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Carisbrooke Parent Advisory Committee Council (CPAC) Carisbrooke PAC General Meeting

(Draft Minutes) Date: September 19, 2018 Time: 7:00pm Location: Carisbrooke Elementary In Attendance: George Dusenberry, Jennifer Stanick, Seung Lee, In Young Kim, Joo Yun Park, Olwyn Ingram, Jitka Holt, Jess Franco, George Dusenberry, Victoria Grant-Smith, Angela Walker, Alison Brown Guest: Lisa Upton Chaired by: George Dusenberry, CPAC Chair Minutes taken by: Jitka Holt, Member-at-Large Actions are highlighted in Yellow Attachments are highlighted in Blue Agenda Welcome and call to order

1. Approval of Minutes from May 23, 2018 2. Voting in of additional Executive Committee members 3. Introduction of the new Executive Committee 4. Review of CPAC activities to date 5. Principal update Adjourn

Call to order and welcome

George welcomed all present. There were no changes or additions to the agenda.

Approval of past minutes

A motion was made to approve CPAC minutes from May 23, 2018 • Moved by George Dusenberry • Seconded by Jess Franco Carried unanimously by all voting members present and the proxy votes

Voting in of the new

The additional nominations for Executive positions for CPAC for 2017/2018 were presented for a vote: Jane Taylor, Member-at-Large, Promotional Materials, Fruit and Veggie

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Program Nicole Robins, Executive Member Secretary Rahel Thomson, Forms Teresa Hay-Sabourin, Garden Crew coordinator; Member-At-Large Discussion:

- George introduced the voted in members of the Executive Committee

- George outlined the role and goals of the CPAC and the respective roles (also reference www.carisbrookepac.ca)

A motion was made to vote in the list of additional nominees for the CPAC Executive for 2017/2018 as presented

• Moved by Jennifer Stanick • Seconded by Jess Franco

Carried unanimously by all voting members present Executive Committee for 2018/19 Chair: George Dusenberry Vice Chair: Michaela Brooke Vice Chair: Jess Franco Treasurer: Jess Franco Secretary: Nicole Robins, acting Past Chair: Jennifer Stanick Members-at-Large: Alison Brown (NVDPAC Rep, NV Family of Schools rep); Victoria Grant-Smith (Out-of-School Care; data management); Angela Walker (Emergency Preparedness); Jitka Holt (newsletter support, volunteer coordinator, playground)

Discussion Discussion

- Seung asked about the small number of parents that attended this General Meeting; the discussion revolved about how to engage more parents

Updates on CPAC activities to date

Presented by George - We’re still looking for Class Rep’s - Completion of forms is in progress - Fun Lunch applications are opened until September 28th - Ice-Cream Social was well organized and well received

Presented by Victoria - Out-of-School Care has kicked off: we haven’t had a great

response from the parents; the biking program is new this year, the mini-Rippers (6 wks) was cancelled and we’re investigating why; we’ll revisit the biking program again in the Spring; the older children involved in the Rippers are enjoying it (2-wk program); Cooking Program is popular and running well – the children are

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learning a lot; we’re investigating other options, e.g., Robotics, Ping Pong, Coding – Victoria is looking at potential service providers and discussing options and requirements with the Principal; Suggestion: Seung suggested that the Out-of-School activities are advertised on a bulletin board and that a connection is made via the Language Ambassadors; (Note: the online translators are somewhat helpful and appreciated, but aren’t sufficient)

- Budget update

Presented by Jess Franco - Jess explained the budgeting process – this year’s draft will be out

at the beginning consideration for the members’ consideration - This year’s budget is approximately $61K - Angela asked if there is a specific amount we fundraise for; Jess

explained that this isn’t the case, the amount of funds raised has been decreasing over the last few years; she gave an example of another school fundraising for a specific item, rather than fundraising for the following year without a specific amount attached to the activity; Jess suggested that we have a good chance of receiving the gaming grant this year ($20 per child); the advantage of fundraising for a specific project is the option to carry over the pool of money year to year until the required amount is raised

Presented by George

- George further explained that this year we have already assigned funds for First Nations performing artists in support of the new curriculum and encouraged those present to propose ideas for CPAC projects

Update from the Principal

Presented by Lisa - Lisa was excited about the good start to the year; there’s a planning

committee in place; the new curriculum piece is a work in progress that the staff are collaborating on; the Terry Fox run is planned for September 21st; on September 24th an author is coming to school; there will be small-group activities planned for Orange Shirt Day on October 1st

Adjournment The meeting was adjourned @7:40pm

Next meeting 1. October 2018 1.

Attachments - n/a

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