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MarytandTransportationAuth orltyCAPIT l\L COIvl1vlITTEEIvIEETrnG

Notes of June 5, 2008

AuiJwrity Members:Chllutmn:WaIte r Woodfo rdMembers:Michael Whitson, IvIaryBeyer Halsey, Rev. Dr. William Calhoun.MDOT Attendees:Le ifDormsjo, Chief of S taffMdTA Attendees:Ronald L. Freeland, Geoff Kolberg, Chief Engineer; Kolberg, Keith Dusrling; DougHutcheson, Doug Novoc in , Ben IvIo ndell, Dave Ferrara, Jim Wesselhoff, Bob Michael,Candace Poag, Laura White, Sam Triandos, Dennis Simpson, David K. Greene, AI~onWilliams, Joyce Die pold, Christina Thorn pson, David Chapin, Sandi Clifford, SuhairAlkhatib, Paul Truntich, Jacquelyn Sene schal, Kurt Kra uss

Chairman Woodfo rd called the meeting to order at 9:05 a.m.No correc tio ns were made to the no tes 0f IvIay 1, 2008:

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Contract No: LB-628-000-002Replace 5KV Cable at the Bay BridgeExtra Work Authorization #'s 1,2, & 3Increase the Executive Secretary's Delegated Authority by 25.24%

Geoff Kolberg, Chief Engineer, presented these extra work authorizations(EWA's) to Increase the Executive Secretary's Delegated Authority. The EWA's are dueto the consultant's incorrect estimate on the cable quantities. Christina Thompson,Budget Director, approved the availability offunds.ACTION: Based on discussion of the Extra Work Authorization #'s 1, 2, & 3 forContract LB 628-000-002, a motion was made by Member Whitson to recommendto the full Authority that the Executive Secretary's Delegated Authority beIncreased. The motion was carried unanimously.

Contract No: HT-774-000-0021-895Bridges Over Herring RunWidening and Superstructure ReplacementExtra Work Authorization #'s 1,2,3,4, & 5Increase the Executive Secretary's Delegated Authority by 16.87%

Geoff Kolberg, Chief Engineer, presented these extra work authorizations(EWA's) to Increase the Executive Secretary's Delegated Authority. The additionalwork and cost are due to the fact that once piles had begun being driven, the test load wasnot achieved so longer piles were needed. In addition, contaminated soil was discoveredon the project. Maryland Department of the Environment (MDE) and the Authorityagreed to redesign elements of the project to avoid the contaminated soil, in an effort tocontrol costs. Chairman Woodford asked about asphalt price adjustment. Geoff indicatedthat an allowance was included for fluctuating asphalt cement prices. ChristinaThompson, Budget Director, approved the availability of funds.ACTION: Based on discussion ofthe Extra Work Authorization #'s 1, 2,3, 4, &5 for Contract HT 774-000-002, a motion was made by Member Calhoun torecommend to the full Authority that the Executive Secretary's Delegated Authoritybe Increased. The motion was carried unanimously.

Contract No: HT-623-000-002Clean and Paint K Truss Upper SectionExtra Work Authorization #'s 1,2, &3Increase the Executive Secretary's Delegated Authority by 11.83%

Geoff Kolberg, Chief Engineer, presented these extra work authorizations(EWA's) to Increase the Executive Secretary's Delegated Authority. A prior claim on

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this contract was previously approved by the Capital Committee in April 2008. ChristinaThompson, Budget Director, approved the availability of funds.ACTION: Based on discussion ofthe Extra Work Authorization #'s 1, 2,&3 forContract HT 623-000-002,a motion was made byMember Beyer Halsey torecommend to the fullAuthority that the Executive Secretary's Delegated Authoritybe Increased. The motion was carried unanimously.Contract No: MA-316-000-006CCTV Cameras at JFK, FMT, &BHTExtra Work Authorization #'s 1,2,3,4,6,7,8,10,11, &13Increase the Executive Secretary's Delegated Authority by 32.55%

Dave Ferrara, Director of Construction, presented these extra work authorizations(EWA's) to increase the Executive Secretary's Delegated Authority. Geoff explained thesignificant increases were due to the OIT equipment, service tie in and interiormodifications. Executive Secretary Freeland indicated that internal changes are beingmade to prevent future spending over the 10% and requesting approval after the fact.With these new changes, the Budget Director must first approve the funds to assure theavailability. Christina Thompson, Budget Director, approved the availability of funds.ACTION: Based on discussion ofthe Extra Work Authorization #'s 1, 2, 3, 4, 6,7,8,10,11, &13for Contract MA 316-000-006,a motion was made by ChairmanWoodford to recommend to the full Authority that the Executive Secretary'sDelegated Authority be Increased. The motion was carried unanimously.Contract No: KH-966-000-006Replacement ofRossville Blvd. Bridge over 1-95Extra Work Authorization #'s 1,2,3,4,5,6,7,8,9,10,11,12, & 13Increase the Executive Secretary's Delegated Authority by 10.35%

Dave Ferrara, Director of Construction, presented these extra work authorizations(EWA's) to Increase the Executive Secretary's Delegated Authority. Dave indicated thatthe increase was due to the hot mix asphalt prices. Christina Thompson, Budget Director,approved the availability of funds.ACTION: Based on discussion ofthe of the Extra Work Authorization #'s 1,2, 3,4,5,6,7,8,9,10,11,12, & 13 for Contract KH-966-000-006, a motion was made byMember Whitson to recommend to the full Authority that the Executive Secretary'sDelegated Authority be Increased. The motion was carried unanimously.


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MdTA 2006-03National Pollution Discharge Elimination System (NPDES)Consultant AgreementAE-2201-000-002/6AE-2202-000-002/6

Geoff Kolberg, Chief Engineer, advised this contract will establish agreementswith two Consultant Finns to provide comprehensive engineering support services for theNational Pollutant Discharge Elimination System (NPDES) Phase II stonnwater programand for environmental compliance services. These agreements are linked to theEnvironmental Protection Agency (EPA) Self Audit Agreement. Christina Thompson,Budget Director, approved the availability offunds.ACTION: Member Whitson motioned approval of contracts AE 2201-000-002/6and AE 2202-000-002/6. The motion was carried unanimously.

US Environmental Protection Agency (EPA) SelfAudit AgreementPaul Truntich, Environmental Manager, Division of Operations, presented this

contract to request preliminary approval regarding the Self Audit Agreement betweenEnvironmental Protection Agency (EPA) and the Authority. Paul indicated the SelfAudit agreement between the Authority and EPA outlines a 2 1 1 2 year schedule forperforming compliance audits of the 11 identified Authority facilities and for initiatingcorrective measures associated with identified non-compliance issues. Sufficient fundinghas been allocated in the Capital Program to address the costs.Chairman Woodford indicated this contract has been discussed several times by theAuthority. Paul indicated this is a completely voluntary program; the Authority is notforced to enter into the agreement as it is a tool for protection against unannounced auditsand large fines for non-compliance.ACTION: Member Whitson motioned approval of the SelfAudit Agreement tothe full Authority. The motion was carried unanimously.

Capital Program AffordabilityExecutive Secretary Freeland presented the Members with the current draft CTP

FY 2009-2014. He discussed the affordability and development of the Authority'sfinancial forecast prior to the required submittal to the Legislature in July 2008. Thepresentation will also be given to the Finance Committee on June 12, 2008 and to theAuthority Members at their June 25, 2008 meeting.


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ACTION: The general consensus of the Committee was to provide thispresentation to the Finance Committee and the Authority at their next scheduledmeetings.FOLLOW-UP ITEM: ChairmanWoodford requested a map of the ETL's currentprogress time line be provided.ACTION: Map will be provided at the June 25, 2008Authority Meeting.

FY2009-2014Draft CTPDennis Simpson, Acting Director, Division of Capital Planning, and Suhair

Alkhatib, Capital Program Manager, presented the draft CTP for FY 2009-2015.During May and June, the Authority will develop its draft FY 2009-2014 CTP and adoptthe final 2009 Operating Budget. Adjustments to the program may be required beforesubmitting to the Legislature in July 2008. Legislation passed in the 2008 sessionrequires the Authority to submit to the General Assembly the financial forecast preparedin conjunction with the Authority's Final FY 2009 Operating Budget.Dennis indicated that CTP updates will be given at all Capital Committee meetingsleading up to the final CTP approval, which will occur in November 2008. Thispresentation would also be given to the Finance Committee Members and to theAuthority Members at their respective meetings.ACTION: The general consensus of the Committee was to provide thispresentation to the Finance Committee and the Authority at their next scheduledmeetings.

Revenue StudyJacquelyn Seneshcal, Consultant, provided a presentation on MdTA's current

internal processes/procedures regarding collection of revenue. This presentation will begiven to the Finance Committee on June 12, 2008 and to the Authority on June 25, 2008.ACTION: The general consensus of the Committee was to present the RevenueStudy to the Finance Committee and the Authority at their next scheduled meetings.FOLLOW-UP ITEM: ChairmanWoodford and Leif Dormsjo,Chief of Staff, MDOTindicated they would like the Authority to initiate a self-study to review current internalprocesses/procedures for improvement. Discussion will continue at the July 3, 2008scheduled Capital Committee meeting.


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ICC/ETL Gantry locationsBob Michael, Mega Project Manager - ICC, Geoff Kolberg, Chief Engineer, gave

a presentation on the ICC/ 1-95 ETL Gantry locations. This presentation will be given tothe Authority on June 25, 2008.ACTION: The general consensus of the Committee was to present theinfonnation to the Authority at their next scheduled meeting.

The meeting adjourned at 12:32 p.m. The next meeting is scheduled for Thursday,July 3, 2008 at 9:00 a.m. in Suite 160 at the 2310 Point Breeze complex


CapCom 2008 Minutes 06 08

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