Capital Improvement Plan - Antrim County · I. NTRODUCTION. Antrim County’s CIP is a...

2020-2025

Prepared by the Antrim County Capital

Improvement Committee

Approved by the Antrim County Board of

Commissioners on:

Capital Improvement Plan

2020-2025 Capital Improvement Plan TABLE OF CONTENTS Acknowledgments ……………………………………………………………………………………….1

Introduction ……………………………………………………………………………………………… 2

What is a Capital Improvement Project? ......................................................................................3

911 CIP Projects …………………………………………………………………………………………3

Technology Projects...…………………………………………………………………………………...3

Effect of Facilities Master Plan on CIP ...……………………………………………………………...3

Future Needs Category …………………………………………………………………………………3

Process moving forward ........................................................................................................…...3 CIP Budget Summary ………………………………………………………………………………….4 2020-2025 CIP Projects ………………………………………………………………………..…….…5 2020-2025 Project Sheets ……………………………………………………………….…...........7-28

ACKNOWLEDGEMENTS 2020 Board of Antrim County Commissioners Ed Boettcher, Chair | Karen Bargy | Dave Heeres | Terry VanAlstine | Dawn LaVanway | Christian Marcus | Brenda Ricksgers | Jason Helwig | Josh Watrous

2020 Antrim County CIP Committee Karen Bargy, Chair | Bill Bailey | Valerie Craft | Pete Garwood | Deb Haydell | Rick Teague | Terry VanAlstine | Christian Marcus | Dave Vitale

2020 Antrim County Department Heads

*Daniel Bean, Sheriff | *Sherry Comben, Treasurer | Valerie Craft, Information Technology |Eileen Wallick, Barnes Park Manager | Peter Garwood, County Administrator | Leslie Meyers,Emergency Services | *Sheryl Guy, Clerk | Debra Haydell, Finance Director | Judge NormanHayes, Probate Court | Carries Hebden, Abstract | Mark Haynes, Construction Code | AlMeacham, Transportation | Judy Parliament, Commission on Aging | *Patricia Niepoth,Register of Deeds | Walter Bedell, Veteran’s Affairs | Lynn Girard, Equalization |*James Rossiter, Prosecuting Attorney | *Mark Stone, Drain Commissioner (also the Operator ofDams) | John Strehl, Airport | David Vitale, Maintenance *Elected official

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Computers, Laptops and Tablets Replacement Plan.................................................Attachment ANetwork Equipment & Software Replacement Plan...................................................Attachment B

INTRODUCTION

Antrim County’s CIP is a collaborative effort. Each of the County’s departments and offices are asked to contribute and the Capital Improvements Committee reviews the submitted projects. The Capital Improvement Committee holds public meetings during the creation of the CIP and the members are always interested to hear comments from the public.

After the completed CIP is approved by the Capital Improvements Committee, it is sent to the Board of Commissioners for their final approval. If approved by the Board, it is sent to the County’s Economic Development Corporation and the Planning Commission for informative only review. The approved CIP is available on the County’s website.

Though projects included in the CIP do not have any guarantee of being funded, the document is a guide for the Board of Commissioners and the public it serves to plan for the County’s future capital needs.

DEFINITION OF A CAPITAL IMPROVEMENT PROJECT A capital improvement project is an expenditure that:

• Is directed to the acquisition, creation, or improvement of capital assets• Costs in excess of $10,000• Has an expected lifespan of more than three years

More specifically, a capital improvement project is the “resulting acquisition of a non-recurring expenditure of $10,000 or greater for physical improvements, including costs for: acquisition of existing buildings, land, or interests in land; construction of new buildings or other structures, including additions and major alterations; construction of streets and highways or utility lines; acquisition of equipment (excluding the replacement of vehicles and computers); landscaping; and similar expenditures. It may mean any change, alteration, rearrangement or addition to existing facilities. It is also new construction, acquisition or improvements to sites, buildings, or service systems. Capital project is considered synonymous with this definition.” Note: this quote was drawn from a 2013 document titled “Antrim County Capital Improvement Program Process Guidance.”

The following are further clarifications regarding CIP projects. These clarifications have been made by the CIP Committee and integrated into the projects included in the CIP.

• The purchase of vehicles or computers are not CIP projects.

• Technology projects over $10,000 involving the purchase of new equipment areconsidered capital improvements only for the initial purchase. Once the equipment isscheduled for replacement, it will be treated like all other computer related equipmentand will not be listed in the CIP.

• New CIP projects that include annual fees should be considered CIP projects for the firstyear only. In subsequent years, annual fees will be expended from the appropriatedepartment’s regular budget.

• A capital outlay (also known as a capital expenditure) is an expenditure made in supportof a capital improvement.

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911 CIP PROJECTS

The Antrim County Sheriff, Undersheriff, the 911 Dispatch Sergeant, and the 911 Board are exploring a number of capital improvement options for the County’s 911 system and so will not be included in this plan. 911 projects are funded through a special millage.

Information Technology (I.T.) Projects The I.T. Department has worked on a plan to include the future replacement of network equipment, software, and computer devices for the next ten years. This is not considered a capital improvement, but is included as an attachment in this plan that does not require approval.

IMPACT OF FACILITIES MASTER PLAN

Throughout the end of 2017 through most of 2018, Antrim County worked with Byce and Associates on a county wide campus Facilities Master Plan (FMP). Networks North West presented the plan in 2019. The purpose of this was to provide direction on the future use of Antrim County’s facilities. This had a great impact on the 2020-2025 CIP process as many projects involved upgrades to County facilities, and the FMP was being worked on and revealed during the CIP process. The impact is reflected in the creation of a new category, Delayed Due to Facilities Master Plan. If the recommendations from the FMP are undertaken, the CIP projects that were delayed could possibly not be needed. An addendum will be added to this CIP, upon completion of the FMP and advisement by Byce and Associates of how the FMP related to the “Delayed Due to Facilities Master Plan” projects in the CIP.

FUTURE NEEDS CATEGORY

The 2020-2025 CIP also includes a Future Needs category, which is for projects that the Committee believe will need to be done beyond the current years’ five-year plan. This also allows for projects to remain on the current year’s CIP for future inclusion.

CIP PROCESS MOVING FORWARDIn 2018, the CIP Committee asked the Administration Office to look into a new process for future CIPs. The new process required all existing projects to be updated annually. This helped when making decisions on projects by providing the most up to date information and costs. New projects were submitted as they were in previous years. Beginning with the 2021-2026 plan, projects sheets will include original date of submittal. A withdrawal sheet was created if department heads wanted to remove a previously submitted project. Withdrawn project sheets were not included as part of the plan.

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Project # 2020 Proposed Projects Total Est. Cost 2020

County Bldg Generator ( Maintenance) 170,000.00$ 170,000.00$

County Building Stairway Heater Replacement (Maintenance) 16,895.00$ 16,895.00$

Jail 800mhz Radios (Sheriff) 20,900.00$ 20,900.00$

Elk Rapids Hydro Roof Replacement (Dams) 46,742.00$ 46,742.00$ Fund 582

Taxiway A&B Rehab (Airport) 100,000.00$ 100,000.00 90% Fed. 5% State 5% Local Local Match is $100,000

Barnes Park Pave Interior Road (Park) 160,000.00$ 160,000.00$

Security Door Acess 65,000.00$ 65,000.00$

Total for 2020 Projects 579,537.00$

2021-2025 Projects 2020 2021 2022 2023 2024

Orthophotography (Equalization, 911, Planning) 49,000.00$ 49,000.00$

Mixer Upgrade (Jail) 15,000.00$ 15,000.00$

Commuications Trailer (Sheriff) 89,000.00$ 89,000.00$

Total for 2021-2025 CIP 153,000.00$ 153,000.00$

Future Needs (5+ Years)

Barnes Park Drain Field Replacment (Parks) TBD

Grass River Natural Area Boardwalk (Parks) TBD

Health Department Connectivity (IT) 20,000.00$

Delayed Due to Facilities Master Plan

BOC Table and Chairs (Administration) 10,000.00$

County Building Interior Renovations (CIP) 100,000.00$

Grove St. Annex Roof Replacement (Maintenance) 29,700.00$

Probate Courtroom Renovations (Probate) 25,000.00$

Courthouse, Jail Parking Lot (Maintenance) TBD

Electronic Forensic Lab (Sheriff) 223,661.00$

Law Enforcement Center (Sheriff) TBD

Removed Projects Notes

Microfilming (Treasurer) Removed per County Treasurer

ACNA Schoolhouse Removed per CIP Committee

Barnes Park Underground Wirring Removed by Dept. Head

County Building Siding (Administration) Removed per CIP Committee

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2020-2025 CIP PROJECTS

Department Project Back up Generator MaintenanceCounty Building Wall Heaters Maintenance Jaill 800mhz Radios SheriffElk Rapids Hydro Roof Replacement DamsTaxiway A&B Rehab AirportBarnes Park Interior Road ParksSecurity Door Acess Information Technology

Equalization, 911, PlanningOrthophotographyJail

Communications Trailer SheriffBarnes Park Drain Field ParksGrass River Boardwalk Parks

Health Department Connectivity Information Technology

AdministrationCounty Build Interior Reno. CIPGroove St. Annex roof MaintenanceProbate Court House Reno Probate CourtCourthouse/Jail Parking Lot Maintenance

Sheriff Eelectronic Forensic LabLaw Enforcement Center Sheriff

BOC Table and Chairs

Mix Upgrade

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CIP Project* UPDATE (Projects that have been submitted previously)

For inclusion in the 2020-2025 Capital Improvement Plan

Project Title county building generator Estimated cost of project 170.000.00

Department maintenance Contact name Dave Vitale maintenance Dir.

What are the sources for the money? (List all funding sources. Please be as specific as possible.)

Gen fund

In which fiscal year(s) would you like funding to be allocated? (Can be spread across multiple years.)

2020 2021 2022 2023 2024

2025 2026 2027 2028 2029

Project description

Backup Generator that would power the entire County Building

At this time I will not be asking to add a Generator to the 1905 courthouse.

Why is this project needed?

So that during a power outage the county building would be able continue to have power Uninterrupted during a normal operating hours. It would also keep the telephones on as well as Computers in this building. Currently when the power shuts down we lose the boilers air circulation And air conditioners. As well as the elevator. We also lose the phone system on the first floor Of the County Building. This building could also serve as a place of safe harbor for the public In the event of an emergency. Currently we have only a very small outdated generator In the county building that only powers emergency lighting and the second floor sever room. As it stands right now nothing else can be added to the generator it is maxed out. It is a 15kw the draw on this gen set is at its limit. Also we can no longer get any replacement boards For the power unit it is from the 1975/77vintage. Also the transfer switch that matches the generator We can only get some shelved and or used parts for the switch. As it stands right now when we lose power. After so many hours we have to shut down the building. And send everybody home. The treasures office tax collection as well as fees and deposits are not being made. There are no fees being collected anywhere in the building as well Abstract/Register of deeds And clerk’s office.

This is lost revenue

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Are any future costs (such as annual fees) associated with this project? If so, please estimate. Will there be any savings if the project is approved? The current Generator is very old and breakdowns are very expensive and more frequent. yes, there would be annual fees after the warranty runs out yearly checks oil changes battery checks. ECT. The cost would be around 900.00 a year to have an annual check not including repair parts And install when needed.

Additional comments

Our very expensive boiler system and air conditioning system rely on utility power to function By adding a generator that could handle the entire building we could avoid frozen and or broken pipes Building damage water” and damage to our boilers and all the time it would take to correct all the problems That come with loss of power. A replacement generator would also remove the old gen set from the shipping and receiving and remove the The noise when the generator is running also remove the possibility of fuel leak Diesel.

The new generator would be outside the building out by the transformer and natural gas supply In its own shelter.

Please consider this project very carefully.

*Unless withdrawn, the project must be updated or it will not be included in the Plan.

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CIP Project NEW (Projects that have not been submitted previously)


Project Title wall heaters co building Estimated cost of project 16,895.00

Department Maintenance Contact Dave Vitale


Gen fund


2020 2021 2022 2023 2024

2025 2026 2027 2028 2029

Project description

Replace 8 Wall heaters in county building in stair cases one at s/w 1st floor main hallway.


All heaters are failing and were installed when the county building was constructed. In most cases it is very hard to get parts for these units.

I feel that it is time to get more modern units.

We also had one heater set off a smoke alarm last year in the building.

The public uses the staircases as well as the employees.

Are any future costs (such as annual fees) associated with this project? If so, please estimate. Will there be any savings if the project is approved?

The new heaters would be more efficient. The only other fee that there would be Is the one time permit fee at a cost of 172.00

Additional comments

This is a public Building and I feel that with everything working as it should it projects a sense All is well. And will save money in efficiency.

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Project Title Estimated cost of project (Use a specific amount, not a range) New 800Mhz portable radios for the jail 20,900.00 Department Contact name Antrim County Sheriff/Jail Sgt. Todd Rawling What are the sources for the money? (List all funding sources. Please be as specific as possible.) General funds, this project is not eligible for MMRMA rap grant.


2020 2021 2022 2023 2024

2025 2026 2027 2028 2029

Project description Purchase and add 11- 800Mhz radios to the existing 5 radios in use in the jail.

Why is this project needed? The jail BDA and radio project was partially approved 50% of what was requested for the budget year of 2019. This only allowed us to purchase 5 radios for 2019, those 5 radios will be in use 24 hours a day 7 days a week causing excessive wear. Prior to the project every corrections deputy and courthouse security officer as well as the jail nurse was issued a radio, those radio lasted 9 years before they needed to be replaced. The average life expectancy for a radio in the jail environment is 6 to 7 years. By issuing everyone a radio they are responsible for that radio and that radio is only used for one 12 hour shift for 7 out of 14 days, causing lease stress and wear on the radio making them last longer.

Are any future costs (such as annual fees) associated with this project? If so, please estimate. Will there be any savings if the project is approved? No annual fees are associated with this project. The savings in not replacing radios every 3 or 4 years and the decreased liability to the county. When a radio is not properly function during an emergency situation it can create an officer safety issue.

Additional comments The Jail BDA Antenna and 800MHz radio project was requested for 2019 that project request was granted with 16 radios and a BDA antenna for a total cost of $44,000.00. The BOC approved $22,000.00 for the project and the BDA antenna and 5 800MHz radios were purchased using these funds, we need 11 more radios to complete this project.

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Project Title Estimated cost of project (Use a specific amount, not a range)

Elk Rapids Hydro Roof Replacement $46,742 Department Contact name

Dams Mark Stone What are the sources for the money? (List all funding sources. Please be as specific as possible.)

Dam Reserve Fund 142000


2020 2021 2022 2023 2024

2025 2026 2027 2028 2029

Project description

In 2018, a tear in the roof membrane of the Elk Rapids powerhouse was discovered and fixed at the cost of $1422. During repair, Springfield Construction evaluated the roof and determined that it was well beyond its service life and recommended immediate replacement. Springfield provided an estimate of $36,493 on January 2, 2019 for the roof replacement. I have added the $6000 cost of the purchase and installation of a Bilco style hatch in the roof due to the clear safety issues of the operator’s staff accessing the roof by extension ladder—especially during inclement weather. A 10% contingency margin has been added to the estimate for a total of $46,742.


The generating equipment is highly susceptible to the effects of water leaks from the roof. Under the operating contract, Antrim County will be liable for any equipment damage that results from defects in the building.

This repair must be completed as soon as possible in order to comply with our obligations under the contractual agreement with Elk Rapids Hydroelectric LLC.


As the roof continues to deteriorate, we expect increasingly frequent repairs. We were lucky that the latest roof damage was discovered and repaired before the buildup of snow that would have likely resulted in damage to the building and possibly the generating equipment.

Additional comments

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Project Title Estimated cost of project (Use a specific amount, not a range) Taxiway A & B Rehab $2,000,000

Department Contact name Antrim County Airport John Strehl


90% Federal, 5% State, 5% Local


2020 2021 2022 2023 2024

2025 2026 2027 2028 2029

Project description

Taxiway A&B pavements were last rehabilitated in 2006. The State of Michigan last inspected the condition of the Taxiways for the Statewide Pavement Management System in 2015. At the time of inspection, the average Pavement Condition Index (PCI) for Taxiway A & B were 33 and 37, respectively, due to low to medium severity transverse and longitudinal cracking as well as low to high severity raveling of the PFC course, which creates unsafe Foreign Object Debris (FOD) concerns. Based to normal pavement deterioration rates for Porous Friction Course (PFC) pavements, the Statewide Pavement Management System anticipates that by 2020, those PCI values will have dropped to 4 & 6 respectively.


The airport is a single runway airport, with Taxiway A being the parallel taxiway for Runway 2-20 and Taxiway B being primary route to the Airport terminal apron for all large piston and business jet aircraft. This project will allow for long-term economic sustainability by continuing to allow for safe operations into and out of the airport, which according to the 2017 Michigan Aviation System Plan (MASP), contributes over $10.6 million to the local economy.


Pavement maintenance will be greatly reduced.

Additional comments

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Project Title Estimated cost of project (Use a specific amount, not a range) Pave interior road & replace speed bump $160,000Department Contact name

Parks Eileen Wallick What are the sources for the money? (List all funding sources. Please be as specific as possible.)

Grant funds & General Funds


2020 2021 2022 2023 2024

2025 2026 2027 2028 2029

Project description Pave the interior camp road with the exception of the section repaved in 2005. The price in 2013 was $94,783. Since that time, Travis Youatt, Deputy Administrator, met with Team Elmer’s. The price to re-pave the entire road would be a ballpark of $140-$160k. We then addressed only areas in need of re-paving. The road has severe cracks on edges and throughout the road, thus resulting in obtaining a verbal quote for crack fill. This is at a cost of $1.50 per linear foot. It is estimated that to fill all cracks would cost $3-$6k in addition to the cost to repave the six areas, and would extend the life of the pavement.

Re-pave the entire road with a new base: $140,000-160,000 Re-pave six areas identified within the road and new base: Unknown at this time Crack fill/seal cracks throughout the entire road: $3,000-6,000


The existing road is tar and chip. The road is cracking from roots, at the site drives where they pull on & now the road is cracked in sections like a puzzle and there are some missing pieces. Once the existing road surface deteriorates the cost will go up. I will update when I can get a cost. We maintain the shoulder of the road level with the pavement.

It is not a matter of will we fix the road, it is a matter of when.


This project has been bid several times by different people and they all say the longer you wait the more the pavement will deteriorate costing more to replace. Yes there will be savings if the project is approved. That would be the cost going up since 1980’s when it was $60,000…

Additional comments

There are places there is no pavement left and this is a safety issue. Many kids ride their bikes, scooters, skate boards, etc. *Unless withdrawn, the project must be updated or it will not be included in the Plan.

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Project Title Estimated cost of project (Use a specific amount, not a range) County Building Security $65,000 Department Contact name IT Department /Administration Valerie Craft/Peter Garwood What are the sources for the money? (List all funding sources. Please be as specific as possible.) General Fund.In which fiscal year(s) would you like funding to be allocated? (Can be spread across multiple years.)

2020_X_ 2021 2022 2023 2024

2025 2026 2027 2028 2029

Project description This project was previously lumped in with all renovations of the County Building. However, due to the fact that building security has been on everyone’s minds, especially those who work in the building, I am breaking it out of from the overall project. The focus of this project is on those things that will remain the same whether or not we remodel at a later date and/or things that can be repurposed if we do change them later.

Unless the project or portions of the project are completed in 2019, the basic components of the intended improvements are as follows: Lock all doors except the designated public entrances. Change locks on all exterior doors. Install key card option for employees on all public entrances and three (3) designated exterior entrances, for County and CMH employees. All active entrances, with exception of public entrances, will be controlled from designated computers. Extend the computer operated/fob system that has been installed on the Clerk Office door and the Treasurer Office door to all interior county office doors (30 readers).

Install cameras at all public entrances (total of three (3) cameras (to be budgeted by IT Department in 2020 budget).

Why is this project needed? Employees and Commissioners both have been expressing a need for greater security in the County Building. Building security was included in the Facilities Master Plan along with County Building reallocation of space. The total cost for the “Reallocation of Space and Security System” for the County Building was projected at $243,163 to $282,595.

Are any future costs (such as annual fees) associated with this project? If so, please estimate. Will there be any savings if the project is approved? If this is approved, the rest of the project (reallocation of space) included in the Facilities Master Plan will have to be completed at a later date. The balance of the total cost represented above will have to be spent at that time.

Additional comments The focus of this project is to do the basic things that can be done to make the work space more secure.

*Unless withdrawn, the project must be updated or it will not be included in the Plan.Page 13



Project Title Estimated cost of project (Use a specific amount, not a range) Countywide Orthophotography $49,000 Department Contact name Equalization/911/Planning Pete Garwood What are the sources for the money? (List all funding sources. Please be as specific as possible.)

General Fund/911 millage/proceeds from the selling of GIS layers.


2020 2021 2022 2023 2024

2025 2026 2027 2028 2029

Project description

Orthophotography is aerial photography that is corrected for distortion, something that is essential for accurate photography in hilly terrain such as Antrim County.


The County’s orthophotography is primarily used in property analysis for addressing and equalization/assessing purposes. However, it is also very important for 911 for address location in case of emergency. Information from the ortho’s are tied into the BS&A assessor’s module. Other County departments who use the assessor’s module of the BS&A software also use the information (Emergency Management, Planning, Building Department and Treasurer Office).

Generally, the orthophotography benefits County and other local units in the following areas: Sherriff /Police Enforcement, Emergency Services, Building Code Enforcement, Planning/Zoning Enforcement, Ambulance services, Fire Protection Services, Assessors/Equalization, Road Commission, Municipal Sewer/Water, Park/Rec Commissions and Committees.

Are any future costs (such as annual fees) associated with this project? If so, please estimate. Will there be any savings if the project is approved? There are no future costs. Regarding savings, the equalization director believes, “…there is most assured an ability to gain back some of this expenditure via property tax/fee collection when structures are found that were not previously permitted or assessed.”

Additional comments None.


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Mixer upgrade 15,000.00 Department Contact name

Antrim County Sheriff/ Jail Sgt. Todd Rawling What are the sources for the money? (List all funding sources. Please be as specific as possible.)

General funds


2020 2021 2022 2023 2024

2025 2026 2027 2028 2029

Project description Replace 20 quart floor mixer with a 40 quart floor mixer

Why is this project needed? The present mixer is severely undersized and is belt driven mixer, the mixer we wish toreplace it with is a 40 quart gear driven mixer which has the same hub size as ourpresent mixer so all attachments are usable on the new one. In the present mixer weare only able to do half batches of product and it is not a mixer that handles doing doughproducts very well we are replacing belts about once every three months because we doa lot of pizza and other dough products that put a strain on the belt driven machine.

Are any future costs (such as annual fees) associated with this project? If so, please estimate. Will there be any savings if the project is approved? We make our pizza dough and cookie doughs for lower cost than we can purchase them for, also we areable to grind meat and other products for sandwiches and breading purposes. We mash our potatoes whichis less expensive and a better product.

Additional comments As stated above the present mixer is undersized for our operation when it was purchased 10 years ago we did nothave a mixer at the time and went with a smaller version not realizing the work load that we would be putting itthrough, now that we have it we are using it quite often and straining the capacity of It to the point that we haveout grown it


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Project Title Communications Trailer Estimated cost of project $89,000

Department EOC/Sheriff Contact name Leslie Meyers

General Fund – May be potential for grant funding What are the sources for the money? (List all funding sources. Please be as specific as possible.)

2022 In which fiscal year(s) would you like funding to be allocated? (Can be spread across multiple years.)

2020 2021 2022 2023 2024

2025 2026 2027 2028 2029

Project description County Emergency Communications trailer. Will be utilized as backup 911, Incident Command Center and Communications Event Hub.

Why is this project needed? The current communications trailer was procured in 2008 via a Homeland Security Grant. The trailer was a FEMA trailer left from Hurricane’s Katrina and Rita. It was converted from an RV to our current communications trailer. Age and weather have taken its toll on the trailer. Two years ago, we invested limited resources into it as the floor was giving out. While more stable than before, it is showing its age and the frame continues to rust. As countywide events continue to expand and the fact that a back-up 911 center has never been funded, it is necessary to secure reasonable accommodation for remote communications.

Comms Trailer for a Back Up 9-1-1 Center and as Large Scale Incident Communications Trailer 9-1-1 COOP (Continuity of Operations)It is critical to have a short (2 hours) to medium term (3 months) location as a backup 9-1-1 center.There must be two separate positions with chairs and desks designed ergonomically for 24/7 use. Thetrailer must have radio gear capable of paging and communicating on VHF and MPSCS radio system toAntrim Counties Responders. It must have the capability to access a computer network and/or createits own computer network. CAD (Computer Aided Dispatch) would be accessible through a connectionto the Antrim Counties Network for short term deployments and have a backup CAD/RMS, no MCT, forwhen the 9-1-1 center becomes unusable.

Communications Trailer For times of an extreme event where a localized incident command is acting independently a single dispatcher (or more) will deploy to be the scene to be an intermediary for the Incident Command. Most of the equipment set up for the 9-1-1 COOP would also be used in the Communications trailer role.

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Are any future costs (such as annual fees) associated with this project? If so, please estimate. Will there be any savings if the project is approved? There will be standard maintenance required that can be accomplished at ACT.

Additional comments


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Project Title Estimated cost of project (Use a specific amount, not a range) Drain Field Health Dept. of NW Mi. cost will depend on rulesDepartment Contact name

Parks Eileen Wallick What are the sources for the money? (List all funding sources. Please be as specific as possible.)

TBD


2020 2021 2022 2023 2024

2025 2026 2027 2028 2029

Project description To build a new drain field when and if needed for both bath houses. Currently Barnes Park has one drain field. The Administration Staff is looking to secure budgetary numbers to add an additional drain field. The current drain field is over 25 years old and supports both bathhouse facilities.

Why is this project needed? The project is needed as a backup system in case there is problems with the current older field. Having two drain fields may help take stress off the main drain field and prolong its life.


Additional comments




Project Title Estimated cost of project (Use a specific amount, not a range) Grass River Boardwalk Reconstruction $3.2M (**See note in Additional Comments) Department Contact name Parks Jenn Wright What are the sources for the money? (List all funding sources. Please be as specific as possible.) Michigan Natural Resource Trust Fund ($300K max with 25% matching funds required) County Forestry Fund, Private foundations, Individual donors, MDEQ grants, 2% Grant, TC Rotary Charities, Antrim County General Fund.


2020 2021 2022 2023 2024

2025 2026 2027 2028 2029

Project description

Reconstruction of the 30 year old wetland boardwalk. Engineering plans were conducted by Gosling and Czuback Engineering Sciences in 2017 measure total boardwalk replacement at about 5700 feet – plus 7 bridges, 4 overlooks, a river dock, and additional pullouts for wheelchairs.

In 2017/18 Construction plans and DEQ permits were completed. In 2018, first-phase construction was completed at a total cost of $410,000 which was raised by GRNA, Inc. to support the first 1230 feet (.23 mile) of boardwalk which includes 4 bridges. This proof-of-concept project was very successful. We used modern, minimally invasive design that has a long lifespan and allows for easier lifetime maintenance. We are now using this model to plan the next phase which would complete the entire 5700 ft boardwalk system.

The remaining 4500ft of boardwalk – which also includes several bridge, overlooks, and the dock (with kayak launch) on the Grass River is the last phase of the project to be completed.


Presently, the unconstructed portion of the GRNA’s wetland boardwalk introduces public safety risks that are becoming worse as each season passes. It also does not meet our community’s needs. In fact in a 2016 Community Impact Survey, 150 individuals cited boardwalk reconstruction as the #1 park improvement needed to more effectively meet our mission. While we have not conducted a formal survey (we will repeat the Community Impact Survey in 2020) we continue to hear positive comments from guest who have experienced the newly constructed boardwalk.

For example, in October I met Bob and Norma, a couple from Chicago who come to Antrim County once a year and enjoy the fall colors. They stopped into the Grass River Center to applaud us for the work that we had completed and they wanted me to know how this had opened an opportunity for Norma to enjoy the beauty of the fall colors as she was in a wheelchair and unable to walk the loop. A

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few weeks after their visit we received a donation in the mail to be put towards the next phase of work so that Norma will have even more opportunities to experience Antrim County’s beauty.

That same day, a visually impaired student stopped by with her professor and they were on their way out to the Perception Pathway (which is a guided loop that contains interpretive panels with braille and which is part of the new Tamarack section of boardwalk). After their hike the professor wrote, “The walk was fantastic! Kate was thrilled with the trail. She did appreciate the new section of the trail, and the board at the base helped her navigate much easier.”

Each of these experiences, point to the fact that a newly constructed, safe alternative for the public is paramount to reaching ALL people. Our mission at GRNA is to “…conserve and protect our watershed and provide opportunities that increase knowledge and appreciation…”. In order to accomplish this directive, GRNA, Inc. must provide safe infrastructure on which the public can recreate, learn, and explore. To be an effective role model for stewardship and outdoor education, we must protect the integrity of our water resources. To propel forward the research and discoveries realized by countless students, researchers, and environmental organizations, it is essential that this precious resource be accessible to all.


N/A

Additional comments

**This project began back in 2016 and therefore we recognize that estimates for complete construction are outdated and likely on the low side. Now that we’ve completed the first phase and have gone through organizational leadership transition, the plan is to spend 2019 refining the estimates for the remainder of the project and putting together a fundraising/Capital Campaign Plan to complete this project. I would not estimate starting construction until 2022. So, the project cost that I am including on this CIP reflects the last project estimate that we received in May of 2016. We will have more solid numbers for you on next year’s CIP proposal.

By supporting GRNA, Inc.’s Boardwalk Reconstruction, you will help to provide:

1. A safe and intimate environment to individuals of all abilities to recreate and explore one of the mostsensitive and ecologically diverse habitat types in Michigan.

2. An inviting and accessible opportunity for all ages and abilities to engage with nature and learn aboutthe wetland ecology through hands-on methods.

3. Stream crossing structures that demonstrate our commitment to natural resources protection.

Creating meaningful experiences in nature is the primary way to foster positive, long-term behavioral change. In our quest to foster thoughtful stewards of the planet, our boardwalk is and has always been Grass River Natural Area’s most engaging infrastructure. As a passionate group of volunteers, board, and staff, we aim to enhance the outdoor experience for thousands, while encouraging the formation of meaningful, life-changing memories in the wild.


New CIP Projects For the upcoming 2017-2022 Capital Improvement Plan & consideration in the 2017 budgeting process.

Project Title Total estimated cost of project (Please use a specific amount.)

Department Contact name

Where is the money coming from? (List all funding sources. Please be as specific as possible.)


201 201 201 20 202

202 202 202 202 202

Project description



Additional comments


Project description

Are any future costs (such as annual fees) associated with this project? If so, please estimate.Will there be any savings if the project is approved?

Network Connectivity to Hlth Dept Bldg $20,000

Information Technology Valerie Craft

General Fund

✔

Connect Health Department Building to the county's data network via fiber.

If Antrim County acquires the Health Department Building and uses as office space, network connectivity will be needed in order to provide access to network resources (phones, shared files, etc.).

*Rack - $300* Switch - $3400* Fiber - $15k* UPS - $1k

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Project Title Estimated cost of project (Use a specific amount, not a range) Commissioner Room Table and Chairs $21,000 Department Contact name Administration Peter Garwood

What are the sources for the money? (List all funding sources. Please be as specific as possible.) General Fund


2020 _X_ 2021 2022 2023 2024

2025 2026 2027 2028 2029

Project description Replacement of the existing horseshoe table and chairs in the Board of Commissioner's Room.

Why is this project needed? The current Board Room table and chairs are 28 years old. The table was supposed to be temporary and the chairs have been kept well past their life cycle. The table was retrofitted from the prosecutors table, the defense attorneys table and a section of railing (all from the old courtroom in the County Building) on which we had a cabinet maker fabricate a table top to match the two attorney tables.

The existing table cannot be moved, making the room far less functional. Many other groups meet in this room at a rate of approximately 3 per week. A room that could be arranged in other configurations would increase its usefulness significantly.

The price is based on a quote from a company that makes custom conference tables. The table would be modular so it can be moved and/or reconfigured. It is important that the Board of Commissioner table look nice and is not simply the type of modular tables as we have in Room 211. Also, the current chairs, which were purchase in 1991 have more than outlived their usefulness. It will be important to purchase quality chairs as we seem to hold onto whatever is purchase for many years.

The amount in the budget for the table is $13,000 and $6,000 for the chairs. I have included an additional $2,000 for carpet repair and retrofitting for the microphones, which will likely have to be removable once this modular Board Room conference table system is implemented.

The submitted number for this CIP Update is a budget number only and is based on a quote from one vendor for the table and the cost of the chairs is based on recent chair purchases. I suspect that if approved we can likely obtain a better price through a competitive bid or RFP process.

Are any future costs (such as annual fees) associated with this project? If so, please estimate. Will there be any savings if the project is approved? There are no future costs. If approved the chairs alone could save some back problems of current and future commissioners.

Additional comments None. *Unless withdrawn, the project must be updated or it will not be included in the Plan.

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New CIP Projects For the upcoming 2017-2022 Capital Improvement Plan & consideration in the 2017 budgeting process.





201 201 201 20 202

202 202 202 202 202

Project description



Additional comments


Project description

Are any future costs (such as annual fees) associated with this project? If so, please estimate.Will there be any savings if the project is approved?

Annex building roof $29,700

Maintenance Dave Vitale

Building Maintenance fund.

Re roof the annex building

the roofs useful life is 15years. the last roof was put on in 1999 I have had repairs done to this roof for the last three years dry out cracks fasteners backing through the roof surface. weather damage.

The cost to replace the roof as of 6-16-2016 is 29.700.00

the energy savings from any new insulation that would be installed with the new roof.

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Probate Courtroom Remodel $25,000 Department Contact name

Probate Court Bill Hefferan What are the sources for the money? (List all funding sources. Please be as specific as possible.)

General Fund


2020 2021 2022 2023 2024

2025 2026 2027 2028 2029

Project description Reconfigure Probate Courtroom

Why is this project needed? Requested previously to relocate jurist bench to the east wall and eliminate jury box, thereby expanding room for litigants, counsel, and the public.


No

Additional comments

Contact person is uncertain how a request for remodel of an existing structure is contradictory to the facilities master plan discussions.


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Antrim County

CIP Project Submittal





2016 2017 2018 2019 2020

2021 2022 2023 2024 2025

Project description



Additional comments

For consideration in the upcoming 2016-2021 Capital

Improvement Plan & in the 2016 budgeting process.

Courthouse/jail parking lot repaving $24,750

Maintenance Dave Vitale

General fund

✔

Repaving of the courthouse/jail parking lot.

The parking lot has become a constant maintenance issue and looks very worn out due to all the patching.

The cost of maintenance will be less and the value of the property should go up. Cost savings should be realized in fewer insurance claims from tip and fall accidents, tire damage, etc.

The 2013 cost for this project was estimated at $22,500.

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Attachment A INFORMATION ONLY

10 Year - Information Technology Replacement Schedule for Computers, Laptops & Tablets

As of July 24, 2019

2020 Computers, Laptops & Tablet (21) TOTAL BUDGET REQUEST $18,050.00



2023 Computers, Laptops, MCT Tablets, Tablets (45) TOTAL BUDGET REQUEST $56,300.00








Page | 1

Attachment BINFORMATION ONLY

10 Year - Information Technology Replacement Schedule for Network Equipment & Software

As of July 24, 2019

2020 SAN (Storage Area Network) $25,000 Sheriff Phone Recorder Server (1) $28,000 Servers (2) $22,000

TOTAL BUDGET REQUEST $75,000

2021 Phone Servers, Routers, Software & Labor $60,000


2022 Back-up File Server (1) $10,000 UPS/Battery Backup (14) $16,000 Substation/Park Firewalls (5) $2,600 Back-up Tape Library (1) $9,000


2023 File/Print Servers (2) $14,000 Domain Controller Server (1) $5,500 Email Security Appliance (1) $5,500 Sheriff/911 Servers (2) $20,000 Sheriff/911 SAN (1) $25,000


2024 Web Server (1) $5,500 Security Camera Server (1) $20,000 Firewall/Security Appliance (2) $13,000


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2025 SAN (Storage Area Network) $25,000 Sheriff Phone Recorder Server (1) $28,000 Servers (2) $22,000 Exchange Email Server & Client Access Licenses $12,000 TOTAL BUDGET REQUEST $87,000

2026

SWITCHES $100,000 TOTAL BUDGET REQUEST $100,000

2027

Phone Servers, Routers, Software & Labor $60,000 Back-up File Server (1) $10,000 Substation/Park Firewalls (5) $2,600 TOTAL BUDGET REQUEST $72,600

2028

File/Print Servers (2) $14,000 Domain Controller Server (1) $5,500 Email Security Appliance (1) $5,500 Sheriff/911 Servers (2) $20,000 Sheriff/911 SAN (1) $25,000 TOTAL BUDGET REQUEST $70,000

2029

Web Server (1) $5,500 Security Camera Server (1) $20,000 Firewall/Security Appliance (2) $13,000 TOTAL BUDGET REQUEST $38,500

2030

SAN (Storage Area Network) $25,000 Sheriff Phone Recorder Server (1) $28,000 Servers (2) $22,000 TOTAL BUDGET REQUEST $75,000

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