Carolinas AGC Conference

June 28, 2013

Leland Colvin, P.E. SCDOT – Director of Construction

2013/2014 Construction Look Ahead Major Projects • SCDOT Design/Build Program

2013/2014

Construction Look Ahead

LETTING & DB CONTRACT VALUE INCLUDES PLACEHOLDER PROJECTS NOT PROGRAMMED FOR LETTING

APR 2013 – I-26 WIDENING JUN 2013 – I-95/US 301 INTERCHANGE NOV 2013 – WANDO BRIDGE JAN 2014 – I-85/I-385 INTERCHANGE MAR 2014 – BRIDGE PACKAGE E APR 2014 – US 701 BRIDGES DEC 2014 – I-26 REHAB (LEX/NEWB) DE

SIG

N/B

UIL

DS

Major Projects

• US 378 Widening (Phases 1 & 2) – Florence County $55M - September 2013 – Florence County Sales Tax Program

• SC 31 (Carolina Bays Extension) - Horry County $120M – October 2013 - Horry County Sales Tax Program

• US 76 Widening – Florence County - $25M – October 2013 – Florence County Sales Tax Program

• S-26 (TV Road Widening) – Florence County - $25M November 2013 – Florence County Sales Tax Program

• S-62 (College Park Road Widening) – Berkeley County – November 2013 - $15M

Major Projects

• US 25 Widening – Edgefield County - $22M – December 2013

• S-1240 (Glens Bay Road Widening) – Horry County - $65M – December 2013 – Horry County Sales Tax Program

• US 378 Widening (Phases 3 & 4) – Florence County $60M – February 2014 – Florence County Sales Tax Program

• SC 707 Widening – Horry County - $60M – April 2014 Horry County Sales Tax Program

• US 378 Widening (Phase 5) – Florence County - $60M – August 2014 – Florence County Sales Tax Program

Major Projects

• SC 51 Widening – Florence County - $30M – October 2014 – Florence County Sales Tax Program

• S-33 (Clements Ferry Road Widening) – Berkeley County - $20M – Berkeley County Sales Tax Program – Note: The Florence County Sales Tax projects are dependent

upon the mitigation plan.

SCDOT Design/Build Program

AGC/ACEC/SCDOT/FHWA Design-Build Sub-Committee Members

Claude Ipock, SCDOT Headquarters Construction, Chairman David Glenn, SCDOT District 6 Construction Bryan Jones, SCDOT District 1 Construction Matt Lifsey, SCDOT Preconstruction Rob Bedenbaugh, SCDOT Preconstruction, Roadway Lead Barry Bowers, SCDOT Preconstruction, Structures Lead Barbara Wessinger, SCDOT Legal Tad Kitowicz, FHWA Operations Kirsten Duffy, Sloan Construction Co., AGC Member George Hassfurter, Lane Constr. Corp., AGC Member Richard Nickel, Carolina Bridge Company, AGC Member Benji Vinson, C.R. Jackson Incorporated, AGC Member Shawn Davis, Atkins North America, Inc., ACEC Member Freddy Kicklighter, Infrastructure Consult. & Eng., ACEC Member Dan Moses, STV/Ralph Whitehead Assoc., ACEC Member Greg Schuch, F&H Consulting Eng., ACEC Member Danny Shealy, Carolinas AGC

DB Project Identification

• Typical DB Projects – Mega-Projects - $100+M

– Interstate Widenings - $40+M – Interstate Interchanges - $35+M – Interstate Rehabs X-slope Correction – Major bridge Replacements - $30+M – Bridge Replacement Packages - $20+M – Emergency Projects

• Need to ID DB projects early • Show as DB in the STIP

DB Procurement Process

• Two Step Process, RFQ/RFP • RFP for Industry Review • Final RFP • Alternative Technical Concepts (ATCs) • Confidential One-on-One Meetings • Bid Openings • Stipends

All the above have been implemented working cooperatively with the AGC/ACEC/SCDOT/FHWA Design-Build Subcommittee.

DB RFQ/RFP Committee

• Appointed by the Dep. Sec. for Engineering • RFQ/RFP Committee

– Chairman (non-voting) – Construction Rep. (voting) – Construction Rep., District (voting) – Precon. Rep., Technical (voting) – Precon. Rep., PM (voting) – Traffic Engr. Rep. (optional) (voting) – Legal Rep. (non-voting) – FHWA (non-voting)

DB Technical Review Committee

• Appointed by the Dep. Sec. for Engineering • Committee

– Chairman – Roadway Lead – Bridge Lead – Hydro. Lead – Geotech. Lead – Traffic Lead

• Responsible for: – Design Criteria (pre-RFP) – ATC Reviews prior during DB procurement – Design Reviews after contract execution

Request for Qualifications (RFQ)

• Advertised – SCBO – SCDOT’s Design-Build Website

• Only 3 to 5 DB Teams advance to the RFP stage – Based on specific RFQ scoring – Competition, not Pass/Fail

Request for Qualifications (RFQ)

Category Points

A. Team Structure and Approach Organizational Makeup and Structure 5 Capacity and Resources of Overall Team 15 Project Approach 5

B. Experience of Key Individuals Project Manager 10 Design Engineering Team 10 Construction Management Team 10 Environmental Manager 5

C. Past Performance of Team Quantity of Past Performance 15 Quality of Past Performance 15

D. Quality Control Plan Team Approach to Quality Control 5 Design Submittal Procedures 5

Maximum Score 100

Request for Proposals (RFP)

• RFP for Industry Review – Solicits industry comments prior to the Final RFP – Identifies inconsistencies, mistakes, etc.

• Final RFP

– Defining the Scope is at SCDOT’s risk • Specify the end product/facility desired • Do’s and Don’ts, Constraints, etc.

– Final design and construction means and methods are the DB Team’s risk

Alternative Technical Concepts (ATC)

“An ATC is a confidential request by a Proposer to modify a contract requirement, specifically for that Proposer, prior to the Proposal due date.”

– Effectively a pre-award VE – Promotes innovation (outside contract requirements) – Must be deemed to be equal or better on an overall

basis (cost, schedule, impacts, future maintenance, risks, etc.)

– An ATC cannot delete scope, lower performance/standards, conflict with environmental commitments, or reduce contract requirements

– Approved or denied at SCDOT’s sole discretion during the procurement process

Evaluation of Proposals

• Technical Evaluation and Quality Credits – New Technical Score, based on items specified in the

RFP • Minimizing environmental impacts • Minimizing utility impacts • Minimizing design submittals • Additional risks assumed by the DB Team • Additional Warrantees • Additional Enhancements • Minimizing future maintenance costs based on designs,

materials, and construction methods

Who Wins?

• Establishing the Low Bidder – Price – Price and Quality – Price and Time (A+B) – Price, Time, and Quality Adjustment

• Bid Openings – DB Teams Present

Total Adjusted Bid Total Adjusted Bid = A + B - [A x Quality Credit]:

A is the total dollar amount for all work to be performed under the contract

B is the Total Project Time cost (B = b x dc) b is the contract time to reach substantial work completion of the Project in calendar days

Proposal

Quality Points

Quality Credit (%)

Cost Proposal

(A)

∑ Schedule

Cost (B)

A + B

Quality Value

Total Adjusted

Bid

A 20 6.00 50,000,000 7,200,000 57,200,000 3,000,000 54,200,000 B 15 4.50 48,000,000 9,000,000 57,000,000 2,160,000 54,840,000 C 10 3.00 47,000,000 7,200,000 54,200,000 1,410,000 52,790,000 D 0 0.00 46,000,000 8,000,000 54,000,000 0 54,000,000

Sample DB Procurement Schedule

RFQ 03/27/13 Qualification Statements Due 04/24/13 Selection of shortlisted DB Teams 05/29/13 RFP for Industry Review 06/05/13 Comments on IR RFP Due 06/19/13 Final RFP 07/17/13 ATC process starts 07/17/13 Confidential one-on-one meetings 08/07/13 Final ATC’s Due 08/28/13 Proposals Due 10/02/13 Bid Opening (with DB Teams present) 10/09/13 Notice of Intent to Award 10/16/13

Notice of Award

• Bonds – Performance – Payment – Warranty (3 years)

• Insurance – Workers Comp – General Liability – Automobile Liability – Umbrella Liability – Errors & Omissions

• Escrow Documentation – (10 days following award)

Contract Administration

• District Personnel Administers the Contract – RCE office or Project

• RCE is the point of contact both during design & construction (cc on all correspondence)

• Headquarters plays a support role – Design Submittal & Review – Construction

All Design-Build Projects

• FHWA Full Oversight – Stewardship Agreement

• Other Projects – innovative contract procedures

• Formal Partnering – Open Communication – Coordination

• Design & Construction

Deliverables

• List of Deliverables • Schedule of Values (Lump Sum Contract) • Traffic Management Plan • Quality Control Plan

– Design & Construction • Public Relations • Right of Way Process • Utility Process • Construction Plans & Reports

Schedule of Values

• Lump Sum Contract • Schedule of Values

– Basis for cost loading the CPM • The CPM Schedule

– Sufficient detail to track the project for monetary and quantitative purposes

– Updates to the Baseline are required once RFC plans are developed

– Progress estimates are based on the percent of work complete

Schedule of Values Example Line Item Description Quantity UNIT Unit Cost Line item

Total 1 Mobilization 1 Lump Sum $50,000 $50,000 2 Design &

Coordination 1 Lump Sum $150,000 $150,000

3 C&G Demolition

1 Lump Sum $100,000 $100,000

4 EC, Grading & Drainage

1 Lump Sum

$200,000 $200,000

5 Substructure Construction

1 Lump Sum

$150,000 $150,000

6 Superstructure Construction

1 Lump Sum

$150,000 $150,000

7 Paving, Misc. Roadway, Cleanup

1 Lump Sum

$100,000 $100,000

PROJECT TOTAL $900,000

Design-Build Contracts

• Cost Includes – Permit Coordination (Submitted to SCDOT) – Utility Coordination (Ex. Prior Rights) – Railroad Coordination (Design & Constr.) – Right of Way Acquisition (Ex. Premium) – Design – Construction

• ……and any and all other services that may be necessary for completion of the Project.

Design Review

• 21 day review period – For each stage of submittals

• Preliminary Roadway & Bridge • Final Roadway & Bridge • Reports • Released For Construction

• SCDOT has the right, but not the obligation, to review and comment upon the plans

Shift in Risk

• SCDOT’s Risk is a Well Defined Scope • Change Orders

– Added/Reduced Scope • Quantities

– Minimum Sampling & Testing Requirements – Overruns/Underruns

• Rates/Thickness – Meet the minimums/tolerances

• Coordination

Quality Assurance

• Quality Assurance (QA) is an Umbrella Term

• Design-Build Team is responsible for Quality Control – Design & Construction

• SCDOT is responsible for Quality Acceptance Testing

• SCDOT is responsible for Independent Assurance

RFI’s & Issue Papers

• Request For Information (RFIs) – Vehicle to document clarifications to the contract

documents or the Construction plans • Correspondence between SCDOT and Design Build Team • Correspondence between Contactor & EOR • Request changes/clarifications to the contract documents/plans

• Issue Papers (IPs) – Vehicle to document contractual changes

• Revisions to design or construction criteria • Changes to the scope of the project • May/May Not include additional cost • Should be wrapped up in Sitemanager via CO to document

contractual changes

Design-Build Project Innovations

Design-Build Project Innovations

Design-Build Projects Currently Under Procurement/Development

• I-95/US 301 - Orangeburg County – RFQ released – October 22, 2012 – Industry review RFP released – February 1, 2013 – Final RFP released – March 15, 2013 – Bid Opening – July 10, 2013

• SC 41 over Wando River – Berkeley/Charleston Counties – RFQ released – April 25, 2013 – Industry review RFP release – July 2013

Design-Build Projects Currently Under Procurement/Development

• I-85/I-385 System Interchange – Greenville County – RFQ Release – July, 2013 – Industry review RFP release – September, 2013

• US 701 Bridge over Great Pee Dee River – Georgetown/Horry Counties – RFQ Release – Fall 2013

• Federal Aid Bridge Package E – RFQ Release – Fall/Winter 2013

Design-Build Projects Currently Under Procurement/Development

• I-26 Rehabilitation – Lexington/Richland/Newberry Counties – RFQ Release – Summer 2014

Questions ?

Matthew R. Lifsey, P.E. SCDOT – Lowcountry Regional Production Engineer 803-737-1598 lifseymr@scdot.org

Claude Ipock, P.E. SCDOT- Design-Build Engineer-Construction 803-737-4202 ipockcr@scdot.org

SCDOT Design-Build Website http://www.scdot.org/doing/constructionLetting_DesignBuild.aspx