Republic of the Philippines OFFICE OF THE PRESIDENT

COOPERATIVE DEVELOPMENT AUTHORITY 2/F Waterside Living Complex, J. Pacana St.,Licoan,

9000 Cagayan de Oro City

CAGAYAN DE ORO EXTENSION OFFICE January 22, 2013 _____________________________ _____________________________ _____________________________ RE: Final Reminder on Mandatory Submission of Reportorial Requirements and other Deadlines Dear _____________________________: Our warm cooperative greeting! Please be reminded of the deadline on the submission of the mandatory reports as stated under Article 53 of RA 9520 which state among others –

“ Every Cooperative shall draw up regulatory reports of its program of activities, including those in pursuance of their socio‐civic undertakings, showing their progress and achievements at the end of every fiscal year. x x x These reports shall be filed with CDA within One Hundred Twenty (120) days from the end of the Calendar Year (April 30). The form and contents of the reports shall be as prescribed by the rules of CDA. Failure to file required reports shall subject the accountable officers to fines and penalties, and shall be ground for the revocation of the cooperative’s authority to operate as a cooperative.”

The mandatory reports to be submitted by your cooperative are as follows:

REPORTS REQUIRED PERIOD OF COMPLIANCE

1. Cooperative Annual Performance Report (CAPR); Not later than April 30, 2013 2. Social Audit Report; Not later than April 30, 2013 3. Performance Report; Not later than April 30, 2013 4. Audited Financial Statement duly stamped “received”

by the BIR; Not later than April 30, 2013

5. List of Officers and Trainings undertaken or completed; Not later than April 30, 2013

6. Report of the Mediation‐Conciliation committee Semi‐annually (June & December 2013

In addition, we again would like to stress the deadlines for compliance on the following activities:

ACTIVITY PERIOD OF COMPLIANCE

A. Approval and Registration of Amendments of the Articles of Cooperation and By‐laws to Conform with the provisions of R.A. 9520

Deadline already elapsed last June 15, 2012. Continued non‐compliance shall be considered an aggravating circumstance in imposing appropriate sanctions/penalties

B. Compliance and Submission of Requirements to secure Certificate of Authority for all Cooperatives with Existing Branch/es

Deadline elapsed last February 2012. Continued non‐compliance shall be considered an aggravating circumstance in imposing appropriate sanctions/penalties

C. Compliance and Submission of Requirements to secure Letter of Authority for all Cooperatives with Existing Satellite Office/s

Deadline of compliance on July 23, 2013.

D. Compliance of the Mandatory Training Requirements for All Officers of Cooperatives

Per MC No. 2011‐27, First Year of Implementation of the Prioritization of Courses is on 2012. Second Phase shall be on December 2013.

E. For Cooperatives with Informal Insurance Activities, to comply with the Joint CDA‐IC‐ SEC Circular

Deadline already elapsed last December 31, 2011. Continued non‐compliance shall be considered an aggravating circumstance in imposing appropriate sanctions/penalties

F. Certificate of Tax Exemption ASAP, preferably before filing of ITRs. G. Certificate of Good Standing (Regular) Deadline on April 30, 2013 H. Compliance of the policy guidelines requiring

minimum information in the Membership Registry of Cooperatives

ASAP and not later than July 23, 2013.

I. Compliance of Section 7 of MC no. 2012‐15 relative to the putting up, specification and minimum information to be contained in the SIGNAGE of the Cooperative.

ASAP and not later than July 23, 2013.

The pertinent Law, Memorandum Circulars and Issuances relative to the above‐mentioned matters were already published through the Cooperative Development Authority official website. We earnestly remind you and your cooperative to adhere and strictly observe the deadlines set for each of the foregoing activities, otherwise, the appropriate administrative and related sanctions shall be implemented. Thank you. Very sincerely, ORLANDO R. RAVANERA, CEO VI Regional Director