Case Management Recommendation

Kane County IT Department March 25, 2014

Overview

• History and Background • Budget • Judiciary Sales Tax Revenue • Proposed Cost • Current Status • Tyler Technologies Introduction • Next Steps • Recommendation

History and Background

Pre Jano

Jano Era

Commission Creation

URL Study

RFP Process

New CMS Decision

Budget

• Initial budget estimate $12.6M (URL) • FY2014 - $3,433,103 (Proposed) • FY2015 - $3,441,763 (Proposed) • FY2016 - $950,598 (Proposed) • FY2017 - $959,610 (Proposed) • FY2018 - $968,802 (Proposed)

Judiciary Sales Tax Revenue

• 2013 Budgeted Revenue $880K • 2013 Actual Revenue $928K (+5%) • 2014 Budgeted Revenue $896K (+1.8%) • 2014 Actual Revenue – 1 Month Reported

Proposed Cost

• Proposed Software and Implementation • $4 Million

• Maintenance for 5 Years • $2.2 Million

• Total Cost • $6.2 Million • $1 Million dollars under other vendor

• Additional Cost for Data Conversion

Current Status

• Recommendation from Stake Holders • Integrated Court Case Management • Tyler Technologies • Contract Negotiations • Governance Meetings • Commission Approval

Tyler Technologies

Kane County March 20th

Odyssey Overview

© Tyler Technologies 2012 9 © Tyler Technologies 2012 9

Tyler Technologies

Tyler Courts & Justice Division

• $70 Million Division • Over 30 years of expertise • Dedicated exclusively to Courts &

Justice solutions • Court Case Management,

Electronic Filing, Jail, Prosecutor, Public Defender, Supervision

• 20 States, 13 statewide clients; over 400 counties

• 370+ Courts & Justice Employees

Tyler Technologies

• Public Corporation founded in 1966 • $2B market capitalization; $400M

annual revenues

• Solution portfolio • ERP / Financial • Courts & Integrated Justice • Appraisal & Tax • Schools • Municipal Services • Public Safety

• All 50 States, Canada, UK • 3000 Employees

© Tyler Technologies 2012 10

Washington

Oregon Idaho

California

Nevada Utah

Arizona New Mexico

Colorado

Wyoming

Montana North Dakota

South Dakota

Nebraska

Kansas

Oklahoma

Texas

Arkansas

Loui

sian

a

Missouri

Iowa

Wisconsin

Michigan

Illinois

Indi

ana

Ohio Pennsylvania

New York Ver

mon

t

Minnesota

New

H

amps

hire

Maine

Kentucky

West Virginia

Virginia

North Carolina Tennessee

South Carolina

Georgia

Ala

bam

a

Mis

siss

ippi

Florida

MA

Con

nect

icut

RI

New

Jer

sey

Maryland

D.C. DE

Tyler Justice Contracts (13 Statewide; 500+ Counties)

Detroit Oakland Ann Arbor

Miami, Ft. Myers Ft. Lauderdale

Tampa Clearwater

70% of Florida Population

70+ Texas Counties 50% of Texas Population

Las Vegas Reno 80% of Nevada Population

Atlanta

TexFile Statewide eFiling

Orlando

First 2 Post-CCMS Contracts

Mass Statewide eFiling

Nashville Memphis

© Tyler Technologies 2012 11

Comprehensive Solution

Case Management

Content Management

Financial Management

Courtroom Automation

Electronic Filing

Attorney & Public Portal

Integrated Companion Solutions

DataXchange

Odyssey Integration Framework

Electronic Payments

© Tyler Technologies 2012 12

Evergreen Investment Philosophy

Today…

Expertise, current technology, and

breadth & depth of functionality.

Tomorrow…

An approach that protects your investment

and anticipates your future needs.

© Tyler Technologies 2012 13

Perpetual Technology & Feature Upgrades

Odyssey

State of New Hampshire

State of Minnesota

2002-2004 Odyssey 2005

State of Indiana

2005-2007

Dallas, Ft. Worth, Conference of Urban Counties

Detroit

Miami-Dade, Ft. Myers

State of New Mexico

Ft. Lauderdale, Orlando

Las Vegas

Odyssey 2009

2008-2010

Tampa, Clearwater

Atlanta

State of N. Dakota

State of S. Dakota

2011, 2012 & Beyond

Odyssey 2012

State of Oregon

SQL Server 2000

Office 2000

COM+ Services

SQL Server 2005

Office 2003

.NET 2.0

SQL Server 2008

Office 2007

.NET 3.5

SQL Server 2008 R2 / 2011

Office 2010

.NET 4.0

State of Maryland

Peoria

© Tyler Technologies 2012 14

What Sets Us Apart

Organizational Maturity

Unmatched experience and success with large courts

A viable and focused company with industry leading ability to integrate complex courts

Next Steps

• Contract Negotiation • County Board Committees (April/May) • County Board Approval (May/June) • Contract Signing (July) • Project Kickoff - 2014 3rd Quarter • 18 Month Proposed Project Completion • Integration Efforts

Recommendation and Motion

Motion to select Tyler Technologies as the court case management system vendor for the State’s Attorney, Public Defender, and Circuit Clerk/Judiciary and to authorize the State’s Attorney’s Office, the Purchasing Department, and the Information Technology Department to proceed with contract negotiations. Upon completion of the contract negotiations and approval of the Commission the approved contract will be forwarded to the Judicial and Public Safety Committee, the Finance Committee, and to the County Board with a resolution authorizing the Chairman of the County Board to enter into an agreement with Tyler Technologies.