Campus Testing Coordinator Training April 2011. TEST SECURITY English Language Learners Training...

Campus Testing

Coordinator Training

April 2011

TEST SECURITY

English Language Learners

Training Components Materials

Manage-ment

ACCOMM-ODATIONS

ALTERNATEASSESSMENTS

Please Note:

This Training Does NOT Take the Place of Reading the Appropriate Manuals.

• District and Campus Coordinator Manual

• District and Campus Coordinator Supplement

• User's Guide for the Texas Assessment Management System

• General Test Administrator Manual & Test Administration Directions

• Test Security Supplement

• Accommodations Manual

• TAKS-M, LAT, and TELPAS Test Administrator Manuals

• Grade Placement Committee (GPC) Manual

• Dyslexia Bundle Administration Instructions

• ARD Manual

• LPAC Manual

Read, Reference

andKeep Close!

www.hp-assessment.wikispaces.com

5

Important pages

• LAT Test Administrations DCCM Page 31

• Make-up Testing DCCM Page 61

• Dyslexia Bundled Accom. DCCM Page 39

• TELPAS DCCM Page 223

• TAKS Alt TAKS Alt Page vi

• Extra Materials Ordering Deadline Training calendar

• Test Return Dates Training Calendar

All Available On-lineAll Available On-line

6

Important Dates

When will we receive…

•test administrator manuals?

•test booklets?

•precodes?

•results?

What is the deadline for training teachers?

DCCMp. 2

7

Important Dates: AprilMonday, April 25 Tuesday, April 26 Wednesday, April 27 Thursday, April 28 Friday, April 29

LAT LAT MathGrades 3,4,6,7,10

LAT Day 1

Grades 3,4,6,7,10

LAT Day 2

Grades 3,4,6,7,10

LAT ScienceGrades 5,8,10

TAKSTAKS ACC

TAKS M

MathGrades 3,4,6,7,10 Grades 3,4,6,7

Exit level Math

ScienceGrades 5,8,10, exit

Grade 9 Math

Social StudiesGrades 8, 10, exit

Dyslexia Bundle Reading DB Day 1Grades 3,4,6,7

Reading DB Day 2Grades 3,4,6,7

TAKS Exit Re-test

ELA Exit Retest Math Exit Retest Science Exit Retest Social Studies Exit Retest

Make-Up testing Math Make—UpGrade 10

and MathGrades 3,4,6,7 – not taking

dyslexia bundle

and MathGrades 3,4,6,7

Return Testing Materials to

ADMIM

Return All Exit RetestScorable and Non-scorable

Monday, May 2

ElementaryRETURN ALL

SCORABLEGrades 3-4

Tuesday, May 3MIS/ MS/ HS

RETURN ALL SCORABLEGrades 5-11

SHIP to Austin

On or BeforeWednesday, May 11

RETURN ALLNON- SCORABLE

Grades 3-11

88

Updates to Key ChangesTesting Policy & Procedures

TELPAS Validity and Reliability Audit – Not Selected!!!

An audit of the listening and speaking components of TELPAS will be conducted in spring 2011.

TAMSTexas Assessment Management system. Location for all online

testing, test ordering and results. Parent access for the parent portal.

www.texasassesment.com

DCCMp. iv

http://www.texasassesment.com/

99

Key ChangesTesting Policy & Procedures

Data Collection

Race/Ethnicity FieldTEA will no longer collect ethnicity and race informationusing both the “old” and “new” federal standards,Answer documents will contain only the fields needed to meet the latest federal standards.

Monitoring Status former LEP studentsUsed for accountability

Years in U.S. SchoolsThis TELPAS data collection has changed slightly. The previous “5 or more school years” category has been divided into “5 school years” and “6 or more school years.”

10

Key ChangesTesting Policy & Procedures

• Student Portal - Access Code on Confidential Student Report (CSR)

• Access to Test Scores by Colleges – TREx (Summer 2011)

Security and

Integrity

TEST SECURITY

• Texas Education Code (TEC) Chapter 39, Subchapter B

• Texas Administrative Code (TAC) 19 Subchapter 101, Assessment

• Family Educational Rights and Privacy Act of 1974 (FERPA)

• Texas Penal Code 37.10 - Tampering

General Security Information

Test Security Resources

Three online training modules on test security and test administration procedures for test administrators

• Test Security Supplement•Updated “best practices” section

• FORMS, FORMS, FORMS

14

CommonMonitoring

Errors

15

Blank Answer Documents• Student completes the sample question, but does not record

any other responses

• Not recording answers on the revising and editing section of a language arts assessment

• Not recording answers after the griddable questions

• Not recording a column of answers

“You have not recorded your answers on the answer document. Please go back and mark your answers now.”

16

Blank Answer Documents

• Test administrators should regularly remind examinees during the test session to mark their responses on their answer documents. “You have not recorded your answers on the answer document. Please go back and mark your answers now.”

• Grade 3 test administrators are permitted to quickly flip through a scorable booklet to confirm that a student did not accidentally skip pages. If this situation occurs:

• Do: Hand the booklet back to the student and say, “You have not recorded all your answers.

• Do NOT: Point to individual questions and ask the student to answer them. Be aware that students might choose to skip questions. Test administrators are not permitted to identify individually skipped responses.

Two -way Communication Devices

• The use of cell phones or other two-way communication devices is prohibited during testing for students and test administrators.

• The reason is that smart phones can….• disrupt the testing environment,• be used to cheat by obtaining unauthorized assistance on

test content by students, and can• be used to image secure tests and compromise the

confidentiality of the test with their camera feature by students and teachers.

• Districts are required to develop a policy that addresses these concerns.

Lunch

• Students are allowed to take a lunch break• Students place answer documents inside test

booklets• Test booklets are gathered and securely stored• Students remain together during lunch• Students are closely monitored by trained testing

personnel to ensure test contents are not discussed

18

Test Administration Test Administration ProceduresProcedures

Test Administrator Responsibilities• Read the Test

Administrator Manuals both general and specific.

• Attend training conducted by your campus test coordinator.

• Receive secure testing materials from your campus test coordinator.

• Observe all rules regarding test security and confidential integrity of the state testing system.

• Administer the tests in strict compliance with the directions in the Test Administrator Manuals.

• Supervise and actively monitor testing.

• Do not provide any unauthorized assistance to students during testing.

• Do not view the test, discuss the test, or score a student test either before, during, or after testing.

Test Administrator Responsibilities

• Mark the appropriate score code and test taken information code for each student test administered.

• Return all testing materials to the campus test coordinator immediately after students finish testing.

• Report testing irregularities and security violations immediately to the district test coordinator.

• Prepare statements for submission to TEA if you are involved in a testing irregularity or test security violation.

What Is Active Monitoring?

Watching students during testing. The focus of the teacher’s

attention is on the students and not elsewhere.

• Walking around to better observe what students are doing. (Are students; working on correct section of test, marking answers on the answer document, not cheating, not using cell phones, not talking or communicating with other students, etc.?)

Active Monitoring

• Monitoring during test administrations is the responsibility of the test administrator, the campus test coordinator, the campus principal, and the district test coordinator.

• Teachers are required to actively monitor students during testing.

• Principals and Campus Test Coordinators are required to actively monitor testing sessions at their campus.

• The district testing coordinator is required to actively monitor testing sessions at all campuses within the district.

• A team of central office personnel trained to monitor testing sessions will be used to assist the district testing coordinator in monitoring campus testing sessions. Every testing session will be actively monitored.

24

Emergency ProceduresIn the event of an emergency… • Students are to

• place their answer documents in their booklets,• close their test booklets, • leave their test booklets on the desks and • exit the building according to normal evacuation procedures.

• Test administrators are to• closely monitor their testing groups to make sure no one

discusses the test,• lock the classroom door if in the possession of a key, and• inventory test booklets immediately upon return to the

classroom.• Campus testing coordinators are to contact the district testing

coordinator after evacuation procedures are complete.

Student & Staff Safety 1st

HPISD Testing Plan

25

Test Security is Everyone’s Responsibility

It is the role of every person on campus to• Monitor at all times.• Be prepared.• Know what to look for.• Protect the confidentiality of state assessments.• Ensure the validity of students’ test results• Help ensure that all students are assessed

equitably.

26

• Secure Materials

27

Students Must Write

Their Names on the

Test Booklets

If you use printed labels or write students’ names, place the label or write the name in the upper right

corner of the booklet.

28

Effective Test Preparation Activities

• Review the testing roster to determine whether different assessments are being administered during the same test session.

• Review test administration directions to become familiar with materials needed for each subject-area assessment.

• Identify any students’ names on the roster that are similar to avoid distribution errors.

• Review the testing roster to identify whether any examinees are scheduled to receive accommodations.

• Understand in advance how to properly communicate any concerns or issues that might come up during your test session.

Out Column:Test Administrator

In Column:Campus Testing Coordinator or

Designee

Test Booklet Number Range

The Use of a Materials

Control Form is

REQUIRED

# of Test Booklets

Record LSG’s too

When returning materials to the

District, bring a copy of completed

materials control forms!

30

• Assigning untrained staff to administer and/or monitor tests • Failing to inventory test materials until day before or day of test

• insufficient materials• Not accounting for all test materials and answer

documents each day• Leaving secure materials unattended• Assigning a student the incorrect assessment• Failing to give appropriate accommodation(s)• Unsure so proceed with something that could make situation

worse

CommonSecure

MaterialsErrors

Test Security

• Reminder for test administrators to clarify level of

reading support for oral administrations• Question for students about Form 1 for oral

administration and dyslexia bundled

accommodations administration• “Say” text to remind students to record their

responses and erase any accidental stray marks

Specific Language in Test Administration Directions

Before test administration

Test Security

• Train everyone• Account for all test materials• Ensure proper storage of materials• Verify accuracy of student information • Verify testing requirements for students receiving

special education services and for ELLs• Review procedures for handling problems or

testing disruptions

33

Oath of Test Security

and Confidentiality for

Non-Certified School

Personnel

Assessment, Research and Evaluation Website

During test administration

Test Security

• Ensure each student receives the correct assessment and testing materials

• Active monitoring by testing coordinator AND principals

• Ensure all testing personnel understand that they may NOT:– provide assistance– view the tests without authorization– discuss confidential student information– reinforce or check for strategies

35

Seating Charts

Check-in/ Check out system for test administrators.

Must be kept for 5 years

After test administration

Test Security

• No unauthorized viewing• No scoring of student responses• No erasing stray marks or darkening

response ovals• Account for all test materials

Materials Control FormsPacking Lists

37

Signed Security OathsRetention

• Principal Oaths

• Campus Coordinator Oaths

• Test Administrator oaths (general)

• Test administrator oaths (administration-specific)

• TELPAS rater and verification oaths

5 Yrs

• Wrong test administered• Wrong test form issued • Blank answer document accepted• Eligible student not tested• Accommodation not provided• Failed to detect/prevent improper student

behavior

Testing Irregularities

Most common irregularities in 2010

• Viewing a test before, during, or after an assessment without authorization

• Scoring student tests• Discussing secure test content or student

responses• Copying secure materials without

authorization


Potential Referral to Educator Certification and Standards

REMINDER: These incidents must be reported to TEA immediately.

• Any Action that Directly or Indirectly Assists Students with Responses– Clarifying or translating writing prompt or test items

(except for LAT administrations)– Gesturing, pointing, or demonstrating correct responses– Changing student responses– Providing answers to test questions


Potential Referral to Educator Certification and Standards (cont.)

REMINDER: However well intentioned, these actions are never allowable or appropriate. These incidents must be reported to TEA immediately.

1. Teachers/ monitors notify Campus Coordinator

2. Campus Coordinator notifies Denise (DTC) and Campus Principal

3. Documentation and TEA notification (if necessary)

Testing Irregularities – What to do?

Don’t Panic –

If there is any question – call Denise – she is sitting with the manuals… waiting to answer questions


Preventing Testing Irregularities

Refer to the 2011 Test Security Supplement for more tips on preventing testing irregularities.

• Train carefully– Allow adequate time for training– Issue manuals before training– Train as many staff as possible

• Monitor and observe during testing• Practice thorough inventory control at all levels• Be available for questions

43

TEST

SECURITY

Questions about Test Security?

TESTING MATERIALS

Answer Documents

Packing Lists

Precode Lists

Proper Nouns

Lists

Charts & Rulers

Pallet Detail Report

Test Booklets

Linguistic Simplification Guides

Extra Materials

Order Forms

Seating Charts

Oaths

Materials Control

Forms

Precoded Materials

• Precoded materials (labels and/or answer documents) may arrive three to four weeks prior to date listed on the calendar

• Districts will receive a separate shipment of precoded materials for most test administrations

• Precoded materials for all retest administrations will arrive in the shipment of testing materials, not as a separate shipment

• Based on January PEIMS data

Testing Materials

46

Remember…Student Information MUST Match for ALL Tests!

It is important that a student’s identification information be the same for all test administrations.

NOTE: IF a student’s name, identification number or date of birth on a precoded document is incorrect, make the correction at the time of the first administration of the testing year. If the error is found after the first administration, do not correct the error!

Answer Documents

• TAKS, TAKS (Accommodated), and LAT

– one combined answer document

(except grades 3 & 10)

• TAKS–M – students taking all subjects with TAKS–M, including students eligible to take TAKS–M with linguistic accommodations, will use the regular TAKS–M answer document (grades 4–11) or scorable test booklet (grade 3)

• TAKS–Alt – no answer documents should be submitted for students assessed with TAKS–Alt

Testing Materials

OldAnswer

Documents

Ethnicity / Race

1 is Hispanic

49

Ethnicity/Race Fields

NewAnswer

Documents

50

• Remember! Accountability IS Affected by Coding

• Accountability student groups are based on the information provided on the answer documents as received by the testing contractor.

• Note: After answer documents have been shipped to Pearson for scoring, districts will NOT be able to make corrections to the student identification information, demographic or program participation information or score code status for accountability purposes.

Grade 4

Answer Documents An * (asterisk) score code is present on all TAKS and TAKS–M answer documents

that have two or more subject areas tested – used for a student who takes both TAKS

Accom & TAKS M

Student took TAKS Accom Reading and

TAKS M Math

• For each subject area tested, only ONE bubble should be gridded in the TEST TAKEN INFOTEST TAKEN INFO field.– Determine if the student is eligible for TAKS, TAKS

(Accommodated), or LAT. – Follow the same steps to grid the TEST TAKEN

INFO field even if the student is absent from the test or illness/test irregularity occurs during testing.

Answer Documents

53

AccommodationsAccommodations made available, even if not used, should be recorded on the student’s answer document.

• presentation (P)• response (R)• setting (S)• timing and scheduling (T)• Braille (BR)• large print (LP)• oral/signed administration (OA)• dyslexia bundled accommodations

(DB)• LAT-specific coding in Coordinator

Manual

53Answer Documents

LP

DB

LP

OA

BR BR

• Students taking TAKS (Accommodated) or LAT assessments will not use all the bubbles on the answer documents except for the following assessments.

• Reading (grades 5 & 8 retests)• ELA (grades 10 & 11)• Math (grades 5 & 8 retests)• Exit level retests

• Test administration directions specify the last question number for TAKS Accommodated and LAT tests. (Teachers do not need to view the nonscorable test booklet.)

Answer Documents

55

Sample Answer Documents

Sample answer Sample answer documents for training documents for training purposes can be purposes can be downloaded from downloaded from TEA’s website:TEA’s website:

Link located onAssessment, Research and Evaluation Website

Advance Letters/Materials List

• E-mailed to campus testing coordinators approximately one month before test administration

• Quantities show number of materials being shipped

• Numbers are based directly on the enrollment figures submitted during the fall and January enrollment periods

• Campus testing coordinators use list to determine need for extra materials and complete extra materials order form.

Testing Materials

57

Sample Extra Sample Extra Materials Materials

Order FormOrder Form

Note: Always, always, have

extra booklets and answer

documents for each subject and

grade

Check shipment for extra

Form 01’s

Pallet Detail Report

• Indicates box numbers and the number of boxes for each campus

• Emailed as attachment to campus testing coordinator one to two days prior to delivery of boxes on campus

• Box numbers on pallet detail report correspond to numbers hand-written on boxes.

• Warehouse personnel require campus testing coordinator signature for secure materials.

Testing Materials

59

Receiving Secure Materials

• Only campus testing coordinators may sign for secure testing materials.

• Warehouse personnel have been instructed to return secure testing materials to the warehouse cage if the campus testing coordinator is not available.

• Campus testing coordinators not available on the delivery date will be required to pick up their testing materials from the warehouse.

Packing Lists

• The first box of each shipment contains a packing list.

• Packing lists indicate materials in each box.

• Packing lists have detailed materials descriptions.

• Must be checked against contents for accuracy as soon as possible upon delivery.

• Notify district testing coordinator immediately if a discrepancy exists.

Testing Materials

Secure Test Materials

• Test Booklets

• Linguistic Simplification Guides

• Proper Nouns Lists

Labels and Precoded Answer Documents

• TAKS Grade 5 Reading and Math are Separate Booklets Now

Testing Materials

62

Preparing for the Return of Testing Materials

• Materials Control Forms• Oaths• Seating Charts• O Score Code Documentation Form• Locally Determined Disciplinary Action

Taken Against Students Form (required for all O’s)

• TAKS Alt Documentation Forms• Rosters

5 Yrs

63

O (Other) / AbsenceDocumentation

Form

64

Questions about Testing Materials?

ACCOMMODATIONS

66

Who may be eligible for accommodations on state assessments?

• General education students with special needs

• Students served by 504

• ELLs eligible for LAT accommodations

• Students receiving special education services

66

Accom. ManualCover

67

Required Documentation

• Special Education Student – all accommodations must be documented in IEP

• 504 Student – all accommodations must be documented in IAP

• English Language Learner – all accommodations must be documented in LPAC paperwork

• All other students – must be documented in student’s permanent record file

Accom. ManualPage 16

68

Posted in August 2010

Updated Accommodations by Category Chart

Examples of Effective and Ineffective Objective Evidence

Includes information on LAT and TELPAS

Includes information on TAKS–Alt

69

ROUTINELY USED

Accommodations should be routinely used during classroom instruction, assignments, and testing. This doesn’t mean that the accommodation must be used everyday.

By analyzing observation data and assignment/test scores with and without the use of accommodations, an educator may be able to see how the student has gained skills, overcome weaknesses, or progressed in the curriculum. Or it may confirm that the student still struggles in certain areas.

Do not provide a new or unfamiliar accommodation on statewide testing day.

70

Oral Administration• An accommodation in which test questions and answer choices

may be read aloud or signed to eligible students. This includes words (and numbers if necessary) on any part of the test:

• Charts, tables, graphs, graphics, captions under art, diagrams, pictures, figures

• TAKS Mathematics Chart

• TAKS Science Formula Chart and Periodic Table

• Allowable or approved supplemental aids

Accom. ManualPages 77-78

71

Oral Administration

• Only allowed for mathematics, science, and/or social studies tests

• Oral administration is NOT allowed for reading, writing, or ELA tests

• Does not apply to:

• Dyslexia Bundled Accommodations for TAKS and TAKS (Accommodated)

• Reading aloud test questions and answer choices on TAKS–M reading selections

• These are not called oral administrations Accom. ManualPage 77

72

Oral Administration• Oral administration can encompass different levels of reading support for

each student:

• Reading only a few words or phrases at student request

• Reading multiple sentences throughout the test at student request

• Reading the test in its entirety

• The documentation (e.g., IEP, IAP, local paperwork) must describe the level of reading support the student needs as well as whether the student can request a change in the level of reading support provided during testing.


73

Oral AdministrationStudent Eligibility

1. Not receiving special education or Section 504 services who is identified with dyslexia

2. Receiving Section 504 services who is identified as dyslexic or has evidence of reading difficulties as documented in the IAP

3. Receiving special education services who is identified as dyslexic or has evidence of reading difficulties as documented in the IEP

4. Receiving special education services who is deaf or hard of hearing and who has evidence of reading difficulties as documented in the IEP Accom. Manual

Page 78

74

Oral AdministrationStudent Eligibility

• Eligibility is determined at the local level by• the student’s committee of knowledgeable persons and

documented in accordance with district policies• the student’s Section 504 placement committee and

documented in IAP• the student’s ARD committee and documented in IEP

• For an English language learner, eligibility should be made in conjunction with the student’s LPAC and documented in the permanent record file


75

Oral AdministrationTest Administrator Responsibilities

BEFORE TEST DAY

• Receive additional training in oral admin procedures, including guidelines for reading aloud items

• Sign Section 1 of the Oath of Test Security and Confidentiality

• Be familiar with the content-specific terms and symbols associated with the test

• Know the level of reading support required for each student and whether the student can change the level during testing

• Plan for small group or individual testing

76

ON TEST DAY

• Use Form 01 of TAKS

• Do not work test items, write notes, or discuss test content

• Do not rephrase, clarify, or interpret test content

• Do not provide nonverbal assistance to students

• Keep voice inflection neutral (except words in boldface, italics, or all caps)

• Each word or item may be read aloud as many times as necessary

• T.A. reads from his/her OWN Form 01 test booklet, not the student’s Form 01 test booklet.


One for the Test Administrator - Always

77


ON or RIGHT AFTER TEST DAY

• Sign Section 3 of the Oath of Test Security and Confidentiality

• Indicate that the student received an oral administration by marking the “OA” code in the ACCOMMODATIONS (FOR ALL PROGRAMS) field on the scorable document

78

Oral Administration Appendix

79

Accommodations, except linguistic accommodations, are categorized in four ways:

• Presentation Accommodations (P) (p. 18-21)• Response Accommodations (R) (p. 22-25)• Setting Accommodations (S) (p. 26)• Timing and Scheduling Accommodations (T)

(p. 27-28)

Education Service Center Region XI 79

80

Dyslexia Bundled Accommodation

Eligibility

• not receiving special education services who is identified with dyslexia; or

• receiving special education services who is identified with dyslexia or has documentation in the IEP that indicates that the student exhibits the characteristics of dyslexia, causing him or her to lack word-identification skills and/or to have difficulty reading words in isolation.

In either case, the student must routinely receive accommodations in classroom instruction and testing that address the difficulties he or she has reading words in isolation.


81

Dyslexia Bundle Accommodation: Authority for Decision

For students who meet either eligibility criterion outlined on the previous slide, the decision to provide the dyslexia bundled accommodations should be made by the student’s

• placement committee as required by Section 504/ ADA of the Rehabilitation Act of 1973 and must be documented in the student’s IAP;

• committee of knowledgeable persons as outlined in The Dyslexia Handbook and must be documented in accordance with district policies and procedures; or

• ARD committee and must be documented in the student’s IEP.


82

Dyslexia Bundled Accommodation

• orally reading all proper nouns associated with each passage (from the state-supplied proper-nouns list) before students begin individual reading,

• orally reading all test questions and answer choices to students, and

• extending the testing time over a two-day period.


Reading TAKS and TAKS

Accom. Only

83

Testing Schedulefor Students Using the

Dyslexia Bundled Accommodations

DCCM

Page 39

April 26 MathApril 27- 28 Reading

* Grades 3,4,6&7

• Are NOT allowed for TAKS

• Must be reviewed at the district level to ensure that each supplemental aid is• routinely used in instruction• documented in IEP• a tool, not a source of direct answers• grade-appropriate• factual and free from errors• concise and well-organized so a student can quickly access

information

• List of allowable supplemental aids in Appendix D

Supplemental AidsTAKS

85

• Supplemental aids for TAKS-M, including LAT administrations of this assessment, are allowed if

• The student’s disability affects memory retrieval, meaning the student is able to understand material being assessed but needs assistance recalling it

• The supplemental aids meet conditions stated in Appendix D, p. 91

• They are routinely used in instruction

• They are documented in IEP (as specific as ARD committee deems necessary)

85

Supplemental Aids

There are limits… Cannot be a source of direct answers!

86

• Supplemental aids for TAKS (Accommodated), including LAT administrations of this assessment, are allowed if

• The student’s disability affects memory retrieval, meaning the student is able to understand material being assessed but needs assistance recalling it

• The supplemental aid is listed as allowable in Appendix D for that subject and meets ALL conditions stated on p.90; no ARF required

• Routinely used in instruction

• Documented in IEP (as specific as ARD committee deems necessary)

86

Supplemental Aids

87

• Supplemental aids NOT described in Appendix D as allowable for TAKS (Accommodated) require an Accommodation Request Form

• School must ensure that requested supplemental aid meets ALL conditions as stated on page 90 prior to submission

• Legible copy of supplemental aid must be included with request

87TEA Student Assessment Division

Supplemental Aids

88

Mathematics Supplemental Aids Allowed on

TAKS (Accommodated)

Accommodations Manual

88

Pages 93-94

89

Reading Supplemental Aids Allowed on

TAKS (Accommodated)


89

Page 95

90

Social Studies Supplemental Aids Allowed on

TAKS (Accommodated)


90

Page 97

91

Science Supplemental Aids Allowed on

TAKS (Accommodated)


91

Page 98

92

SEND requests for DO NOT send requests for

• All supplemental aids for TELPAS

• Supplemental aids for TAKS (Acc) NOT listed in Appendix D as long as they meet all conditions in the box on p. 70

• Supplemental aids for TAKS (not allowed)

• Supplemental aids for TAKS-M (no ARF required)

• Supplemental aids listed in Appendix D

• Supplemental aids that do not meet all conditions in the box on p. 70

92TEA Student Assessment Division

Accommodations Request Forms

http://ritter.tea.state.tx.us/student.assessment/resources/accommodations/accommodation_form_interactive.pdf


94

Com m ittee determ ines w hether request is necessary

Cam pus staff in coord ination w ith Cam pus TestingCoord inator com pletes Accom m odation Request Form

Cam pus Testing Coord inator subm its Accom m odationRequest Form to D istrict Testing Coord inator

Distr ict Testing Coordinator subm its Accom m odationRequest Form to TEA

TEA Review s Request

TEA notifies D istr ict Testing Coordinator of decision

ARF

PROCESS

• Districts can submit one request per student even if student needs multiple accommodations for multiple tests

• Campuses enter a tracking number for identification of requests at local level (six digit local id, beginning with the number seven).

• NEVER include confidential student information in Accommodation Request Forms (first and last name, social security number, IEP, etc.) – FERPA violation


ARD Documentation:

Accommodations that require submission of an Accommodation Request Form should be documented in the paperwork as “pending TEA approval”


Examples of effective and Examples of effective and

ineffective objective evidenceineffective objective evidence


Accommodations ManualPage 63-66

Accommodation Request Forms must be received by TEA at least one week prior to testing; requests received by TEA after this deadline will NOT be processed


99

Each Campus testing coordinator/ campus SPED coordinator must keep a list of accommodations used for each test administration

100

Questions Questions aboutabout AccommodatioAccommodations?ns?

TAKS M &

TAKS ALT

ALTERNATEASSESSMENTS

Clarification of Roles

• The Campus SPED Coordinators is the primary person responsible for TAKS-Alt implementation.

• District Testing Coordinator is responsible for TAMS set-up.

• The test administrator is the teacher who will instruct the students, plan the observation, execute the observation, and evaluate student performance in the online system.

• The test administrator is the only person to whom a student is assigned in the online system.

• The Campus SPED Coordinators is the primary person responsible for TAKS-Alt implementation.

• District Testing Coordinator is responsible for TAMS set-up.

• The test administrator is the teacher who will instruct the students, plan the observation, execute the observation, and evaluate student performance in the online system.

• The test administrator is the only person to whom a student is assigned in the online system.

District and campus testing coordinators are able to view confidential information for TAKS Alt students. A test administrator should not be

given these privileges for students they do not serve.

District and campus testing coordinators are able to view confidential information for TAKS Alt students. A test administrator should not be

given these privileges for students they do not serve.

Important Dates

• January 4, 2011 - Opening of the online system for test administrators

• March 11, 2011 – All standard assessment tasks completed

• April 8, 2011 – All generalization opportunities completed and all information submitted

• April 15, 2011 - Assessment window closes• April 16, 2011 – Assessment data can be

shared with ARD committee members and others who can legally view special ed records for the student

• January 4, 2011 - Opening of the online system for test administrators

• March 11, 2011 – All standard assessment tasks completed

• April 8, 2011 – All generalization opportunities completed and all information submitted

• April 15, 2011 - Assessment window closes• April 16, 2011 – Assessment data can be

shared with ARD committee members and others who can legally view special ed records for the student

104

Things to Remember Regarding Testing Irregularities

User names and passwords cannot be shared.

If the student’s grade-level is incorrect, the student will receive the wrong assessment which will result in a testing irregularity.

Only test administrators that have successfully completed the required training can administer TAKS–Alt.

No one but the test administrator can view pages 2 and 3 of the documentation forms until after April 15, 2011.

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Teachers must use the state-required documentation form to plan, record, and evaluate the assessment. Failure to use the form will result in a testing irregularity.

Coordinators must review the test security section of the TAKS–Alt Manual for District and Campus Testing Coordinators located on pages 15-20 with test administrators.

If teachers submit an assessment with incorrect student information, a testing irregularity will result.

Things to Remember Regarding Testing Irregularities

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What else do I need to remember this year?

There will be no interrater reliability study or validity audit this year. All documentation forms need to be stored in the district by April 15, 2011. Teachers must conduct 1 observation per subject for students whose assessment will be submitted as No Response Observed. This includes planning page one of the documentation form. Transfers: March 25th, you have to test. March 26th,you don’t.

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BE CAREFUL!!!! District and Campus Testing Coordinators have to ensure that student confidentiality is maintained, so test administrator access is key.For test administrators that are assigned access to a group of students, the specific grade and subject must be determined to maintain confidentially. Recommend that teachers are asked to view their groups on the system as soon as possible to alert campus and district personnel if they are viewing a subject or student that they will not be assessing. This needs to happen before evaluation data is recorded in the system.

TAKS-Modified

TAKS-M Manuals

Manual Structure

• TAKS-M General Test Administrator Manual

• Three sets of test administration directions to be used in conjunction with the General Test Administrator Manual• Grades 3-5• Grades 6-8• Grades 9-11

GENERAL TEST ADMINISTRATOR MANUAL

Are you counting? That could

mean another signature for

a teacher.

TAKS–M Participation Requirements

Included in 2010-2011 ARD Manual

Located on the TEA Student Assessment website at:

• ARD Committee Resources web page

• TAKS-M Resources web page

• Accommodation Resources web page

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TAKS M Test Booklets

• ALL TAKS M Test Administrators need ALL TAKS M Test Administrators need a test booklet from which to read. a test booklet from which to read.

• TAKS M Test Administrators must TAKS M Test Administrators must notnot read from a student’s test booklet.read from a student’s test booklet.

One for the Test Administra

tor - Always

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Questions about TAKS Alt or TAKS M?

Assessment of English Language Learners

TELPASLAT

Linguistically AccommodatedTesting (LAT)

• Grades 3–8 and 10 – Mathematics – Reading and ELA

• Grades 5, 8, and 10 – Science

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No LAT Changes This Year!

• First-year LEP exempt students

• LAT Math

• LAT Science

• TELPAS Reading

• Second- and third-year LEP exempt students

• LAT Math

• LAT Science

• TELPAS Reading

• LAT Reading

TELPAS Reading for 1st Year LEP

Exempt Students Replaces

LAT Reading

LAT Schedule (Spring 2011)

Date Subject Grades

Mon, 4/25 Math 3, 4, 6, 7, 10

Tues, 4/26 Reading/ELA (Day 1)

3, 4, 6, 7, 10

Wed, 4/27 Reading/ELA (Day 2)

3, 4, 6, 7, 10

Fri, 4/29 Science 5, 8, 10

Mon, 5/16 Math 5, 8

Tues, 5/17 Reading(Day 1)

5, 8

Wed, 5/18 Reading(Day 2)

5, 8

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Allowable Accommodations for LAT Math and Science

*Not available for LAT administrations of TAKS–M

Direct supports must be

documented by LPAC to be used on

test day.

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Allowable Accommodations for LAT Reading/ELA

NOTE: There are exceptions for LAT administrations of the WRITING sections of grade 10 ELA, as explained in the manual.

• Arranging for testing requires collaboration with LPAC and subject-area teachers

• LAT accommodations are described in detail in Accommodations Manual

• LAT test administrators must be trained for EVERY test administration using LAT test administrator manual.

• LAT procedures for TAKS–M differ somewhat from other LAT administrations – follow manuals carefully

• Score Code - L for LEP-Exempt, Never S for Score

LAT Planning Reminders

121

LAT TETN Opportunities and Training Slides

• Detailed LAT TETN training to be offered February 11 from 9 to noon (event # 8237)

• LAT-specific training slides from last year’s TETN to be updated and posted to website before February 11

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http://ritter.tea.state.tx.us/student.assessment/resources/

accommodations/teachertool8.pdf

123

http://ritter.tea.state.tx.us/student.assessment/resources/

accommodations/teachertool8.pdf

• Training is vital; read and use manuals; be familiar with online training and testing resources

• Technical User’s Guide (web document only) to be updated and available on Resources page in early January

• Incident reports are required to address procedural errors and test security violations

• Be sure to account for every enrolled K–12 ELL in TELPAS electronic submission system

• “Do not score” designations for students unable to be assessed should be very rare

TELPAS General Reminders

TELPAS 3-Day Final Data Verification Window

• Allows districts time to verify completeness and accuracy of student records before scoring begins

• Assessment window closes Fri, 4/8

• Verification window closes Wed, 4/13

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3 Roles to Be Clear About

• Online Session AdministratorGood role for tech staff or other personnel who will help campus coordinator set up and manage online test sessions and/or rating entry groups

• Online Test Administrator Good role for reading test administrators who just need limited permissions such as starting/stopping sessions and resuming tests

• Rating Entry Assistant Good role for personnel who will just enter holistic ratings (this role cannot set up rating entry groups)

DC Act 9

127

Years in U.S. Schools

0 = First enrolled in U.S. schools during the 2nd semester of the 10–11 school year

1 = First enrolled in U.S. schools during the 1st semester of the 10–11 school year

2 = Has been enrolled in U.S. schools for all or part(s) of 2 school years




6 = Has been enrolled in U.S. schools for all or part(s) of 6 or more school 6 = Has been enrolled in U.S. schools for all or part(s) of 6 or more school yearsyears

DCCMp. 288

128

TELPAS MOVERS

• Assessment Management System user guide contains technical instructions for adding and removing students

• Coordinator Manual Appendix H describes procedures for managing assessments of students who move within districts or across districts during TELPAS

• No longer necessary to call or e-mail Pearson

• Districts use Assessment Management System to

identify sending districts and campuses

determine what assessments have been completed

• District coordinators can add new enrollees one by one or through file upload process

Appendix H

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Entering Ratings in Online System• Raters are required to record their ratings on TELPAS Student

Rating Rosters (Appendix B of TELPAS Manual)

• Raters may or may not be needed to enter students’ ratings in online system

• For raters who are so directed, new TELPAS Manual Rater Activities 6 and 7 describe how to (1) set up rating entry groups and (2) enter holistic rating information in Assessment Management System

Reminder: Individuals must be assigned appropriate online user roles to perform these functions: o Online session administrators can both set up rating

entry groups and enter ratingso Rating entry assistants can only enter ratings

CC Act 15

130

Holistic Ratings and Related Information

• To be entered on Enter TELPAS Holistic Rating Information screen in Student Details view of Student Evaluation tab

• Information from TELPAS Student Rating Roster must be entered for each student: Holistic ratings (or “do not score” designations of ARD Decision

or Extenuating Circumstances)

Rater information fields A and B

• “Do not score” designations should be very rare

• Information can be entered/updated any time during administration window

CC Act 15

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TELPAS Student Rating Roster(Top Portion)

Appendix B of TELPAS Manual

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Change for K-1!

•K-1 students no longer have to be placed in online reading test sessions!

•Personnel entering K-1 ratings no longer have to stop a “reading test” that does not exist!

DCCMp. 214

133

Enter TELPAS Holistic Rating Information Screen

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Reading Test “Do Not Score” Codes • To be entered on Student Test Details screen within Test

Management tab

• “Do not score” codes

• Absent

• Second Semester Immigrant Non-English Reader

• ARD Decision

• TEA-Approved Paper Administration

• Other Student Not to Be Scored

• For students who move, sending districts that are to supply only holistic ratings should ensure that students are NOT in a reading test session; “do not score” codes should NOT be entered for such students

• Students with “do not score” codes must also have their tests marked complete through Mark Test Complete screen

DCCMp. 300

135

Student Test Details Screen

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Reminder – Mark Test Complete

• Reading tests should only be marked complete for following reasons: “Do not score” situations

• Absence for entire testing window• Second semester immigrant non-English

reader• ARD Decision• TEA-approved paper administration for a

student already in an online test session• Other (illness or testing irregularity)

Student forgot to click Submit at end of test

District coordinators, campus coordinators, and online session administrators have access to complete this task

DCCMp. 301

137

Mark Test Complete Screen

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Ensuring Records Are Verified as Complete by End of Window

• End of testing window – April 8

• End of final data verification window – April 13

• 4 reports available to help coordinators monitor completion of TELPAS assessments

2 reports on holistically rated assessments

2 reports combine reading test and holistic rating data

DCCMp. 304

139

4 Coordinator Reports• Holistic rating reports

1. Student Status Report Lists rating entries by student

2. Snapshot Report Summarizes numbers of students not started, in progress, complete

• Combined reading / holistic rating reports

1. Combined Status ReportSimilar to former TELPAS Student Status Page; enables coordinators to know whether key data elements are complete (rating information, grades 212 reading tests, years in U.S. schools data)

2. Summary Report (District Level Only)Summarizes by campus numbers of students not started, in progress, complete, and resolution required

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TELPAS Combined Status Report

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ELL Assessment TETNs

• January 7 ● 9:00-12:00 ● event # 8302 TELPAS Spring Online Training SystemFor coordinators; review of spring online holistic rating training and calibration procedures; review of updated Training Center website

• January 21 ● 1:00-3:30 ● event # 8304 TELPAS Online TestingFor coordinators; review of Assessment Management System components for TELPAS administration

• February 11 ● 9:00-12:00 ● event # 8237 LAT Procedures

For coordinators; review of information to use in training LAT test administrators

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Document Retention

1. Writing Collections (2 years from testing date; LPAC folder)

2. Signed TELPAS Student Rating Roster (1 yr.; district)

3. Rater Security oaths (5 yrs.; district)

4. Verifier Security oath (5 yrs.; district)

5. Validity procedures (5 yrs; district)

DCCMp. 303

143

Questions about TELPAS or LAT?

Please Note:

This Training Does NOT Take the Place of

Reading the Appropriate Manuals.

You have now completed the State Assessments Training for

April 2011.

Campus Testing Coordinator Training April 2011. TEST SECURITY English Language Learners Training...

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