CASE STUDIES FORCASE STUDIES FORINTERDISCIPLINARY WORKINTERDISCIPLINARY WORK

Robin Hexter, Assistant Dean, CMESRobin Hexter, Assistant Dean, CMES

Dave McCarren, Assistant Director, DBIDave McCarren, Assistant Director, DBI

Cindy Panchisin, Contract & Grant Cindy Panchisin, Contract & Grant Administrator, OVPRGSAdministrator, OVPRGS

INTERDISCIPLINARY WORKINTERDISCIPLINARY WORK

Interdisciplinary research brings Interdisciplinary research brings together faculty from two or together faculty from two or

moremore

disciplines to address disciplines to address multifacetedmultifaceted

programs or projects.programs or projects.

SUBMITTING A PROPOSAL WITH MULTIPLE SUBMITTING A PROPOSAL WITH MULTIPLE UNITS INVOLVEDUNITS INVOLVED

• The department of the Lead Principal The department of the Lead Principal Investigator does the following:Investigator does the following:– Communicates with OVPRGSCommunicates with OVPRGS– Establishes the PeopleSoft recordEstablishes the PeopleSoft record– Communicates with the various Communicates with the various

departments involved in the submissiondepartments involved in the submission– Determines how many projects are Determines how many projects are

neededneeded

Is a separate project necessary?Is a separate project necessary?

SUBMITTING A PROPOSAL WITH MULTIPLE SUBMITTING A PROPOSAL WITH MULTIPLE UNITS INVOLVEDUNITS INVOLVED

• Who is responsible for loading the Who is responsible for loading the budgets and cost share into budgets and cost share into PeopleSoft?PeopleSoft?– Department of lead PI can load all of the Department of lead PI can load all of the

budgets or allow the individual budgets or allow the individual departments to load their budgetsdepartments to load their budgets

• Who sees what information in the Who sees what information in the PeopleSoft record?PeopleSoft record?

WHAT IS INVOLVED WHEN OVPRGS SETS UP WHAT IS INVOLVED WHEN OVPRGS SETS UP AN AWARD WITH MULTIPLE PROJECTSAN AWARD WITH MULTIPLE PROJECTS

• Each project must be assigned a Each project must be assigned a PeopleSoft purpose code and a PeopleSoft purpose code and a legacy account code.legacy account code.

• The process for setting up a project The process for setting up a project must be repeated for each individual must be repeated for each individual project.project.

• Amount of time involved in setting up Amount of time involved in setting up multiple projects.multiple projects.

TOOLS TO HELP MANAGE AN AWARD WITH TOOLS TO HELP MANAGE AN AWARD WITH MULTIPLE PROJECTSMULTIPLE PROJECTS

• QueriesQueries– GMQsGMQs– EZQsEZQs

• BUDDY – Bringing University Data to BUDDY – Bringing University Data to YouYou

• LAM – Labor Allocation ModuleLAM – Labor Allocation Module

• PI SnapshotPI Snapshot

CASE STUDIES CASE STUDIES INTERDISCIPLINARY RESEARCH INTERDISCIPLINARY RESEARCH

DELAWARE SEA GRANT PROGRAM DELAWARE SEA GRANT PROGRAM(DESG)(DESG)

DESGDESG

2005-2007 SG Award

$6.2M (1:1 Match)

Federal State

CMES

College of Marine and Earth Studies (CMES)College of Marine and Earth Studies (CMES)

2:1 Match

CASE STUDIES CASE STUDIES INTERDISCIPLINARY RESEARCH INTERDISCIPLINARY RESEARCH

DESGDESG

Dean, CMES

DESG Director

Executive Officer

DESG Coordinato

r

Director, Marine Public Education

Assoc. Director, Research & Grad.

Educ.

Director, Marine Advisory Service

Sea Grant Advisory Council

Ecosystems

Environmental

Technologies &

Engineering

Marine

Commerce &

Transportation

Biotechnology

CASE STUDIES – INTERDISCIPLINARY CASE STUDIES – INTERDISCIPLINARY RESEARCHRESEARCH

DELAWARE EPSCoR/INBREDELAWARE EPSCoR/INBRE

• What is DBI ?What is DBI ?

• Why do we do this ?Why do we do this ?

• What grants do we have ?What grants do we have ?

The Experimental Program to Stimulate Competitive Research (EPSCoR) is a joint program of the National

Science Foundation (NSF) and 27 U.S. states and territories including Delaware. The program seeks to develop a more equitable distribution of Federal R&D

funds across the country by promoting the development of a state's science and technology

(S&T) resources through partnerships involving the state's universities, industry, government, and the Federal research and development (R&D) enterprise.

A Statewide PartnershipA Statewide Partnership

Delaware INBREDelaware INBRE

• The purpose of the Delaware INBRE is to deliver, The purpose of the Delaware INBRE is to deliver, over the five-year term of the grant, a over the five-year term of the grant, a statewide pipeline of capable and competitive statewide pipeline of capable and competitive medical research personnel who can compete for medical research personnel who can compete for and win NIH-funded research grants. and win NIH-funded research grants.

• The primary goals of the Delaware INBRE are to:The primary goals of the Delaware INBRE are to:

･･ support junior and early career faculty in mentored support junior and early career faculty in mentored biomedical researchbiomedical research

･･ involve undergraduate institutions and their involve undergraduate institutions and their students in the research processstudents in the research process

･･ strengthen the existing biomedical research strengthen the existing biomedical research infrastructureinfrastructure

･･ improve biomedical workforce development.improve biomedical workforce development.

PRE-AWARD PROCESSPRE-AWARD PROCESSDESGDESG

• Two year funding cycleTwo year funding cycle

• All aspects of proposal submission centrally coordinated in All aspects of proposal submission centrally coordinated in CMESCMES

• State-wide CompetitionState-wide Competition– Request for Pre-Proposals Due 14 months prior to new funding Request for Pre-Proposals Due 14 months prior to new funding

cycle (External/Internal Reviews)cycle (External/Internal Reviews)– Full Proposals Submitted for External Peer Review and Two Day Full Proposals Submitted for External Peer Review and Two Day

External Review for Ranking ProposalsExternal Review for Ranking Proposals– Internal Review and Final Selection for Inclusion in grant Internal Review and Final Selection for Inclusion in grant

application submitted to federal government (National application submitted to federal government (National Oceanographic and Atmospheric Administration [NOAA]Oceanographic and Atmospheric Administration [NOAA]

• CMES prepares all budgets, loads all budgets into PeopleSoft, CMES prepares all budgets, loads all budgets into PeopleSoft, and submits proposal to NOAA through Grants.govand submits proposal to NOAA through Grants.gov

PRE-AWARD PROCESSPRE-AWARD PROCESSINBREINBRE

• Five year funding cycleFive year funding cycle• Proposal submission centrally coordinated Proposal submission centrally coordinated

in DBIin DBI• Seed grant part of the proposal - re-Seed grant part of the proposal - re-

competed through life of the program.competed through life of the program.• DBI prepares all budgets, loads all budgets DBI prepares all budgets, loads all budgets

into PeopleSoft, and submits proposal to into PeopleSoft, and submits proposal to NIH.NIH.

POST-AWARD ADMINISTRATIONPOST-AWARD ADMINISTRATIONDESG/INBREDESG/INBRE

• Award SetupAward Setup– One award with multiple projectsOne award with multiple projects– Overhead generated by projectOverhead generated by project

• Expenditure ApprovalsExpenditure Approvals– Delegated to unit with program oversightDelegated to unit with program oversight

• Expenditure MonitoringExpenditure Monitoring• Re-budgetingRe-budgeting• Financial and technical/progress reportsFinancial and technical/progress reports• Program Specific ManagementProgram Specific Management

AWARD CLOSEOUTAWARD CLOSEOUTDESG/INBREDESG/INBRE

• Closeout process is a collaborative effort Closeout process is a collaborative effort with primary responsibility in CMES/DBI with primary responsibility in CMES/DBI – Transaction ReviewTransaction Review– LAMLAM– Cost ShareCost Share– SubcontractsSubcontracts– Final ReportsFinal Reports– Inventions/Intellectual PropertyInventions/Intellectual Property– Expenditure DocumentationExpenditure Documentation

AWARD CLOSEOUT WITH OVPRGSAWARD CLOSEOUT WITH OVPRGS

• Who does OVPRGS communicate with regarding Who does OVPRGS communicate with regarding the closeout of the award?the closeout of the award?– Department of the Lead Principal InvestigatorDepartment of the Lead Principal Investigator

• What are the responsibilities of the lead PI’s What are the responsibilities of the lead PI’s department?department?– Communicate with the other departments associated Communicate with the other departments associated

with the awardwith the award– Resolve all issues regarding overexpenditures and after Resolve all issues regarding overexpenditures and after

end-date chargesend-date charges– Request and obtain all documentation for cost share and Request and obtain all documentation for cost share and

technical reportstechnical reports– Oversee everything involved with the closeoutOversee everything involved with the closeout