CASS: Collaborative Academic Store for Scotland Pilot Catherine Nicholson

Kuopio Conference 2004

CASS:CASS:Collaborative Academic Collaborative Academic

Store for ScotlandStore for ScotlandPilotPilot

Catherine Nicholson

SCURL Development Director


The Scottish Scene

Political – devolution since 1999

Educational – Scottish Higher Education Funding Council

Organisational – Scottish Confederation of University & Research Libraries


SCURL Collections Background

Conspectus exercise 1980’s >

Research Collections Online (RCO)

CAIRNS- Z39.50 distributed union catalogue

SCONE – Scottish Collections Network


Space – Space – the final frontier…?the final frontier…?

Continued growth in print output

Acquisitions exceed discard

Priorities focus on high-demand services

IT facilities – machines & support

Learning & teaching space

Social space


Space Pressures

Little capital investment in new library buildings

Creation of local stores

Environmental conditions

Duplication of lesser-used materials

Increased costs

No overall collection strategy for this type of material


Background

SCURL Shared Preservation in Scotland’ study 2001

British Library/Higher Education Task Force ‘Study of Collaborative Storage of Library Resources’ 2001

Research Support Libraries Group seeks to establish a UK strategic framework for research information provision


CASS Feasibility Study – Timescale & Aim

Carnegie Trust for the Universities of Scotland & SCURL

November 2001 to April 2002

Aimed to determine the optimal model for a collaborative storage and delivery service for valuable but lower-use materials research materials held in Scottish University libraries


CASS Feasibility Study Outcomes

Need for CASS established

Model agreed

Joint ownership

De-duplicated collection

Governance


CASS: Post study CASS: Post study developmentsdevelopments

Final Report June 2002

Bid to Scottish Higher Education Funding Council November 2002 as joint initiative with NLS

Unsuccessful outcome


CASS: What Next?CASS: What Next?

Continuing and growing support

Increasing need

Little capital for new build

Reduction in space for physical storage

New National Librarian for Scotland


CASS: the ‘DIY’ versionCASS: the ‘DIY’ version

Partnership proposal with the National Library of Scotland

Plan new facility to house CASS and NLS Inter-Library Services at Sighthill, Edinburgh


Projected NLS building Sighthill Edinburgh


CASS: the PilotCASS: the Pilot

Review of original needs assessment undertaken

Increased demand

Shift from monographs to serials

Interest in widening type of material


CASS: ParticipantsCASS: Participants

Glasgow Caledonian University

Royal Scottish Academy of Music & Drama (RSAMD)

University of Edinburgh

University of Paisley

University of St Andrews

University of Stirling


CASS: The PilotCASS: The Pilot

• Where? Central Edinburgh

• Space? 12,000 linear metres available

• Storage? Ecospace compact mobile

• Environment? 95% of BS 5454:2000& fire detection & sprinkler systems

• Security? Alarms & 24x7 security presence


CASS: RecordsCASS: Records

CASS database on Scottish Endeavor Consortium server

MARC 21 records

Exported to CASS in MARC 21 Exchange format

No de-duplication of records

Records also held on local OPACS


CASS: AccessCASS: Access

In person at NLS Reading room

Physical delivery to home library

Electronic delivery

Photocopy or fax


CASS: GovernanceCASS: Governance

CASS Steering Group – for Directors Acts as Project Board for the pilot Responsible for strategic & planning matters Makes proposals for development of CASS Reports to full SCURL membership

CASS Operations Group (COG) – for practitioners

Forum for discussion of operational issues Reports to Steering group Has no strategic function


CASS: StaffingCASS: Staffing

NLS Inter- Lending Service staff

One new CASS assistant

Other staff involvement: from Estates to IT to shelving personnel

Internal NLS Project Manager

SCURL CASS Project Officer


CASS: Money mattersCASS: Money matters

A no-capital approach to pilot for SCURL

NLS aim for cost-neutral project

Inclusive rate per linear metre negotiated to include: storage; electronic & packet delivery; photocopy; fax; database, management & administration costs-but not physical delivery to home institution

Rate fixed for 5 years and space commitment by participating libraries


CASS: Future roles?CASS: Future roles?

Maximising space

Closer co-operation with NLS

Closer involvement in Scottish library & information provision

Funding opportunities

Contribution to a Scottish library & information strategy


‘‘LLibrarians know that old media die slowly, that ibrarians know that old media die slowly, that the transitions are usually costly and awkward, the transitions are usually costly and awkward, and that they are responsible for maintaining and that they are responsible for maintaining content even if it is not of universal interest or content even if it is not of universal interest or

may not make it to the next format’may not make it to the next format’

Joseph Rizzo ‘New Library World’ 2002Joseph Rizzo ‘New Library World’ 2002


CASSCASS

Catherine Nicholson

[email protected]

SCURL http://scurl.ac.uk/SCURL http://scurl.ac.uk/

CASS: Collaborative Academic Store for Scotland Pilot Catherine Nicholson

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