Capital Projects Life cycle Process (End to End) · PDF fileProjects Manual Page 1 Capital...

Projects Manual

Capital Projects Life cycle Process (End to End)

By Ritwik Kumar Mishra

Oracle Apps Functional Consultant

Table of Contents

1 Introduction ............................................................................................................. 4

2 Creation of Project .................................................................................................. 4

3 Set Up ...................................................................................................................... 9

3.1 Changing of Status ................................................................................................. 9

3.2 Project Structure ................................................................................................... 12

4 Work plan Setups ................................................................................................. 12

4.1 Work plan Information .......................................................................................... 13

4.1.1 Lifecycle .......................................................................................................... 14

4.1.2 Phase .............................................................................................................. 14

4.1.3 Default display outline level .......................................................................... 15

4.2 Progress ................................................................................................................ 16

4.2.1 Progress cycle ................................................................................................ 17

4.2.2 Physical percent complete method .............................................................. 17

5 Resource ............................................................................................................... 18

5.1 Assigning Resources ........................................................................................... 18

5.2 Update Duration .................................................................................................... 21

5.3 Update Hours per day .......................................................................................... 23

5.4 Update Work Pattern ............................................................................................ 25

5.5 Submit for apporval .............................................................................................. 26

6 Work plan .............................................................................................................. 28

6.1 Task Creation ........................................................................................................ 28

6.2 Updation of Work plan ......................................................................................... 33

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7 Planning Resources to a Task ............................................................................. 35

7.1 Adding Resources ................................................................................................ 35

7.1.1 Adding People .................................................................................................... 36

7.1.2 Adding Equipment ......................................................................................... 39

8 Financials .............................................................................................................. 45

8.1 Financial Structure Information ........................................................................... 45

8.2 Creation of Budget ............................................................................................... 46

8.3 Edit Planning Options .......................................................................................... 47

8.3.1 Plan Settings .................................................................................................. 47

8.3.2 Currency Settings .......................................................................................... 49

8.3.3 Rate Schedules .............................................................................................. 50

8.3.4 Generation options ........................................................................................ 51

8.4 Enter Budget Amounts ......................................................................................... 52

8.4.1 Adding Resources ......................................................................................... 53

8.4.2 Adding Planning Element .............................................................................. 55

8.4.3 Entering Budget Amounts ............................................................................. 56

8.5 Submission of Budget .......................................................................................... 59

9 Creation of Forecast ............................................................................................. 60

9.1 Edit Planning Options .......................................................................................... 61

9.1.1 Plan Settings .................................................................................................. 61

9.1.2 Currency Settings .......................................................................................... 62

9.1.3 Rate Schedules .............................................................................................. 63

9.1.4 Generation Options ........................................................................................ 65

9.2 Enter Forecast Amount ........................................................................................ 67

9.2.1 Adding Resources ......................................................................................... 67

9.2.2 Adding as planning element ......................................................................... 71

9.3 Submission of the Forecast ................................................................................. 74

10 Payable Invoice ..................................................................................................... 76

10.1 Create an invoice with Project Details ......................................................... 76

10.2 Validate ........................................................................................................... 81

10.3 Create Accounting ......................................................................................... 82

10.4 View Accounting ............................................................................................ 83

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10.5 Interface to project: ........................................................................................ 84

10.6 Checking of the interfaced expenditure in Oracle Projects ........................ 86

10.7 Expenditure in Project Form ......................................................................... 88

11 Creation of Assets ................................................................................................ 90

11.1 Capitalization details ..................................................................................... 91

11.2 Asset Details ................................................................................................... 91

11.3 Additional Asset details ................................................................................ 92

11.4 Location, Employee ....................................................................................... 92

11.5 Depreciation ................................................................................................... 94

11.6 Description ..................................................................................................... 95

12 Transactions for the asset ................................................................................... 95

12.1 Project Details ................................................................................................ 95

12.2 Line Items ....................................................................................................... 97

12.3 Distributions ................................................................................................... 97

12.4 Validate ........................................................................................................... 99

12.5 Create Accounting ....................................................................................... 100

12.6 View Accounting .......................................................................................... 101

12.7 Interface to project: PRC: Interface Supplier Costs .................................. 102

12.8 Check the interfaced expenditure ............................................................... 103

12.9 Generation of Asset Lines ........................................................................... 110

12.10 Interfacing Assets to Oracle Assets ........................................................... 118

12.11 Preapre Mass Additions .............................................................................. 120

13 Project Status...................................................................................................... 122

13.1 Reporting with Project Status Inquiry ........................................................ 122

14 Conclusion : ........................................................................................................ 123

Projects Manual

1 Introduction

This manual gives us a detailed overview of the projects cycle with respect to capital projects.

The various steps involved in the process including the capitalization process is included in this

document.

This entire exercise has been performed in the vision instance with the following credentials

User Name: SERVICES

Password: welcome

2 Creation of Project

Responsibility: Projects Super user, Vision Services USA

Navigation: Projects > Delivery > Create Projects

The first step involved in the project cycle is regarding creation of a project with bare minimum

details. This process can be done by two ways

a) Creation of project from another existing project

This step is adopted when we want to create an exact replica of another project rather than

creating a project with the same characteristics and tasks from the fresh or for creating routine

type of projects which are very much recurring in nature.

b) Creation of project from template

This step is adopted when the user wants to create a project on the basis of a template which

contains all the necessary information that is required to run a project. So in many organizations

rather than creating projects from fresh they are interested to follow a template which contains

all the various information that is required to be there.

So the second option is more necessary and is mostly used in many organizations so we will be

using the second method that is creating a project from an existing template.

Step 1: Project from templates

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As we know that we are creating a capital project so accordingly the template should also be

selected keeping in mind the fact that it should be suitable for capital project. Since we are

creating this project in Operating unit i.e Vision Services so we need to select a template

belonging to this particular operating unit.

So from the above discussion we can undesratand our requirement that is a template having the

two properties i.e

a) Suitabe for capital projects

b) Belonging to operating unit : Vision Services

So here we can see that we have selected a template for a capital project as shown in the

screenshot.

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Click button for continuing the creation of project

Enter other project details like

Project Name

Project Number as shown below

Enter a project manager from the LOV

Here we need to keep one thing in mind while selecting the projrct manager which is that if we

are selecting am employee defined in the HRMS module which is not assigned to the user

name of the log in ID with which we have accesed the instance then we cannot see this project

in my projects list and while searching the project we need to enter the proejct manager as the

search criteria and then we can find it.

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So since we are using log in credential as SERVICES so accordingly the employee attached to

this user name I,e Marlin Ms Amy has been selected as the project manager.

Enter the organisation : Services- East

This refers to a project organisation and this need to again fall under the operating unit i.e.

Select an organisation falling under the same operating unit.

Click button to complete the process of creation of project.

As soon as we do it the syaytem starts processing of the details entered by the user and

accordingly ceates a project with the template selected by the user.

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Now the project is created with the required details as entered by the user.

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3 Set Up

3.1 Changing of Status

After creation of the project we need to concentrate on the set ups before using the application

for tracking of the project tasks.

So for this purpose click on “Setup (T)” in the Projects, Main Tab as shown below

Click

Here we can see that currently the status of the project is “Unapproved”. So in order to

proceed with the further activities we need to change the status of the project.

Change the status

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Click button

Change the status to Active by selecting the option from the LOV as shown below

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Click for applying the changes done.

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3.2 Project Structure

After chnaging the status of the project we need to look into the structure of the project. So in

order to change the structure related setups get into rhe section of project setups i.e

Click Link to see the set ups

In the above screen shot we can see that the various options relating to the project structure is

given.

So as per the requirement we need to select the the options.

If we need to track the financial and the workplan associated with the project then we need to

select these checkboxes.

Shared structure in Workplan and financials stuctures need to be selected as per requirement.

Click button for applying the chnages done to the structure and the chnages are

done.

4 Work plan Setups

After dealing of project related setups we need to work on the work plan related setups.

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So Click TAB from the menu

Click and get into the setup section

4.1 Work plan Information

Get into workplan information in the setups menu in order to set the set ups fpr workplan

information.

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Under workplan information various elements we will come across which are part of workplan

setups.

4.1.1 Lifecycle

In this process we need to enter the life cycle which the project is going to follw during its

operation. This lifecycle can be defined by the user as a setup in the projects module. While

defining the life cycle we need to specify the various phases the project is going ti go through in

its life cycle.

4.1.2 Phase

As mentioned earlier while defining the lifecycle we need to define the various phases of the

lifecycle. So during defining the project set ups with respect to workplan we need to specify the

phase in which the project is going on currently so that the tracking of the project takes place

acordingly.

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4.1.3 Default display outline level

During the processs of workplan information set ups the user need to specify the default display

outline level. Under this section we specify the elements like workplan versioning etc. So if the

suer is interseted to have workplan versioning then we need to select the checkbox pertaining to

this.

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Click to apply the changes done .

Since we are not following the standard lifecycle with which the template is going i.e. AIM so

upon applying the changes we will get an warning as we can see as hown below.

Click to proceed

4.2 Progress

Under setiups click the link for getting into the progress related setups.

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4.2.1 Progress cycle

First we need to select the progress cycle that we are going to follw for tracking the progress of

the project. So accordingly we need to select the available options in the LOV.

4.2.2 Physical percent complete method

Physical percent complete method refers to the method to be adopted in order to track the

extent of physical work which has been completed in the project so far. So as per the

requirement we need to slect accprdingly.

Click to apply the chnages done so far.

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5 Resource

Click TAB from the main menu and get into resources related information and

setups .

5.1 Assigning Resources

In order to assign resources to the project select the “Add Assignment” from the drop down list

as shown below.

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Click for assigning the resources

Enter the details as shown as per the requirements

Role

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Person

Click TAB to see the financial information related to this role

Select “Return to selected people” from the drop down list and click

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5.2 Update Duration

If the user is interested to update the duration after assigning the resources then we can avail

this facility by use of update duration functionality.

In order to do it select update duration from the drop down list of the team role action after

selecting the resource whose duration has to be updated as shown below.

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Click for updating the duration of the resource

Change the duration if required

Click to apply the changes and come back to the Schedules resources window .

So now we can see that after chnaging the duration the number of hours in comparison to

earlier has also changed which is obvious.

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5.3 Update Hours per day

If the user is interested to change or update the hours per day then that also he can go for by

updating it. In order to achieve that select “Update Hours per day” from the drop down list of the

team role actions list and then can update the number of hours per day as shown below.

Here we can change the existing hours per day and enter the new hours if required as shown

below.

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Click to apply the changes and come back to the Schedules resources window.

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5.4 Update Work Pattern

If the user is interested to change or update the hours per day then that also he can go for by

updating it. In order to achieve that select “Update Work Pattern” from the drop down list of the

team role actions list and then can update the number of hours per day as shown below.

Apply

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5.5 Submit for apporval

After assigning the resource and deciding on various elements like duration schedule etc. if the

user is very sure of no further change then they can go for submitting the work plan for

approval.

In order to submit the workplan for apporval we need to select “Submit for Apporval” from the

drop down list and then click “GO” as shown below.

Click on for submission form

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Click for submission of the workplan for apporval.

As we submit the workplan we will receive this message as shown below and then click OK for

going forward.

Click

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6 Work plan

6.1 Task Creation

Click TAB for gettting into workplan main window .

After setting the setups for workplan and assigning of the resources we need to create task for

the resources.

So in order to create task select the existing task from where we need to create a task and then

click button and proceed further

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Select the outline level as 1 if the user wants to create a subtask of the task selected for

creation of task.

If we are selecting the outline level as 0 then it would create a peer task and not as a sub task.

Enter details like

Task name , type and planned effort as per our estimation and the task manager.

Enter all the various tasks that is required to be entered in the same manner as shown above

and the list will be as follows .

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Click to apply the changes .

After applying the changes the system wlll start processing for the creation of tasks as per the

details entered in the above process.

After the completion of the process we wll get a confirmation message regarding the change of

work breakdown structure as shown below.

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Here we can see that the work break down structure has been changed as per the details

entred by us above.

Click to view the workplan

Click button of we are interested to review it.

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Click for publishing the workplan

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6.2 Updation of Work plan

Here we can see that our workplan is now in the list as shown below.

But the name is in Copy so if we are intrested to update the workplan then click

button

Click to change the name and other details as required

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Below we can see that the name has been changed by us as per requirement to

EDARANU_167_Capital Services

Select the change reason as Scope change

Click for applying the changes

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In the above screenshot we can see that the name of the work breakdown structure has been

changed as we have changed the name of the workplan.

7 Planning Resources to a Task

7.1 Adding Resources

In general work breakdown structure refers to the structure which defines the various details pertaining to the work to be performed for accomplishing the task. So after entering the task details its very much necessary on our part to enter the various employees and resources that are going to be involved in the accomplishment of the task.

If the user is interested to update the work breakdown structure then they can do so by the functionality of update. For this we need to click the update button and then update the various details which we want to do.

First we need to select our task that we want to update let’s say task 1.1 as we can see

Click button for updating the task and entering the varios resources that are going to be involved in this process.

Click TAB for entering the rseources who or which are going to work for this task.

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7.1.1 Adding People

Select the planning resource for which we want to add the resource as shown below

Click button for selecting the resource .

When we click go then we can see those resources in the list which are already added as an resource under this template which we have used for creation of the project.

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If we want to add any other resource which is not in this list individually then we need to click the

button through which we can add one resource at a time.

Here we need to specify the resource class which can be anything among people , equipment , material item and financial elements as shown below.

Enter the details like

Resource format i.e Fianancial Category

Name

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Financial Category : Labour

Enter the planning attributes

Spread curve : this will determine the distribution or apportionment of the cost time and effort among the resources.

click to apply the changes done by the suer.

If the user is interested to select multiple resources then they can do it by clicking

button .

Enter all the details like

Named person

Role

Team Role

After entering the details click and then we can see these resources in the list as

shown below.

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Select these resources and then click

7.1.2 Adding Equipment

Similarily like we added “People” accordingly we can also do the same for Equipements from

the drop down list as we can see below.

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Click

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Click to see these in the list of resources like we did for “People”.

Select the required resource from here and click “GO”

After clicking “GO” we can see that he sreources selected by us are coming in the resources

field as shown below.

Click button for reviewing the workplan

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Click button for publishing the work plan

So here we can see that all our resources with their respective ETC or Estmate to complete

effort are present here.

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If we want to update the progress then click button

Click to calculate the estmate to complete effort

Click button to submit the workplan structure so designed.

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After clicking the button the system throws an alert or warning. Click “Yes” and then

go ahead.

As soon as we click “Yes” button the system starts processing of the task related information

After completion of the process the updated task information is ready with the updated figures.

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8 Financials

Click TAB in the main menu and enter the financials section of the project.

8.1 Financial Structure Information

Click to see the setups and change them if required

Get into the financial structure information under financial setups

We can observe that the values get defaulted form work break down structure definition.

Click

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8.2 Creation of Budget

Budget is an essential part of the financial process in a project. So in order to create a budget

for our project we need to get into financials TAB under the main menu.

Click TAB

Select Approved cost budget

Click for creating a plan version for the budget

Enter various details like Name , Description as shown below

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8.3 Edit Planning Options

Select “Edit Planning Options” from the drop down list as shown below and click

8.3.1 Plan Settings

Click TAB and enter the required options

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Define the plan settings

Field Value

Approved Budget

Approved Cost Budget Yes (read only)

Approved Revenue Budget Yes (read only)

Amount Entry

Quantity Yes

Raw Cost Rate Yes

Burdened Cost Rate No

Raw Cost Yes

Burdened Cost No

Plan Amounts in Multiple Currencies No (read only)

Bill Rate No

Revenue No

Reporting and Display

Resource Breakdown Structure Standard RBS (view only)

Report Cost Using Burdened Cost

Display Factor 1

Cost And Revenue

Lowest Level Project

Planning Resource List Standard Planning List (no Central

Control)

Time Phase GL Period

Period Profile GL Period

Current Planning Period Accept Default Value

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8.3.2 Currency Settings

Define the currency settings

Field Value

Project Functional Currency: USD

Cost Rate Type Corporate

Cost Rate Date Type Start Date of Plan Period

Cost Rate Date Leave Blank

Revenue Rate Type Corporate

Revenue Rate Date Type Start Date of Plan Period

Revenue Rate Date Leave Blank

Add Transaction Currencies

Currency USD - US Dollar (view only)

Cost Conversion Rate to: USD (first) Leave Blank

Revenue Conversion Rate to: USD

(second)

Leave Blank

Currency CAD - Canadian Dollar

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(second)

Leave Blank

8.3.3 Rate Schedules

Enter rate schedule information

Field Value

Use Planning Rates Yes

Cost

Employee Leave Blank

Job Cost Rate by job

Non-Labor Resource Leave Blank

Resource Class Resource Class Rates

Burden Schedule Internal Costing

Revenue

Employee Bill Rate by Emp

Job Bill Rate by Job

Non-Labor Resource Non-Labor Bill Rate

Resource Class Res Class Bill Rates

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8.3.4 Generation options

Specify Generation Options

Field Value

All Generation Options

Source Financial Plan

Plan Type Estimate

Version Leave Blank

Revenue Accrual Method WORK (read only)

Revenue Derivation Method Work

Include: Open Commitments Yes

Include: Billing Events Yes

Include: Retain Manually Added Plan

Lines

Yes

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8.4 Enter Budget Amounts

Click button to edit the budget amount

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8.4.1 Adding Resources

Click for adding tasks and resources

Select the project

Click “Add Resources” from the drop down list for adding the rsources and then click on

as shown below

Select the resources as per requirement and then

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After selecting all the required resources click button

After applying the selected resources we can see that the resources selected field has been

enabled and its checked.

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8.4.2 Adding Planning Element

After adding the resources we need to add these resources as planning elements

Select “Add as Planning Element” from the drop down list. And then click

So here we can see that now the field for Planning Element has been enabled

Click “Apply” for applying the chages done

So here we can see the version of our budget so created by us

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8.4.3 Entering Budget Amounts

Enter budget amounts for Contractor

Similarily enter the amounts for equipments , financial elemens and People as shown below

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Click to save the chnages done by entering the amounts to resources

After saving the changes we can see that the budgeted amounts for the burdened cost gets calculated as shown in the next screenshot.

Click for editing the resource details pertaining to budgets and seeing the distribution of the total amounts under various periods.

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Click for viewing the budget

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8.5 Submission of Budget

Finally we need to submit the budget if we feel that everything is created as pe the requiremnt and so it can be send for approval.

Click for submission

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9 Creation of Forecast

The functionality for forecasts is also there in Oracle projects. Budget is an essential part of the

financial process in a project. So in order to create a budget for our project we need to get into

financials TAB under the main menu.

In order to avail this functionality we need to get into financials menu as shown below

Click submenu and select Forecast

Click button for creation of a planned version of the project

Enter the details like forecast name and description as per our suitabality as shown below

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9.1 Edit Planning Options

Select “Edit Planning Options” from the drill down list of box and then click

9.1.1 Plan Settings

Field Value

Primary Forecast

Primary Cost Forecast Yes (read only)

Primary Revenue Forecast Yes (read only)

Amount Entry

Quantity Yes

Raw Cost Rate Yes

Burdened Cost Rate No

Raw Cost Yes

Burdened Cost No

Plan Amounts in Multiple Currencies No

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Bill Rate No

Revenue No

Reporting and Display

Resource Breakdown Structure Standard RBS (read only)

Report Cost Using Burdened Cost

Display Factor 1

Cost And Revenue

Lowest Level Project

Planning Resource List Standard Planning List (no Central

Control)

Time Phase GL Period

Period Profile GL Period

Current Planning Period Accept Default Value

9.1.2 Currency Settings

Define the currency settings

Field Value

Project Functional Currency: USD

Cost Rate Type Corporate

Cost Rate Date Type Start Date of Plan Period

Cost Rate Date Leave Blank

Revenue Rate Type Corporate

Revenue Rate Date Type Start Date of Plan Period

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Revenue Rate Date Leave Blank

Add Transaction Currencies

Currency USD - US Dollar (view only)



(second)

Leave Blank

Currency CAD - Canadian Dollar



(second)

Leave Blank

9.1.3 Rate Schedules

Enter rate schedule information

Field Value

Use Planning Rates Yes

Cost

Employee Leave Blank

Job Cost Rate by job

Non-Labor Resource Leave Blank

Resource Class Resource Class Rates

Burden Schedule Internal Costing

Revenue

Employee Bill Rate by Emp

Job Bill Rate by Job

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Non-Labor Resource Non-Labor Bill Rate

Resource Class Res Class Bill Rates

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9.1.4 Generation Options

Specify Generation Options

Field Value

All Generation Options

Actuals Amounts Through Current Period

ETC Source Task Level Selection

Workplan XX Cost Plus Revised Workplan

Plan Type Forecast

Version Leave Blank

Revenue Accrual Method WORK (view only)

Revenue Derivation Method Work

Change Documents Yes

Open Commitments Yes

Billing Events Yes

Retain Manually Added Plan Lines Yes

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9.2 Enter Forecast Amount

Click for entering the forecast amount

9.2.1 Adding Resources

Click for adding the tasks and resources

Select the project

Select “Add Resources” from the drop down list of the actions and click “Go” as shown below

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Enter details like

Resource class , resource format and name as we did in case of budget.

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Click for adding the resource

Like in case of budget in forecast also multiple resources can be added by clicking

button

Enter the necessary and the required details

Click

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Like budgets we need to select our resouces and then add to the forecast

Click for adding the resource

In the above screenshot we can see that the field for “Resources Seelected” has been enabled hereby .

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9.2.2 Adding as planning element

Select the project and select “Add as Planning Element” and click “Go”

Here we can see that after adding as a planning element the field for Planning Element has been enabled.


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Enter the forecast amount as shown below

Click for saving the forecast with the amounts so entered. After this we will get a message as hown below.

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9.3 Submission of the Forecast

Approve the forecast by clikcing button

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10 Payable Invoice

As part of the process flow we need to do a transaction and see its impact on the projects

module. So for this purpose we need to make a payables invoice and see its implication in

projects module by interfacing the transaction with projects through a programme.

10.1 Create an invoice with Project Details

Responsibility: Payables Manager

Navigation: Invoices > Entry > Invoices

Enter the basic information

Enter the project details

Select the project

Select the task

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Select the expenditure type

Here we can see all the project informations

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Here we can see that the acount is defaulting because of autoaccounting

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Since we need to capitalise the asset as part of the requirement so we need to take an asset

clearing a/c as shown below

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Save it

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10.2 Validate

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10.3 Create Accounting

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10.4 View Accounting

As we can see that the accouting entry is a follows

Item Expense (Asset Clearing ) A/c 01-720-1570-000 Dr. 2000 USD

To Liability A/c 01-000-2210-000 2000 USD

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10.5 Interface to project:

After performing of the transaction we need to interface the transaction with projects module.

This can be achieved through a programme or request i.e. PRC: Interface Supplier Costs

Responsibility: Project Costing Super User

Navigation: View > Request > Submit a new request

Run Program “PRC: Interface Supplier Costs” to interface Payable Invoices related to

concerned projects

Select the project as one of the parameter

Enter a batch name for easy identification: DIPL_ER_PA

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Submit the request

Refersh till completion of the request

Click for seeing the output of the request.

From the output we can see that the transaction has been interfaced that is the invoice number

has come as higlighted over here and is hereby attached

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10.6 Checking of the interfaced expenditure in Oracle Projects

To crosscheck the fact that the transaction has reached the projects module lets query for the

transaction in projects costing module.


Navigation: Expenditures > Expenditure Enquiry > Projects

Enter the project

Enter the task

Expenditure Organisation

Click

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Click

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Note the transaction ID and query for the same in the projects form : 102041

10.7 Expenditure in Project Form

Search for your projects in the project list

Responsibility : Projects Superuser

Navigation : Projects > Delivery > Projects List

Search for your project and click it for seeing the present status

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Click

So as we know the transaction ID so let’s query with the transaction ID

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11 Creation of Assets

Since we are creating a capital project process flow so we need to create a CIP asset as part of

the process flow which will be later interfaced to oracle assets and then capitalized over there.

Responsibility: Projects Vision Services

Navigation: Capitalization > Capital Projects

Enter the project

Click for creation of assets

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11.1 Capitalization details

Since the asset is still on a planning phase so we need to set the status of the asset as

“Estimated” as we can see.

Once all the details are created and the transactions are performed then only we will change the

status from “Estimated” to “As Built” when it is to be capitalized by the user.

11.2 Asset Details

Enter the following

Book Name

Category

And other required details

Enter the asset book

Enter the asset category

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Enter details like Asset number and actual units

11.3 Additional Asset details

11.4 Location, Employee

Enter the following

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Location

Employee Name

Number

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11.5 Depreciation

Enter the depreciation expense account

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11.6 Description

Save it and close the window

12 Transactions for the asset

Responsibility: Payables

Navigation: Invoices > Entry > Invoices

12.1 Project Details

Enter the project information

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Project Name and number

Task Name and Number

Expenditure organisation

All the project details will be as follows

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12.2 Line Items

Click

12.3 Distributions

Click TAB

As we can see that the account is defaulted

But we need to have asset clearing a/c as the account so let’s change the a/c

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Save

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12.4 Validate

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12.5 Create Accounting

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12.6 View Accounting

Go to Menu > Tools > View Accounting Events

Accounting Entry

As we can see that the accouting entry is a follows

Item Expense (Asset Clearing ) A/c 01-720-1570-000 Dr. 20000 USD

To Liability A/c 01-000-2210-000 20000 USD

Projects Manual

12.7 Interface to project: PRC: Interface Supplier Costs

In order to interface the transaction from payables to projects we need to run the programme :

PRC: Interface Supplier Costs


Navigation: View > Request > Submit a new request

Run Program “PRC: Interface Supplier Costs” to interface Payable Invoices related to

concerned projects

Submit the request and refersh till completion

Click for seeing the output

Projects Manual

12.8 Check the interfaced expenditure


Navigation: Expenditures > Expenditure Enquiry > Projects

Projects Manual

Note the transaction ID and query for the same in the projects form : 102042

Projects Manual

Query for the same in Respective Projects Form,

Search for ypur projects in the project list

Responsibility : Projects Superuser

Navigation : Projects > Delivery > Projects List

Search for your project and click it for seeing the present status

So as we know the transaction ID so let’s query with the transaction ID

Projects Manual

Run the following programmes

PRC: Distribute Labor Costs

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PRC: Distribute Usage and Miscellaneous Costs

PRC: Update Project Summary Amounts for a Single Project

PRC: Distribute Total Burdened Cost

Projects Manual

PRC: Generate Cost Accounting Events

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PRC: Update Project Summary Amounts for a Single Project

Projects Manual

PRC: Create Accounting

12.9 Generation of Asset Lines

Get back to “Capitalize” window

Capitalization > Capital Projects

Projects Manual

Projects Manual

Click

Click

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Change the current status of the project to As-Build as we want to capitalise the asset

Projects Manual

Enter an actual date of service as shown below

Save

Click “Assets” TAB to see the posotion of the assets of the project

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Click

Here we can see that the lines are generated for this asset as we generated lines in the

previous step but the names are the same so lets change the asset from the asset lines .

Select our asset as created by us and the change the asset as shown below

Projects Manual

Now the asset has been changed

Click and enter the assets window

Projects Manual

Click the Tab to see the asset lines of this partcular asset

12.10 Interfacing Assets to Oracle Assets

In this step we interface the assets so created by us in oracle projects to oracle assets and this

is the final step which is done regrading the asset in oracle projects. After this interfacing we

cannot do any sort of change to the asset created in oracle projects.

The programme is PRC: Interface Assets to Oracle Assets

Submit the request and refrsh till completion

Projects Manual

Click “View Output” to see the output of the request

Here we can see that our asset has been interfaced to Oracle assets

Projects Manual

12.11 Preapre Mass Additions

After creation of capital asset in oracle projects and then interfacing the asset to Oracle assets

we need to prepae mass additions in fixed assets module.

Responsibity : Assets

Navigation : Mass Additions > Prepare Mass Addtions

Enter the asset book : GOK ERN

Click

Here we can see that our asset is present over here with the status of Post and next we need to

post it which means to capitalise it by posting mass addition .

Projects Manual

Here we can post the asset by setting the parameter as the asset book name and then the

status of the asset changes to POSTED as we can see below.

Projects Manual

13 Project Status

13.1 Reporting with Project Status Inquiry

Responsibility = Projects, Vision Services (USA)

2. Navigate to the Find Project Status window

(N) Project Status Inquiry > Project Status Inquiry

Search for the project created

Projects Manual

Click

14 Conclusion :

Thus this manual on capital gives a detailed explanation of the process involved in capital projects and the various steps and functionality involved in it.

Capital Projects Life cycle Process (End to End) · PDF fileProjects Manual Page 1 Capital...

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