CASPRweb

CASPRweb.org

Introducing CASPR on the Internet:

Stepping Into the Future

Presented by CASPR/CRIP StaffDecember 2007

CASPR

Working Together

ResidencyPrograms

ApplicantsColleges

Timeline Overview

The calendar for the 2009 cycle has changed.

You maintain your own program information.

No mailing delay or lost faxes - instantaneous transmission of forms and files

Class of 2009 – CASPR Cycle

Begins March 2008

All aspects of CASPR/CRIP process completed on line:

Contact information Hospital description Receipt of applicant materials Selection of interviewees Ranking of applicants Receipt of Match results, etc

Getting Started

Login information e-mailed to all approved CPME program directors March 3, 2008.

Each institution will receive one user name and password

Program Registration

Registration Form

Directory Page

Institutional Agreement

Fees

Registration Form

Update Director and Hospital information

Registration

Registration Form

Directory Page


Fees

Update Directory Page

Registration

Registration Form

Directory Page


Fees

Update Current information Forms will look very

similar to current forms. Updates can be made

throughout the year


Print off form Director and

Administrator both sign Either scan and upload,

fax or mail form to CASPR.

Will be checked off as complete when received in the CASPR office.

Registration

Registration Form

Directory Page


Fees

Fees

Forms of payment: Credit card payment

online. Check Wire transfer

PLEASE NOTE: Fees must be received before registration is complete.

Registration

Registration Form

Directory Page


Fees

New Fee Structure…

CASPR Fees $450.00COTH Membership $500.00

$950.00$950.00

Possible Additional Fees

Hard copy of applicant files.

Additional Cost: $100

Registration

Registration Form

Directory Page


Fees

Possible Additional Fees

Separate Directory pages

Additional Cost: $250/page

Registration

Registration Form

Directory Page


Fees

2009 CASPR Directory

June 1, 2008 - Initial program registration ends Participation requires submission of all

forms and fees.

June 1st is a HARD deadline, no exceptions.


June 6, 2008 - Directory will be published online


No Supplemental Directory

Programs completing registration materials and payment after June 1 will be added to the Directory and Designation Forms on a monthly basis.

Programs will be dated to signify addition after original “publication”.

Meet the June 1st Deadline!

Extremely important to have your program listed when students start to designate on June 6!

Late programs will be added on a monthly basis.

New Look for the Online Directory

See more information at a glance Sort on columns Date Posted tracks when a program

was added

Student Applications

Applicants fill out all forms online Colleges upload transcripts and

clinicals Photos, letters of recommendation

uploaded to file Limited additional program required

materials [CVs, research papers, etc.]

Designations

For a single fee, applicants can designate up to 15 programs. Allows more designations for lower cost

to students!

Encourages more designations!

More than 15 designations is an additional charge.

Programs can view a running total from first designation until October.

Initial Designation Deadline

October 10 – deadline for initial designations.

October 17 – completed Applicant files are available to view or download by designated programs

No Late Add Penalty…

Applicants can continue to designate programs until December 29, no late add fees.

Completed applicant files are available to programs electronically as completed.

Supplemental Materials

Additional documents can be uploaded into applicant files, such as a CV or Part II Board Scores.

Program fees will continue to be sent directly to the programs.

A field will be available online to let applicants know that their file is complete.

Supplemental Materials

COTH encourages programs to discontinue program fees

65% of programs no longer require fees

Fees discourage application

Viewing Applicant Files

Optional download of raw applicant data available.

After downloading, institutionally specific fields, ie Selection Committee Review status, recommendations or notes, additional materials received, etc, can be added.

Hard Copies

For an additional fee, programs will be able to request to receive hard copies of their applicant files.

Files will be SHIPPED by ground on October 17, 2008.

Any additional applications after the October 10 deadline will be available digitally ONLY.

CRIP Interview Lists

A checklist to indicate applicants granted interviews will be available at the same time as access to the applicant files.

Deadline is November 24th. Once submitted, programs can

continue to add students to the list but CANNOT remove them.

Applicants can view which programs have granted an interview to them.

CRIP Forms

Interview Scheduling Questionnaires and Accommodation Request forms available on-line October 1st, 2008.

The forms are very similar to the ones from this year.

CRIP staff will continue to make hotel arrangements for

your faculty

CRIP Interview Schedules Interview blocks are set up automatically

based on the parameters you enter.

A skeletal grid will be displayed for your review.

Parameters can be modified if grid does not reflect your desired plans

As students schedule, programs can review their time blocks and see what is filled.

Ranking

Ranking opens January 26, 2009.

Changes can be made up until the deadline of 11:59 pm eastern, February 17, 2009.

No changes in ranking after this deadline!

Unfilled Positions Parameters must be completed at this time.

Match

Match results available on line March 9, 2009.

CASPR will mail a hard copy by first class to the programs and applicants for the 2009 cycle, as well.

Applicant files will only remain available via the web until March 31, 2009

Unfilled Positions

Programs enter protocol for unfilled positions with selection submission.

Updates and changes can be made at any time.

Programs will be able to mark positions as filled.

Programs will be able to list any advanced positions they have available.

Web-Based Advantages

Maintain updated program information throughout cycle

Receive alerts for approaching deadlines, applicant modifications

Instantly delivery of information to CASPR

Web-Based Advantages

Possible to easily add applicants throughout cycle

Downloaded applicant data can fit on a flash drive

Each Selection Committee member able to view applications at the same time

Track CRIP scheduling process, print draft schedule

Instant Match notification

Program Responsibilities

Completion of ALL registration materials by deadline

Confidentiality and security of information and password

Attention to calendar and final deadlines

Regular monitoring of program site for status, updates and reminders

Appropriate disposal of applicant materials

Stepping Into the Future

Staff is only a phone call or email away; stand ready to assist

CASPRweb will simplify the process Allows more flexibility and extended

time periods for applicants Will require some adjustments for

all, including patience Communicate with us and enjoy the

benefits of the new process

CASPRweb

Documents

Transcript of CASPRweb