CandidatureVPF2016-17-and-interimVPF-StefanVasilevski

STEFAN VASILEVSKI

Macedonian Medical Students’ Association

Candidature for Vice-President for Finances 2016-17 & Candidature for Interim Vice-President for Finances 2015-16

Introduction and Motivation Letter………………………….. 5

Curriculum Vitae including proof of events…………….. 12

Financial and management background…………………. 22

Plan of Action…………………………………………………………. 34

Ending speech………………………………………………………… 35

TABLE OF CONTENTS

Candidature for Vice President for Finance 2016-17 & Interim Vice-President for Finances 2015-/16

Dear IFMSA friends and family,

It is my great pleasure and honor to introduce to you my candidature for both Vice-President for

Finances for the term of 2016-2017 and also, one more candidature for Interim Vice-President for

Finances for the rest of the term 2015-2016.

I strongly believed that sending a candidature for only one position would be not enough since

the federation is in a great need of help at the moment especially in the field of finances which is

one of the main supporting pillars of the federation and our family.

Please, in the following text, read my motivation letter for the position in the Executive Board of

IFMSA. The motivation letter is a text from the one sent to IFMSA General Secretariat for the

position of VPF 2016/17 and Interim VPF 2015/16 and shared on the NMO server.

MOTIVATION LETTER

I will not change anything from my previously sent motivation letter since I knew that I will apply

for this position the last day of the deadline for VPF 2016-17 and going just for 1 position did not

make sense to me.

I would start my motivation letter stating that I really can’t imagine describing a

motivation for such a position in around 400-500 words. I always like to be direct and stick to a

point, so, the biggest thing that gives me motivation for this candidature is the stamina and

strength I feel that I have for running this position and candidature. I would not bother with

saying like how I meet IFMSA, how I felt in love with the IFMSA work and stuff like this because if

I did not wanted to be part of IFMSA, I would have neither sent this candidature, nor run for

Vice-president for finances.

Introduction and Motivation Letter


So, what is giving me this stamina and strength?

Let’s start with the roots or how I became part of MMSA-Macedonia. Taking over an

organization full of debts, without ANY handover, without ANY help of alumni, it really takes

courage to go for that position. You all know what kind of situation MMSA-Macedonia was facing

in the past and most of you have heard about the problems. So, again I will be direct and short. I

got into MMSA-Macedonia with a total debt of 11,500 euro (5000+ to IFMSA & 6500+ domestic

debts). As a president of MMSA, I have been always in charge and head of any financial situation

regarding any kind and type of a project in the way of doing a coordination and plan for the

MMSA-treasurer, supervising and creating a plan of action for all fundraise coordinators, etc.

The laws in Republic of Macedonia are stating that no matter what, the president is always in

charge of the finances and unfortunately weather you like it or not, you have to be a treasurer in

the same time. Thanks to our current and previous treasurer, I could have managed everything

because they were of great logistic help. So, basically that is like 3 years of being a treasurer and

president at once, but now I am speaking for the MMSA-Macedonia activity. What about the

IFMSA 64th GA and the 6th WHSS organized in 2015 in Ohrid and Skopje? Well, I guess you know

what I am talking about. So, let me start like this for the year of 2015.

Organizing 3 big events (39th International Medical Scientific Congress, 64th General

Assembly of IFMSA, 6th World Healthcare Students Symposium), also not to mention all other

projects of MMSA-Macedonia and in a meanwhile being part of so many international

conferences, it really takes a BIG courage, great time-management, extremely professional

coordination of all the OC teams and EB members of MMSA, and many other things.

I have been personally in charge with all the financial activities, all the fundraise, all the

coordination of budget and negotiations, supervising of fundraise coordinators and OC

presidents, and creating a plan of action for financial sustainability for the year of 2015! Many

people did not believe that we can manage to organize all of these events, but on the end,

everything finished successfully.



Also, take in mind that doing a GA in 4,5 months (March 15th – July 30th ), it is totally not the

same with having 1 year in advance. This is maybe the biggest point of my motivation, because if

I could have handled all of that (of course with A LOT of help with my best buddy, the machine of

MMSA, Benjamin Kamberi and all the other OC and EB team), I am totally ready for the next

challenge!

Sincerely,

Stefan Vasilevski

MMSA-Macedonia president

Tel: +389 75 222 601

E-mail: [email protected] & [email protected]

Skopje, Republic of Macedonia - 15.02.2016



mailto:[email protected]

mailto:[email protected]

1. PERSONAL INFO

2. EDUCATION

High School: NOVA International School in Skopje

Language completed high school: English

University: Faculty of Medicine-Skopje at “Ss. Cyril and Methodius” University – Macedonia

Courses of music: 5 years at Macedonian Academy of Music and Piano

Courses of languages: 7 years English language

Courses of language: 2 years German language

Courses of art and painting: 6 months

Other educational activities: Mentioned in the next paragraphs

Name and Surname: Stefan Vasilevski

Date of birth: 04.03.1991 age: 24

Nationality: Macedonian

Address: bul. ASNOM 146 2/1

City and Postal code: 1000 Skopje

Telephone: +389 75 222 601

e-mail: [email protected]

Occupation: General Medicine Student – President at Macedonian Medical Students’ Association

University: “Ss Cyril and Methodius” Faculty of Medicine – Skopje

Years completed: 4

Curriculum Vitae & Proof of events


3. OTHER EDUCATIONAL ACTIVITIES

Head of Organizing Committee, Supervisor and Financial consultant, once Secretary General at

36th ,37th ,38th International Medical Scientific Congress for students and young doctors –

Ohrid, Macedonia www.mmsa.mk.

Assistant Secretary General for Finances in MMSA - Macedonia years 2012-2013.

Workshops attended: Presentation Skills, Medical Management, How to write and publish a

scientific paper, Student Syndrome, Stress and Time management, Team building.

Head of Organization, Creator of financial strategy, Head of preparations

for hosting and candidature for host, executive fundraiser and Supervisor

of OC with financial planning of the 64th General Assembly of the

International Federation of Medical Students’ Associations, 3rd – 9th

August in Ohrid, Macedonia. OC President (Chair) of the 6th World Healthcare Students’ Symposium 2015 held in Skopje,

17th – 22nd November 2015 www.whss2015.com – In partnership with world’s biggest 8

healthcare student associations.

Organizing projects in the field of health and education with MMSA-Macedonia: Brain

Awareness Week Macedonia, Cap Project, Breast Cancer Awareness, World Hearth Day

Macedonia, Anti-tobacco campaign, STOP AIDS Campaign Macedonia and many others.

Projects in the field of Public Health, Medical Education, Human Rights and Peace, Panel

Discussions and other educational activities at University “Ss. Cyril and Methodius”

Macedonia.

Executive Board of Macedonian Student Union – representative in the European Union

Student Parliament for year 2012 – 2014 (Director for project management and

communications between Universities and Faculties).



http://www.mmsa.mk/

http://www.whss2015.com/

3.2 – International educational activities

Attended the 16th World Conference on Tobacco or Health – Abu Dhabi 2015

http://www.wctoh.org/ .

Chosen as part of the organizing committee Student Task Force at UNESCO Chair in Bioethics

11th World Conference Bioethics, Medical Ethics and Health Law - Royal Continental, Naples

http://www.isas.co.il/bioethics2015-Naples/ .

Participation at 5 General Assemblies of the International Federation of Medical Students’

Associations ( www.ifmsa.org ), 2013-Baltimore,USA, 2014-Hammamet,Tunisia, 2014-

Taipei,Taiwan, 2015-Antalya, Turkey, 2015-Ohrid, Macedonia .

International Workshops attended: Accountability, Fairness and Good Governance and

Financing in Priority-Setting for UHC; World Health Organization Simulations; Advocacy and

Future Medical Leaders; Global Health and One Health; Teambuilding; Leadership Skill;

Communication Skills and propaganda; Advocacy on project management and financial

sustainability any many other.

European Regional Meeting Denmark , 2015.

Global Youth Meet 2015, Vishakhapatnam, India from 29th November to 2nd December.

Youngest participant with selected abstract and scholarship at Prince Mahidol Award

Conference in Bangkok Thailand, 29th January to 31st January, organized by World Bank,

Rockefeller, US Agency for International Development, World Health Organization, Royal Thai

Government, China Medical Board ( http://pmaconference.mahidol.ac.th/ ).

4. SKILLS

Leadership, Team Building, Multitasking, Ambitious and enthusiastic, Workaholic, Good at time

and stress management, Communication Skills, Organizational Skills, Generating new ideas.

5. OTHER SKILLS

Technology: Perfect knowledge at Microsoft Office (Word, Excel, and Power Point) Hobby: Playing

piano, Painting, Sports, Traveling.



http://www.wctoh.org/

http://www.isas.co.il/bioethics2015-Naples/

http://www.ifmsa.org/

http://pmaconference.mahidol.ac.th/

Diplomas / Certificates



Support Letters

WHO-Europe Association of Young Doctors of Macedonia

MMSA-Macedonia



Gallery of events

UNESCO Task Force IFMSA Prince Mahidol Award Conference Thailand 2016

World Conference on Tobacco and Health, UAE 2015 Global Youth Meet 2015 India

MMSA-delegation Tunisia PreGA WHO Simulation workshop



Gallery of random events



BACKGROUND I just love one sentence that is saying: “A tree without a strong roots is not a tree and any wind

can blow it away and rip it apart”.

Why am I saying this?

I do strongly believe that the background for any person is very important especially for high level

positions in his life such as Executive Board of IFMSA which is the highest position an IFMSA

member can get. Being in the top from more than 1,2 million medical students mean something!

Even candidating for position and not winning is also a WIN because the courage, the stamina and

strenght, the potential a person have and the strong believe that he might be able for EB or TO

position, it is just a WIN by itself no matter of the result.

Let’s go back to the tree.

I am very glad that the VPE of MMSA Macedonia, Benjamin Kamberi and the Treasurer of MMSA,

Riste Buzalkov mentioned some things about our progress in MMSA-Macedonia and the progress

of our NMO in the past decade in the support letter they sent me.

Many of you here either know or have heard from previous generations about the problems

MMSA-Macedonia was facing within its NMO and also toward other NMOs, towards IFMSA, the

untrust and debts, the “Famous” AM2009, etc.

Let me start with the background at MMSA-Macedonia and our country.

Do you think that it is easy to takeover an organization without ANY kind of handover?

Can you imagine how it feels like to become head of organization with more than 4500€

domestic debt (from average payment 320€ in the country)? Also not to mention 5000€

international debt?!?

Can you imageine taking over an organization with 10 different parties of interest and separated

with demolished reputation nationaly and internationaly?

Financial and Management Background


I can imagine, I did imagine before taking it and dreamed about making MMSA Macedonia great

again with zero debts and normal and retrived reputation especially nationaly but also

internationaly.

Proofs for the National Debts can not be shared because by laws of Republic of Macedonia and

International laws, we are not eligible to share informations connected to individuals who made

those debts nor towards the institutions because we might be sued for ruining a person’s

reputation.

Luckyly, we have enough MMSA-Macedonia members that will be at the MM2016 who can clarify

this informations.

Okay, lets go now for something that I can prove and show and which is a well known to the

Federation in the past few years.

Taking an organization with debt toward IFMSA more than 4000€ and a debt because of a fault of

non-proper handover and info for cancelation and GA policies resulting in a debt toward IFMSA-

Chile of more than 2000€ (200€ missing only today), and being able to find a solution for the both

debts, ITS DEFINITLY SOMETHING!

Proofs for the International Debts can be easily shared because are part of the IFMSA bylaws and

I can do share them in a photo proof.

Debt toward IFMSA 4136 € Debt toward IFMSA-Chile 2.085 €



Financial Background by events

Domestic events (Congresses and events) 64th IFMSA General Assembly – AM2015 Macedonia

6th World Healthcare Students’ Symposium 2015 – Skopje, Macedonia

DOMESTIC EVENTS and ACCOUNTANCE

The laws in Republic of Macedonia are stating that no matter what, the president is always in charge

of the finances and unfortunately weather you like it or not, you have to be a treasurer in the same

time. Thanks to our current and previous treasurer, I could have managed everything because they

were of great logistic help (handling on-spot tasks at events and cooperation in preparing documents).

So, basically that is like 3 years of being a treasurer and president at once, but now I am speaking for

the MMSA-Macedonia activity.

At the end of each year, a financial report have to be shown and provided first of all in front of the

relevant institutions of Republic of Macedonia and afterwards to the Team of Officials. The

governmental institutions do not allow any other than a president of NMO (NGO, Civil Society) to be

signed on the documents and all the input of information has to be stated by the president, clarified

by the president, each transfer, each receipt and all other documents.


HIGH EXPERIANCE IN BANKING

AND ACCOUNTING

HIGH EXPERIENCE IN CREATION OF

FINANCIAL STRATEGIES

FUNDRAISING CAPABILITIES,

TIME-MANAGEMENT and ADVOCACY

3 YEARS OF EXPERIENCE

WITH DOCUMENTA-

TION and ADMINISTRAT-

ION


Same goes for seeking sponsorships, grants, and other funding opportunities. All of the mentioned

above require a presidential appearance and direct communication, no matter of the treasurer or any

other financial coordinator.

This is basically a 3 years of high experience in accounting, management, banking and fundraising at

once!

I can proudly say that I have stood up to many challenges in our NMO, but, of course, once again I will

repeat, nothing could have gone perfect without a team and a great sharing spirit and shared work

with the treasurers and fundraising coordinators for all events of MMSA-Macedonia. Big thanks for

them!

What do you think, based on which reason or action are our fundraising capabilities? How do we

succeed to manage so many events, so many funding opportunities and we are such a small and

developing country with an average of 300-350 euro per month? –this average per month is

important due to reason that any grant bigger than double average payment is considered as high.

Don’t you think that IFMSA need a SUSTAINABLE FUNDING PLAN FOR EXTENDED PERIOD?? Can you

notice that each year the budget of IFMSA varies a lot? Don’t you think we should create a better and

more sustainable financial plan and fundraising strategy?

Well, this is one of my main points especially for VPF 2016/17, so what I can say more than that I am

hyper excited to present to you at the MM2016 and feel free to give suggestions and ask question.


Proper and one-time documentation and administration

Well organized and created draft of

needs and requirements

Sustainable planning of funds for extended/long

term


Creator of funding strategy, finances and supervisor of OC at our 37th International Medical Scientific Congress – RECORD for grants and sponsors in the history of MMSA Macedonia!!!

Big thanks to the OC president, Benjamin Kamberi, the

fundraising coordinator Rina Purrini and the treasurer Riste

Buzalkov for cooperating and making this congress a RECORD with funds in the history of MMSA-

Macedonia.

Proof of this record? Easy. We, as MMSA Macedonia and

Organizing Committee od 37th IMS Congress, were able to

fund 50+ international students to visit the congress with

full accommodation and full board for 4 days for the sake

of International promotion of our biggest annual event!

Some of those funded participants are now present on

this General Assembly and especially the Balkan countries

(Serbia, Bosnia and

other) can clarify this chance and opportunity we shared to

their members. Not to mention grants of 14.800€ in total!

Annual average of our congresses for past decade: 7.054€

Proof of the grants, sponsors and fundings will be shown at

the presentation for VPF 2016-17

Organizing Committee, Award and certificate of appriciation of BoHeMSA and collegues from IFMSA

Serbia.



64th IFMSA General Assembly – August Meeting 2015 Macedonia

Head of Organization, Creator of financial strategy, Head of preparations for hosting and

candidature for host, executive fundraiser and Supervisor of OC with financial planning of the

64th General Assembly of the International Federation of Medical Students’ Associations, 3rd –

9th August in Ohrid, Macedonia.

In the following charts, you can see the timeline of progress of my work for the AM2015

Fundraise of more than 20.000€ In final stage of

either direct or indirect funds preparations

Succesfully organizing the logistics and preparations for only 4,5 months


Promise toward IFMSA for financial

sustainability of AM2015 during

the president sessions and plenary

at MM2015 in Antalya, Turkey

Creation of

Organizing

Committee of

AM2015 and

Supervision till

the end

Setting priorities, plan of action

and FINANCIAL PLAN and

STRATEGY for the AM2015

Setting the administration,

documentation and

accounting of the AM2015

and preparation of

Financial Report

Creation of strategy

for Organizing the

event and

Candidature for Host


Notes for the assembly

For organizing a General Assembly of IFMSA, the host organizations apply more than a year in

advance. Since the election of a host, the NMO have around one year time to prepare for having a

sustainable general assembly.

Sometimes, unfortunate situations can happen, like now for the VPF position and last year with the

call for new host for AM2015 2 weeks before the start of the MM2015 in Antalya. Well, we cannot

stop or control situations like this because sometimes it does not depend nor on us neither on the

other side.

Let’s go to the point!

MMSA-Macedonia was a candidate for host of the AM2015 and prepared a candidature in so little

time and had about 4,5 months for organizing it! But, as we promissed and especially if some of you

remember my appereance on the president sessions and the promisses I made and obligations I took,

you can see that my word is strong and I always stick to what I say and try to implement it as fast as I

can and as good as I can.

Thank you for this trust! Nor MMSA-Macedonia neither I will forget this wonderful opportunity

given to us and our country to host this amazing family of future health leaders!

P.S. Sorry for the water problem it was not our fault



6th World Healthcare Students’ Symposium 2015 – Skopje, Macedonia

Well, maybe we were too selfish as an organization. In 2015 we just wanted ALL EVENTS IN

MACEDONIA!!! MUHAHAHAHAHA

A liitle joke can always fit fine

The World Healthcare Symposium is yet another event that is involving IFMSA directly. This time, it is

not only IFMSA that is involved as an federation, but also 7 other NGOs in the field of health, youth

and students.

Those other 8 organizations are: EMSA, EPSA, EDSA, IPSF, IADS, IVSA and ECPTS.

Organizing Committee Part of the workshops

This year, MMSA-Macedonia hosted the 6th World Healthcare Students’ Symposium from 17th to 22nd

November in the capital city of Macedonia, Skopje. I, Stefan Vasilevski, was the Organizing

Committee President and direct executive of all financial activities .



Together with the financial coordinator of the 6th WHSS that is now present at the MM2016, Simona

Nikolovska, we managed to go troughtout a lot of strugles and obsticles especially we have done a

tramendous time-management due to all other previos events at the year of 2015 that we as MMSA-

Macedonia had, and where I personaly have been involved in the creation of plan, finances and

administration, etc. (AM2015 in August & our 38th IMS Congress in May)

No matter of the drastic obsticles, we succesfully managed to go trough all the steps with a very

carefull examination of each and every problem and organize a wonderful symposium that will be

remembered by the participants that came from more than 21 countries.

Press release for the 6th WHSS 2015 17th – 22nd November, Skopje, Macedonia.

IFMSA: http://ifmsa.org/2015/11/29/ifmsa-at-world-healthcare-student-symposium-2015/

Internist Russia: http://internist.ru/publications/detail/23584/

Swiss students and participants: http://www.ticinonews.ch/ticino/258874/due-ticinesi-a-skopje-per-

la-svizzera

Brussels STOPDarmkanker: http://www.stopdarmkanker.be/blog/brussel-en-de-

balkan/?utm_campaign=shareaholic&utm_medium=facebook&utm_source=socialnetwork

With our lovely LOSO – Marwa Daly, the IFMSA Representative at the WHSS



http://ifmsa.org/2015/11/29/ifmsa-at-world-healthcare-student-symposium-2015/

http://internist.ru/publications/detail/23584/

http://www.ticinonews.ch/ticino/258874/due-ticinesi-a-skopje-per-la-svizzera

http://www.ticinonews.ch/ticino/258874/due-ticinesi-a-skopje-per-la-svizzera

http://www.stopdarmkanker.be/blog/brussel-en-de-balkan/?utm_campaign=shareaholic&utm_medium=facebook&utm_source=socialnetwork

http://www.stopdarmkanker.be/blog/brussel-en-de-balkan/?utm_campaign=shareaholic&utm_medium=facebook&utm_source=socialnetwork

For the end of the Financial and Management Background, I just want to remind everyone to think

about what does it take to be Supervisor of OC for the 39th International Medical Scientific Congress

during the period of May 2015, Supervisor of OC, Head of MMSA and Creator of financial

plan/strategy and executive at fundraising for the 64th General Assembly of IFMSA, the AM2015 –

Macedonia, and in the same time being Head of Organizing Committee of the 6th World Healthcare

Students’ Symposium in the month of November, also hosted in our country.

Ohh, I would almost forgot. What about the coordination of MMSA-Macedonia team, taking more

than 13 exams during the period of January-September 2015, and following 2 surgeries performed on

my body, well that is a GREAT TIME MANAGEMENT CAPABILITY and LEADERSHIP SKILLS if you ask

me.

I just want all NMOs to know that if I get elected for Vice-President for Finances, with all my heart,

skills and potential, I will try to be as reachable as possible to each of you and give you any kind of

FINANCIAL advices, strategies, etc that you will need for yourself or your NMO, especially for OCs of

events.

Now, it is time to move forward to the future plan as Interim Vice-President for Finances 2015-16 and

Vice-President for Finances for 2016-17.



Dear IFMSA family,

My plan of action will be based on 3 parts and is a timeline for both Interim VPF and VPF 2016/17.

1)Interim VPF VPF 2016/17

First of all, taking the position of Interim VPF will be sort of a taking on your shoulder a very heavy

bag and go to climb to the top of a hill. Yes, it is a great example, because just take in mind how does

it feel to start a position with so little handover and so quickly and meanwhile trying to satisfy

everyone. Well, here comes what I can offer the best to the federation, my STAMINA, STRENGHT

and ENERGY which is already proven by taking so big challenges in such a short time in the past.

I can highlight here one more thing which is, few days/weeks before I sent my candidature for VPF

2016-17, we have received an unfortunate email on the NMO server about a resignation of the

previous VPF. So, I was in Thailand on a conference presenting a scientific work in the field of Public

Health and right afterwards, I had a chance to meet an ex director/lead health specialist of World

Bank and some high officials in WHO and World Bank that were part of the big dabate at the

conference and the event itself. I had the opportunity to ask for advise based on my lifetime medical

and IFMSA/MMSA-Macedonia story I shared with them.

The question was: “Should I run for Interim VPF also since I am running for VPF? Because I

personaly do not get a point in runing only for one (since double opportunity is opened now), but I

need an suggestion from experienced person as you, because you know, it might take a LOOOOT

of stress and energy and if you are a weak person a maybe a burnout/same goes for 1 term only”

The answers were different but obviously had 1 thing in common, which is that they do agree with

my position and way of thinking and that if you go and candidate for the first, why not go for the

other also, if you feel young enough with enough stamina and strength to go trough it all, why not

young boy?

I did listen myself first of all and also the advise, and now I am writing this plan of action and I can

proudly say that I am ready to stand to both challenges.

Plan of Action


What is most important and for highlight in POINT 1 is that actually my candidature for Interim VPF

is to help the federation first of all, and secondly myself because there will be no need for someone

else to be put in stress , to do both the handover for VPF 2016-17 and in same time trying to get the

federation on right track in the field of finances and sustainability. Also, by putting this 2 tasks for one

person, there might be insufficient time for thinking about the financial sustainability. THIS WILL BE

very difficult, just take in mind the work that is needed for both in such a short time of 4,5-5 months!

As I said, taking this position followed by VPF 2016/17, is taking a very heavy bag and go to climb a

montain to the top, BUT, when you do climb this montain(start of new term), and when the road is

streight and clear (because you do not have other obligations such as handover and preparing

documentation for the following VPF), the view will extend to almost no limit! The TOP of the hill can

be reached with A LOT of hard work, staming and strenght, BUT when I will reach the top, there will

be a clear view, a nice rest and re-energizing for the next term, VPF 2016-17 for which I will have a

full 1 year for investing all my time and potential for the sake of the family, the IFMSA family!

This means that starting the term of VPF 2016-17 with previously going trough a hard path but

cleared and finished, A FULL SET of energy, IDEAS, and CAPABILITIES can be applied to the new term.

2)Proper and COUNTINIOUS work of the EB 2015-16

One of the most important, and as I remember the first point in the IFMSA Strategic Plan for 2014-

2017 is ensuring continuity.

Well, how can we ensure continuity better than a self-handover and already 4,5-5 months of

experience in the field of being Executive Board member of IFMSA?!?!

One of my main priorities for the term of VPF 2016-17 is a very clear path, set of documentation,

accountability and other important points from the VPF or now VPF Interim 2015-16, so I can

basically focus on developing totally new strategic plan for IFMSA concerning the FINANCIAL

SUSTAINABILITY.

Do you agree that WE MUST HAVE and WE NEED a way much better FINANCIAL strategy and plan?

Can you notice that in the past years the budget varies a lot and we do not have a “defined” strategic

plan? Do you agree maybe for creating a plan for start of a new era of financial sustainability and

work with a professional company?

Plan of Action


Why am I saying this?

Okay, take an example if something like this happens:

What if there are not enough candidates for IFMSA EB 2016/17 as we see at the moment? We

missed 2 VICE-PRESIDENTS!

What if we see some more resignations due to overflow of information or not enough info during

the handover time, or missunderstanding of the position maybe? (I am excluding health issues or

some other issues that we can not control no matter what we do)

What if situations regarding OCs of General Assemblies and misscomunication between OCs and

EB goes again and start repeating all the time?

Do you think the EB of 2015-16 will have enough time to do all of this tasks? Do you think that

without a proper VPF Interim a sustainable FEDERATION can be preserved? Do you think that we

just do not focus that much on the election of Interim or any VPF 2016/17 and not consider

maybe that this position may be the KEY for stability of the federation in the next one and a half

year?

I personally think that this position at the moment is maybe the KEY to succesful and continious work

of the federation and we need someone with great STAMINA first of all and also a great background,

energy but also enthusiasam to prove himself in front of 1,2 million young collegues because one way

or another, tomorrow we will all work in the same field and leaving a good example can only benefit

the future of each individual, not harm at all.

If you ask me, the other positions such as VPE and VPM can be replaceable by other TO members.

Why I am saying this im my candidature for VPF and Interim VPF? Because I highlight it as important

and maybe that is why I did not rush with just sending any kind of Candidature Form on the NMO

server nor at the GS of IFMSA with my candidature/plan of action until now.

VPE position can be easily set by so many representatives from the TO like the LWHO, LOSO,

President of IFMSA, other Vice-Presidents and other representatives. It is of a high important for the

federation but can not BREAK the federation the same way as a financial colapse can do.

Same goes for the VPM which can be way more easily replacable for some period by the VPA or other

TO members such as regional coordinator and other representatives. It is not the same again for VPF

position.

Plan of Action


I want to note that with my previous statements I do not want to harm nor do anything like that to

any of the position mentioned above like VPE or VMB, I am just adding this topic because as I said I

am finding it important. This goes the same for me if I be the future VPF 2016/17 and Interim and I

will not just work as a “ROBOT” only on my field but also I will be here to give advices and ides to

each and every other TO member.

BUT, what happens if there is no sufficient Vice President for Finances? This can be very dangerous

and that is why I find it of high importance to candidate for both positions for so many reasons

stated in the text above.

Well, I will also say something here and quote:

“everyone wants to be captain of a great ship when everything is normal, but who wants to be

CAPTAIN of the ship when a big storm will come???”

Last sentence for this part is that by providing a position for both Interim and VPF for the next term,

and with a great and concrete work, the EB can spend maximum focus on re-energizing the other

parts of the federations that are at the moment lacking of either candidates, members, persons, and

also focus on the AM2016 in Mexico and many other tasks and jobs.

3)EB/Interim VPF 2015/16 EB/VPF 2016/17

Setting a proper and concrete plan is needed! Well, guest what? I will present a concrete points with

a concrete plan especialy for this highly important moment of handover and easy start of the new EB

after the AM2016.

I do not like saying things like “I will work on this, I will work on that…..”……just NO! I prefer “I have

already worked and created the plan of action with concrete points for my term especially the

interim!” –points to be presented at the MM2016 but what I can highligh is the following:

Proper regulations of travel expenses by Travel Agency, with a plan for the TOM4 and AM2016,

such as creation of a plan for the MM2017 and finishing the plan till the AM2016 so the new EB can

already plan more than a 6 months in advance and we can add it in the new budget that will be

proposed by me for the term of 2016-17 at the AM2016 in Mexico.

Plan of Action


Taking care of all merchandise (I have all the charts/expenses and mistakes that happened during

the AM2015 since I was head of organization and supervisor of the OC) and letting the VPPRC

focus more on his field of work – of course if we make an EB decision on this issue.

Giving a direct advise and a chart of prices for air travel for all TOM4 candidate countries (NMOs)

and always considering the enviropmental issue!

Other points to focus as Interim VPF

Follow up on the current funding strategy from the resigned VPF with the assist of General

Secretariat first of all so I can add less stress on the current EB, but also I will need assistance from

the EB only for the start because the first steps are of high importance.

Finishing the administration obligations and all documents of administration as soon as possible

so I can avoid less important things and focus right away on the big things

Plan of highly important meeting as soon as possible ranked as priority 100% for a proper

handover of the VPF 2015/16 tasks

I will request an immidiate funding requests from all TO members to be sent to me so I can create

a priority funding plan and travel plan with as much possible respect to regarding enviopmental

issues (SAME GOES FOR my term of VPF 2016/17)

Already made a decision inside MMSA-Macedonia and created a very sustainable plan for

organization of TOM4 in Skopje, Macedonia if there is no other host (planing to send the

candidature but I really do not want to interfere other candidates, I just want to say that no

matter of the hard work and time, I am here to find time to organized full TOM4 as help to the

federation [if needed once again] and I already have a detailed plan for the airfare for all TO

members-the plan is totally sustainable and of a low cost). This can help the federation and EB/TO

only on the points of the meeting, not to stress for travel planing or financial planing since already

everything will be done in advance

I will try to make up for the missed financial reportation in several EBOMs

Direct help to the federation with the host of AM2016 in Mexico since I will state once again, I

was head of NMO, creator of planning for host and candidature for AM2015 Macedonia, creator

of the financial plan and sustainability. I think I can be a lot of help for not only both EB, EB

contact person and OC of AM2016, but also the NMOs which will be very deeply informed and on

time for this event and the OC of the event

Lets leave some blank points for the presentation during the MM2016

Plan of Action


VPF 2016-2017

Since I am already on my 28th page, and I do hope that many people will read all my post because I

find this issue of high importance, I will try not to repeat the points for VPF 2016-17 that are included

in the plan of action connecting the Interim VPF and VPF 2016/17.

Before I go step by step, I have to make a brief introduction again.

Getting elected for VPF and EB means that you have 4,5-5 months to prepare for a next challenge in

your life which is one of the greatest a medical student can have during his youth career.

If you ask me, one year is not that much of a time for being a person responsible for finances and

now I am talking about finances like the budget of the federation. It is a budget with around

300.000€ and going for this position should mean that you can be able or you have proved to be able

to control high amount of money.

Take in mind from my previous pages that during the year of 2015, I have been in charge of more

than the budget of the federation of IFMSA had in the past few years! Here comes the 64th IFMSA

General Assembly – AM2015 in Macedonia with more than +270.00€, the 6th World Healthcare

Students’ Symposium with additional +30.000€ and MMSA Annual budget including our 38th

International Medical Scientific Congress with +350 participants which added on the end will go for

more than 30.000€. In total, around a +330.000€ budget has been totally dependent on me as a

president of an National Organization during the year of 2015 (check laws of Macedonia mentioned

in the beginning and afterward in this candidature form).

How can you have a great work of a treasurer/financial coordinator or director or at IFMSA level

called Vice-President for Finances, if not by a proper handover and fulfilled tasks from the past VPF

which can be way much more easily reachable goal by chosing one candidate for both positions.

Let’s go now to shortcuts of the points of my plan for VPF 2016/17 which will be deeply analyzed

with the EB of 2015-16, NMOs, EB elect and TO if I do get elected so I can add and substract things

that we will together find as important or not since 100 heads are smarter than 1!

Plan of Action


Good insight and transparency of the federations finances is of high importance first of all for the

NMOs, but also to our partners and sponsors.

Creation of a deeper and more detailed chart for the finances of the federation.

-I am highly experience in this field since already 3 years I am working as head of finances for

MMSA-Macedonia but that is not as much important as the work I have done for the financial

sustainability of the 64th General Assembly of IFMSA since the budget is almost as high as IFMSA’s

budget. NMOs need to have more detailed overview in the budget mainly for the cause of help

and giving ideas especially by the treasurers of the NMOs which can give country based

examples or other ideas that can contribute for IFMSA budget

Relevant and on-time documentation for the sponsors and partners

Proper update of the finances first of all to the TO and EB and also to the NMOs

-Creating a chart and plan for the needs of TO and EB based on 5 months experience as Interim

VPF (If elected of course, it can be of great help), and eliminating all potential bad situations. As I

mentioned before, I plan to already have a full list and detailed chart of transportation way much

more time than used before for the TO and EB especially for Regional Meetings and General

Assemblies because with on time planing we can safe a lot!

Offer priority to the other candidates to be part of the new team that I plan to create for VPF

2016-17 and take assistants for creation of IFMSA SUSTAINABLE STRATEGY 2017-2020

Plan of Action

TRANSPARENCY


The team-work is of high importance not only for IFMSA,

but for any kind of NGO, institution, organization, etc.

Being part of a team-work and being a great team-work

player means that you will try to reduce each others

responsibilities and take over tasks by prioritizing at the

moment and leaving you or the partner space for better

contribution for the field he is working at the moments as priority.

For the current term of VPF 2016/17, I will not move from the IFMSA Strategic Plan 2014-17, but I

will deeply work on the IFMSA Sustainable Financial plan for 2017-2020 for which I do plan

agreements and documents to be signed and made with at least 1 travel agency for all the 3

years with a great discount due to long time relationship and partnership and same goes for the

IFMSA merchandise. This can reduce the costs of both to total of 10-15% for the year of 2017-

2020.

During this term I will provide:

On time travel arrangements with an agency approved by the EB and TO first of all and if needed

by the NMOs. Proper and on time documentations to be sent to IFMSA General Secretariat so we

can reduce the cost of the flights and save a great amount from the budget of IFMSA. Suprplus on

the end is always welcome

Creating a deal with an agency for the IFMSA Merchandise (Sales) for both General Assemblies in

2017 and for RMs if needed so we can save maybe up to 10-20% from the current budget. Also,

planing to create a better and more detailed sponsorship package with help of professional

Agency – to be sent to 300+ potential sponsors/Creation a list of SPONSORS with all contacts

The new sponsorship package is planed to be sent to be sent to 300+ potential

sponsors/Creation of a list of SPONSORS with all contacts with help of NMOs

Plan of Action

RESPONSIBILITY


Ensure good and proper communication with our partners and sponsors and providing the proper

documentation and updates for all sponsors and partners

-This is highly important to keep the finances of IFMSA sustainable. By continuing the agreements

with standard sponsors, they get more trust towards IFMSA as an NGO and a proper

communication and reports are a must.

Being able for consultations and online meetings (must be announced and requested in advance)

by NMO presidents and treasurers for any kind of issues regarding the IFMSA budget or advices

and consultations on administration/documentation for their NMO or activities/projects

Directly being involved in the General Assemblies and a direct contact with the OC

Presidnet/Treasurer and Head of NMO of the host organization of an General Assembly

-Note that the next General Assembly might be in Montenegro in March 2017 which is a very

close and easily reachable destination for me taking less funds to travel via bus or train and I will

be in a direct position to even assist the OC if needed in the preparations so we can avoid any

kind of problems either regarding some sustainability, logistics or else. Same goes for the

Regional Meetings.

Being part of at least 4 TOMs but I really want to not miss even one (I won’t miss even one but

lets not say that from advance :D)

Trying to directly help the Organizing Committees of IFMSA events for direct funding from

relevant institutions from their country and high level officials in their own country since I

personally think that a contact and communication with EB of a federation of more than 1,2

million members can influence a lot in the state of mind of an institution/organization

Monthly status of finances of IFMSA-will try to do a monthly detailed shared documentation to all

NMOs

CREATION OF TEAM 2017-2020 – Deeply analyzing team members by their potential and

background (give priorities to other VPF candidates) and opening a call for members of the team

for financial strategy 2017-2020 – to be explained more at the MM2016 because I am planing to

launch this call during my Interim term if elected as interim.

Plan of Action


3,5 years of experience

Signed more than 50 sponsorship contact and agreements

Raised over 70.000€ in a developing country with average salary 350€

Over 10.000 documents in the past 3 years from which 50% in 2015

HEAD of planing the AM2015 Candidature and contact with hotel

Creation of the candidature, budget in candidature and final budget for the AM2015

Creation of fundraising plan and signing all agreements of support and sponsorship

Payment of 90% of the AM2015 funds by my executive signature and stamp

Head of finances not only for the AM2015 but also one more IFMSA event in 2015 in Macedonia,

the 6th World Healthcare Students’ Symposium

Paying all debts of MMSA-Macedonia toward IFMSA and NMOs (200€ left only for Chile)

During my term as president due to proper and regular documentation and on-time

documentation sent to IFMSA, MMSA-Macedonia got back its voting right for the first time after

AM2009 which was a big deal and celebration for our NMO and the status of our NMO nationally

and internationaly

Once again, I have to state the following:

“The national bylaw and executive bylaws in Republic of Macedonia, clearly state that NO ELSE

than the president/head of NGO, Civil Society or other similar institution is reliable for making

agreements, signing sponsorships, creating a financial reports and directly involved in the

treasury of the organization, make any other kind of financial activity, and other related things to

finances and financial activities”

This is actually the main reason why I am so highly experianced in documentation and why I do

run for this candidature and why I did made MMSA-Macedonia go for host for AM2015 because I

could guarantee MMSA and IFMSA that I am able to create a sustainable strategy based on my

high level experience.

Plan of Action ACCOUNTING, ADMINISTRATION, DOCUMENTS, INVOICES, CONTRACTS, PLANING, STRATEGY, FUNDRAISING


Well, we have come to one of the most important parts of my candidature considering the future

of IFMSA and the IFMSA we want to see when we get old and maybe one day support our

childeren to join IFMSA ;) haha I went to far maybe. Okay, lets get back to near future.

This is a point that will be highly analyzed by the NMOs, highly analyzed by every possible

member of IFMSA and other interested parts.

I will repeat myself again, we and IFMSA MUST HAVE A SUSTAINABLE FINANCIAL PLAN/PROPER

and NEW SPONSORSHIP PACKAGE based on concrete actions and plans for several years and

maybe more if possible! I think most of you will agree that the budget have variations each year

and maybe one of the crutial facts to stop this variation is the creation of Sustainable IFMSA

2017-2020 especially in the financial part.

People say “Money does not make a person happy” (which is true and I totally agree like every

normal person), BUUUUUUUTTT, a sufucit of money is always welcomed, I can freely say this, and

I think all of you can agree. So, what is my point here? By creating a plan that is so stable and we

do not lose such an tramendous time on planing for fundraising and funds and other financial

issues, we can FOCUS more on what is the BASIC OF THE FEDERATION, Medicine, Health,

Advocacy, Youth Envolvement, and many other points!

During my term and especially in the period before AM2016, I will work on creating the plan and

presenting it to the AM2016. The plan will include:

Start of work with a professional PR and marketing company

Contact with new sponsor opportunities like Bill and Melina Gate Foundation, The

Rockefeller foundation, TIKA International (General Sponsor of AM2015), Global Fund for

fight for Malaria, Tuberculosis…. and many other global-fund foundations that are already

sponsoring a lot of health events for young leaders and medical issues regarding youth

activisam / List of 300+ potentian sponsors (with help of NMOs)

Creating a strategy for indirect financing by providing needed materials / air tickets even/

other issue from world relevant institutions

Direct meetings and consultations with best PR Agencies for getting offers and advices

during the term of 2016-17 and direct meeting with new potential sponsors for 2017-2020

Many other points that will be mentioned during the MM2016

Plan of Action


SUSTAINABLE FINANCIAL STRATEGY and 2017-2020 PLAN of Action

Photo analyzis for better understanding

Plan of Action

Interim VPF – Finishing administration

right away, distribution of financial

support to TO/EB so they can focus on

other priorities, direct contact with

AM16 OC, Chart of expenses till end of

term, properly continue the ex VPF

tasks that need to be completed

No time spent on hand-

over, rather directly

going to invest energy in

the new term since

there is a lot of

experience already via

interim VPF Creation of the sustainable plan

for 2017-2020 / List of contacts of

potential sponsors / New

sponsorship package

Finishing of all tasks left for

2015-16 and start of term 2016-

17 with a clear and strict tasks

and action / Proper report on

the job done as interim VPF

VPF 2016-17 – based on 5 months experience and clear path,

immediate start of action for realization of plan 2017-2020 and in

meantime attending all EBOMs, on time reports for TO/EB and

NMOs with my new strategy for information update, face to face

meetings with PR and funding/marketing agencies or

organizations and new sponsors, on time documentation for

bigger and better grants, environmental planning of TO

traveling……….


So, once again, dear IFMSA family, it was a great pleasure sharing my ideas, CV, some proofs of

status and plan of action BUT THIS IS NOT ALL! I can’t wait to see you all at the 65th March Meeting

General Assembly of IFMSA in Malta in several days and I want to tell you one thing:

“Feel free to approach me, to ask any question directly or indirectly via e-mail or any other source of

communication, feel free to give more ides or upgrade mine because on the end we are here to work

for and to put our efforts for only one thing, our great family of IFMSA”

P.S. Work SMART, not only HARD!

Farewell till the MM2016

Sincerely yours,

STEFAN VASILEVSKI

President at Macedonian Medical Students’ Association

+389 75 222 601

e-mail: [email protected] & [email protected]

Skopje, Republic of

Macedonia

24.02.2016

Ending part – see you in MALTA!


CandidatureVPF2016-17-and-interimVPF-StefanVasilevski

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