Cataloging tips and tricks

(for newbies)Colleen Turnage

Director of Library Services

You are a newbie cataloger that has just received a new title to catalog for your library’s collection.

What do you do?

Look at the title page. It is your primary source for information: • Title • Author(s)• Place(s) of publication• Publisher name• Year the title was published

Look on the title verso page for Cataloguing-in-Publication (CIP) data• Place of publication • Publisher name • Date published or copyright date• ISBN • Suggested subject headings• Suggested LC # • Suggested Dewey #

CIP data

Look at the page opposite the title page for additional information. • Names of other titles the author

has published• Series name and the number of

this title, and where it falls within the (In Death) series

This copy shows 30 titles listed in J.D. Robb’s In Death series that were published before Indulgence in death.

This particular title has a Table of Contents (TOC) page!

This title only cites chapter numbers, but TOC can be particularly useful when dealing with collections of short stories, poetry, essays, or literary criticisms or reviews.

Students searching for a particular poem, short story, essay, or review, are more likely to find it if that information is included in a TOC note in the MARC record.

It’s always a good idea to double-check the book cover because it may cite important information, such as an edition statement. This title says it is the Large Print Edition. Edition

USEFUL TIP: Search for it on Amazon and click on Look inside to view the title page, verso, table of contents, etc.

You’ll want to VERIFY the suggested subject headings and classification numbers cited in the CIP data.

There are several places you can go…

• Cataloging Calculator … Select LCSH for your Search Option

• LCSH in PDF files from Library of Congress … Click on the letter you need and search using the CTRL-F command. There are also links to Free-floating subdivisions, Children’s subject headings, Genre/Form terms, etc., from this page

• Library of Congress authority files … Click on Search Authorities, enter the subject heading you want to verify, and select Subject Authority Headings. You can also verify authors’ names, titles, etc., from this site

• If you’re a member of CCLINC, then you can also search the CCLINC catalog authority files via WorkFlows

• Cataloging Calculator (classic version) … Select LCSH for your Search Option. Enter your subject heading and look for the LC# or LC# range in ( )s next to the search results

• LCSH in PDF files from Library of Congress … Click on the letter you need and search using the CTRL-F command. Look for LC# or LC# range in [ ]sjust below the subject heading.

• Library of Congress authority files … Click on Search Authorities, enter the subject heading, select Subject Authority Headings, and look for the button. Click on it, then look for the 053 field.

• OCLC Classify … Search by standard # (OCLC, ISBN), title/author, or by subject heading to see what the most frequently used LC # was assigned to your title

• LC Schedules in PDF files via Library of Congress … Scroll through the outline and text files to locate the suggested LC# and see if it truly fits your title.• PS3568 was the suggested LC# cited in the CIP data for Indulgence in death. In the LC

Schedules, you’d go to PR-PS, PZ Text, which is labeled as English and American Literature. Juvenile Belles Lettres. This LC# looks right.

• To complete your call number you’ll need to assign cutter numbers for the author and title. The author’s surname is Robb, so you’d scroll down to R under PS3568 (note that it states The author number is determined by the second letter of the name). Then it’s a simple matter of using the Cataloging Calculator, enter “obb” (because “o” is the second letter!), and select LC Cutter. You go through this step again to cutter by title, then add the year of publication to complete your call number. You don’t have to use the entire cutter #; you can stop at 2-3 digits.

• If you’re a member of CCLINC, then you can also search the CCLINC catalog authority files via WorkFlows. Look for the 053 field to find your classification number. You’ll need to assign cutter #’s for the author and title to complete the call number for the title.

• Dewey summaries via OCLC … Lists the first, second, and third summaries in the Dewey Decimal system.

• Dewey summaries (22nd ed.) via OCLC

• Dewey Table 1 via OCLC ... Standard subdivisions

• Dewey Table 2 via OCLC … Geographic areas, and biography

• Dewey Table 3 via OCLC … Subdivisions for individual literature, for specific literary forms

• OCLC Classify … Search by standard # (OCLC, ISBN), title/author, or by subject heading to see what the most frequently used Dewey # was assigned to your title

• OCLC Dewey Cutter Program … NC Community Colleges using DDC can use this program to assign cutter numbers for their titles. NOTE: You’ll need to enter your OCLC authorization and password to download this program.

• If you’re a member of CCLINC, then you can also search the CCLINC catalog authority files via WorkFlows. Look for the 083 field to find your classification number.

Search for your title on OCLC’s OPAC, WorldCat. • Limit your search by format• If your library prefers using DLC

(Library of Congress copy) then add “DLC” at the end of your search term

• Click on Search button

Once you locate a matching record, you use the same process and sites… • Cataloging Calculator• OCLC Classify • LCSH• LC Schedules• Dewey summaries, etc.

The two best sources for MARC (machine-readable) record information

• MARC Standards via Library of Congress … contains ALL of the MARC tags, indicators, and delimiters (i.e., subfields) information you need.

• Bibliographic Formats and Standards via OCLC … contains the most commonly used MARC tags, indicators, and delimiters (i.e., subfields) information used by catalogers. NOTE: You’re also pointed to this site when using the Cataloging Calculator.

Both sites also offer information about RDA (Resource Description & Access)! Want to learn more? Try looking at Colleen’s RDA shortcuts.

020 ISBN 9780385514231

022 ISSN

100/110 Author Brown, Dan

245 Title : subtitle Origin : a novel / Dan Brown

250 Edition First edition

260 Publication info New York : Doubleday, c2017.

300 Physical description 461 pages : illustrations ; 25 cm

Record created using only the book Record after verifying information

010 LCCN 2017299676

020 ISBN 9780385514231 |q (hardcover)

022 ISSN

050 Call Number PS3552.R685434 |b O75 2017

100/110 Author Brown, Dan

245Title : subtitle Origin : a novel / Dan Brown

250 Edition First edition

260Publication info New York : Doubleday, [2017], c2017.

300Physical description 461 pages : illustrations ; 25 cm

490 Series Robert Langdon series ; |v 5

650Subject headings Langdon, Robert (Fictitious character) |v Fiction.

Cryptographers |v Fiction.

Human beings |x Origin |v Fiction

Spain |v Fiction.

See the difference?

For basics in MARC format… Basic Cataloging 101

• Google Translate …

• Library Services web page

• CCLINC catalog

• Summary of 260 field in MARC

• Useful cataloging web sites (2017)

• Short Cataloging Work Form

• Colleen’s RDA shortcuts

• LRC Directors Knowledge Base FAQ

• The Library Services staff, and much, much more!

Questions???