Capital Projects Reviefile… · • The capital projects schedule was moved up in case projects...
Transcript of Capital Projects Reviefile… · • The capital projects schedule was moved up in case projects...
Capital Projects Review
October 17, 2013
Budget Integration
• The budget process requires the allocation of limited resources to the areas that have the most impact on the district’s mission.
• Considering the unfunded needs of the district and budget reserve targets established in board policy 3117, the financial plan is based on using fund balances in excess of 18%.
• At the end of this school year, the fund balances are expected to be $19.4 million above the target.
• The operating requests for FY15 have not yet been completed. Cabinet expects to review these requests in November with a budget recommendation in December.
• The capital projects schedule was moved up in case projects were selected that require a long lead time to complete.
• Based on the preliminary project recommendations, we are not asking for a decision at this point. Instead, this information will be incorporated into the final budget recommendation in December.
Capital Review Process
1. Met with building principals and PTO representatives (when available) to discuss facilities and safety needs. Also met with curriculum, child nutrition, community education and early childhood.
2. Identified many repairs and improvements that were implemented as part of the work order process.
3. Received the top 5 priority items for each building.
4. Ranked the highest priority items on 1 safety, 2 building maintenance and cost avoidance, 3 regulatory, 4 academic environment, 5 revenue enhancement and 6
eminent mechanical failure.
1. Ranking was not used as an absolute prioritization
2. Ranking helped identify projects that had widespread impact
3. Final recommendation to be based on multiple factors
5. Prepared a comprehensive report of facilities needs for cabinet review:
1. Financial update
2. Scoring methodology
3. Safety projects
4. Voice communication issues in the buildings
5. Facility criteria - repair vs. replace
6. List of projects with the highest rankings from the 6 criteria
7. Solar energy
8. Community education – investment in facilities
9. Parking fees
Capital Review Process (continued)
Financial Update
Does not include any provision for increases in other operational expenditures that will be reviewed in November.
Safety Projects – Existing FY14 budget
Admin. Annex
Secure ILC area from lunch serving
area. Need to install a wall and
access door at main entrance with
access control. Cafeteria doors will
have an alarm and signage installed.
Areas of concern and solution to
the access issues have been
identified by the Facilities staff,
Matt Dieckhaus, and Katie
Reboulet. A meeting with Tim
Rooney, Chris Freund, and Mike
Seppi will notify the Route 66
Center of the pending access
changes.
5,300.00
Blevins Elementary
Enclose the open side of the
playfield (nearest to the Central
Office) with 6' fencing and a pass-
through turn-stile or key-way for
visitors. Extend Black aluminum
fence by dumpster to building. To
be installed by RSD staff.
Scope of work and cost has been
identified by the Facilities
department. Installation of the
fence will be performed by
Facilities staff as a fall/winter
project.
5,200.00
District WideCreate and install a uniform sign at
the main entrance of all schools.
Katie Reboulet has provided the
standard phrasing to be on the
sign. Facilities staff is currently
acquiring project costs and will
install signs when produced.
TBD
Ellisville ElementaryRenovate glass wall to address line
of sight issue.
Facilities staff is currently
collaborating with Allison Loy
and staff to identify the exact
location of the new opening in
the glass wall.
2,500.00
Geggie Elementary
Add fencing to separate new Eureka
walk path and playground area.
Black rubber coated vinyl. To be
installed by RSD staff.
Scope of work and cost has been
identified by the Facilities
department. Installation of the
fence will be performed by
Facilities staff as a fall/winter
project.
4,100.00
Safety Projects – Existing FY14 budget
High Schools
All shipping and receiving docks to
have Aiphone installed. High
schools are priority.
Facilities staff will provide and
install data drops for Aiphone
installation at the high schools.
Facilities staff will then
investigate the scope of work
and cost to complete at the
remaining schools that require .
5,000.00
High Schools
Provide and install Aiphones at the
main entrance and lock doors. Hall
monitor at kiosk will have the ability
to control the door access.
Facilities staff will provide
electrical and data drops where
necessary for the installation of
the Aiphones. Katie Reboulet
will be sending out a
correspondence to the schools
to notify everyone about the
change in procedure.
5,000.00
Middle Schools
Provide the ability for the hall
monitor to control the Aiphone
from the new kiosk.
Facilities staff is currently
providing power and data drops
where required to provide this
ability.
2,000.00
Rockwood Summit High School
Add traffic barriers to Falcon Plaza
to prevent cars from being able to
drive towards front doors.
Type of barrier and location have
been identified. Barriers will be
installed as fall/winter project.
15,000.00
Rockwood Valley Middle School Add 2 sets of doors for tornado safety
Location of proposed doors has
been identified by Rockwood
Valley, and Facilities staff.
Facilities is currently looking into
the possibility of using doors
that are currently in stock.
TBD
44,100.00
Voice Communications
Facilities – Repair vs. Replace
Identified Projects - Eureka Elementary School:
Reconfigure main electrical feeds $135,000
Roofing $238,000
Expand and remodel kitchen $1,399,000
Accoustical sound treatment in cafeteriaIncluded
Replace old window systems Included
Classroom addition $919,000
Reduce chimney height in-house
Fire sprinklers $368,000
Paving $100,000
Total $3,159,000
Estimated cost of new building $12,000,000
Percentage 26.33%
Building Fund - Preliminary Recommendation
HVAC Marquette 1,550,000
HVAC Rockwood Summit 692,000
HVAC Selvidge 191,000
Roofing Rockwood Summit 1,430,000
Total 3,863,000
Project list is for FY15, but a request may be made to amend the FY14 budget based on timing of the project.
Solar Energy 1. District has one of the first solar energy projects in the area (LaSalle Springs)
2. A patron who represents a solar energy firm offered to donate $10,000 of equipment to install a panel
3. Met with energy consultant and obtained the following information:
1. Solar energy savings are not sufficient to offset the costs of installation and maintenance, except for tax credits, accelerated depreciation and Ameren credits.
2. A school district can’t benefit from the income tax savings. Companies propose that they purchase and maintain the equipment so they can take the tax savings. They then lease the equipment to the district.
3. The Ameren credits are only available until the end of this calendar year.
4. The analyses they’ve reviewed often overstate the cost of electricity and escalate the cost in future years beyond past trends
5. The panels should only be installed on an up-to-date roof with the appropriate southern exposure.
6. The district will incur additional costs for roof repairs that have solar units.
7. There was a recent fire on a school building with solar panels. The cause has not yet been determined.
8. District could be vulnerable on a long-term lease if the selected company is no longer in business
Community Education Green Pines Elementary
Replace existing VCT gym floor with
Terra Flex.65,000.00
Pond ElementaryReplace existing VCT gym floor with
Terra Flex.65,000.00
Stanton ElementaryReplace existing VCT gym floor with
Terra Flex.65,000.00
Selvidge Middle School
Regrade main field, irrigate, and
install new natural turf, reseal and
restripe track, overlay jump path
and d-ring.
200,000.00
Vandover CampusRenovate office are to
accommodate staff.100,000.00
Middle and Elementary Schools
Replace old scoreboard systems in
gyms. Parts for many of the older
boards in the district have been
discontinued.
50,000.00
Middle and Elementary Schools
Replace and add fencing to fields.
Many backstops are old and in need
of replacement. Other fields can
use additional fencing to improve
playability.
50,000.00
Eureka ElementaryCorrect electrical wiring and
transformers135,000.00
730,000.00
Parking Fees
1. Students are charged $180 per year to park in high school lots ($363,000)
2. The schools retain $50 of the fee ($101,000) with the remaining $130 ($262,000) to support the operating funds of the district.
3. Propose the following changes:
1. All proceeds from the parking fee will be transferred to the operating funds of the district.
2. All proceeds will be used for costs related to the parking lots
1. Parking lot attendants
2. Repair, reseal and stripe the lot
3. Other related costs
3. Due to the size of some projects, the funds may be carried over from year to year to finance a large project
4. The high schools will be allocated more operating funds to offset the lost revenue from the parking fee.
5. Change board policies to implement this plan.
Parking Fees
Lafayette High School PF
Repave service drive. Drive is in
disrepair and has become a safety
concern. 74,000.00
Lafayette High School PF
Repave all hard surface within the
stadium area. Pavement is in
disrepair and has become a safety
concern for daily foot traffic and
large events. 150,000.00
224,000.00
Tentative Use of Balances in Excess of 18%
Anticipated Ending Balance - FY14 56,700,164
18% Based on FY14 Expenditures 37,336,439
Difference 19,363,725
Net Increase in Expenditures Over Revenue
FY15 (two years) 4,835,624
FY16 3,691,271
Recommended Projects:
Technology Refresh 5,000,000
Marquette HVAC 1,550,000
Summit HVAC 692,000
Selvidge HVAC 191,000
Summit Roof 1,430,000
18% times the difference between FY16 expenditures less FY14 expenditures 1,608,633
Total 18,998,528
Unallocated Amount 365,197
Notable projects not included in tentative recommendation (not a complete list)
1. Eureka locker room project
2. Kitchen/cafeteria renovations
3. Kellison exterior walls that allow moisture into the building
4. Expanded nursing stations in some buildings
5. Stadium light standards that could be a safety hazard and need to be replaced
6. Bleacher replacements
7. Lafayette field reconfiguration so foul balls from baseball/softball don’t hit others in nearby soccer field
8. Field improvements
9. Other infrastructure (roofing, HVAC, paving, flatwork, etc.) that is due for replacement
Without reinstatement of capital funding, the district will fall further beyond with the general maintenance of the facilities.
Questions?