EVENT BOOKING REQUEST FORM 2019State Hockey Centre, State Sports Park Main North Rd, Gepps Cross SA 5094 / www.hockeysa.com.au / p: 8349 4044

All sections to be completed before event proposal can be quoted for and event booking acceptedBooking enquiry dateCompany / Organisation / Club Name Contact nameContact phone numberContact email

Invoice to be issued to (authority, postal address and email)

Event nameEvent detailsProposed event date/s and timesBump in day required

Y / N

If Yes, what times

Bump out day required

Y / N

If Yes, what times

Organiser access times, each daySTATE HOCKEY CENTRE FUNCTION ROOM REQUIREMENTSMain Function room Y /

NIf Yes, what times

Pak Poy room Y / N

If Yes, what times

Full Concourse area Y / N

If Yes, what times

* Room set up required

Y / N Please specify

Audio/Visual equipment

Y / N

What is required

Catering/Refreshments

Y / N

If Yes, times & catering numbers

STATE HOCKEY CENTRE FACILITY REQUIREMENTSCanteen open for service

Y / N

If Yes, what times

Bar open for service Y / N

If Yes, what times

Change rooms Y / N

If Yes, what times

Comments(please use this section for booking requirements not listed above)

Hockey SA Event Booking Request Form 2018 - p1

EVENT BOOKING REQUEST FORM 2019State Hockey Centre, State Sports Park Main North Rd, Gepps Cross SA 5094 / www.hockeysa.com.au / p: 8349 4044

* Room set up Definitions

General Event Terms and Conditions1. Bookings: 1.1 Tentative bookings may be made but are only valid for two weeks from date of booking.

1.2 No reservation is deemed confirmed until a deposit has been received by Hockey SA. 1.3 Hockey SA reserves the right to cancel the booking if confirmation and deposit is not

received by the due date.1.4 If your booking is cancelled less than 1 month before the date of your function your deposit

is forfeited.1.5 Arrangements for setting up for the function may be negotiated with the management.

2. Liquor Licensing Act: 2.1 Management and staff abide by all conditions set down in the Liquor Licensing Act.2.2 No alcohol may be permitted to be brought onto the premises for consumption by the

function organisers or by any person attending the function.3. Prices: 3.1 Unless otherwise stated all prices quoted by Hockey SA are inclusive of GST.

3.2 Every effort will be made to maintain the quotation however prices are subject to variation and having regard to the period of time between the date of the quotation and the date of the function.

3.3 Additional cost will be charged for the hire of equipment and special catering from Hockey SA.

4. Payments: 4.1 A deposit of 50% of the total function cost, or $3000 whichever is greater, is required within 7 days of the date outlined at the acceptance of terms and conditions. This deposit will be non-refundable should the group cancel. Full payment must be made by the due date.

4.2 In the instance that a signed contract and deposit have not been received by the due date all bookings will be lost.

4.3 Payment may be made by cash, Visacard, Mastercard, bank cheque or direct deposit.5. Damage & Conduct: 5.1 Organisers are financially responsible for any damage sustained to the Venue (including

damages to floors, walls, furnishings and landscaping) by the organiser or invited guests in any part of the Venue.

5.2 Organisers are financially responsible for any cost for extra cleaning of the facilities and furnishings, both inside and outside.

5.3 It is understood that the organisers will conduct the function in an orderly manner in full compliance with the Venue Management and applicable laws.

5.4 A bond may be required depending on the type of booking.6. Extended Room Hire: 6.1 The event organiser agrees to begin the function and vacate the premises at the scheduled

times mentioned in this contract. Should the event continue beyond the agreed finishing time Hockey SA reserves the right to charge the event organiser whatever costs may be incurred.

7. Food and Beverage: 7.1 No outside catering items may be brought into the Main Entertainment Clubroom for consumption during the event, unless prior arrangement with Hockey SA.

7.2 The event organiser agrees to the catering requirements as outlined in the hire agreement.8. Insurance: 8.1 Hockey SA will not accept responsibility for the loss or damage to any equipment or

merchandise left on the premises prior to, during, or after the event. We recommend that clients take out their own insurance and/or actively employ security staff at the cost to the event organiser.

8.2 It is the responsibility of the event organiser to provide personal insurance covers for their employees or contractors whilst at the State Hockey Centre.

8.3 The event organiser agrees to indemnify and keep indemnified Hockey SA in full against all claims, actions, suits, proceedings, demands, costs (including solicitor and client costs), expenses and losses sustained or incurred by Hockey SA including any damage sustained to the property as a result of any breach by the organiser of the terms and conditions herein or of any acts, omissions or neglect on the part of the organiser or its agents, guests, invitees, contractors or sub-contractors.

8.4 The Hirer must effect and maintain public liability insurance in relation to the hirer for at least $20,000,000 ($20 million) per claim and insurance for all loss or damage to property for its full insurable value against all insurable risks; and produce to Hockey SA certificates of currency of the insurance policies when submitting this hire form.

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EVENT BOOKING REQUEST FORM 2019State Hockey Centre, State Sports Park Main North Rd, Gepps Cross SA 5094 / www.hockeysa.com.au / p: 8349 4044

Upon acceptance of this proposal a Hire Agreement contract and the Hockey SA, incorporating the State Hockey Centre User Manual will be sent to the event organiser.

A Full description of the State Hockey Centre Terms and Conditions will be outlined on the Hire Agreement contract.

The Hire Agreement must be signed and returned to Hockey SA by the specified due dated to: events@hockeysa.com.au

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