by the community, for the community. Thank you for all of your work testing, evaluating & improving SPECTRUM

Let’s go forward together!

http://www.collectionstrust.org.uk/spectrum