Production Manager Job Description and Person Specif ication: CBD Outdoor Arts Season, Summer 2015 Creative Barking and Dagenham is a three-year project running from 2014-2016 funded by the ACE Creative People and Places programme. Our aim is to create new ways for local people to create and experience outstanding arts activities, and to promote the borough as a place where exciting art - of all forms - is made and shown. We have a fantastic opportunity for an experienced Production Manager to help us deliver two outdoor arts events in Barking and Dagenham this summer: the Dagenham Village festival on 11th July and No Fit State’s ‘Open House’ performances on 1st and 2nd August in Barking Riverside. Fee & Terms £4000 freelance contract for services from March to August 2015. The contract holder will be Studio 3 Arts as the lead organisation in the CBD consortium. Fee payable as follows:

• £1000 on signing contract agreement • £1000 on 1 August 2015 • £2000 on event delivery and brief evaluation

Description Please see the end of this document for more info and background on the CBD outdoor arts season

Main responsibi l i t ies: The Production Manager will report to the CBD Programme Director and work closely with the CBD festivals steering group made up of local residents, the CBD Project Team, the London Borough of Barking and Dagenham 50th anniversary events team and artists and art organisations taking part in the events, including their technical and production crews.

The Production Manager will be responsible for producing the festival events, managing logistics and meeting the technical and safety requirements of each event by liaising with the relevant companies, artists and suppliers involved. We are also keen to pass on production skills and experience to a local resident as a legacy of our events; local skills development is a key focus of the CBD programme. We would like the Production Manager once appointed to support us with recruiting a Production Assistant from the local area and to manage this role. The responsibilities include, though are not limited to, the following areas:

• Providing technical management, safety plans and delivery schedules, ensuring the events are sited as safely as possible within required legislation, whilst optimising audience experiences;

• Liaising with all artists and companies who are presenting and performing work to assess their technical requirements;

• Liaising with the relevant departments within the local authority and Safety Advisory Group with the support of the Project Team;

• Devising and managing event safety plans, crowd management plans and weather contingency plans;

• Contributing towards the contracting of artists by supplying technical schedules for the Project Team, artists and all performers;

• Coordination and booking all technical equipment and structural site requirements;

• Coordination of supplies required in compliance with all health and safety legislation;

• Seeking a range of competitive quotations for hire or purchase of equipment where necessary;

• Producing a budget that covers the overall technical and production costs, plus site and staffing requirements to be agreed in liaison with the Programme Director;

• Appointing, managing and contracting all technical staff and production staff needed to deliver the events including helping to draft a job description for a local Production Assistant to work alongside you

• Liaising with the Project Team regarding stewarding requirements and safety at events;

• Coordinating the technical requirements for all the artists and performing companies

• Gaining all necessary permissions, insurance documents and risk assessments for each event within the programme;

• Event production management and being present on site in Dagenham Village on 11 July and at Barking Riverside on 1st and 2nd August;

• For post-production ensure: sites are returned to their original condition; that all equipment is returned to the suppliers per hire agreements; that all outstanding payments are made and to take part in any necessary evaluation processes

Person Specif ication To be considered you will need to clearly demonstrate the following:

• Experience of working as a Production Manager in a wide range of settings in a number of public spaces;

• Experience of working on artistic outdoor events with artists/ touring arts organisations;

• Excellent track record of successful event delivery; delivering on-time and within budget;

• Experience of managing the production of large and small-scale event events through all stages; from development to completion:

• Strong communication and client-facing skills (i.e. working with a wide range of companies, local authorities and suppliers);

• Experience of managing and contracting technical and production staff. • A strong network of trusted sub-contractors to ensure delivery of this

service. • Experience of working on productions across multiple sites is

advantageous.

How to apply To apply please provide:

• An up-to-date copy of your CV (maximum 2 A4 pages); • A written statement (maximum 500 words) outlining your relevant

experience and skills to support your application and also letting us know how you would envisage working with a local Production Assistant who may not have previous experience of the arts/ production

• Two testimonials/references from previous clients • Please email your application to: hello@creativebarkinganddagenham.org

Applications should be received by email by 5pm on 6th March. If shortlisted, interviews will be held on the afternoon of 9th March at: Studio 3 Arts, Galleon Community Centre, Boundary Road, Barking, IG11 7JR We look forward to receiving your application and thank you again for your interest in Creative Barking and Dagenham. If you have any access needs in relation to your application and interview then please let us know in advance. If you have any questions relating to this please contact Miriam Nelken Programme Director, at miriam@creativebarkinganddagenham.org

CBD Outdoor Arts Season 2015 Background Info for Production Manager

CBD aims to deliver an outstanding outdoor arts programme in summer 2015 that is locally led and rooted, reaches the widest possible audience and leaves a legacy of benefits for local people. All events are taking place as part of LBBD’s 50th anniversary celebrations of the borough’s creation. AIMS

• Supporting community cohesion in Barking and Dagenham through providing fun events in community spaces where people can meet and socialise

• Enabling local residents to develop skills and experience in events production, curation and marketing

• Creating more opportunities for local people to see & do new things in summer 2015 - surprising people with great arts experiences

• Developing and building local partnerships WHEN AND WHERE

1. July 11th - Old Dagenham Village festival 2. July 25th - The Colour of Time by Artonik @ Parsloes Park as the finale to

the One Borough Festival * 3. August 1st & 2nd - ‘Open House’ by No Fit State Circus in Barking

Riverside outside the Rivergate Centre

*This event is being covered through a separate production manager contract BACKGROUND One of the most effective ways we’ve been able to reach new audiences in year 1 of the CBD programme has been through visible on-street arts activities; for example our artist stall on Barking market, empty shop project on Scrattons Farm and mural painting in Valence. What has been working are activities that spark curiosity, don't ask people to immediately "join the project" and can be stand alone at first. So for year two of the programme we want to do more of what works. In summer 2014 we started to explore the idea of programming our own outdoor arts events led by Cultural Connectors (local residents who make decisions about what happens on our project) to take place in summer 2015. Maggie Clarke from Xtrax was brought on board as an adviser for this new strand of work as Xtrax have a huge amount of experience and contacts in the field of outdoor arts. We and Cultural Connectors started our research and planning process by going to see lots of outdoor arts work in the Watch this Space festival in Waterloo in Aug 2014 and in the Out There festival in Great Yarmouth in Sep 2014.

CCs then led Maggie from Xtrax on a half-day site-visit tour around the borough to explore possible sites for outdoor arts shows. We were looking for spaces with relatively high footfall and were interested in areas which hadn’t previously hosted arts events in order to test new sites for arts activities in the borough and reach new local audiences. Dagenham Village was the most popular site from this site visit as it’s in a residential area, very visible (unlike some of the more hidden park spaces we looked at) and in Dagenham which traditionally has received less arts investment than Barking. At the end of September and again in October 2014, Cultural Connectors (CCs) met with Maggie to talk about their experiences of outdoors arts shows over the summer and to discuss the type of work they would like to programme in B&D. Maggie made some suggestions of shows she thought CCs might like based on discussions so far and CCs selected others directly based on what they’d seen and liked at festivals over the summer. We had our first festival steering group on 20th Jan - chaired by Cultural Connector Khushnood Ahmed - where we looked in more detail at the site and what could happen where with the help of Bradley Hemmings from Greenwich and Docklands International Festival. We now have a shortlist of outdoor arts shows selected by CCs which have been provisionally booked to take place on July 11th at Dagenham Village, we’ve booked The Colour of Time by Artonik to take place as the finale of the Council’s One Borough festival in Parsloes Park on 25th July and we’ve booked No Fit State to bring ‘Open House’ to Barking Riverside on 1st and 2nd August . We have tech riders for all the acts and plan to contract all in March. A steering group of local residents, partners and Cultural Connectors meets monthly to oversee all aspects of the festival programme.

ABOUT THE PROGRAMME 1. Old Dagenham Vil lage Festival – July 11th The festival site is a series of 5 green spaces and 1 paved space around the area of Dagenham Parish church, on the last remaining picturesque street of what used to be Dagenham village. See attached site plan and the following website: http://www.dagenhamparishchurch.org/ From the 1930s the area became swallowed up by factories, new housing and main roads. Locals remember that there used to be outdoor harvest festivals around the church in the 1920s but no-one has put on any outdoor arts festivals there since then… until now! Provisional l ine up

• Max Calaf – Any Day - http://www.maxcalaf.com/page30.htm

• Lords of Strut (http://www.lordsofstrut.com/show/street-show),

• Dizzy O Dare, Wonder World of Mr E (http://www.youtube.com/watch?v=9hQGP9dU87U&feature=player_embedded),

• Festijeux wooden games (France) (http://www.festijeux.com/)

• Creature Feature - Gorillas (http://www.youtube.com/watch?v=EE1xAKD_bBw&feature=player_embedded)

• Cocoloco (http://www.cocoloco.co.uk/) Will work with a group of 10 local

people to help them develop their own walkabout street theatre show to perform at festivals over the summer

• The Polishers - Happy Urban Chaos (Joyeause Pagaile Urbain - France)

http://www.vernisseurs.fr/spectacles/article/joyeuse-pagaille-urbaine

• Bringing local artists, schools and communities together with Emergency Exit Arts - http://www.eea.org.uk/ - to develop visual arts project and designs for dressing the festival site/ creative signposting

• Fair play dodgy boys - http://www.foolsparadise.co.uk/companies/fairplay/dodgyboys/

• Balloonatic from Fools Paradise - http://www.foolsparadise.co.uk/companies/balloonatic/balloonatic/

• Performances from local dancers and groups in church car park (will have suitable flooring put down during the fest)

• Galloping cuckoos – Driftwood - http://thegallopingcuckoos.com/ • Lost in Translation – Le Ballade de Bergerac - http://www.litcircus.com/

2. August 1st & 2nd – Open House by No Fit State Circus in Barking Riverside outside the Rivergate Centre http://www.youtube.com/watch?v=kJN44ari4qU A daytime happening based on and around a group of 2- 4 caravans or vehicles, modified for high skill aerial and acrobatic circus. A company of 16 performers + live musicians explode from their caravan homes for 2 x 2 hour Open House programmes of public taster workshops, training sessions, impromptu stunts and professional circus performances,with music by the Nofit State band. The audience are invited to run away with the circus for a few hours, participate in a range of taster circus skills workshops – including, throughout the day, tightwire, trapeze, aerial hoop, hula hoop, object manipulation, handstands and acrobatics, - train alongside Nofit State’s professional performers and/or sit back and watch as the spectacle unfolds. The proceedings are hosted by an MC. No Fit State are also contributing £5000 towards community engagement activities in the lead up to the show. About the site: The Rivergate Centre serves 1700 new homes in Barking Riverside. It has a great outdoor piazza type space and decking overlooking a river. The area will eventually have 10,800 homes and will later down the line have a new train station serving the area and more shops and local conveniences. Right now it's a bit inconvenient for people living there as there's not much to do... no shops, poor transport links and a huge desire for more activities and events to bring the community together.