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WELCOME TO

CAPM® Certification Guidelines - Seminar

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Agenda

Introduction about 3PM-Vinsys

About PMI® (Project Management Institute) USA.

About PMI PMBOK®

PMI® Membership & Benefits.

Why CAPM®?

Top Ten reasons to Earn Certification

CAPM® Certification Pre-requisites.

23 Contracts Hrs- Training overview…

CAPM® Examination Format | Specifications | Fees.

CAPM® Application Process | Guidelines

Why Vinsys?

Question Answers

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About us…

Vinsys IT Services (I) Pvt. Ltd., is an ISO 9001:2008 certified organization and Global Registered

Education Provider (R.E.P) of PMI USA. VINSYS is global Service provider in Training &

Consulting having wide spectrum of services viz. Project Management, Technology Trainings, IT

Service Management, Foreign Language Services, Behavioral Management Solutions…..

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Few Questions to you!

Do you have a project work?

What is that?

How much time do you think it will take?

How much money do you think it will cost you?

Why are you doing the project?

What if you don’t do the project?

What are your expectations from the project?

Are there other people who will be affected by your project?

Have you thought about it?

Do you feel you can ask few more questions?….

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What is important?

TECHNICAL focus is NOT the ONLY important parameter.

Getting the work done through …

SYSTEMATIC PM IMPLEMENTATION

is equally important!!!

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Importance of PM – Industry demand!

• Is this list not enough?• These and many such organizations are

focusing on developing the PM Skills. This is because the TOP MGMT have understood the benefits of Project Management

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What do you feel?

Do you feel you can ask few more questions?….

Do you really want to make your project work a good “Learning Experience”?

Do you feel that you can make your project work more predictable?

What you require is

understanding of PM

some homework

proper guidance

on the job application

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What does a PM do?

At any point of time, PM has to maintain at least, the plane of S-T-C-Q horizontal! And most important aspect is while doing so PM should not stand on the plane but should be out and above, to have an entire integrated view of the total project. So PM’s position is Integration.

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About PMI® (Project Management Inst.)

The Project Management Institute (PMI), U.S.A., a non-profit professional association, was founded in 1969 to establish Project Management standards, provide seminars, educational programs & professional certification. PMI has been acknowledged as a pioneer in the field of Project Management. PMI members are spread over the globe with more than 500,000 professionals, representing 125 countries. PMI professionals come from every major industry including, aerospace, automotive, business management, construction, engineering, financial services, information technology, pharmaceuticals, healthcare, and telecommunications.For more details visit www.pmi.org

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Value Addition ofCAPM®

International Certification of PMI®- Project Management Institute, USA

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PMBOK® Guide –Frameworkhaving a circulation of nearly 3 million

PMBOK® Framework - 9 X 5 Matrix

Knowledge AreasProcess Groups

Total ProcessesInitiating Planning Executing Monitoring &

Controlling Closing

Intergration Management 1 1 1 2 1 6

Scope Management 3 2 5Time Management 5 1 6Cost Management 2 1 3

Quality Management 1 1 1 3

Human Resource Management 1 3 4

Communication Management 1 1 2 1 5

Risk Management 5 1 6

Procurement Management 1 1 1 1 4

Total Processes 2 20 8 10 2 42

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Why CAPM®?

Here are some benefits of CAPM® Certification.

Recognizes your Expertise in Project Management.

Better Salary.

CAPM® Certification is officially recognized by Leading Companies.

Better Job Opportunities.

One of the Hottest Certification Globally.

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Top 10 reasons to earn PMI® certifications.

1. PMI professional certifications show your commitment to the project management profession.

2. PMI certifications recognize your knowledge, skills and abilities.

3. PMI certifications reflect achievement.

4. PMI certifications can lead to greater earnings.

5. PMI certifications can lead to career opportunities and advancement.

When you earn a PMI certification, you show peers, supervisors and clients your commitment to the profession, PMI’s code of ethics and your ability to perform the functions of a project management practitioner to a certain level.

PMI serves as an unbiased endorsement of your project management knowledge and professional experience on a global level

Our certifications show that you have demonstrated excellence in the field by meeting standard requirements established by global project management practitioners.

Many certification holders experience salary increases because of their certification status.

Our family of certifications identifies you as a practitioner who has demonstrated competency in project management processes or in knowledge and experience in specialty areas of practice based on industry standards.

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Top 10 reasons to earn PMI® certifications.

6. PMI certifications prepare you for greater job responsibilities.

7. PMI certifications improve skills and knowledge.

8. PMI certifications build self confidence.

9. PMI certifications allow for greater recognition from peers.

10. PMI certifications enhance the profession.

Our certifications indicate your willingness to invest in professional development. This enables certification holders an awareness of changing processes and terminology in the field.

Preparation for a PMI certification requires study and review of current project management processes. Earning a certification highlights your knowledge and competence and proficiency in your practice.

With a PMI certification, you define yourself beyond a job title while gaining a sense of personal satisfaction.

PMI certification holders gain increased recognition from their peers for taking the extra step in professional development.

PMI’s certification program promotes practitioners and supports ongoing professional development.

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CAPM® Certification Eligibility Requirements

Education Background Project Management Experience

Graduate And 1,500 hours of professionalexperience on a project team

Option 1

Education Background Project Management Education

Graduate And 23 Contact Hours of formal Education

Option 2

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23 contact Hrs Training- Learning Objectives

Introduction and Key Concepts in Project Management. Reasons why Project Management is required. Differences between Projects & Operations. Overview of PMBOK® Guide. Project and Product Life Cycles.

Organizational Impact: Approaches in Organizational structure and its impact. Functional vs. Project based Structure.

Understanding process in each knowledge area: Project Scope Management, Project Time Management, Project Cost Management, Project Quality Management, Project Communications Management, Project Risk Management, Project Procurement Management, Project Human Resource Management and Project Integration Management

Understanding the importance and utilization of Scope statement, WBS, Scheduling techniques, Cost baseline, Quality Assurance, Communications Plan, Managing Human Resources, Contract Administration and Risk Response Plan.

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Scope of Facilitation Program

The scope of this training program is to help getting prepared for the CAPM® Examination

The training contents are based on PMBOK® Guide used as a basic reference.

The facilitation during training will be focused on understanding the framework and concepts from PMBOK® Guide, & the study aspects

required for preparation for the exam.

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Your take away from CAPM® study program

Upon completion of this training program, you will be able to understand :

Processes and Knowledge Areas explained in PMBOK® guide Common project management terminology as described by Project Management Institute (USA) Project Management concepts / frame work

which will help you to apply it to the real-world situations&

Receive 23 Contact Hours of formal Project Management Training Certificate as part of CAPM® Certification requirements.

Get prepared for the CAPM® certification examination

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Sample Certificate of Participation

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Day wise Breakup of 23 Contact Hrs

Day 1:

Introduction: Participants & FacultyObjectives of the Training programBrief information about PMI procedures & CAPM exam

What is Project? What is Project Management?Influencing factors: Project Success & Failure, Projects & OperationsPMBOK® Knowledge Areas and Process GroupsProject Phases, Project Life Cycle, Project Basic Constraints Types of organizations & its Impact on project management Pre assessment test: “Let’s get into it ” (20 Q)

Develop Project Charter Process Identify Stakeholders Process

Develop project management Plan Process Project Scope ManagementCollect requirements Process, Define Scope Process, Create WBS ProcessVerify Scope Process , Control Scope Process Assessment test: Project Scope management ( 15Q)

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Day wise Breakup of 23 Contact Hrs

Day 2: Revision of Day-1

Project Integration & Change Management:Direct & Manage project execution Process , Monitor & Control project work ProcessPerform Integrated Change Control Process (ICC) Assessment test: Project Integration management ( 15Q)

Project Time ManagementDefine Activities Process , Sequence Activities Process Estimate activity resources Process, Estimate activity durations ProcessDevelop Schedule Process & CPM Exercise, Control Schedule ProcessAssessment test: Project Time management ( 15Q)

Project Cost ManagementEstimate Costs Process , Determine Budget Process, Control Costs Process , Earned Value Management (EVM) & Exercise Assessment test: Project Cost management (15Q)

Project Quality ManagementPlan Quality Process , Perform Quality Assurance ProcessPerform Quality Control ProcessAssessment test: Project Quality management ( 15Q)

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Day wise Breakup of 23 Contact Hrs

Day 3: Revision of Day-2

Project HR ManagementDevelop Human resource Plan Process , Acquire Project team Process

Develop Project team Process, Manage Project team ProcessAssessment test: Project HR management (15Q)

Project Communications ManagementPlan Communications Process, Distribute Information ProcessManage Stakeholder expectations Process, Report Performance Process

Assessment test: Project Communications management (15Q)

Project Risk ManagementPlan Risk management Process, Identify Risks Process

Perform Qualitative Risk analysis Process, Perform Quantitative Risk analysis ProcessPlan Risk response Process, Monitor & Control Risks ProcessAssessment test: Project Risk management ( 15Q)

Project Procurement ManagementPlan procurements Process, Conduct procurements ProcessAdminister procurements Process, Close procurements Process Assessment test: Project Procurement management ( 15Q)Close project or phase Process

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Format of Examination

The CAPM® Certification Examination is computer based and is comprised of 150 multiple-choice questions.

The allotted time to complete the examination is Three hours.

Out of 150 questions answered, 15 questions are Pre-test questions, which will not be used for scoring. Please note that pre-test questions are selected randomly by the computer and are not known by the candidate when taking the exam - so effectively candidates have to answer all the 150 questions to the best of their ability.

Since 15 out of 150 questions are not used for scoring, so effectively, 135 questions are used for scoring for the exam.

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CAPM® Examination specifications.

PMBOK® Guide Chapter Percentage of QuestionsNo. of Approx

Questions (out of 150)

1-    Introduction – What is Project, Project management, Portfolio, Program, PMO, PM & Operations Mgmt, Role of PM, Enterprise Environmental Factors

4% 6

2-    Project Life Cycle & Organization 4% 63-    PM Process Groups 11% 164-    Project Integration Management 11% 165-    Project Scope Management 11% 166-    Project Time Management 11% 167-    Project Cost Management 9% 148-    Project Quality Management 7% 119-    Project Human Resource Management 7% 1110- Project Communication Management 7% 1111- Project Risk Management 11% 1612- Project Procurement Management 7% 11

Total 100% 150

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CAPM®Fee Structure

Fees – Re-ExamFor PMI Members, the fees for Re-exam are $150 and for non-members the fees are $200.

For Non Members : $ 300Members : $ 225Membership fees : $ 129Other Advantages of PMI Membership

Members download of digital copy of latest edition of the PMBOK® Guide.Subscriptions to PM Network® and PMI Today™Access to Members Area on the Web siteAccess to PMI Member Community online Discounts on www.pmibookstore.org Discounts in certification Fees

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CAPM® Certificate & It’s continuation

CAPM® Certificate is valid for 5 Years.

Re-examination is required to renew your certification on completion of 5 Years from the date of passing of exam.

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CAPM® Certification Application Tips

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Support for Application Guidelines

Vinsys will be providing the guidelines for filling up the Application to PMI USA, during our 23 Contact hrs Training Program.

Faculty will be providing the complete information and brief the participants about the CAPM® Certification Examination during the 23 contact hrs training.

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Certification Application Procedure

Step 1: ApplicationSubmit online Application to PMI in their format . One should submit it online through www.pmi.org. (Get Certified link)

Step 2: Eligibility Letter & payment procedurePMI scrutinizes PM experience. It will be processed generally within 5-7 business days . If the experience details satisfies the requirements of PMI , technical eligibility letter will be sent to qualifying candidate. The eligibility letter confirms that a candidate is technically eligible to take the examination. The eligibility expires after one year.Next: Candidate should pay US$ 225/- OR US$300/- as per the PMI membership status. Once the payment is processed ( PMI receives the payment & if application is NOT picked for AUDIT) within 5-7 business days candidate will receive a confirmation letter from the PMI and requesting to schedule the exam online.

Step 3: Schedule your examUpon receipt of the payment confirmation letter, candidate can schedule their exam through a link provided by PMI in their letter.

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CAPM® Application Tips- Option 1

Option 1: Professional Project Management ExperienceIf you choose to report 1,500 hours of professional project management experience, document your work on projects. Document projects individually regardless of the number of projects you document.

Do not group project management experience. Also, document the number of hours applied to the five project management process groups and summarize, by process, your experience on each project.

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CAPM® Application Tips- Option 2

Option 2: Project Management EducationIf you chose to document 23 contact hours of specific instruction that addressed learning objectives in project management.

Document all education hours regardless of when they were accrued. The course work must be completed at the time of application.

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Application picked for Audit

PMI holds the right to ‘Audit’ candidates application.

The process is generally applied randomly & only after candidate has paid for the examination

PMI sends back the details of 1500Hrs of experience back to candidate and asks for formal verification of each project by the concerned contact person. ( detailed and very simple step by step procedure will be informed by the PMI through mail)

Candidate should submit all the projects data duly signed (hard copy) by the contact person back to PMI

Upon satisfactory submission PMI will send the confirmation letter to the candidate to schedule the exam.

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Important Tips for Filling PMI-USA online Application

This is the sample of application of Single Project for your guidelines only. However, participants has to fill in the appropriate information as per their actual project experience.

Please keep all the supporting documents relevant to your project experience ready while filling the application. This will avoid the last moment efforts to gather it, incase your application got selected for the Audit by PMI USA.

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Important Tips for Filling PMI-USA online Application

Please keep you educational qualification baccalaureate or global equivalent university degree certificate ready while applying PMI USA.

Keep ready summary of your Project's high level deliverables.

Be honest & accurate while filling the information.

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Important Tips for Filling PMI-USA online Application

Pl fill the below mentioned information for all the projects you are mentioning while applying to PMI.

Pl enter the number of hours spent on each of the below mentioned tasks in 5 Processes for every project.

Keep this information ready and handy while filling the online application to PMI USA.

Keep the summary of every project ready to be written in 500 characters only.

Also keep ready information about the Organization, Name of the contact Person, Contact details etc for each and every project.

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Steps of Online Application

Login to www.pmi.org Create your Login id & password Application

Contact Address Contact E-mail, Phone Attained Education Requirements Optional Information Certificate Agreement

Review & Submit

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Process Group-wise Summary

Please note that, you have to provide the Number of Hrs you worked on each and every project.

All the projects you are reporting should be broken in to the 5 Process Groups;

INITIATINGPLANNINGEXECUTINGMONITORING & CONTROLLINGCLOSING

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Initiating Process

Hrs Initiating Process

Conduct project selection methods to evaluate the feasibility of new products or services

Identify key stakeholders and perform analysis to gain buy-in and requirements for the success of the project.

Define the scope of the project based on the organization need to meet the customer project expectations.

Develop the project charter and review it with key stakeholders to confirm project scope, risks, issues, assumptions and constraints as well as obtain project charter approval from

the project sponsor.

Identify and document high level risks, assumptions and constraints using historical data and expert judgment.

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Planning Process

Hrs Planning Process

Identify key project team members and define roles and responsibilities to create a project organization structure to develop a communication plan.

Create the work breakdown structure with the team to develop the cost, schedule, resource, quality and procurement plans.

Identify project risks to define risk strategies and develop the risk management plan.

Obtain project plan approval from the customer and conduct a kick off meeting with all key stakeholders.

Define and record detail project requirements, constraints and assumptions with the stakeholders to establish the project deliverables.

Develop the change management plan to define how changes will be handled to manage the triple constraints.

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Executing Process

Hrs Executing Process

Manage proactively the resource allocation by ensuring that appropriate resources and tools are assigned to the tasks according to the project plan.

Execute the tasks defined in the project plan in order to achieve the project goals.

Ensure a common understanding and set expectations through communication to align the stakeholders and team members.

Improve team performance by building team cohesiveness, leading, mentoring, training, and motivating in order to facilitate cooperation, ensure project efficiency and boost

morale.

Implement a quality management plan to ensure that work is being performed according to required quality standards.

Implement approved changes according to the Change Management Plan.

Obtain project resources in accordance with a procurement plan.

Implement the approved actions and workarounds required to minimize the impact of project risks.

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Monitoring & Controlling Process

Hrs Monitoring and Controlling

Measure project performance using appropriate tools and techniques.

Verify and manage changes to the project scope, project schedule and project costs as defined in the change management plan.

Monitor the status of all identified risks, identify any new risks, take corrective actions and update the risk response plan.

Ensure the project deliverables conform to quality standards established in the project quality plan.

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Closing Process

Hrs Closing Process

Formalize and obtain final acceptance for the project.

Identify, document and communicate lessons learned.

Archive and retain project records, historical information and documents (e.g., project schedule, project plan, lessons learned, surveys, risk and issues logs, etc.) in order to

retain organizational knowledge, comply with statutory requirements, and ensure availability of data for potential use in future projects and internal/external audits.

Obtain financial, legal and administrative project closure (e.g., final payments, warranties, contract signoff).

Release all project resources and provide performance feedback.

Create and distribute final project report.

Measure customer satisfaction at the end of the project.

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Summary of Your Projects

Project Name

Initiating- Hrs

Planning- Hrs

Executing-Hrs

M & C- Hrs

Closing- Hrs

Total Hrs

Proj -1

Proj -2

Proj -3

Proj -4

Total

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Review

On attaining 1500 hrs Project Management Experience you majority of application is completed.

Now you are ready to submit the application online to PMI USA.

Please cross check all the information before submission.

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Payment of Fees & Scheduling exam.

We would suggest and recommend you to become member at the time of applying.

On submission of online application to PMI, you will receive email notification from PMI USA

You can pay the fees online through Credit card to PMI USA.

PMI will acknowledge the receipt of payment and application process through another email.

On receipt of acceptance you can schedule your exam with Prometric centre.

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Why 3PM-VINSYS?

Vinsys is Global Registered Education Provider (R.E.P.) of PMI USA. Successfully trained more than 2000 participants till date. Success ratio of more than 94% (as per our survey the participants who

attempted certification has got cleared in first attempt) All our Faculties are PMP® and having 15+ years of Project Management

Experience and expertise. Few of our Faculties are the contributors of PMBOK® Fourth Edition –

Reviewer committee. Vinsys conduct Open House programs for Individuals as well as corporate

groups. Vinsys has developed value added service of PMP Practice Test- CD-

namely “Access Yourself” (simulated practice examination). Vinsys will guide aspiring professionals in application reviewing process. Vinsys is not only in the Training , as well provides consultancy in Project

Management Domain.

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PMP Practice Test – CD

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IMP Links…

www.pmi.org https://www.pmi.org/certapp/default.aspxhttp://www.pmi.org/PDF/pdc_capmhandbook.pdfhttp://www.pmi.org/PDF/PDC_PMPHandbook.pdf https://www.pmi.org/CCRS/ProviderDetails.aspx http://www.pmi.org.in/ http://projectmanagement.vinsys.in/

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Clarifications……..?

• If you need any more clarifications or guidelines;

Particulars Name of Person Cell No. Email

Corporate Office Ravindra Kamthe 098224 04330 ravindra.k@vinsys.in

PUN/MUM/DHL Gayatri Dhyagude 099709 30490 gayatri.d@vinsys.in

PUN/MUM/DHL Nitin Awasarkar 096231 36404 nitin.awasarkar@vinsys.in

PUN/MUM/DHL Gauri Ozarkar 099707 91337 gauri.o@vinsys.in

Bangalore Bharath D 099862 20515 Bharath.d@vinsys.in

Hyderabad Alex Andrews 098663 41309 alex.andrews@vinsys.in

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“Your Success if our Passion”

Thank you!Wish you all the very best.

Keep informed us as soon as you get certified.