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GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

CONSTRUCTION DIVISION OFFICE, AT & PO KABILPORE, NAVSARI – 396424

Web Tender

Tender specification for Work of Building cabin & body on chassis of ‘Ashok Leyland’ make 1616 truck under Construction Division, Navsari.

: TENDER SPECIFICATION NO:

CDNS/13-14/32

PART-I

DUE DT. OF TENDER :21.08.13

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NAME OF WORK : Work of Building cabin & body on chassis of ‘ASHOK LEYLAND’ make 1616 truck under Construction Division, Navsari.

TENDER INDEX

Sr. No. Particulars Page No.

1 Tender Notice 3 TO 4

2 Special instruction to tenderer 5 TO 8

3 Special Condition for Cabin & Body work 9 TO 10

4 Terms & Conditions regarding Industrial Laws and Other Related Matters.

11 TO 13

5 Detail of Work 14 TO 15

6 Schedule B (PRICE BID) 16

Name and Address of Party: _

Tender Fee Receipt No : _ Date _

EMD Vide D.D. No. : _ Date _

TECHNICAL/ COMMERCIAL BID

- 3 -GUJARAT ENERGY TRANSMISSION CORPORATION LIMITED

CONSTRUCTION DIVISION – NAVSARIFAX :- (02637) 236104 PHONE No:- (02637) 2386525

E-mail:-eeconstnavsari.getco@gebmail.com

TENDER NO. CDR/13-14/32 (New Tender)

Sealed percentage rate tenders are invited in two separate sealed covers Super scribed technical bid and price bid for “Work of Building Cabin & body on chassis of ‘Ashok Leyand’ make 1616 truck under construction division Navsari” from Registered Contractors in appropriate class with GETCO/Central/State Government / Railway/Semi. Govt and who has executed similar nature of work and magnitude successfully by Executive Engineer (Const.),GETCO,Kabilpore; Navsari

Sr. No. Name of Work Estimated Cost Rs.

Time Limit

Tender Fee Rs.

E.M.D. Rs.

Appropriate class

CDR/13-14/32

Work of Building cabin & body on chassis of ‘Ashok Leyland’ make 1616 truck under Construction Division, Navsari.

297700.00 2(Two) Months

600.00 3000.00

1. Last date of submission of tender: (Technical and Price bids):21.08.2013(Only by RPAD / Speed post) (During working Hrs. up to 17.00 Hrs.)

2. Due date of opening of Technical bid: 21/08/2013 (at 17.00 Hrs.)

3. Validity of tender: 180 Days from the date of opening of Technical Bid.

No tender shall be accepted / opened in case of receipt after due date and time of tender, irrespective of delay due to postal services or any other reasons and the GETCO shall not assume any responsibility for late receipt of tender. The tenders are to be submitted by the intending bidders in single envelop with two separate sealed and super scribed envelopes as listed below: Envelope No.1: Technical bid and pre qualification requirement, bid data, details specification. Envelope No.2: Price Bid. Technical and pre qualification requirement bid details specification (envelope No.1) will be opened first and subject to evaluation based on the qualification criteria contained in the individual bid document.

Price bids (Envelope No.2) of bidders who are assessed and declared as substantially technically responsive on evaluation of the technical bid will be opened for further commercial evaluation.

The Earnest Money Deposit and tender fee will be accepted by Demand Draft on any Nationalized Bank only situated at “Navsari”, drawn in favor of “GUJARAT ENERGY TRANSMISSION CORPORATION LTD.,”. Tender without EMD and tender fee shall be rejected. Two separate demand draft for Tender fee and EMD should be submitted with technical bid.

Tender document can be down loaded from our web site WWW.gseb.com

Interested party requested to visit our Web Site as mentioned above.

- 4 -The Tenderer should have to submit with Tender on letter pad along with attested copies of the certificate of (1) PAN No.

(2) Latest Registration Certificate for provident fund of Employees / Labors and P.F. Code No.

and its latest receipt

(3) Experience Certificate

(4) Payment of Tender Fee & EMD in D.D. in favour Of GETCO, Navsari

(5) SERVICE TAX registration proof (6) Copy of work order of such type of work carried out.

The GETCO reserves the rights to reject any or all tenders or accept any tender without assigning any reason thereof.

Executive Engineer Construction Division GETCO, NAVSARI.

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SPECIAL INSTRUCTION TO THE TENDERER.

1. Tenders shall have to be down loaded in two parts. (1) Technical and Commercial bid. (2) Price Bid. The two bids shall be submitted in two separate envelopes to be sealed in the one envelope supplied by the Company. The price bid of only those Tenderers will be opened who are considered technically acceptable.

2. The tenders will have to be down loaded two copies of blank Tender on payment of Tender fees (non refundable) as per Tender Notice. However, additional copies of Tender Specification can also be had on payment as per the Tender Specification.

3. The tenderers shall have to return the Tender duly filled in two separate envelope kept in a printed cover given by the Company without any additions/ alterations & duly signed page by page. The Tenderers are forbidden from furnishing their own printed/ typed commercial and other terms and conditions.

4. All commercial terms and conditions except rates shall be indicated in the technical &commercial bid only.

5. The Tenderers shall specifically note that the Tenders are invited on percentage basis only.

6. The Tenderers shall specifically note that the quantities mentioned in the Tender are likely to vary as per the actual requirement. As such, the successful tenderer shall have to execute the work at the same order rates for the changed quantities, if any, without any extra compensation whatsoever.

7. The Tenderers shall have to submit 1 copy of bidding schedule forming a part of price bid as called for in the Tender Specifications for distribution at the time of opening to other participant Tenderer’s.

8. The tenderers will ensure submission of the Tenders duly filled in before the due date and time.

9. The price bid of those tenderers shall only be opened at the time and date to be informed by E.E.(Const), Navsari which are found technically acceptable and satisfying the requisite qualification & parameters.

SIGNATURE & SEAL OF THE BIDDER

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DETAILS TO BE FURNISHED BY THE TENDERER.

Details required to be furnished by the Tenderers by writing Yes / No against each item.

1) Whether the Tenders submitted is on percentage basis as called for. Yes / No.

2) Whether rebate furnished is in percentage basis as called for. Yes / No.

3) Whether the tender is submitted by Registered Post. Yes / No.

4) Whether all pages of Tender Specifications are sealed and signed by the Yes / No. Contractor

c) Whether Tenderer is having PF Code No. Yes / No.

5) a) Whether EMD Paid. Yes / No.

b) In case of Yes, Please furnish details Yes / No.

6) Whether following documents of Section-E-IV Part B are submitted.

a) Human Resources Details Yes / No.

b) Availability of tools, equipments etc. Yes / No.

c) Details of orders executed Yes / No.

d) Financial capability Yes / No.

f) Latest Income-Tax certificate Yes / No.

g) Bank Guarantee (For E.M.D., if applicable) Yes / No.

h) Company’s Article Of Association. Yes/No

i) Details Of Partners/Directors. Yes/No

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(j) B R /P A Authorized Person. Yes/No

(k) Power Of Attorney of Consortium Members. Yes/No

Signature of Authorized representative Of Company/Agency

NAME :----------------------------

- STATUS :--------------------------

---

Name of tendering Company

SEAL/STAMP

- 8 -ITINGRITY PACTOUR ENEAVOUR

DATE:-:

To create environment where Business Confidence is built through Best Business Practices and is fostered in an atmosphere of trust and respect between providers of goods and services and their users for the ultimate benefit of society a the nation.

GETCO COMMITMENT PARTY’S COMMITMENT

* To maintain the highest ethical * Not to bring pressure/ recommendationsStandards in business and professional. Outside GETCO to influence its decision.

* Ensure maximum transparency to the * Not to use intimidation, threat, inducement Satisfaction of stakeholders or pressure of any kind on GETCO or any of

it’s employees under any circumstances. * To ensure to fulfill the terms of agreement/ * To be prompt and reasonable in fulfilling

contract and to consider objectively the the contract, agreement, legate obligations. view point of parties.

* To ensure regular and timely release of * To provide goods and / or services timely as payment on the dates for work done. Per agreed quality and specifications at

minimum cost of GETCO. * To ensure that no improper demand is * To abide by the general discipline to be

made by employees or by anyone on our maintained in our dealings. behalf.

* To give maximum possible assistance to * To be true and honest in furnishing all the vendors/suppliers/service provider information including payment to agents/ and other to enable them to complete the sub-agent. contract in time.

* To provide all information to suppliers/ * Not to divulge any information, business contractors relating to contract/job which details available during the course of facilitate him to complete the contract/job business relationship to others without the successfully in time. Written consent of GETCO.

* To ensure minimum hurdles to vendors/ * No to enter into carter/syndicate/ suppliers/contractors in complete of understanding whether forma/non-formal agreement/contract/work order. So as to influence the price.

---------------------------------------------- ----------------------------------------------- Seal & Signature Seal & Signature

(GETCO Authorized Signatory) (Party’s Authorized Person) Name: Name :Designation:

- 9 -** SPECIAL CONDITION FOR CABIN & BODY WORK **

1. The quantities mentioned in the accompanying schedule are only approximate. Actual quantities will be decided after detailed survey and the same may decrease or increase according to the local conditions, the department reserved the rights for revision or committing any of the quantities. The quantities actually executed by the contractor will be calculated at the rate given in the contract schedule or the rates.

2. The tenders shall remain open for acceptance at least for a period of Six Months, from the date of opening of tenders.

3. The Gujarat Energy Transmission Corporation Limited does not bind itself to accept the lowest or any tender. The Executive Engineer (Const.), Navsari reserves the right to reject any or all tender without signing any reasons whatsoever.

4. The contractor should employee as S u p e r v i s o r with sufficient qualification and experience who could supervise the execution of work thought. He should always be present on the site.

5. The work should be commenced immediately from the date of receipt of instructions from office and should be completed within thereafter.

6. As regard damage the materials, equipment and worker of the contractor, he himself will be responsible. If there is any compensation to be paid in respect of “WORKMAN” compensation act of any other statutory provisions, the same will have to be paid by the contractor direct. If he thinks fit he may take necessary insurance cover, at his cost.

7. Security deposit:- The successful tenderor will have to pay the Security Deposit of 5% of the order value. On placing the order 2.5% will have to paid in cash or demand draft in favor of GETCO LTD. within seven days from the date of receipt of intimation given by the office and the remaining 2.5% will be recovered from the first one R.A. Bills.

8. The tender includes all minor accessories and items of work which may not have been specifically mentioned in the specification schedule etc. but are essential for completion of work. The contractor will not be eligible for any extra payment in respect of such minor accessories and items of work.

9. The time allowed for completion the work is 2(Two) Months from the date of the commencement of the work, failing which the penalty ½% per week or part thereof on delayed portion of work and / or supply value subject to ceiling of 10% of the total contract value will be imposed.

10. Guarantee: - It is the responsibility of the contractor to handover the complete work free of all defects. If within a period of one year from the date of handing over the work it is noticed that any defects occurs due to bad workmanship. It is the duty of the contractor to rectify / replace the same at his own cost. If within seven days from the date of receipt of such notice. The contractor do not take up the work, same will be carried out at his risk and cost.

11. Tender should be issued to t h o s e contractors who have P. F. Registration, Service tax registration, Vat registration & Work registration.

12. Service tax will be paid as per prevailing norms on production of service tax registration.

13. Work to be completed as per requirement of GETCO & in accordance with prevailing Govt. RTO rules & regulation.

14. One RA bill will be paid for this work & 2nd bill will be treated as 2nd as final bill.

15. Work to be executed in supervision of GETCO.

- 10 -16. Material to be utilized for Body/Cabin work shall be got approved from GETCO.

17. Work to be completed in specified time limit 2 month(60 Days) from handing over chasis to your firm/faculty.

18. Work is to be executed as per specification attached herewith. However any additional requirement for completion of Body/Cabin may be completed by bidder without extra cost to GETCO.

19. All the item/materials shall be supplied by bidder.

20. Any defect observed in material to be replaced by bidder at no extra cost to GETCO. 21. Successful bidder has to pass the vehicle i.e truck from RTO after

completion of body building and all the charges to be paid to RTO will be bear by contractor.

Executive Engineer (Const.) GETCO Navsari

- 11 -TERMS & CONDITIONS REGARDING INDUSTRIAL

LAWS AND OTHER RELATED MATTERS

(1) Wages to be paid at time of payment etc. by the contractor.

(A) The contractor shall pay minimum prevailing rates per day or as may be specified hereafter or rates fixed under the minimum wages Act. Whichever is higher. The wages or very contract labour employed by him under this contact shall be paid by him before the expiry of 7th day of the month in respective of which the wages are payable ( i.e. wages of a month have to be paid by him in the first week of the next month). The payment shall be disbursed in the presence of management representative during the working hours in factory premises and the contractor shall get the entries certified in the register of wages by the representative of the GETCO. Any default will result in cancellation of contract forthwith or also the contractor shall be paid punishable to the extent of Rs.100/- fine per each day.

(B) The contractor shall give his telephone number and address to the GETCO so that in case of labour troubles etc. the contractor can be contacted. The contractor shall arrange to have his office outside the factory premises and the contractor shall keep himself present throughout the working hours.

(2) Labour Laws:-

(A) Person below the age of 18 years shall not be employed for the work. (B) No. female worker shall be employed in the night shift between 7 p.m. to 6 a.m. (C) Contractor shall maintain a valid labor license under the contract labour (Regulation and

Abolition) Act for employing necessary manpower to be required by him. In the absence of such license the contract shall be liable to be terminated without assigning any reason thereof.

(D) The contractor shall at his own expenses comply with all labour laws and keep the GETCO indemnified in respective thereof. Some of the major liabilities under various labour and industrial laws which the contractor shall comply with are as under:-

(i) Payment of contribution by way of employer’s contribution towards provident fund, family pension scheme, Deposit linked insurance scheme, Administrative charge etc. at the rates make applicable from time to time by Government of Gujarat/Government of India or other statutory authority.

(ii) Payment of deposit in respect of each contract labour at the rate as per admissible with the office of commissioner of Labour as per the contract Labour (Regulation and abolition Act.).

(iii) License fee as prescribed under the contract labour (Regulation and abolition Act) and rules framed there under depending upon the number of workmen employed by the contractor.

(iv) Paid leave facility and wages as per the provision of the factories Act at the rate of one day for every 20 days of working.

(v) Identify cards as prescribed under the factories Act with photo at fixe there to the same identification. Liabilities as per industrial Disputes Act any payment to the contractor’s employees arising out of any claim or disputes under the industrial Disputes Act, 1947 or any other labour laws.

(vi) Payment of compensation in case accidental inury.

- 12 -(vii) Maternity leave as per the provisions of the maternity Benefit Act. The above are

some of the major liabilities of the contractor in addition to other liabilities. Prescribed under the various labour laws in force from time to time from statutory authorities like State Government/ Government of India which the contractor shall have to comply with.

(3) Provident fund & Family pension Scheme:- The contractor shall submit along with his bill (month wise) a statement regarding deduction against employees provident fund and family pension scheme in respective of each concerned employee, provident fund and family pension scheme at the rate at admissible ( or at the rate made applicable by the Government from time to time) of the wages. The contractor’s contribution and his workers contribution towards provident fund and family pension scheme shall be deposited by the contractor with regional Provident Fund Commissioner, Ahmedabad.

(4) Deposit Linked Insurance Scheme:- The contractor shall have to deposit ½ % of the wage in respect of employees who is amember of the Provident Fund as the contribution to the deposit. Linked insurance Scheme with Regional Provident Fund Commissioner, Ahmedabad.

(5) Administrative Charges:- Administrative charges for maintaining provident fund A/C shall be deposited by the contractor with Regional Provident Fund Commissioner, Ahmedabad at the rates applicable.

(6) Paid Leave Facility:- Paid leave facility at the rate of one day for every twenty days worked by the contract labour shall be provided by the contractor to his workers. He shall maintain leave Records/leave cards for individual labourer which shall be duly verified and approved/certified by the authorized officer of the GETCO.

(7) Workmen’s compensation fund & Employer’s Liability Insurance:-

The contractor shall cover all his employees under workmen’s compensation fund and under the liability insurance.

(8) The contractor shall employ adequate number of experienced staff at site for dial supervision and for maintenance of various register and records required under the law and contract No. payment for supervision shall be admissible.

(9) Contractor to Identify the GETCO:-

The contractor shall indemnify the GETCO and every member officer and employees of the GETCO also, engineering in charge and his staff against all actions, proceeding, claims demands, costs and expenses which may be made against the GETCO or Government for or in respective of performance of his obligation under the contract documents. The GETCO shall not liable for or in respective of or in consequence of any accident or injury to any workman or other person in the employment of the contractor or his sub-contractor and the contractor shall indemnify and keep indemnified the GETCO against all such damage and c o m p e n s a t i o n and against all claims, demands, proceedings costs, charges and expenses whatever in respective thereof in relation thereto.

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(10) Workmen’s compensation and employer’s liability insurance:-

Insurance shall be affected for the entire contractor’s employee engaged in the performance of this contract. If any of the work is subject the contractor shall require the sub-contractor to provide workmen’s compensation and employer’s liability insurance for the latter’s employees unless such employees are covered under the contractor’s insurance.

(11) The GETCO reserves the right to terminate this rate contract at any time during its tendency without giving notice of termination or any reasons thereof.

(12) The GETCO will be entitled to deduct directly from the bills, to be paid to the contractor any sum or payable by you and which sum/sums the GETCO is required to pay as principal employer on account of your default in respect of all liabilities referred to in above clauses.

(13) All other condition as per work & contract booklet abides by contractor. (14) All the work related to the transmission line like detailed survey, check survey,

tower/D.P. foundations, material testing, tower/D.P. erection, stringing, final testing etc should be carried out ads per GETCO’s standard FQP for transmission line.

(15) Successful bidder has to appoint site Engineer to maintained site register & FQP as per ISO.

(16) All work should be done accordingly to ISO & FQP and all require documents including Filled FQP, testing results etc should be submitted while handing over the line.

Signature of Contractor With rubber stamp.

Executive Engineer (Const.) GETCO, Navsari

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GUJARAT ENERGY TRANSMISSIONCORPORATION LTD.

CONSTRUCTION DIVISION OFFICE, NAVSARI.

WEB TENDER

Tender specification for Work of Building cabin & body on chassis of ‘Ashok Leyland’ make 1616 truck under Construction Division, Navsari

CDNS/13-14/34

PRICE BID

PART-II

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SCHEDULE - 'B'

NAME OF WORK: - Work of Building cabin & body on chassis of ‘ASHOK LAYLAND’ make 1616 truck for Construction Division, Navsari.

No. DESCRIPTION Quantity Price Amount

1

Building cabin & body on chassis of ‘ASHOK LEYLAND’ make 1616 truck for Construction Division, Navsari in all respect as per Instruction of EIC and shall be in accordance with RTO rules and regulation.

1 Job 297700.00 297700.00

Total 297700.00

Note: - 1) Service Tax shall be reimbursed on production of proof of such payment made by the contractor to the appropriate department.

2) VAT if applicable may be quoted in price bid.

- 17 -C E R T I F I C A T E

I /We am / are willing to carry out the above work at _ %

above/ below (percentage) should be written in figures and words.

Percentage above / below the tender amount work out Rs _

Rupees in words

Signature of Contractor, (With Rubber Stamp & Date)

Executive Engineer(Const.) Division Office; Navsari

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