Cc2005 Coursework Report Structure Spring Sem 2013

7/29/2019 Cc2005 Coursework Report Structure Spring Sem 2013

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CC2005 Project Planning & Management Report Structure1

CC2005 Project Planning and Management2012-13 Coursework Report Structure

This document relates to the scenario already made available; you are now asked to plan(but not implement) a project; a computer-based system for the Kipper Thai oriental fishrestaurant for client Tina Salmon. You should prepare a report, addressing all sections

and maintaining the sequence given below. The report should be a separate document,not interleaved with the questions in each section. Make sure all text and diagrams arevisible on the printed version that you submit. Guidelines (which should not be exceeded)for the maximum lengthof each section are specified; answers shorter than this that dealwith the required issues are acceptable. The text should be in font size 12 (no smaller)and preferably Times Roman or Arial, although headings and sub-headings may be in alarger font, a different colour and/or bold. The final version you submit must be printed,not on disk or by email. Please print your final version on standard A4 paper; using aheavier weight paper will not earn a higher grade. If you submit your work in a folder,leave sufficient margins to ensure that all pages can be read without needing to removethem from the folder.

This work must be your own. If you use material from any source, this must be indicatedwhere it is used in the report, and clearly identified in the reference section. You mustnot cut-and-paste material from lecture slides, textbooks, websites or othersources without indicating that it is a quotation.

The deadline for submission of your report to the Undergraduate Office is Friday10th

May2013. You may submit your work earlier than this if you wish to do so. You shouldhand in your assignment to the Undergraduate Office, with a standard coursework coversheet. Your assignment must be in the format and sequence specified. Do not includecomputer disks in your submission.

Part A: Report presentation and structure (25 marks)

The report is for the management of the client organisation, and should have anappropriate title page, containing the report title, recipient, author and date. You mayadd your own logo if you wish. The title page should not have a page number.

(Maximum 1 page)

The title page should be followed by a management summary, giving details of thecontext, timing, purpose and cost of the project. You should also identify any special

features of your project. This page should not have a page number. (Maximum 1 page)

The next page should be a table of contents, identifying the subsequent sections withnumbered headings and sub-headings and the appropriate page numbers. You mayconstruct the table of contents manually, entering the page numbers for each section,or use the ToC facility in MS Word to generate a table of contents automatically. Allsubsequent pages must be numbered, and the page numbers must be printed, nothand-written. The main body of the report should start from page 1. Your reportshould have numbered headings and sub-headings, and match the structure andsequence of the questions specified in the table of contents. You may use your own

titles for headings and sub-headings if you wish to do so, but these must match thetable of contents. The table of contents page should not have a page number.

(Maximum 1 page)


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You should specify any references that you have used in preparing your report,including textbooks and web sites. You should indicate in the main body of the textwhere you are using your references. You should use the Harvard style of referencing.There is no maximum length for the references section, which should be at the end ofthe report. You must not use material from other sources without identifying thesources in this section. You should indicate clearly in the main body of the report

where you have used your references.

You should include an appendix of material that you have used in your research forthis assignment (e.g. results of searches relating to equipment or staffing). Theappendix should be included after the references section.

(Maximum 10 pages)

Overall presentation: the report should be word-processed. Margins must be wideenough for the report to be read if presented in a folder (e.g. 1 inch or 2.5 cm allround). The folder or binding must open flat within all text clearly visible, or the reportmay be stapled in the top left-hand corner. Do not submit loose sheets in a plasticpocket. The main body of the report should start from page 1, and each numberedheading and sub-heading shown section by section in the table of contents. The Ganttchart does not need to have page numbers, but there should be a numbered pageindicating the start of the Gantt chart. Please note that the Undergraduate Office maynot be able to accept work larger than A4. The Gantt chart should therefore be in aneasy-to-read format (possibly joined so the entire chart on several A4 pages will foldout flat).

Part B: Main body of report (75 marks)

Section 1: Background (20 marks)This section should include the following:

a description of the scope of your project (i.e. what your project is about), and astatement of what your project does not include (e.g. designing a logo for the clientsheaded notepaper, but think of your own example);

a statement of any assumptions you have made about your project. These mayinclude issues such as the suitability of any existing hardware/software, justification forextending the budget, or an explanation of a proposal to reduce the scope in order toremain within the budget. You should indicate the impact that these assumptions

have made on your project plans (e.g. how the budget is affected by the decision toupgrade or purchase new equipment);

identification of two full SMART objectives appropriate to your project. Rememberthat eachobjective must satisfy all SMART components;

an identification of the constraints that relate to your project.(Maximum 5 pages)


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Section 2: Risk (10 marks)This section examines risk factors associated with the project. Consider each risk,identify possible approaches to dealing with the risk, identify the appropriate impact andcategory of risk, and describe how you would propose to manage each risk if it occurredduring the implementation stage of your project, including any containment action orcontingency plan. You do not need to perform risk calculations here.

The design and development phase of your project has been running for 3 weeks, anda key member of your team, a programmer, leaves suddenly because of family illnessin Australia. You do not know how long the programmer is likely to be away, and youneed to ensure that work progresses on the project without causing unnecessarydelay.

(Maximum page)

The software you are using for design and development work does not perform asexpected or as specified in the documentation.

(Maximum page)

Section 3: Costings and resources (15 marks)What are the costings and resources associated with your project (including theresources available at no extra cost to the project, paid from a different budget)? Youshould include staff, hardware and software, consumables,other resources and anyfund set aside for contingencies. You should itemise each cost, showing when theexpenditure would be incurred, and indicate whether this within the budget for thisproject. If you have been able to ascertain any sources of income you should alsoinclude these where appropriate. You may wish to present your planned expenditurefigures on a month-by-month basis, or in the form of a table.

3.1. StaffStaff recruited to work on the project team

3.2. Hardware and SoftwareEquipment (PCs, printers etc.) and software required for design, development and deliveryof the new system

3.3. ConsumablesMaterials needed during the course of the project (not tea and coffee)

3.4. Other resourcesAny other resources required for the project

3.5. ContingenciesFunds set aside to deal with risk situations

3.6. Sources of incomeDetails of any additional funding (if available)

(Maximum 2 pages)


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Section 4: Work packages and activities (15 marks)Identify and give a brief description of the work packages, and the activities within eachwork package, in your work breakdown structure for Tina Salmons computer-basedsystems project. The work packages and activities must match those in the Gantt chart insection 5. You should not identify individual tasks. Do not confuse work packages withthe project life cycle.

(Maximum 1 page per work package)

Section 5: Gantt chart (15 marks) Briefly state how long you expect your project to take, and when it will finish.

Explain how you would use your Gantt chart to monitor progress when your projectis running (i.e. during the implementation stage).

Attach the Gantt chart for your project plan from the work breakdown structure used inanswer to section 4 above. You should make sure the Gantt chart is printed in anappropriate scale and only includes the work packages and activities (the

individual tasks should not be included in the Gantt chart). The Gantt chart may havebeen completed using MS Word, Excel or Project (any of these would be equallyacceptable). The Gantt chart should clearly link to your answers to earlier questions.You should make sure the individual activities are clearly identified, and that anydependencies and parallel activities are made clear. You should include anycontainment action activities that you have planned in order to deal with risks you haveidentified. Your Gantt chart does not need to have individual page numbers.

(Maximum 10 pages)

End of Coursework Assignment Specification

Marking information

Section WeightingsTitle page 3Management summary 5Table of contents 51. Background 202. Risk 103. Costings and resources 15

4. Work packages and activities 155. Gantt chart 15References 4Appendix 5Overall presentation 3

Total 100

Cc2005 Coursework Report Structure Spring Sem 2013

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