Campus Test Coordinator Training March 2010

Campus Test Coordinator TrainingMarch 2010

North East ISD Testing Services

March CTC Training

This CTC Training covers the following test administrations:

Grade 4 & 7 writing

Grade 9 reading

Grade 10 and primary exit ELA

March Exit retests (online & paper)

First administration of grade 5 & 8 math and reading in April

Please Note:Please Note:

This Training Does NOT This Training Does NOT Take the Place of Reading Take the Place of Reading the Appropriate Manuals!the Appropriate Manuals!

Campus Test Coordinators must have read the DDCM for 2010 prior to coming to training this spring

CTCs must read all Test Administrations Manuals prior to testing and contact Testing Services if there are any questions

The Answer Document Breeze presentations are mandatory training for CTCs

CTCCTC Oaths Oaths

Pick up a CTC Oath today (HS Jan Field Test Campuses already turned one in)

Complete the first portion and turn it in at the March scorable check in; don’t complete the bottom

Testing will return it to you at the end of the year to complete

Train Your Principal!

CTCs must train your principals using the CTC training prior to training your test administrators for each test administration

Principals must be kept in the loop and be aware of what is happening and is given information about what campus decisions must be made prior to campus training

Be aware that State Monitors will meet with campus principals and ask about the campus test plan, training, oaths, security measures and the organization plan for testing.

Grades 5 and 8 Mathematics and Reading

• Combined into one administration beginning in 2010

• First administration in early April

• Retest administrations in May and June

Student Success Initiative (SSI)

• As modified in 2009, the SSI grade advancement requirements apply only to the TAKS math and reading tests at grades 5 and 8

• Advance to the next grade level only by passing these tests or by unanimous decision of the grade placement committee (GPC) that the student is likely to perform at grade level after accelerated instruction

• Students in grade 3 no longer required to pass the TAKS reading test to be promoted to grade 4

What’s New This Year…

March Exit Level Retest

• To accommodate election polling on Tuesday, March 2, 2010, the social studies section of the March exit level retest will be administered on Monday, March 1; no testing is scheduled for March 2.

Optional Web-based Test Administrator Training Modules

• Online test administrator procedures training modules

• Supplement mandatory training; optional, but recommended

• Take in either a group or individual setting

• Three moduleso Active monitoring

o Distribution of test materials

o Proper handling of secure materials

October 2010 TAKS Exit Level Retest

• Information about October 2010 TAKS XL retest administration not included in 2010 coordinator manual

• Supplement will be distributed prior to the administration

TAAS

• Due to legislation passed in June 2009, TAAS will no longer be administered

• Former TAAS and TEAMS examinees now required to take TAKS XL tests

• Equivalent TAKS scores will be matched to TAAS or TEAMS passing standards

Policy Regarding Composition Retention and Duplication

• Districts may retain a copy of each student’s composition and/or open-ended responses for the following TAKS administrations, including TAKS (Accommodated) in March:

• grade 4 writing (English and Spanish)

• grade 7 writing

• grade 9 reading

• the primary form of grade 10 ELA (NOT the make-up form)

• exit level ELA

Districts may NOT make copies of compositions or open-ended responses from TAKS-M tests or any other writing, reading, or ELA

tests or field tests.

Copying Test MaterialsSecure test materials may not be duplicated except for

compositions & open ended responses.

Copying should be done by test administrators and should be monitored

– Bad copies should be shredded

– Copies must be locked up ASAP

– Ask data processor for labels with student names

Principals may not make copies of secure test materials if a student draws an obscene picture or writes something against school policy.

EMBARGO DATE: March 22, 2010EMBARGO DATE: March 22, 2010

What’s new about manuals?

TAKS General Test Administrator ManualTAKS program general informationTAKS test administration calendarTest security and confidentialityTest administrator responsibilitiesAppendices

Nine grade-specific Test Administration Directions

2009 District and Campus Coordinator Manual Supplement

Guides and training tools for online testingPolicies and processes specific to online testingInformation for planning the world geography EOC field testProgram-specific information for testing coordinators

READ IT!

You are responsible for the information

contained inside

Available Online

What is Test Security & Confidential Integrity?

Test Security- Accounting for ALL secure materials before, during and after test administration

Each campus has a packing list that lists all secure materials and security numbers.

Use the Materials Control Forms in order to keep track of secure test booklets and manuals.

Confidential Integrity- Involves protecting the contents of the test booklets, answer documents and other materials containing student information

All testing personnel must be trained and sign an oath before handling test materials

No person may view the contents of test booklets or answer documents before, during or after testing until tests are released to public unless instructed to do so by the manual

Breeze Presentations on Security for 2010

This year Test Security Training will be done through mandatory Breeze presentations

Test Administrators must complete the breeze presentations and print out & sign the security oath prior to attending the campus face to face test administration training

CTCs must collect a security oath and a test administration oath for each test administrator

Reporting IrregularitiesCommon Reporting Errors-

1. Not contacting Testing Services when a suspected incident has occurred or when CTC is uncertain about how to handle an incident.2. Not gathering enough information to clearly determine what has happened.3. Submitting incomplete documentation – reporting the irregularity via the phone without submitting documentation.4. Not submitting the appropriate documentation within the requested timeframe- by check in time of scorables.

Preparing for Testing

Organize Testing Rooms

Have a plan for testing

– Individual

– Small group

– Condensing rooms

– Late arrivals

Determine which staff will be trained

– It’s best to over train in case of emergencies

– Only contract employees should be TAs

Dyslexia Bundled Accommodations

Train DBA Test Administrators yearly

– Interactive Training available this year

Available for students who qualify at

– Grades 3-8 TAKS Reading (all 3 administrations)

– Grades 3-8 TAKS-A Reading (all 3 administrations)

This includes tests in English, tests in Spanish, and all SSI administrations.

There is not DBA for TAKS-M Reading

There is no DBA for subjects other than reading

DBA Reminders…

There are separate test administrator instructions and proper-nouns lists for TAKS and TAKS (Accommodated) for all SSI administrations due to the inclusion of a field-test passage on TAKS in March as well as differences in formatting between the two tests.

Campuses must ensure that the test booklet, test administrator instructions, and proper-nouns list match for students taking TAKS and for those taking TAKS (Accommodated).

DBA Reminders…

Both students and the test administrator MUST use Form 1. (This has been the most pervasive test administration problem the past two years.) Not using a form 1 results in an incident report

A copy of the proper nouns list applicable to each grade/language must be distributed to each student and the test administrator. Copies of these lists must be made using the blackline masters provided in each campus box.

All campuses will get the blackline master in the coordinators packet

DBA Reminders…

The test administrator will give the test over a two-day period and will be provided with explicit information about where to stop on Day 1 and where to begin on Day 2.

The test administrator must indicate that the student has received a dyslexia test administration by marking the DB bubble in the accommodations column on the front of the TAKS test booklet (grade 3) or answer document.

Who is Testing?–Determine who is taking which test.Determine who is taking which test.

–Does your campus have any homebound students?

–Keep current up to date lists

–Make sure that special ed and ELL staff have reviewed and approved list used for testing days

–Give copy of roster to your principal prior to check in of materials

–Double check list the day prior to testing and get appropriate signatures

Important

Testing Dates for March 2010

March 1, 2010- TAKS Exit Retest Social Studies

March 2, 2010- NO TESTING

March 3, 2010- Grade 4 & 7 Writing, Grade 9 Reading, Grade 10 and Primary Exit ELA, ELA Exit Retest

March 4, 2010- TAKS Exit Retest Math

March 5, 2010- TAKS Grade 10 ELA Makeup, TAKS Exit Retest Science

First Administration of Grade 5 & 8 in April

April 6, 2010- Grade 5 & 8 Math

April 7, 2010- Grade 5 & 8 Reading

DBA Day 1- April 7th

DBA Day 2- April 8th

Makeup testing for math and reading may continue until Friday, April 9th (No Sat. makeups)

No LAT Testing for grades 5 & 8 during 1st administration!

Are Students Who Are Absent Eligible to Take a Make-up Test?

In March, only grade 10 ELA will makeup testing for students absent

–The state makeup day is Friday, March 5, 2010

–Remember, we make up reading & math for grades 3-8 & 10

No Saturday makeup for grade 5 & 8 first administration of reading and math

TAKS Exit Retesters TAKS Exit- Students who have not yet

met their graduation requirement or passed all sections of the exit must take retest unless exempted by an ARD committee.

TAKS-M students who failed to meet the standard on the grade 11 test do not retest in March.

TAKS-A Retesters- It is an ARD decision whether or not they retest in March

Things to Remember…Things to Remember…

TAKS-A is paper pencil only

TAKS-M has no retests only primary admin.

–We cannot send in A/D to “ARD” exempt students from TAKS-M

Who Takes the Exit Retest?

Any enrolled 12th grade student who has not yet passed all exit tests will take the test

Students who have previously failed to meet the exit TAKS/TAKS-A standard

Students absent for previous TAKS/TAKS-A Exit

Students that will graduate in August 2010 who have not yet taken TAKS/TAKS-A Exit

March Exit Retest Online

March Exit Retest Online campuses will have electronic rosters that include only failures and absences from the October 2009

Eligible students who enrolled after the October administration must be manually put into the online system

Test Sessions must be set up by 4 pm on Wednesday, Feb. 24th so that Testing Services can load student tests

The TestNav version used in October must be uninstalled and a newer version installed for March Exit retest, TELPAS reading and EOC online testing

– CSC is taking care of the installation

– The online spreadsheets that are due this week will be used for Testing Services and the Computer Service Center Planning

Online Testing Carrels

Testing carrels will be handled by Testing Services

Contact Polo Baez with a request

Campuses must pick them up from the warehouse and bring them back as soon as testing has ended

Campuses will sign for the carrels

It is the CTCs job to make sure that online testing is secure and confidential

Resources for Online Testing

2010 DCCM Supplement

Online TAKS Exit Retest TA Manual

General Security Manual

Charts & Graph Paper

– Charts must not have rulers; use online chart only

– Each student needs a copy of each for the appropriate test

New EnrolleesUse your Campus Test Plan

NEISD does not turn students away who are able to enroll on the day of state assessments

Any student who is enrolled on your campus on the day of the test must take to test or be counted absent

Have a plan how to handle newly enrolled special education and ELL students

Check Shipment of Materials

Open the boxes as soon as you get them and check to see if the contents match the packing slip

If you are missing materials notify district office ASAP or within 48 hours

If you wait and don’t report missing test materials your campus may not get the materials you need in time for testing

Additional Materials

Campuses are emailed Campus Material Lists with a NEISD Additional Materials Order Form with directions and a deadline

Deadline for March testing is Feb. 12, 2010 by 4 p.m.

Please, one order per campus

Do not alter form to suit your needs

TAKS Materials That Need to Be Provided for Testing

Answer document for each enrolled student

At least one dictionary or dictionary/thesaurus per five students at allowable grades

• Grade 7 writing

• Grade 9 reading

• Grade 10 English Language Arts

• Exit Level English Language Arts

TAKS Materials Cont.TAKS Exit RETESTERS

Calculators –Make sure that TA’s are taught how to clear the memory of all calculators and that you have batteries

• Math test administrationsMath test administrations

– graphing calculator for each student

Grade 9 math

Grade 10 math

Exit Level math

• Science test administrationsScience test administrations

– 4-function, scientific, or graphing

– One per five students

Grade 10 science

Exit Level science

TAKS Materials Cont.

• State-supplied mathematics charts

– all grades

• State-supplied science chart with ruler

– Exit Level science

• Know the difference between the paper pencil charts and the online testing charts

Let Visitors Know You Are Testing

Post signs at entrance to school, so that all visitor know testing is going on

Post “Do Not Disturb Signs” on each classroom door when testing begins

– Make sure TAs know to take sign down when testing is completed

– Signs help monitors

Posters, Charts & Instructional Aids

Any posters, charts or visual aids in the content area being tested must be taken down or covered in testing rooms & hallways (anywhere a student might walk during the testing day)

Administrator should check classes and hallways prior to the day of testing to see that each class is prepared

District Monitors will be checking for instructional aids and will inform the CTC or principal

Computers Off After attendance is taken all testing room computers must be turned off

Use Campus Test Plan for communication with TA and CTC

Hall Monitors must be actively monitoring and cannot grade papers, work on laptops or read. Full attention must be given to monitoring

Classrooms and offices not involved with testing students may have computers on

Unauthorized DevicesCheck for unauthorized devices in the testing room, such as calculator watches, PDAs, and phones with cameras

– Students should be asked to put backpacks, bags and purses in secure place in classroom away from desks

– NEISD does not allow the use of cell phones by students during testing

– Students still testing should not be allowed to use phone in testing room, in hallways, bathrooms or at lunch.

– Monitor & Test Administrators must be on the lookout for unauthorized devices and if found should contact CTC & /or principal ASAP.

Students Caught With Cell Phones

Each campus is required to have a cell phone policy that is provided to staff and students prior to testing

A campus administrator must be called if a student is caught with a cell phone in a testing room, hallway or restroom. The administrator must check to see if the student used the phone to provide testing information via text, picture or phone call

Due to student privacy concerns administrators may only check information on the student cell phone that corresponds to testing date. Administrators may not check ALL messages, picture etc. as students have a right to privacy for any information other than what was sent during testing

If a student is caught with a cell phone and it is determined that cheating has occurred the student must have his/her test “O” coded and a report must be filed with TEA

If it is determined that cheating has not occurred then the campus must discipline the student and a list of such occurrences with what disciplinary actions were taken must be given to Testing at check in of scorables

TimeStudents who arrive late must have adequate time to

complete the test. . The CTC and principal must make decision .

Students who come in late may begin testing if they have not had contact with someone who has already completed testing.

Campuses must have a plan for handling late arrivals

Remember, NEISD tests until 7 p.m. if necessary

– Contact Testing Services by the end of school if still testing

– Testing will need a contact number to reach CTC after the school day

Test InstructionsAll tests must be administered in strict accordance with the instructions contained in the administration manuals.

All test administrators should have security and test administration manuals during testing

Instructions must be read verbatim!

CTCs must have a plan for inventorying manuals

– This year we have a shortage and campuses are asked to only order what they need keep track of them as you will only get each set of manuals once

Special SituationsDefective booklets should be replaced with the same form if

possible by the campus coordinator.

Students who can’t write due to a broken hand, arm etc. may dictate their answers and compositions.

Scribing:

• Student dictates the composition to TA

• TA writes down what student is dictating without capitalization or punctuation only asking for the spelling of words that are not age appropriate such as the “Labrador” instead of “dog”.

• After the TA is finished she should let student review the composition to add/change. TA should make changes as directed and let student review to make sure student is satisfied with the composition.

If A Student Needs To Leave The Room For An Emergency

The Campus Test Plan asks CTCs to review evacuating students during testing

Campuses may have test administrators who are testing in rooms they are not familiar with and may not know how to evacuate with students during an emergency

Make sure that test administrators know not to pick up tests or testing materials

CTC or principal must call Laura Witte as soon as it is safe to report emergency and TEA will be contacted

Condensing Room Forms

Condensing Room Forms are not optional.

If campuses reach a point during test where the students still testing are of a number they can be redirected to a Condensing Room(s) with proper monitoring a Condensing Room Form must be used to track students and test materials.

The testing home room test administrator must complete the form including the names of the students still testing with test booklet information. The form is given to a trained test administrator who has been assigned to pick up the students from the home testing room

Test administrators must not leave the testing room with students still testing unless they have been given a directive from the CTC or campus principal

Students being moved to a condensing location must not have access to any materials that could aid them during the test or be allowed to access a phone unless the use of the phone is monitored by the CTC or an administrator

Special Supervision

Brief breaks in the testing room are allowed. Test booklets must be closed and students must not discuss the test

Students who are not finished by lunch must be supervised and not allowed to discuss the test. Answer sheets should be placed in the test booklets and must be locked up

Students who have not completed testing are not allowed to leave campus for lunch or eat lunch with parents; they must be supervised by a Test Administrator

Let Parents know

about this ahead of

time

Test AdministratorTest AdministratorResponsibilitiesResponsibilities

Test Administrators Must…Test Administrators Must…

Read Test Administrator Directions

– Manual should be read prior to day of testing to avoid problems with reading directions

Attend mandatory training

Sign oaths (Security & TA)

Keep testing materials secure

Remember

Test Administrators Must…Ask students to break seals on their test booklets

Ask students to clean up or erase stray marks on their answer documents or in their scorable test booklets

– Refer to phrase in Test Administrator Manual

Keep copies of compositions and short answers secure until embargo date (March 22, 2010)

Report violations or suspected violations to CTC immediately

Important

New This Year…

• Districts may retain a copy of each student’s composition and/or open-ended responses for the following TAKS administrations, including TAKS (Accommodated) in March:

• grade 4 writing (English and Spanish)

• grade 7 writing

• grade 9 reading

• the primary form of grade 10 ELA (NOT the make-up form)

• exit level ELA

Districts may NOT make copies of compositions or open-ended responses from TAKS-M tests or any other writing, reading, or ELA retests or field tests.

Test Administrators Cont.

Read test directions verbatim using the correct manual– Test booklet numbers should be filled in on answer

documents

Be aware of students attempting to bubble in any information on the demographic portion of the answer sheet

Require use of No. 2 pencils

During testing, do not instruct students to use testing strategies or keep checklist of students using strategies.

Check upon Return of Materials

Reading the TAKS Writing Prompt

Since 2007, the TAKS writing prompt may be read aloud only at the request of a student.

Because prompts were not read aloud during field-testing, the prompt may not be read aloud during the actual test except at the request of an individual student.

This rule applies to all testing including retesters.

Reading the writing prompt to the entire class will result in a testing irregularity..


Can not ask to view a student’s work

Students who have finished testing and who remain in the room may read a book or rest (see TA Directions)

– Consider using Condensing Rooms

A trained test administrator must be present at all times – Do not leave a testing room unsupervised during testing

– Monitors that relieve administrators must enter room before the administrator leaves room


If A TA enters a testing room to relieve the TA administering the test he/she must sign in and out

– CTC will provide the Room Traffic Log (located by the door) to all TA’s with test materials

• The purpose of the log is to record which TA is in the room at any given time during testing

TA’s need to know how nurse will handle the distribution of medicines

TA’s need to know what the plan is in case of an emergency during testing

Log is now on seating chart


TA must create one of the district seating charts of the testing rooms that accurately depicts the room arrangement and includes:– Name of Campus

– Name of Test Administration & Date

– Room number or name of room

– First and Last Name of TA

– First and Last Name of Students with PEIMS # (located on AD)

– Student Test Booklet Number

Seating Charts must be given to CTC daily at check in of test materials


Never ask an individual to violate test security or confidential integrity

Do not talk about the test content with students, peers, spouse etc.

No individual may view the contents of any test before, during, or after the test administration

– Administrator may not read compositions after tests have been turned in by students

Test Administrators Cont.Test Administrators Cont.

Use Transcription Rooms with counselor or principal monitoring to avoid any allegations or misconduct

No person may change a student response or instruct a student to do so

Make sure Test Administrator follows guidelines for transcription in the DCCM

Answers Must Appear on A/DAnswers Must Appear on A/D

Once a student has turned in the test and the testing session has ended, no one may transfer a student’s answers from the test book to the answer sheet.

If student failed to transfer answer to answer document and turns in test it is scored (“S”) as it was turned in.

– Test Administrator issue if this occurs

– There are directions in manual that instruct students to put all answers on answer document.

– This is not an “O” Code!

Test Administrator Test Administrator Instructions for the Return Instructions for the Return

of Materialsof Materials

Test administrators must

– Verify that no answer documents have inadvertently been left in a test booklet

– Put test booklets in numeric order

– Verify that student information on answer documents or scorable test booklets is accurate

Test Administrator Instructions for the Return of Materials

• Test administrators must– If applicable:

Transcribe the information from a voided scorable test booklet or answer document onto the document on which the student continued the test

Transcribe onto a scorable test booklet or answer document the responses of any student who tested with a Braille or large-print test booklet or who typed the composition

Student responses in scorable test booklets that have been highlighted must be transcribed into a new booklet of the same instructional level.

– Verify that all test booklets and answer documents are accounted for

Test Administrator Instructions for the Return of Materials Cont.

Return ALL test materials to the campus coordinator, including– Answer documents to be scored or scanned for

demographic data

– Voided answer documents

– Unused answer documents

Test Administrator Instructions for the Return of Materials Cont.

– Used and unused nonscorable test booklets

– Braille and large-print test booklets

– Test administrator manuals (follow campus plan)

– Signed security oaths

– Voided and/or unused precoded labels, if applicable

– Typed or tape-recorded materials

– Supplemental aids

– Pencils, calculators etc

Return all test materials to the Campus Test Coordinator Cont.

District Test MonitorsDistrict Test Monitors

Monitors Support Our CampusesMonitors Support Our Campuses!!

NEISD has an excellent track record with test administration.

We all expect that the tradition will continue this year!

NEISD is giving added support to campuses in the form of District Test Monitors during “live” tests.

Provide documentation for campuses

District Office MonitorsDistrict Office Monitors

Every campus is assigned a monitor.

Must be trained by Testing Services with signed security oath.

Monitor will check in with campus coordinator.

Observe test administration. Keep eyes & ears open!

Must not answer test administrative/procedural questions.

Be available to help if needed.

Should arrive prior to the start of testing

Monitor FormsMonitor Forms

Class Monitoring Form

General Overview Form

Copies sent to principal

Alternate Assessment Alternate Assessment InformationInformation

TAKS-Alt Test SecurityTAKS-Alt Test SecurityOaths- Located in the Located in the TAKS-Alt Manual for District Coordinators and TAKS-Alt Manual for District Coordinators and

Test AdministratorsTest Administrators

Stored locally following district guidelinesStored locally following district guidelines

– CTC must maintain a copy of the oaths for 5 years

– Oaths for 2010 need to be picked up today

Must be signed prior to administering the assessmentMust be signed prior to administering the assessment

Additional oath for the Qualification Activities Additional oath for the Qualification Activities

Revised ARD Manual

S T U D E N T A S S E S S M E N T D I V I S I O N T E X A S E D U C A T I O N A G E N C Y

READ IT!

Manual is online only!

ARD Manual

Changes to 2009–2010 ARD Manual

pp. 6 and 13: On October 14, text regarding access to the grade-level TEKS

curriculum for students eligible for TAKS–M was updated

(changed from “through modifications and/or accommodations” to “through modifications and accommodations”) and the manual was reposted to the TEA website.

AccommodationsAccommodations

What is an accommodation?A change to the environment to assist a student with instruction and/or assessment in order to level the playing field for students who have

special needs

READ IT! Read it Again!

Available online only!

NEISD Breeze Presentation

Available

Who Qualifies?

• Based on

– The needs of an individual student

and

– Whether the student routinely receives the accommodation in classroom instruction

• Students receiving special education services must have accommodations documented in their IEP; 504 students must have documentation in IAP

ARF’s In NEISDThis year ARFs must be submitted using paper form in manual

CTC must sign form as person making request

Special Ed Program Coor. must approve it and send forms to DTC

DTC will submit form to TEA

DTC will notify CTC of approval/denial

CTC must keep ARFs for 5 years

Key Changes to the

2010 Accommodations Manual

Organization of the Manual

Some appendices from last year’s manual have been removed and are available as separate links on Accommodations Resources page

– Teacher Tools

– Point Size and Font Matrices

– Printable Accommodation Request Form with interactive form fields

The section titled “Accommodation Request Process” has been moved from an appendix to main body of manual

Additions to the Manual

Appendix C, General Instructions for Administering Tests to Students Who Are Deaf or Hard of Hearing

The “Accommodation Request Process” section has been expanded to include a five-step flowchart and examples of effective and ineffective objective evidence

Additional information regarding use of accommodations on TELPAS holistically rated and multiple-choice assessments available in “Selecting Accommodation for Assessment” section

Key Changes to the Accommodation Manual

Glossaries, including those made by teachers or students, that contain definitions of content-specific vocabulary are no longer allowed as supplemental aids for TAKS (Accommodated); refer to Appendix D– Standard English dictionaries are allowed as supplemental

aids for some subjects if appropriate; refer to Appendix D List of allowable manipulatives for TAKS

(Accommodated) has been expanded; refer to Accommodations by Category Chart

List of allowable supplemental aids for TAKS (Accommodated) has been expanded; refer to Appendix D

Accommodation Request Forms

Get ARFs in ASAP Accommodation Request Forms must be received by

TEA at least one week prior to testing; requests received by TEA after this deadline will NOT be processed

Accommodation Request Forms for TELPAS reading paper test booklets must be received by TEA at least two weeks prior to testing to allow time for processing request and shipping materials

Districts can submit one request per student even if student needs multiple accommodations for multiple tests

Just a Reminder…

• NEISD uses paper forms and the CTC must sign them• Accommodations should not reduce learning expectations

and should not replace the teaching of subject-specific knowledge and skills as outlined in the TEKS for each grade

• Just because an accommodation is not allowed on the state assessment does not mean it isn’t appropriate for instructional use

• Documentation: Accommodations that require submission of an Accommodation Request Form should be documented in the paperwork as “pending TEA approval”

• NEVER include confidential student information in Accommodation Request Forms (first and last name, social security number, IEP, etc.)

Just a Reminder…

Large Print Materials• Should ONLY be ordered for students who have a visual impairment or an approved Accommodation Request Form

• If a student was not included during enrollment update period large print materials may be obtained through additional orders prior to testing

• Use the correct Additional Order Form• Get the form in by the deadline in order to guarantee

that campus will get large print

Supplemental Aids NEISD approved supplemental aids are posted on the

Testing Service website Campuses can only use aids on the approved list• Supplemental Aides are NOT allowed for TAKS at all• Testing Services has reviewed all posted aides to

ensure that each is• routinely used in instruction• documented in IEP• a tool, not a source of direct answers• grade-appropriate• factual and free from errors• concise and well-organized so a student can quickly access

information

Supplemental Aids

Supplemental Aids• FAQ re: Glossaries for TAKS-M

• Teacher-made and student-made glossaries that contain content-specific definitions are no longer allowed for TAKS (Accommodated)

• For TAKS-M, follow the conditions in the box on page 70 of the 2009-2010 Accommodations Manual and the guidelines for TAKS (Accommodated)

TAKS Additional Materials That May Be Provided for Testing

Highlighters and colored pencilsHighlighters and colored pencils

– Allowed in nonscorable test booklets

– NOT allowed in TAKS scorable booklets (Grade 3), so if used must have answer transcribed

– Special Education and 504 students who have the accommodation documented must be give the highlighter or colored pencil, but regular education students must ask for it .

Reading Aloud Questions and Answers Reading Aloud Questions and Answers on TAKS-M Readingon TAKS-M Reading

An accommodation which is no longer a required part of test administration

Applies to Grades 3-9 Reading and the reading section of Grades 10 and 11 ELA

ARD committees must determine whether this accommodation is necessary for all test questions and answer choices or only as needed per student request and document it and document it

Accommodation Request Form is not required

Extended Time (2 days to test)

Clarification to policy only and Clarification to policy only and approved only for small number of students in unique situations

• Accommodation Request Form required for all students taking any assessment

Prior to submitting an Accommodation Request Form, schools should consider other, less restrictive accommodations (e.g., individual or small-group administration, frequent breaks, dividing test into short sections, use of a scribe, oral administration if eligible) as well as the assessment the student is taking (i.e., format changes, fewer items)

If a student is approved for two-day testing, specific procedures must be followed in order to maintain test security and confidentiality

Dyslexia AccommodationsDyslexia Accommodations

What are the allowable accommodations?

Orally reading all proper nouns associated with each passage before students begin individual reading

Orally reading all questions and answer choices to students

Extending the testing time over a two-day two-day period

CTCs need to train DBA test administrators with NEISD CTCs need to train DBA test administrators with NEISD DBA Training for TA’s at grades 3-8 and high school DBA Training for TA’s at grades 3-8 and high school

TA’s for approved ARFsTA’s for approved ARFs

Dyslexia Bundled Accommodation MaterialsDyslexia Bundled Accommodation Materials

No separate dyslexia form but must use Form 1Form 1

Use TAKS answer documents

Proper nouns list found in coordinator’s packet

Blackline master

CTC must make copiesCTC must make copies

All copies must be returned to CTC for All copies must be returned to CTC for shreddingshredding

Don’t Forget

Oral AdministrationOral Administration

Not Allowed for Reading or Writing

Definition:– Test administrator reads aloud or signs test questions and answer choices for the

mathematics, social studies, and/or science tests

Authority for Decision– Student’s ARD committee

– Student’s 504 committee

Eligibility– Only students served by special education or Section 504

– Student having a documented disability that affects reading

– Student who is deaf or hard-of-hearing and whose IEP requires signing of daily instruction

Copying TestsCopying Tests

Copying tests onto colored paper will not be permitted unless approved by TEA

NEISD does not have permission for any ARFs as of today’s date

The answer document can be copied onto colored paper but must be transcribed onto a standard answer document

ACCOMMODATIONSACCOMMODATIONS (FOR ALL Students)(FOR ALL Students)

Accommodations are practices and procedures in the areas of presentation, response, setting, and timing and scheduling that are intended to reduce or even eliminate the effects of a student’s disability without reducing the learning expectations.

P = Presentation Accommodation

R = Response Accommodation

S = Setting Accommodation

T = Timing and Scheduling Accommodation

BR = Braille Administration

LP = Large-Print Administration

OA = Oral Administration

DB = Dyslexia Bundled Accommodations

Critical Accountability

Issues

Critical Accountability IssuesCritical Accountability Issues

To comply with the requirements of SSI, NCLB, AYP, and accountability, proper coding of the demographic data and score codes is CRUCIALCRUCIAL. Once the documents are received at Pearson, no changes for purposes of accountability are allowed.

The accuracy of all federal and state accountability academic measures is based on proper coding.

March Answer Document Breeze Presentation

The March Answer Document Breeze Presentation is MANDATORY for ALL CTCs in NEISD!

All coding information is included in the Breeze presentation and will not be covered in the CTC training today. That means CTC must view the training and contact Testing Services if you have any questions.

CTCs are responsible for making sure that the appropriate staff on his/her campus is aware of proper coding of documents and how it directly impacts your campus and the district’s accountability.

Testing Services will run a report prior to testing to determine whether or not the CTCs have viewed the March Breeze presentation

Precodes

In NEISD, we have participated in 2 sets of preliminary precodes with correction periods so that the data submitted on the “real” precode is correct.

Campuses now have the March precodes that were submitted to Pearson for precoded labels and answer documents

Campuses will get a Changes Since the Precode Report one week prior to live testing so that you can do a last check of any changes and override any incorrect information on the answer documents

– Remember, that any override or handgridded answer document must be verified at the scorable check in at the warehouse

– Remember, that changes in name, date of birth or PEIMS number require that an entirely new document be handgridded; CTCs cannot override those three fields on a precoded document

Never use the precode list as the list of students testing!

Precodes Continued

TAKS precodes may be used for TAKS or TAKS-A students

All special education students who were flagged in the mainframe on the date that the precodes were pulled will get both a TAKS and a TAKS-M precode. Campuses must decide which precode to use. Do not submit 2 documents for a student as it can impact your campus accountability!

CTCs must work with ELL and Special Ed staff to create an accurate up to date testing roster; never use the precode list as the list of students testing.

Coding Answer Documents ProperlyCoding Answer Documents Properly

• Precoded answer sheets/labels•Precodes for students at an alternative campus must be forwarded to appropriate campus

– Critical to check accuracy of all demographic and program information– Critical to assign the correct score code

• Hand-gridded answer documentsHand-gridded answer documents– Critical to accurately grid all demographic and program information– Critical to assign the correct score code–Changes to names, DOB or PEIMS number require a Changes to names, DOB or PEIMS number require a new AD be handgriddednew AD be handgridded

Score Code FieldScore Code Field

• Indicates whether a student’s test should be scored

• Failure to grid correctly may result in a Failure to grid correctly may result in a score of zeroscore of zero

• Triple check score codes at campus level!

• TAKS score codes & description p.114

• Examples of score code fields in DCCM starting on page 115

March

Answer Documents

&

Reporting in 2010

March Breeze Presentation

CTCs must review the March Breeze presentation of answer documents as part of the district required training and is mandatory.

The March Answer Document Breeze presentation includes all coding and gridding information for grades 4 & 7 writing, grade 9 reading and grade 10, exit and exit retest ELA. The exit retest slides cover both paper and online coding. The first administration of grade 5 & 8 Math and Reading is also covered as it is part of this training set for CTCs.

2010 Reporting SystemAgency Use Field – TAKS

• No JJAEP/DAEP collection

• No make-up information will be collected under Agency Use

• Asylee/Refugee collection – for eligible students only

(more information will be available at a later date)

List of Nonscorable Materials for Campus

Coordinators

List of Nonscorable Materials for Campus Coordinators

All test booklets that require separate answer documents

Unused scorable test booklets (Grade 3 TAKS)

– Braille and large-print materials

Unused or voided precoded labels

Unused or voided ID sheets

Typed or Unused answer documents

Tape-recorded materials

Materials That Do Not

Need to Be Returned

Materials That Do Not Need to Be Returned:

Coordinator packets

Test administrator manuals

Coordinator manuals

Mathematics charts

Unused paper bands

TAKS exit level science charts

Packing lists or packing cover sheets

DBA Proper Noun Lists- shred them on site

Returning Scorable Materials to the

District Coordinator

Returning Scorable Materials to the District Coordinator

Step 1: Separate Scorable Materials from Nonscorable Materials

Returning Scorable Materials to the District Coordinator Cont.

Step 2: Separate and Pack Voided Scorable Materials

• Separate voided scorable materials from those to be scanned or scored

• Separate voided materials into two stacks

– Voided scorable test booklets

– Voided answer documents

• Fill out voided answer document ID sheets

• Secure with gummed paper bands

• Place at the bottom of the campus box or in a separate box


Step 3: Gather Materials by Class and Identify Properly

• Gather all answer documents for each grade

• Determine how you want your test results for each grade to be organized- the headers determine how you get your reports

• Class or grade level reports?

• Group the answer documents accordingly

• Fill out the class ID sheets for each group

• Keep each completed class ID sheet on top of the appropriate set of answer documents


Step 4: Assemble Classes; Label Group with Campus and Group ID Sheet• Assemble the classes for each grade into a single stack• Place all hand gridded A/D on top of stack for verificationPlace all hand gridded A/D on top of stack for verification• Fill out a campus and group ID sheetFill out a campus and group ID sheet• Place the completed ID sheet on top of the appropriate stack• Check and enter the number of answer documents for each group• Secure with a gummed paper band- tape it to secure if necessary• Mark each band with the campus name and grade level• If the stack is too large for a single band, use

multiple bands• Band only 100 documents or less with a band

Important


Step 5: Repeat for All Groups; Pack Answer Documents by Group

• Repeat Steps 3 and 4 for each group on your campus

• Make sure that your voided answer documents are packed in the bottom of your campus’s box(es) or in a separate box

• Pack the groups into the box(es)– Highest grade level should go in first

– Lowest grade level should go in last

Returning Test MaterialsMake-up Test Materials for grade 10:

Return with other materials for that test administration

Do NOT return separately

Grade 10 ELA Makeup answer documents may be placed under a grade level header with other ELA documents

Failure to bubble in the makeup code will result in testing irregularity and student will fail test. Testing Services cannot fix mistake for campus accountability


Step 6: Return Scorable Materials to the District Coordinator

• Follow the schedule for returning your scorable materials

• Be on time to check in

• Must wait until check in is complete

• Use the same boxes your test materials arrived in

Scorables ReturnBring the Following to check in:

Seating Charts w/ PEIMS # & Test Booklet #Room Traffic FormsELL Roster (Accommodations)LEP Exemptions-LEP PostponementsTAKS-A & TAKS-M rostersTAKS-ALT Students (no A/D submitted) Copy of Materials Control FormForeign Exchange WaiversAbsence Reports & documentation of makeup testingCall lists with reasons for absences doc. “O” Other DocumentationList of ARD exempted students since last test for exit retests

Docuware Forms are green

Scorable Return

Incident Reports

–If your campus has any incident reports please have your documentation ready at check in.

–Hand the documentation to Laura Witte

Place any handgridded A/D & booklets on top of scorables for verification

Scorable Check in Return Dates

March 5, 2010- Grade 4 & 7 Writing

March 8, 2010- Grade 9, 10 and Exit & Retests

April 9, 2010- Grade 5 & 8 Math & TELPAS

Be sure to sign up for a time or one will be assigned to you!

Returning Nonscorable

Materials to the District Coordinator

Returning Nonscorable Materials to the District Coordinator

Elementary Campuses must bring back non-scorables with scorables to check in

Secondary Campuses will have them picked up by print services beginning March 8th

Middle Schools will bring back grade 8 nonscorables on April

9th

Keep in locked storage until time to return

Tell front office to let you know when Print Services arrives

Use the same boxes your test materials arrived in

Don’t forget PINK LABELS- Ask Polo if you need more

Ask the CTC

Test Administrators should contact the CTC with questions regarding state testing

If the CTC does not know the answer to the question then the CTC will contact the District Test Coordinator

The DTC will contact TEA if necessary

HAPPY TESTING! MAKE SURE THAT YOU HAVE SIGNED IN

MAKE SURE THAT YOU HAVE SIGNED UP FOR A CHECK IN TIME

Campus Test Coordinator Training March 2010

Documents

Transcript of Campus Test Coordinator Training March 2010