Cash Flow Tracker

How to Use This TrackerHow to use this Cash Flow TrackerSave the template (XLT file) to your computer. Double-click on it to create a new Tracker, then follow these steps:Step 1Set a starting pointEnter a start date and opening cash balance:Start date7/1/07Opening cash balance$0Step 2Forecast future cash flowsEnter forecast income and expenses for each month on the Cash Flow sheet .Step 3Record incoming cashIf you have cash sales, record cash sales for each month on the Cash Flow sheet.If you have accounts receivable, record details of invoices and amounts received on the Accounts Receivable sheet. The Cash Flow sheet will be automatically updated.Step 4Record outgoing cashRecord expenses paid each month on the Outgoings sheet. The Cash Flow sheet will be automatically updated.Step 5Track resultsCheck the Cash Flow sheet to see your current cash position, or go to the Dashboard for graphs and key cash flow indicators.TipsEnter figures in any white field. The yellow fields are calculated for you.To turn on field help, click the View menu, then click Comments. A red triangle in the corner of a field means there is field help.Enter as much or as little information as you like. The more information you record, the better your analysis.By default, the sheets in this Tracker are locked, so that the formulas cannot be changed. If you are a confident Excel user, you may wish to unlock a sheet and modify it. Select the sheet you want to unlock, click on the Tools menu, then click Unprotect Sheet.Important informationThis Cash Flow Tracker spreadsheet was prepared with the assistance of PKF Australia.The figures shown in the Cash Flow Tracker Spreadsheet are intended as a guide only. It has been prepared without considering your objectives, financial situation or needs. Before acting on the calculations in this spreadsheet, you should consider its appropriateness to your circumstances. The Commonwealth Bank and PKF Australia accept no responsibility for any financial loss resulting from the use of this spreadsheet. We recommend you seek professional advice before acting on the information or calculations contained in it.

Start dateType the date when you want your tracker to start (eg, "1/7/07")

Opening cash balanceType in your business' cash balance on the start date

1 Cash FlowCash flowUsing this sheet1. At the beginning of the year, enter your forecast income and outgoings for each month.2. If you make cash sales, enter your actual cash sales onto this sheet each month. Enter collections from accounts receivable on the Accounts Receivable sheet.3. Use this sheet to check your current and forecast cash position.JulAugSepOctNovDecJanFebMarAprMayJunTotalsForecastActualForecastActualForecastActualForecastActualForecastActualForecastActualForecastActualForecastActualForecastActualForecastActualForecastActualForecastActualForecastActualStarting cash position$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00IncomingCash sales$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00Collections from accounts receivable$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00Other cash receipts$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00Total$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00OutgoingFixed expenses$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00Variable expenses$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00Total$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00ResultChange during month$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00Closing cash position$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00SummarySummaryIncomingJulAugSepOctNovDecJanFebMarAprMayJunForecast$0$0$0$0$0$0$0$0$0$0$0$0Actual$0$0$0$0$0$0$0$0$0$0$0$0OutgoingJulAugSepOctNovDecJanFebMarAprMayJunForecast$0$0$0$0$0$0$0$0$0$0$0$0Actual$0$0$0$0$0$0$0$0$0$0$0$0Cash balanceJulAugSepOctNovDecJanFebMarAprMayJunForecast$0$0$0$0$0$0$0$0$0$0$0$0Actual$0$0$0$0$0$0$0$0$0$0$0$0

Forecast collectionsEnter your forecast collections from debtors for the month

Forecast cash salesEnter your forecast cash sales for the month

Forecast other cash receiptsEnter your forecast for other receipts, such as income from asset sales

Actual cash salesEnter your actual cash sales for the month

Actual other cash receiptsEnter your actual income for the month from other sources, such asset sales

Forecast fixed expensesEnter your forecast for monthly fixed expenses, such as rent and salary

Forecast variable expensesEnter your forecast for variable expenses, such as stock purchases

Actual fixed expensesDisplays the monthly total from the Outgoings sheet

Actual variable expensesDisplays the monthly total from the Outgoings sheet

Starting cash positionShows the starting figure you entered on the How to Use This Tracker sheet

Forecast change in cash positionCalculated from your forecasts for incomings and outgoings

2 Accounts ReceivableAccounts receivableUsing this sheetUse this sheet to track work in progress, invoices sent and payments received. The Cash Flow sheet is automatically updated to show your entries.You only need to use this sheet if you have accounts receivable. Record cash sales directly on the Cash Flow sheet.Go to the Dashboard to view key indicators for your accounts receivable cycle.ClientJobDate work startedDate work finishedDate invoice issuedInvoice amountDue dateDate paidAmount paidMonth invoice paidPaid on timeDays from start to invoiceDays from invoice to paymentDays from start to paymentStatus12/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/99000012/31/9912/31/990000Totals$0$0

3 OutgoingsOutgoingsUsing this sheetRecord actual expenses paid each month on this sheet.The Cash Flow sheet is automatically updated to show your entries.Go to the Dashboard to compare forecast and actual outgoings.JulAugSepOctNovDecJanFebMarAprMayJunTotalsFixed expenses$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00Administration$0.00Marketing$0.00Operations$0.00$0.00$0.00$0.00$0.00$0.00$0.00Variable expenses$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00Administration$0.00Marketing$0.00Operations$0.00$0.00$0.00$0.00$0.00$0.00$0.00Totals$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00$0.00

Fixed administration expensesAdministrative expenses such as printing, postage, telephone and accounting costs

Fixed marketing expensesMarketing expenses including advertising, promotions and sales commissions

Fixed operational expensesOperational costs such as wages and rent

Other fixed expensesUse these fields to add other fixed expenses incurred by your business

4 DashboardDashboardIncoming cashOutgoing cashCash balanceAccounts receivableInvoiced$0.00Received$0.00Difference$0.00Are your customers paying on time?NumberPercentValuePercent by valueInvoices paid on time0$0.00Invoiced paid late0$0.00Invoices currently overdue0$0.00How long does it take?FromToAverage daysSending an invoiceBeing paidNot availableStarting workSending an invoiceNot availableStarting workBeing paidNot available

4 Dashboard392643926439295392953932639326393563935639387393873941739417394483944839479394793950839508395393953939569395693960039600

Forecast

Actual

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

392643926439295392953932639326393563935639387393873941739417394483944839479394793950839508395393953939569395693960039600

Forecast

Actual

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

392643926439295392953932639326393563935639387393873941739417394483944839479394793950839508395393953939569395693960039600

Forecast

Actual

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0