Carbon Partnership Facility April 2014 Seller Participant Training

CARBON PARTNERSHIP FACILITY 1

CARBON PARTNERSHIP FACILITY APRIL 2014 SELLER PARTICIPANT TRAINING

OVERVIEW OF PROGRAM AND CPA LEVEL MONITORING, PREPARATION OF MONITORING REPORTS AND VERIFICATION


Training on CDM Operations Plans and Sub-ERPA Contracting

presented by

Dr. Balasankari

02 April 2014



Basic Programme of Activities (PoA) structure

PoA

Coordinating / Managing Entity (CME)

CPA 1Project Owner

CPA 2Project Owner CPA 3

Project Owner

CPA 4Project Owner

CPA 5Project Owner

In some cases, CME itself may be the CPA implementer



Basic needs of PoA monitoring

Implementation in line with registered PoA and CPA DD

Measurement of monitoring parameters at the required frequency

Maintenance of hard copy documents / records

Creation and maintenance of electronic database



General monitoring data flow diagram

Meter Operator Officer CPA database

ManagerPoA database

CPA level

PoA level



Components of effective PoA monitoring

Effective verification of generated project data

Deployment of trained monitoring staff

Creation / maintenance of up-to-date database

“ Both at PoA and CPA level ”



Importance of data management systems

An effective data management system must be implemented at PoA and CPA level to:

Provide evidence for CERs generated

Collect and store the monitored data for verification

Avoid duplicate / discrepant records

Ensure quality of data generated



Basic requirements of data management system

» Standard format / template across all CPAs

» Generation of unique ID for each record

» Completeness of data collected

» Correctness of data recorded

» Effective conversion from hard copy to electronic copy

» Centralized storage and update



PoA level monitoring

A Project manager must be assigned at CME level to carry out the following tasks:

Monitor overall programme execution

Set up project management team

Arrange training for CPA implementers and other stakeholders

Support DOE during verification






“ A strong central database is needed for effective PoA implementation”

Must be up to date

Accurate and error free

Easy to retrieve details of CPAs




A Database administrator must be assigned at CME level to carry out following tasks:

Prepare templates for data collection / reporting

Collect data from CPAs

Maintain hard copy /soft copy documents collected from CPAs

Create a programme level central electronic database





A Verification officer must be assigned at CME level to carry out following tasks:

Provide CDM training to CPAs

Carry out site inspection to project locations

Inspect monitoring procedures implemented at CPA level

Cross-check data reported and data at project locations





Documentations required at PoA level

Legal / contract agreement with all stakeholders

MOM of various co-ordination meetings

Operations manuals & training materials

Monitoring data from each CPAs

Monitoring survey reports

CPA inspection reports



Best practices in PoA level monitoring

Decide all templates/formats and procedure to be followed before start of crediting period

Setup regional offices and distribute responsibilities

Have frequent meeting with all stakeholders

Make occasional site visit to project locations

Prepare quality operations manual / training materials on CDM monitoring



CPA level monitoring

A Monitoring officer must be assigned at CPA level to carry out following tasks:

Install monitoring equipments as per monitoring plan

Train plant operators on data recording

Prepare reports based on monitored data

Support DOE during verification






• Primary records: One record book / register for each monitoring parameter

• Second records: Necessary support documents for each of the monitoring parameter

• Electronic database : Electronic conversion from hard copy records




A database administrator must be assigned at CPA level to carry out following tasks:

Create CPA level database

Maintain the hard copy records of data monitoring

Conversion of hard copy data to electronic copy

Submission of monitored data to CME





Best practices in documentationo Mention the date of recording/measurement clearly

o All records must be approved by supervisor/next level authority

o Do not correct / over write documents

o Any corrections made must be approved

o Store all documents/records in one single location

o Do an internal review of documents




Other documentations:

• Calibration records for meters

• Lab reports for any tests

• Monitoring sample survey records

• Legal / contract / loan agreements

• Technical specifications

• Operations manual

• Training materials




Verification of monitored data can be carried out by Monitoring officer itself

Check for duplicate data

Cross check hard copy data and electronic data

Check for consistency




Best practices in CPA level monitoring

Use only templates / formats given by CME for data recording

Install equipments only as per type / accuracy stated in PoA and CPA DD

Carry out calibration of equipments at required frequency

Communicate immediately on any issues identified in monitoring to CME

Maintain all project related documents / files in one central location



Monitoring Surveys

Calculate sample size as per confidence level and error margin

Study and select suitable sampling method

Design standard template to record survey data

Carry out surveys at PoA level or CPA level as required

Finish the survey in stated time period



Monitoring Surveys

Always have 20% additional samples for non-responses

Properly document survey results

Prepare a consolidated report

File all filled in survey template in order



Quality control & quality assurance

• Two step quality verification of data to be done

• First quality check by monitoring officer at CPA level

• Second quality check by database administrator / inspection team at PoA level

• CPA level data can also be checked through field inspections by CME



Quality control & quality assurance

CPA level check

PoA level check

Monitoring officerCPA database Plant records

ReportsDatabase administratorPoA database



Monitoring - Verification - Issuance



Stakeholders in monitoring to issuance

Collect data and submit

to CME

CPA implementer

Prepare monitoring

report

CME

Publish MR and site

verification

DOE

Issuance of CERs

UNFCCCReceive &

Pay for CERS

WB

1

2

3

4

5

6



Step by step process in monitoring to issuance

Preparation of monitoring report (MR)

Hiring a DOE

Publishing of MR in UNFCCC site by DOE

Site visit and verification by DOE

Preparation of Draft Verification Report (DVR) by DOE along with • Corrective Action Required (CARs)• Clarifications (CLs)• Future Actions Required (FARs)



Step by step process in monitoring to issuance

Response to DOE comments by CME

Review of CME responses by DOE

Finalizing Verification Report by DOE

Submission of issuance request to UNFCCC

Final review by UNFCCC and issuance of CERs



Preparation of monitoring reportsStep 1:Consolidate the monitored data for the monitoring period

Step 2:List the documents/proofs for the monitored data

Step 3 :Calculate the CERs for the monitoring period

Step 4:Get the latest monitoring report format from CDM website

Step 5:Update the details in monitoring report

Step 6 :Cross check details/process stated in monitoring report with registered PoA and CPA DD



Monitoring report - DOs & DONTs Confirm the first and last date of the reported

monitoring period

Provide detailed timeline of activities carried out

Add foot notes wherever required to provide supporting information

Mention any deviations from monitoring plan clearly with explanations

Explain in detail the CME level and CPA level monitoring done



Monitoring report - DOs & DONTs

x Change the start date of crediting period

x Alter the format of CDM monitoring report

x Provide data without support documents

x Revise tools or methodologies referred



What if deviations happen during implementation ?

Case 1:

• Minor changes like temporary deviation from monitoring plan, different accuracy levels of equipments, measurement locations, etc.

o DOE conducting the verification may assess the impact of changes.

o CERs may be deducted if there is significant impact in ER calculation



What if deviations happen during implementation ?

Case 2:

• Major changes like project design or capacity or technology, crediting period, permanent change in monitoring plan, etc...

o PDD must be revised and Prior approval must be obtained from UNFCCC before issuance

o CER issuance will be very much delayed (minimum of another 6 months)



Preparation for site verification

Arrange training on verification to all stakeholders

Prepare of list of documents for verification

Check for all database at CME and CPA level

Keep all support documents ready



DOE Site verification process

• Kick-off meeting at CME office• Audit of documents at CME office• Site visit to CPA project locations• Inspection of equipments• Inspection of meters installed• Audit of documents at the CPA

implementer office• Check of monitoring practices• Other CDM requirements• Closure meeting at CME office



Verification to Issuance - Time frame

• DOE uploads documents in UNFCCC website

• Request for Issuance kept in waiting queue (4 weeks)

• Completeness Check (1 week)

• Information and Reporting Check (3 weeks)

• Issuance kept for public review (4 weeks)

• Issuance of CERs



Questions & Discussions

Carbon Partnership Facility April 2014 Seller Participant Training

Documents

Transcript of Carbon Partnership Facility April 2014 Seller Participant Training