Cayuga Trails ClubIncome and Expense Statement Income 2013 Actual 2013 Budget Expenses 2013 Actual...
Transcript of Cayuga Trails ClubIncome and Expense Statement Income 2013 Actual 2013 Budget Expenses 2013 Actual...
Cayuga Trails Club
Annual MeetingJanuary 26, 2014
Meeting Agenda
1. Call meeting to order — Roger Hopkins2. Minutes of last meeting — Sigrid Connors3. Treasurer's Report — Jim Connors4. President's Report — Roger Hopkins5. Standing and Other Committee Reports6. Election of officers for the 2014 year7. Oscar Awards Presentation
Special presentation
Secretary’s ReportSigrid Connors
• Minutes of 2013 Annual Membership Meeting• Since 2011:
– New standard for Minutes of Executive Board meetings
– Minutes posted on administrative web page
• Thank you Sigrid!
2013 Treasurer’s Report by Jim Connors
Income and Expense StatementIncome 2013
Actual2013
Budget Expenses 2013 Actual
2013 Budget
Annual Meeting 1001 1040 Annual Meeting 1160 1160
Member Donations 656 350 Guidebook 2023 3100
Guidebook 4617 5000 Membership 317 400
Interest on Accounts 153 200 Merchandise 127 150
Membership Dues 2233 2500 Newsletter 2182 4000
Membership - Life 600 600 PayPal fees 75 80
Merchandise 91 100 Post Office Box 78 80
Special Donations 2197 0 Social 567 600
Memorial Donations 50 50 Trails 3688 7500
Total Income 2013: 11677 9840 Total Expense 2013: 11598 18550
From Reserves to cover expenses 0 8710 Actual Income – Expenses = 79
Reserves – 2013 Year End
account amount
Checking: 4368
Savings: 4307
CD #1: 5759
CD #2: 6161
CD #3: 12261
Total CD's: 24181
Balance 12/31/13 32856
Balance 12/31/12 32778
Net change in reserves: +78
12th Edition Guide Book Revenue
$-
$2,000
$4,000
$6,000
$8,000
$10,000
$12,000
$14,000
$16,000
$18,000
2QFY11 3QFY11 4QFY11 1QFY12 2QFY12 3QFY12 4QFY12 1QFY13 2QFY13 3QFY13 4QFY13
Fiscal Quarter
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Accumulative Expenses Accumulative Income
Guide book: 1500 printed, 983 ditributed/sold, 517 remaining
As of end of 2013: $3,356 profit and $1,280 outstsanding
Any Questions ???
President's ReportRoger Hopkins
• ExecutiveBoard President — Roger Hopkins Vice President — David Priester Secretary — Sigrid Connors Treasurer — Jim Connors Member‐at‐Large ‘12‐‘13 —
Barbara Nussbaum Member‐at‐Large ‘13‐‘14 —
Micheline Zion Past President — Vito Brancato
• Committees Trails — Paul Warrender WLL Hikes — Carol Mallison Guidebook — Lincoln Brown Adopt‐a‐Highway — David Priester Archives — Barbara Morley Finance — John Andersson IT — Roger Hopkins, Webmaster Landowner Relations — Peter Marks Membership — Suzanne Cohen Newsletter — Anna Keeton, Editor Publicity — Carol Mallison Social —Marsha Zgola
• 243 hours reported to FLTC!
President’s ReportRoger Hopkins
• 2013 Accomplishments– Newsletter archive scanned and on website– Two major FLTC AlleyCat construction projects
• Chestnut Lean‐to replacement• Shindagin Hollow Bridge replacement
– Successful Ultra 50 trail race– CTC, FLTC & FLLT partnership to accept Bock‐Harvey Forest Preserve donation
– Formation of CTC Strategic Planning Committee
President’s ReportRoger Hopkins
• CTC, FLTC & FLLT partnership to accept the Bock‐Harvey Forest Preserve donation
• Land donated by the Bock Family to the FLTC• Permanent conservation easement held by FLLT• Management provided by CTC • Closing costs and conservation easement endowment supported by Betty Lewis Trust
• 48 acres in Enfield with ½ mile of FLT• Vistas and exceptional old‐growth sugar maple stand• Adjacent to Riemen Woods property owned by CTC
President’s ReportRoger Hopkins
2014 is the 50th Anniversary of the Cayuga Trail
Tom Reimers will organize a celebration
Trails CommitteePaul Warrender
• Chestnut Lean‐to replaced• Shindagin Hollow Creek footbridge replaced• Cayuga Trail footbridge replaced by Eagle Scout
• Thank you to all trail adopters and volunteers!
Trails CommitteePaul Warrender
Planned for 2014• Trail Tender Thursdays (Last Thursday of each month, April
thru October)• Replace bridge over Michigan Creek (Diane's Crossing) (July)• Small trail reroute in Finger Lakes National Forest (early‐April)• Construct interpretive trails on Bock‐Harvey Preserve
(beginning in March)• Construct trailhead at Bock‐Harvey Preserve• Chestnut Lean‐to Dedication (early‐April)• National Trails Day project on Saturday, June 7th. (TBD)
Walk, Look & Learn Hikes Carol Mallison
• 37 hikes during 2013– Number of hikes and number of hikers down from previous years – a
trend also experienced by other hiking organizations
# of hikes # of different no shows or reported averageYear & events hike leaders cancellations attenders per event2006 312007 30 18 419 142008 30 16 290 102009 47 20 2 483 112010 56 23 4 555 112011 51 19 1 614 122012 55 13 2 532 102013 37 12 6 193 5
Totals 337
Walk, Look & Learn Hikes Carol Mallison
• In 8+ years since 2006:– 337 CTC hikes and other outdoor activities
– Average 42 events per year– Recruit leaders, schedule and publicize hikes, collect hike reports
• Thank you Carol!
Guidebook CommitteeLincoln Brown
PublicityCarol Mallison
• Recognition in numerous local newspapers– Tompkins Weekly– Ithaca Journal– Ithaca Times– Finger Lakes Land Trust newsletter– Finger Lakes Trail News.
• Hiking in general received far more publicity as a healthy, important, and exciting activity.
• Please help publicize the CTC by leaving brochures in a place you frequent, or suggest other possibilities for CTC publicity.
Highway CleanupDavid Priester
• NY Route 366, between Pine Tree Road and the hamlet of Varna
• Met 4 times in the 2013 season• 12 individual volunteers• Renewed our commitment to the DOT• Look for the 2014 dates to be posted soon!
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ArchivesBarb Moreley
• CTC Newsletters 1962 – 1997, 2006 – present
Finance CommitteeJohn Andersson, Chair
Jim ConnorsDave Priester
• Routine activities for 2013: – Prepared 2013 Budget for adoption at the February meeting.
– Prepared written 2012 Internal Audit of finances by reviewing the Treasurer’s records and responsibilities.
• There were no Special Finance Committee Projects in 2013.
Landowner RelationsPeter Marks
• Annual Thank You letter• Contact when needed• Withdrawal of permission by one landowner; reroute in progress
MembershipSuzanne Amy Cohen
• Total Memberships – 192 (v. 211 last year)• Individual ‐ 88• Family – 59• Contributing – 19• Lifetime ‐‐ 26
• Non‐renewal rate of 2012 members – 30%Unfortunately, this continues a decline since 2010
• Many donations beyond membership dues – Thank you!
MembershipSuzanne Amy Cohen
• Since 2001:– Maintain member database– Maintain and update Brochure– Annual renewal and donation thank you letters
– Answer member questions– Maintain member e‐mailing list– Send event reminder e‐mails
• Thank you Suzanne!
NewsletterAnna Keeton
• Five issues published in 2013• Review of format, content, and distribution
• Explore possibility of electronic distribution of newsletter
• Thank you Anna!
IT/WebsiteRoger Hopkins
• Website is averaging about 160 visitors per day
• Facebook page – 159 likes, 91 posts
• CTC Yahoo group – 79 members, 18 postings
• FLTC Yahoo group –605 members, 385 postings
IT/WebsiteRoger Hopkins
• Barb Nussbaum to the rescue!– Hike postings and calendar– Reminder e‐mails– Hike schedule– Membership
SocialMarsha Zgola
• Jan. 27th – Annual Meeting and Banquet at Ramada Inn. Guest Speaker Todd Miner. 70+ members and guests in attendance
• Aug. 7th – Summer Picnic at Upper Pavilion‐‐Buttermilk Falls State Park. 40+ in attendance
• Oct. 27th General Membership Meeting and Dish to Pass Supper at Ellis Hollow Community Center. ~25 people in attendance
Election of officers for 2014
Nominating Committee– Jack VanDerzee– Vito Brancato– Gary Mallow
Responsible For Nominating:– Four (4) Officers: President, Vice President, Secretary, Treasurer
– One (1) Member‐at‐Large for two year term
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Oscar Awards 2014 PresentationAnna Keeton – 2013 Oscar Gray
Jim & Sigrid Connors – 2013 Oscar Brown
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OSCAR BROWN’S 2013 JOURNEY
Special GuestPat Monahan, President
Finger Lakes Trail Conference
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10 minute break
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Prof. Thomas D. SeeleyDepartment of Neurobiology and Behavior,
Cornell University http://www.cornell.edu/video/honeybee‐democracy‐book‐talk‐by‐thomas‐seeley
http://www.youtube.com/watch?v=JnnjY823e‐w
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How honey bees choose a forest home